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HomeMy WebLinkAboutCONSENT Subrecipient Disabled Hikers Guides �.\ 615 Sheridan Street Port Townsend, WA 98368 c9eflason www.JeffersonCountyPublicHealth.org Consent Agenda Public Healt JEFFERSON COUNTY -bisct6(61 BOARD OF COUNTY COMMISSIONERS Ks AGENDA REQUEST TO: Board of County Commissioners Josh D. Peters, County Administrator FROM: Apple Martine, Jefferson County Public Health Director Bonnie Obremski, Intellectual and Developmental Disabilities (IDD) Coordinator DATE: J����� 7 SUBJECT: Agenda item — Five (5) Subrecipient Agreements between Jefferson County and regional entities for services that increase the accessibility of a variety of public resources throughout the county; 1-year terms beginning 05/12/2026. Total sum of all 5 agreements: $30,151.96. STATEMENT OF ISSUE: Jefferson County Public Health, Intellectual and Developmental Disabilities Program, requests Board approval of 5 (five) agreements between the County and the following subrecipients: City of Port Townsend ($4,749.49); Disabled Hikers ($6,500); Jefferson County Historical Society ($3,250); Peninsula Trails Coalition ($5,742.98); Port Townsend School District ($9,909.49). ANALYSIS/STRATEGIC GOALS/PROS and CONS: The Jefferson County Accessible Community Advisory Committee (ACAC), managed by the Jefferson County IDD Coordinator, partnered with a statewide committee to disperse state funds dedicated to improving the accessibility of public resources. As a result of that partnership, the Washington State Employment Security Department (ESD) entered into five concurrent agreements with Jefferson County on 05/12/2026 to dispense those funds to these five subrecipients. FISCAL IMPACT/COST BENEFIT ANALYSIS: The agreements with these five subrecipients will be funded through Jefferson County's concurrent five agreements with the Washington State ESD. RECOMMENDATION: JCPH management requests approval of these agreements. REVIEWED BY: Josh . Peters, County Administrator Date /c .d.F-/g Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 (f) 360-379-4487 360-385-9401 (f) Always working for a safer and healthier community DD-26-026,027.028,029,030 CONTRACT REVIEW FORM Clear Form (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Disabled Hikers Contract No: DD-26-027 Contract For: Disabled Hikers Guides for JeffCo Term: 5/12/2026 - 1 Year COUNTY DEPARTMENT: Public Health Contact Person: Bonnie Obremski Contact Phone: x410 Contact email: Bonnieo@co.jefferson.wa.us AMOUNT: $6,500.00 PROCESS: — Exempt from Bid Process Revenue: Cooperative Purchase Expenditure: $6,500.00 Competitive Sealed Bid Matching Funds Required: No Small Works Roster Sources(s)of Matching Funds Vendor List Bid Fund # 127 RFP or RFQ Munis Org/Obj 12768093 Other: APPROVAL STEPS: STEP l: DEPARTMENT CERTIFIES COMP IA E WITH .3 55.080 AND CHAPTER 42.23 RCW. CERTIFIED: t — I N/A: May 18, 2026 Glenn Gilbert Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEE EBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: Fill N/A: ri May 18, 2026 Glenn Gilbert Date STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche): Electronically approved by Risk Management on 5/22/2026. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 5/22/2026. DPA Luther approved on 05/22/2026 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 SUBRECIPIENT AGREEMENT BETWEEN JEFFERSON COUNTY AND DISABLED HIKERS This Subrecipient Agreement (Agreement) is made and entered into between Jefferson County (the County) and Disabled Hikers (Subrecipient) for the purpose of dispensing funds associated with the Accessible Communities Advisory Committee funding to the County via the Washington State Employment Security Department(ESD) in Contract No. K9068 (Agency Contract). IT IS AGREED UPON BY THE PARTIES AS FOLLOWS: A. INTENT OF THE PARTIES (1) It is the intent of the County to dispense funds to Subrecipient for the project described in the Statement of Work described in Exhibit A and for the amount described in Budget in Exhibit B of the Agency Contract. (2) It is the intent of Subrecipient to accept funds for the purpose of completing the work for the project described in the Statement of Work for the Budget in Exhibit B of the Agency Contract without any additional contribution by the County. B. TERM OF THIS AGREEEMENT The term of this Agreement shall be from the Effective Date until one year from the date execution of the Agency Contract [05/12/2027], unless modified by the County and ESD. The Effective Date shall be the date upon which this Agreement is signed by all parties. C. TERMINATION (1) Should a party default in providing services under this Agreement or materially breach any of its provisions,the other party may terminate this Agreement upon ten(10)days written notice.A party shall have the right and opportunity to cure any such material breach within the ten(10)day period. (2) The County may terminate this Agreement upon immediate notice to Subrecipient in the event that the funding for the project ceases or is reduced in amount. Subrecipient will be reimbursed for services expended up to the date of termination. (3) This Agreement may be terminated without cause at any time by either party subject to a sixty(60) day advance written notice of such termination to the other party. (4) Termination of this Agreement, pursuant to the processes described herein shall not constitute a breach of this Agreement. Accessible Communities Advisory Committee Subrecipient Agreement for Disabled Hikers for ESD Contract K9068. Page 1 of 19 DD-26-027 D. SUBRECIPIENT'S OBLIGATIONS Subrecipient shall fulfill the following obligations: (1) Subrecipient shall fulfill all the requirements of the Agency Contract, attached as Appendix