HomeMy WebLinkAboutCANCELLED - Employment Agreement Wendy Housekeeper - 051826 EMPLOYMENT AGREEMENT
Between
Wendy Housekeeper
And
JEFFERSON COUNTY
THIS EMPLOYMENT AGREEMENT,made and entered into this / I day of
2026, by and between JEFFERSON COUNTY, a Washington Municipal Corporation, herein. called
`Employer,' and Wendy Housekeeper,hereinafter called `Employee,' both of whom agree as follows:
WITNESSETH:
WHEREAS, Employer desires to retain the services of said Wendy Housekeeper as Jefferson
County Auditor's Office Accounts Auditing Technician; and
WHEREAS, said Wendy Housekeeper is already employed as Jefferson County Administrator's
Office Executive Assistant; and
WHEREAS, it is the desire of the Board of County Commissioners of Jefferson County
Washington, on behalf of the Employer,to provide certain benefits, establish certain conditions of
employment and to set working conditions of said Employee; and
WHEREAS, it is the desire of the Employer to (1) secure and retain the services of Employee and
to provide inducement for her to remain in such employment, (2)to make possible full work productivity
by assuring Employee's morale and peace of mind with respect to future security, (3)to act as a deterrent
against malfeasance or dishonesty for personal gain on the part of Employee, and(4)to provide a just
means for terminating Employee's services; and
WHEREAS, Employee is employed as Executive Assistant and desires to accept employment as
Accounts Auditing Technician for Jefferson County, Washington; and
WHEREAS, Employer recognizes employee will be serving in two separate positions: A Union
and FLSA Exempt, Hourly position as Executive Assistant(hereinafter referred to as Executive
Assistant) at a 0.6 FTE and the Accounts Auditing Technician (hereinafter referred to as the Accounts
Auditing Technician) a 0.4 FTE position of that is covered under the UFCW 3000 Union and the most
recent Union Contract and County Personnel Rules will govern that position;
NOW, THEREFORE, in consideration of the mutual covenants herein contained, the parties
agree as follows:
Section 1. Duties
Employer hereby agrees to employ said Wendy Housekeeper in the FLSA- and Union exempt
position of Executive Assistant and to the UFCW Local 3000 represented Accounts Auditing Technician
position for Jefferson County to perform the functions and duties as specified in the Job Descriptions for
the Executive Assistant and for Accounts Auditing Technician as presently adopted and as may be
Page 1 of 6
Wendy Housekeeper Employment Agreement
amended in the future, and as specified in state law and by the Ordinances of said County, and to
perform other legally permissible and proper duties and functions as the Employer or its designee shall
assign from time to time.
Section 2. Term
1. For the Executive Assistant position employee was employed for an indefinite term that
commenced on November 20, 2023, serving at the pleasure of the County Administrator. Employee
shall be considered an"at-will"employee of the Employer.
2. For the Accounts Auditing Technician Employee shall be employed for an indefinite term
commencing on May 1, 2026. The Accounts Auditing Technician position will be governed by the most
recent UFCW 3000 Contract(and successor agreements), specifically, Section 2.7 CONTRACT
SERVICE PROVIDERS.
3. For the Executive Assistant, nothing in this agreement shall prevent, limit or otherwise interfere
with the right of the Employer to terminate the services of Employee at any time, subject only to the
provisions set forth in Section 9. of this agreement.
4. Nothing in this agreement shall prevent, limit or otherwise interfere with the right of the
Employee to resign at any time from her positions with Employer,however a resignation from one
position may require realignment of the remaining position absent a full resignation from both positions.
Section 3. Compensation
1. In the Executive Assistant position, Employee is paid on the Exempt Salary Matrix at the
Executive Assistant hourly wage rate at$36.36 per hour for 0.6 FTE.
2. General wage adjustments will be provided in the same manner as other Exempt employees of
the Employer,pursuant to the salary rates of the Exempt Salary Matrix.
3. Section 3. Salary does not apply to the Accounts Auditing Technician position of 0.4 FTE. The
Accounts Auditing Technician position will be governed by the UFCW 3000 wage matrix contained in
the most recent