A, the terms and conditions of which are incorporated by references into this Agreement. The requirements of the Agency Contract, include but are not limited to,performance of all work listed in the scope of work (Exhibit A). For the avoidance of doubt, Subrecipient understands and agrees that it shall furnish all the necessary personnel, material,equipment or services and shall otherwise do all things necessary for incidental to the performance of the work and the full completion of the project described in Exhibit A to the Agency Contract. Failure to comply with any requirement of the Agency Contract shall constitute material breach of this Agreement. (2) The payments for the work the project described in Exhibit A of the Agency Contract shall be made by ESD pursuant to the Agency Contract, as limited to the amounts listed in Exhibit B of the Agency Contract, unless modified by ESD and the County. Subrecipient understands and agrees that payment by ESD for reimbursement on the satisfactory performance of the work may not exceed the above-noted amount unless the parties mutually agree in writing to a higher amount prior to the commencement of any work which causes the maximum payment to be exceeded. (3) Subrecipient shall submit invoices to the County in a manner that satisfies the County's billing procedure requirements in section 6 of the Agency Contract. In addition: (a) Subrecipient shall submit invoices by the 10th of the month for the previous month's expenses. Such invoices will be checked by the County, and upon approval thereof, payment will be made to Subrecipient in the amount approved. (b) Subrecipient shall submit invoices to lu ldil l(, •(,ii (4) Subrecipient shall provide the County with quarterly status report(s) on the updated performance of the work, consistent with the reporting requirements in section 7 of the Agency Contract. Quarterly status reports to the County shall be provided by Subrecipient on or before the 15th day of March, June, September and December. (5) Subrecipient shall comply with the requirements in section for Records, Documents and Review contained in section 17 of the Agency Contract as if it were the County. (6) Subrecipient shall comply with all state and federal requirements regarding the confidentiality of participant records. (7) Subrecipient shall have written policies regarding sexual harassment and non-discrimination(said policies must guarantee human/civil rights); regarding a person's right to privacy, regarding safeguarding personal information and abuse of participants; regarding agency medication procedure;regarding respectful staff-to-participant interactions(i.e.: including a person's right to be treated with dignity and respect free of abuse). (8) Subrecipient shall have a grievance policy that: (a) Negotiates conflicts and advises participants of grievance procedures; (b) Is explained to participants; Accessible Communities Advisory Committee Subrecipient Agreement for Disabled Hikers for ESD Contract K9068. Page 2 of 19 (c) Prohibits retaliation for using the grievance process; (d) Includes a non-retaliation statement; (e) Assures that advocates are available and encourages participants to bring advocates to help negotiate; (f) Includes a mediation process that promotes the use of someone who is unaffected by the outcome if conflicts remain unresolved; and, (g) Includes a process for tracking and reporting grievances. (9) Subrecipient shall comply with all applicable federal, state and local regulations. (10) Subrecipient shall comply with all the policies of the Jefferson County department managing this Agreement. E. DEBARMENT By signing this Agreement, Subrecipient certifies that it is not presently debarred, suspended, proposed for debarment,declared ineligible,or voluntarily excluded in any Washington State or Federal department or agency from participating in transactions (debarred). Subrecipient agrees to include the above requirement in any and all subcontracts into which it enters,and also agrees that it will not employ debarred individuals. Subrecipient must immediately notify the County if, during the term of this Agreement, Subrecipient becomes debarred. The County may immediately terminate this Agreement by providing Subrecipient written notice,if Subrecipient becomes debarred during the term of this Agreement. F. FUNDING WITHDRAWN, REDUCED OR LIMITED If the County determines in its sole discretion that the funds it relied upon to establish this Agreement have been withdrawn,reduced or limited,or if additional or modified conditions are placed on such funding after the effective date of this Agreement but prior to the normal completion of this Agreement,then the County, at its sole discretion, may: (1) Terminate this Agreement; (2) Renegotiate this Agreement under the revised funding conditions; or, (3) Suspend Subrecipient's performance under this Agreement upon five (5) business days' advance notice to Subrecipient, if the County determines that there is a reasonably likelihood that the funding insufficiency may be resolved in time to allow Subrecipient's performance to resume prior to the normal completion date of this Agreement. Nothing in this section shall have the effect of limiting or preventing the County from executing any remedy set forth at 2 CFR§ 200.339 or any other federal regulation governing the dispensation of grant funding, if applicable. G. OVERPAYMENTS OR ERRONEOUS PAYMENTS TO SUBRECIPIENT If overpayments or erroneous payments have been made to Subrecipient under this Agreement,the County will provide notice to Subrecipient and Subrecipient shall refund the full amount of the overpayment within thirty (30)calendar days of the notice. If Subrecipient fails to make timely refund,the County may charge Subrecipient one percent(1%)per month on the amount due,until paid in full. H. RECORDS AND DOCUMENTS REVIEW (1) Subrecipient shall maintain books,records,documents,magnetic media,receipts,invoices or other evidence relating to this Agreement and the performance of the services rendered, along with Accessible Communities Advisory Committee Subrecipient Agreement for Disabled Hikers for ESD Contract K9068. Page 3 of 19 accounting procedures and practices, all of which sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Agreement. At no additional cost, these records, including materials generated under this Agreement, are subject at all reasonable times to inspection, review, or audit by the Agency, the Office of the State Auditor, and state and federal officials so authorized by law,rule,regulation,or agreement[See 42 USC 1396a(a)(27)(B); 42 USC 1396a(a)(37)(B);42 USC 1396a(a)(42(A);42 CFR 431,Subpart Q;and 42 CFR 447.202]. (2) Subrecipient shall retain such records for a period of six (6) years after the date of final payment under this Agreement. (3) If any litigation,claim or audit is started before the expiration of the six(6)year period,the records must be retained until all litigation, claims, or audit findings involving the records have been resolved. RISK ASSESSMENT AND MONITORING FOR COMPLIANCE BY THE COUNTY (1) Subrecipient shall immediately report to the County any failure to perform under this Agreement. (2) Along with every request for reimbursement under this Agreement, Subrecipient shall submit a Monitoring Certification using the form attached hereto as Appendix B for purposes of the County performing the risk assessment of Subrecipient and compliance monitoring of this Agreement that is required of the County by the Agency. .T. GENERAL TERMS AND CONDITIONS (1) Subrecipient's relation to the County shall at all times be that of independent Subrecipient.Any and all employees of Subrecipient,or other persons engaged in the performance of any work or service required of Subrecipient under this Agreement, shall be considered employees of Subrecipient only, and any claims that may arise on behalf of or against said employees shall be the sole obligation and responsibility of Subrecipient. (2) Subrecipient shall obtain and keep in force during the terms of this Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Chapter 48:05 RCW: (a) Worker's compensation and employer's liability insurance. Subrecipient will participate in the Worker's Compensation and Employer's Liability Insurance Program as may be required by the State of Washington; (b) Commercial Automobile Liability or Business Use Insurance providing bodily injury and property damage liability coverage for all owned and non-owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than$1,000,000 each occurrence with the County named as an additional insured in connection with Subrecipient's performance of this Agreement. (c) Insurance. Recipient shall maintain commercial general liability coverage in a form acceptable to Jefferson County Risk Management for bodily injury, personal injury, and property damage, with a limit in the amount of at least one million dollars($1,000,000.00) per occurrence, for bodily injury, including death, and property damage. The insurance Accessible Communities Advisory Committee Subrecipient Agreement for Disabled Hikers for ESD Corftract K9068. Page 4 of 19 coverage shall contain no limitations on the scope of the protection provided and include the following minimum coverage: (i) Broad Form Property Damage, with no employee exclusion. (ii) Personal Injury Liability, including extended bodily injury. (iii) Broad Form Contractual/Commercial Liability - including completed operations. (iv) Premises - Operations Liability (M&C). (v) Independent Contractors and Subrecipients. (vi) Blanket Contractual Liability. (3) All employees or subcontractors of Subrecipient who are required to be professionally certified by the State in the performance of services under this Agreement shall maintain professional liability insurance/error and omissions liability insurance in the amount of not less than one million dollars ($1,000,000). In no case shall such professional liability to third parties be limited in any way. (4) It shall be the responsibility of Subrecipient to ensure that any and all persons engaged in the performance of any work or service required of Subrecipient under this Agreement, shall comply with the same insurance requirements that Subrecipient is required to meet. (5) It shall be the responsibility of Subrecipient to ensure that any and all persons engaged in the performance of any work or service required of Subrecipient under this Agreement shall comply with the terms and conditions set forth in the Agency Contract at Appendix A. Failure of any persons engaged by Subrecipient in the performance of any work or service required by Subrecipient under this Agreement, whether such person or entity is an employee, subcontractor, independent contractor, or volunteer of Subrecipient,to comply with the requirements set forth in Agency Contract shall constitute material breach of this Agreement as if Subrecipient had caused the breach directly. (6) Failure of a subcontractor to perform is no defense to a breach of this Agreement. Subrecipient assumes responsibility for and all liability for the actions and quality of services performed by any subcontractor. Every subcontractor must agree in writing to follow every term of this Agreement. Subrecipient must provide every subcontractor's written agreement to follow every term of this Agreement before the subcontractor can perform any services under this Agreement. The head of the County department primarily responsible for overseeing Subrecipient's performance under this Agreement or that department head's designee must approve any proposed subcontractors in writing. Any dispute arising between Subrecipient and any subcontractors or between any subcontractors must be resolved without involvement of any kind on the part of the County and without detrimental impact on the delivery of contracted goods or services. (7) Failure on the part of Subrecipient to maintain the insurance as required shall constitute a material breach of contract upon which the County may, after giving five working days' notice to Subrecipient to correct the breach, immediately terminate this Agreement or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the County on demand, or at the sole discretion of the County, offset against funds due Subrecipient from the County. Accessible Communities Advisory Committee Subrecipient Agreement for Disabled Hikers for ESD Contract K9068. Page 5of19 (8) All cost for insurance shall be considered incidental to and included in the unit contract prices and no additional payment will be made. (9) Excepting the Workers Compensation insurance and any professional liability insurance secured by Subrecipient,the County will be named on all certificates of insurance as an additional insured. Subrecipient shall furnish the County with verification of insurance and endorsements required by this Agreement. The County reserves the right to require complete,certified copies of all required insurance policies at any time. (10) All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. Subrecipient shall submit a verification of insurance as outlined herein within 14 days of the execution of this Agreement to the County. All insurance policies obtained by Subrecipient shall be primary to any equivalent or applicable policies held by the County. All insurance policies obtained by Subrecipient shall include a waiver of subrogation rights. Any self- insured retention, deductible or risk retention maintained, or participated in, by the County coverage for third-party liability claims provided to the county, shall be excess and shall be non- contributory to the insurance policies provided by Subrecipient in order to comply with the insurance requirements of this Subcontract. All policies provided by Subrecipient in order to comply with the insurance requirements of this Subcontract must be endorsed to show this primary coverage. (11) The County will pay no progress payments under this Agreement until Subrecipient has fully complied with this section. This remedy is not exclusive; and the County may take such other action as is available to them under other provisions of this Agreement, or otherwise in law. (12) Nothing in the foregoing insurance requirements shall prevent the County, at its option, from additionally requesting that Subrecipient deliver to the County an executed bond as security for the faithful performance of this Agreement and for payment of all obligations of Subrecipient. (13) It is understood and agreed that this Agreement is entered into in the State of Washington. This Agreement shall be governed by and construed in accordance with the laws of the United States, the State of Washington and the County of Jefferson, as if applied to transactions entered into and to be performed wholly within Jefferson County,Washington between Jefferson County residents. No party shall argue or assert that any state law other than Washington law applies to the governance or construction of this Agreement. (14) Should either party bring any legal action, each party in such action shall bear the cost of its own attorney's fees and court costs.The venue for any legal action shall be solely in the appropriate state court in Jefferson County,Washington, subject to the venue provisions for actions against counties in RCW 36.01.050. (15) Subrecipient shall comply with the WA State Department of Labor and Industries Minimum Wage Act, chapter 49.46 RCW, acknowledging persons with disabilities participating in job assessments are not considered employees. (16) Subrecipient shall indemnify and hold the County,and its officers,officials,employees,agents and volunteers (and their marital communities)harmless from and shall process and defend at its own expense,including all costs,attorney fees and expenses relating thereto,all claims,demands,or suits at law or equity arising in whole or in part,directly or indirectly, from Subrecipient's negligence or breach of any of its obligations under this Agreement; provided that nothing herein shall require a Accessible Communities Advisory Committee Subrecipient Agreement for Disabled Hikers for ESD Contract K9068. Page 6 of 19 Subrecipient to indemnify the County and its officers, officials, employees, agents and volunteers (and their marital communities)against and hold them harmless from claims,demands or suits based solely upon the conduct of the County,its officers,officials,employees,agents and volunteers(and their marital communities), and provided further that if the claims or suits are caused by or result from the concurrent negligence of: (a) Subrecipient's agents or employees;and, (b) The County, its officers, officials, employees, agents and volunteers (and their marital communities),this indemnity provision with respect to: (i)claims or suits based upon such negligence,or(ii)the costs to the County of defending such claims and suits, etc., shall be valid and enforceable only to the extent of Subrecipient's negligence or the negligence of Subrecipient's agents or employees. (c) Subrecipient specifically assumes potential liability for actions brought against the County by Subrecipient's employees, including all other persons engaged in the performance of any work or service required of Subrecipient under this Agreement and, solely for the purpose of this indemnification and defense, Subrecipient specifically waives any immunity under the state industrial insurance law, title 51 RCW. Subrecipient recognizes that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. (d) The provisions of this section shall survive the expiration or termination of this Agreement. (17) Subrecipient shall not discriminate against any person presenting themselves for services based on race, religion, color, sex, age, or national origin. (18) No portion of this Agreement may be assigned or subcontracted to any other individual,firm,or entity without the express and prior written approval of County. If the County agrees in writing that all or a portion of this Agreement may be subcontracted to a third-party,then any contract or agreement between Subrecipient and a third-party Subrecipient must contain all provisions of this Agreement and the third-party subcontractor must agree to be bound by all terms and obligations found in this Agreement. (19) This Agreement memorializes the entire agreement of the parties. No representation or promise not expressly contained in this Agreement has been made. The parties are not entering into this Agreement based on any inducement,promise or representation,expressed or implied,which is not expressly contained in this Agreement. This Agreement supersedes all prior or simultaneous representations, discussions, negotiations, and agreements, whether written or oral, within the scope of this Agreement. Subrecipient is responsible for meeting all terms and conditions of this Agreement including standards of service,quality of materials and workmanship,costs,and schedules. (20) Subrecipient's employees shall not perform any of the work required in section A of the Agency Contract while under the influence of drugs or alcohol, and if discovered, may be reported to the appropriate law enforcement agency. (21) Any form of harassment, discrimination, or improper fraternization with any County employee or a participant is strictly prohibited. Accessible Communities Advisory Committee Subrecipient Agreement for Disabled Hikers for ESD Contract K9068. Page 7 of 19 (22) No consent by either party to, or waiver of, a breach by either party, whether express or implied, shall constitute a consent to, waiver of, or excuse of any other, different,or subsequent breach by either party. No term or provision of this Agreement will be considered waived by either party, and no breach excused by either party,unless such waiver or consent is in writing signed on behalf of the party against whom the waiver is asserted. Failure of a party to declare any breach or default immediately upon the occurrence thereof, or delay in taking any action in connection with, shall not waive such breach or default. (23) The terms of this Agreement are not severable. If any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the remainder of this Agreement and the application this Agreement shall not be enforceable. (24) This Agreement shall be binding upon and inure to the benefit of the parties' successors in interest, heirs and assigns. (25) The parties do not intend, and nothing in this Agreement shall be construed to mean, that any provision in this Agreement is for the benefit of any person or entity who is not a party. (26) This Agreement may be executed in one or more counterparts, each of which shall be deemed an original,and all of which counterparts together shall constitute the same instrument which may be sufficiently evidenced by one counterpart. Execution of this Agreement at different times and places by the parties shall not affect the validity of this Agreement,so long as all the parties execute a counterpart of this Agreement. (27) The parties agree that facsimile and electronic signatures shall have the same force and effect as original signatures. (28) The parties agree that this Agreement has been negotiated at arms-length, with the assistance and advice of competent, independent legal counsel. (29) Notwithstanding any provisions of this Agreement to the contrary, to the extent any record, including any electronic, audio, paper or other media, is required to be kept or indexed as a public record in accordance with the Washington Public Records Act, chapter 42.56 RCW (as may be amended),Subrecipient agrees to maintain all records constituting public records and to produce or assist the County in producing such records, within the time frames and parameters set forth in state law. Subrecipient also agrees that upon receipt of any written public record request, Subrecipient shall,within two business days,notify the County by providing a copy of the request per the notice provisions of this Agreement. (30) All notices or other communications which any party desires or is required to give shall be given in writing and shall be deemed to have been given if hand-delivered, sent by facsimile, email, or mailed by depositing in the United States mail,prepaid to the party at the address listed below or such other address as a party may designate in writing from time to time. Notices to the County shall be sent to the following address: Accessible Communities Advisory Committee Subrecipient Agreement for Disabled Hikers for ESD Contract K9068. Page 8 of 19 Jefferson County Public Health 615 Sheridan Street Port Townsend, WA 98368 Notices to Subrecipient shall be sent to the following address Disabled Hikers Attn: Syren Nagakyrie, Executive Director PO Box 381 Carlsborg,WA 98324 syren%a disabledhikers.com (SIGNATURES FOLLOW ON THE NEXT PAGE) Accessible Communities Advisory Committee Subrecipient Agreement for Disabled Hikers for ESD Contract K9068. Page 9 of 19 ADOPTED THIS day of , 2026 JEFFERSON COUNTY WASHINGTON DISABLED HIKERS Board of County Commissioners Jefferson County, Washington By: By: c5p, Greg Brotherton, Signature Chair Name: Syren Nagakyrie By: Title: Executive Director Heidi Eisenhour, Commissioner Date: May 27, 2026 By: Heather Dudley-Nollette, Commissioner SEAL: ATTEST: Carolyn Galloway, CMC Date Clerk of the Board Approved as to form only: 05-22-2026 Jere B. uther, Date Civil Deputy Prosecuting Attorney Accessible Communities Advisory Committee Subrecipient Agreement for Disabled Hikers for ESD Contract K9068. Page 10 of 19 APPENDIX- A AGENCY CONTRACT Docustgn Envelope ID 47F9AED5-0230-840C-8082-6B1B7E4486F4 ��- Employment Security Department new WASHINGTON STATE P.O.OOx 9046,OLYMPIA,WASHIINGTON 98507-9046 CONTRACT K9068 Between WASHINGTON STATE EMPLOYMENT SECURITY DEPARTMENT And JEFFERSON COUNTY, WASHINGTON CONTRACT INFORMATION Contract alert date Contract end dale Contract amount Authoncatioe Upon Execution One year from the $6,500.00 Chapter 39.34 RCW date of execution I Purpose In accordance with the Accessible Communities Advisory Committee(ACAC), this agreement provides state funding to assist in the completion of the County project identified herein. PARTIES: - Jefferson County,WA(County) Address Business registration or UPI County Vendor Number 815 Sheridan,fort Townsend,WA 98368 161-001-169 SWV0002430 Contract Manager CM Phone CM Email Bonnie Obremski 1 360-385-9410 BonnieOt co.ietferson.wa us Employment Security Department(ESD) Contact Address ——— Division 212 Maple Park Ave.SE, mpia,WA 98501 Human Resources Contract Manager CM Phone CM Email Elaine Stefanowicz 1 is 360-890-3774 elaine stefanowicz@esd.wa.gov ATTACHMENTS: This Contract includes the following attachment(s)and document(s)incorporated herein Exhibit A-Statement of Work Exhibit B-Budget The terms and conditions of this Contract are an integration and representation of the final,entire and exclusive understanding between the parties superseding,all previous agreements,writings,and communications,oral or otherwise, regarding the subject matter of this Contract. The parties signing below represent that they have read and understand this Contract.and nave the authority to execute this Contract. Jefferson C Date Employment Security Department Dale Libmood er tAyt'Maori dot e(a,Was 5/12/2026 Greg Brotherton Elizabeth Gordon rise Title Chair,Board of County Commissioners Executive Director Approve. rm only. Date 0 04/22/2026 Jereutl! B."ether, j Deputy Prosecuting Attorney Do-20-022 Accessible Communities Advisory Committee Subrecipient Agreement for Disabled Hikers for ESD Contract K9068. Page 11 of 19 Docusign Envelope ID.47F9AED5-0230-840C-8082-6B1B7E4486F4 Employment Security Department WASIiN(,IUN sn)E P O.©OK 9046,OLYMPIA,WASHINGTON 98507 9046 This Contract is between the Washington State Employment Security Department, hereinafter called"ESD", and Jefferson County, hereinafter called"County" ESD and County may also be individually referred to as Party,or jointly referred to as Parties. The Parties hereby mutually agree as follows: 1. PURPOSE With the passing of the Accessible Communities Act,the Legislature found that Washington State residents with disabilities continue to face barriers that could be easily eliminated. Through this legislation, counties have the opportunity to form county Accessible Community Advisory Committees and develop projects in their communities that will increase the disability awareness and accessibility of their county. Once these projects are developed and approved by the Governor's Committee on Disability Issues and Employment(GCDE), counties can receive funds to carry out these projects. Counties are eligible to apply for funding for other approved projects when a prior project is completed. This purpose of this Agreement is to set out the terms and conditions for the State of Washington to assist the county and provide funding for the projected identified herein 2. AUTHORIZATION This Contract is authorized in accordance with Chapter 39.34 RCW — Interlocal Cooperation Act, and further in accordance with the Governor's Committee on Disability Issues and Employment (GCDE). TERMS AND CONDITIONS: 3. CONTRACT TERM The term of this Agreement starts on the date of execution and ends one year from the date of execution. Parties may agree to modify the term upon issuance of a mutually executed amendment. 4. STATEMENT OF WORK The statement of work is attached hereon as Exhibit A- Statement of Work. County shall furnish the necessary personnel, equipment, material and/or services and otherwise do all things necessary for or incidental to the performance of the work and the full completion of the project therein 5. COMPENSATION The County estimated the State's supplemental cost for accomplishing the work herein to be$6,500.00. ESD will reimburse County for its expenditures and costs in the amount of$6,500.00. The allocation of the cost breakdown is on Exhibit B. Payment by ESD for reimbursement on the satisfactory performance of the work may not exceed the above-noted amount unless the parties mutually agree in writing to a higher amount prior to the commencement of any work which causes the maximum payment to be exceeded. Washington Employment Security Department E.SD Contract U K9068 Page 2 Accessible Communities Advisory Committee Subrecipient Agreement for Disabled Hikers for ESD Contract K9068. Page 12 of 19 Docusign Envelope ID.47F9AED5-0230-840C-8082-661B7E4486F4 y Employment Security Department wASF't CON SIAli P.O 80K 9046,OLYMPIA,WASHINGTON 98507-9046 6. BILLING PROCEDURE The County must submit invoices monthly or upon completion of the project for services performed under this Contract on an Invoice Voucher(Form A-19),or similar invoice Invoices must include such information as necessary for ESD to determine the exact nature of all expenditures,and goods or services provided to and received. Each invoice must clearly indicate the Contract number herein. The invoice document must be submitted to Employment Security Department Attention: Vendor Payments PO Box 9046 Olympia,WA 98507 Or one electronic copy of invoice document to: VendorPaymentsesd.wa.qov,with a copy sent to ESD's Contract Manager. ESD will pay the County for completed and approved work within thirty(30)days of receipt of invoice. 7. REPORTING The County shall provide the ESD Contract Manager quarterly status report(s)on the updated performance. Reports are to be submitted via email to the ESD contract manager. 8. AMENDMENTS This Agreement may be amended. Amendments are not binding unless they are in writing and executed by personnel authorized to bind each respective party. 9. CONTRACT MANAGEMENT Each respective Contract Manager listed on page one is the designated person for the general management of this Contract, to include receiving all communications and notices related to the contract. All correspondence and all legal notices from either party will be deemed as being properly sent to the other party if made by emailing said written communication to the other party's identified Contract Manager Each party is required to notify the other manager in writing within three business days of any changes to that party's Contract Manager's information. Contract Managers may be changed through administrative notice to the other party, and do not require a full amendment. 10. DISPUTES Parties will request intervention by the Governor, as provided by RCW 43.17.330, in which event the Governor's process will control 11. DUPLICATION OF BILLED COSTS County shall not bill ESD for costs if County is being paid by another funding source for these same costs. Washington Employment Security Department ESD Contract±t K9068 Page 3 Accessible Communities Advisory Committee Subrecipient Agreement for Disabled Hikers for ESD Contract K9068. Page 13 of 19 Docusign Envelope ID.47F9AED5-0230-840C-8082-6B1B7E4486F4 ter- Employment Security Department WASi NGTON S TAT r P.O.BOX 9046,OLYMPIA,WASrtl'G ION 98501-9046 12. ELECTRONIC SIGNATURES,COUNTERPARTS,AND DELIVERY The parties agree that this Agreement may be executed in multiple counterparts, each of which is deemed an original and all of which constitute only one agreement; and that electronic signature, or e-signature, of this Agreement shall be the same as execution of an original ink signature; and that E-mail, electronic, or facsimile delivery of a signed copy of this Agreement shall be the same as delivery of an original. 13.GOVERNANCE This Contract shall be construed and interpreted in accordance with the laws of the state of Washington and the venue hereunder will be in the Superior Court for Thurston County. In the event of an inconsistency in this Contract, unless otherwise provided, the inconsistency is resolved by giving precedence in the following order 1. Applicable Federal and Washington State Statutes and Regulations. 2. All terms and conditions herein. 3. Any attachments in their descending alphabetical order. 4. Any other material incorporated herein by written reference. 14.INDEMNIFICATION Each party to this agreement is responsible for its own acts and/or omissions and those of its officers, employees and agents. To the extent permitted by law, each party will hold the other harmless from costs, damages,or expenses arising from this agreement and based upon the negligence or non-compliance of the party. 15.INDEPENDENT CAPACITY Each Party retains its independent capacity as a self-governing public agency under this agreement. No additional partnering entity is established herein 16. INSURANCE REQUIREMENTS Each Party warrants that they are insured under a Self-Insured Liability Pool or have commercial insurance that will protect against any damage claims that might result from performing under this contract. Said insurance must be for such amounts as are prudent and customary for a government entity. 17. RECORDS, DOCUMENTS AND REVIEW Maintenance of Records: Unless otherwise specified in the Contract, all books, records, documents, and other materials relevant to this Agreement will be retained for six(6) years after expiration of this Contract. Each party will utilize reasonable security procedures and protections to assure records and documents provided by the other party are not erroneously disclosed to third parties. Review of Records: County shall grant ESD, and its designees full access to and the right to examine and copy any or all books, records, papers, documents and other material regardless of form or type which are pertinent to the performance of this Contract,or reflect all direct and indirect costs of any nature expended in the performance of this Washington Employment Security Department-ESD Contract P K9068 Page 4 Accessible Communities Advisory Committee Subrecipient Agreement for Disabled Hikers for ESD Contract K9068. Page 14 of 19 Docusign Envelope ID'47F9AED5-0230-840C-8082-681e7E4486F4 Employment Security Department WASHING7,.N)1Al P.O.BOX 9046,OIYMPIA,WASHING FON 9850/-9046 Contract Access must be available at all reasonable times not limited to the required retention period but as long as records are retained, and at no additional cost to ESD. 18. SEVERABILITY The provisions of this Agreement are intended to be severable. If any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of this Agreement provided that the remaining provisions can be given effect without the illegal or invalid provision. 19. TERMINATION AND SUSPENSION ESD, upon providing written notice, may terminate or suspend this Agreement, in whole or in part for convenience, or based upon the potential breach of terms by the County. If this Contract is terminated, ESO shall be liable only for final payment for services rendered or expenses incurred prior to the effective date of termination. 20.WAIVER A failure by either party to exercise its rights under this Agreement does not preclude that party from subsequent exercise of such rights and does not constitute a waiver of any other rights under this Agreement, unless stated to be such in a writing signed by an authorized representative of the party and attached to the original Agreement. Washington Employment Security Department-ESD Contract It K9068 Page 5 Accessible Communities Advisory Committee Subrecipient Agreement for Disabled Hikers for ESD Contract K9068. Page 15 of 19 Docusign Envelope ID 47F9AED5-0230-840C-8082-6B1B7E4486F4 Employment Security Department WASHIf,('1(Th fAiF P.O.BOX 9046,OLYMPIA,WASHINGTON 98507-9046 EXHIBIT A STATEMENT OF WORK JEFFERSON COUNTY ACCESSIBLE COMMUNITIES ADVISORY COMMITTEE (ACAC) DISABLED HIKERS' GUIDE Project Create Disabled Hikers'Guides to Jefferson County Parks Overview To complete full accessibility and user experience assessments for five parks within Jefferson County and create and publish a guide to each park that provides detailed accessibility information for the cross-disability community Timeline It will take approximately one year to complete the project Resources required • Personnel to write the guides • Lodging • Mileage • Travel and training stipends Cost $6,500.00 Cost is for the budget in Exhibit B. Employment Security Department -ESO Contract#K9068 Page 6 Exhibit A—Statement of Work Accessible Communities Advisory Committee Subrecipient Agreement for Disabled Hikers for ESD Contract K9068. Page 16 of 19 Docusign Envelope ID 47F9AED5-0230-840C-8082-681B7E4486F4 �— Employment Security Department WASHIN< 1,'N t,tAft P.O.BOX 9046,OLYMPIA,WASHINGTON 98307 9046 EXHIBIT B BUDGET JEFFERSON COUNTY ACCESSIBLE COMMUNITIES ADVISORY COMMITTEE (ACAC) DISABLED HIKERS' GUIDE Costs: Personnel: $41 per hour x 122 hours= $5,002(rounded down) = Total: $5,000 Lodging: $611 (2 nights x$237 =$474 + 1 night x$137) Mileage: $389 (519 miles x$0.75) Total: $1,000 Travel and training stipends: $500($100 x five park assessment tralnings)Total: $500 Grand Total: $6,500 In-Kind Donations. None Washington Employment Security Department-ESD Contract If K9068 Page / Exhibit B-Budget Accessible Communities Advisory Committee Subrecipient Agreement for Disabled Hikers for ESD Contract K9068. Page 17 of 19 APPENDIX B—COMPLIANCE AND RISK MONITORING FORM This Compliance and Risk Monitoring Form shall be submitted before the Subrecipient Agreement can be approved and also shall be submitted along with every request for reimbursement. AGENCY CONTRACT NO: K9068 DATE: NAME OF SUBRECIPIENT: Disabled Hikers By signing below, I declare under penalty of perjury of the laws of the State of Washington and the United States that the forgoing is true and correct. (Check the applicable boxes.) DATE CERTIFICATION ITEM YES NO Subrecipient is not presently debarred, suspended, proposed 5/27/26 for debarment, declared ineligible, or voluntarily excluded X from transactions by any Federal, State,or local department or agency _ Subrecipient has not within a 3-year period preceding the submission of this Compliance and Risk Monitoring Form been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or 5/27/26 performing a public(Federal, State,or local)transaction or X contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery,bribery, falsification or destruction of records, making false statements, or receiving stolen property Subrecipient is not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of fraud or a criminal offense in connection with obtaining, attempting to 5/27/26 obtain, or performing a public (Federal, State, or local) X transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement,theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property Subrecipient has not within a 3-year period preceding the 5/27/26 submission of this Compliance and Risk Monitoring Form X one or more public transactions(Federal, State, or local) terminated for cause or default _ Subrecipient has provided all written reports required by the 5/27/26 Agency Contract and this Subrecipient Agreement as of X Accessible Communities Advisory Committee Subrecipient Agreement for Disabled Hikers for ESD Contract K9068. Page 18 of 19 DATE CERTIFICATION ITEM YES NO 5/27/26 the submission of this Compliance and Risk Monitoring X Form Subrecipient has provided any audit report received by it 5/27/26 from any government agency since the last certification for X its performance related to the Agency Contract Subrecipient certifies that all of the deliverables and other 5/27/26 work required since the last certification have been X completed 5/27/26 All the work being billed for in the invoice being certified by this Compliance and Risk Monitoring Form actually has X been performed, including any timesheet or other backup 5/27/26 Subrecipient agrees to submit to an audit within 30 days of X a request from the County or the Agency 5/27/26 Subrecipient has corrected any deficiencies identified since X the last certification Signed at Sequim Washington City State c . ds- May 27 2026 SUBRECIPIENT SIGNATURE DA II: WRITTEN NAME OF PERSON SIGNING CERTIFICATION APPROVED BY THE COUNTY: COUNTY APPROVALSIGNATURE DATE WRITTEN NAME OF PERSON APPROVING CERTIFICATION Accessible Communities Advisory Committee Subrecipient Agreement for Disabled Hikers for ESD Contract K9068. 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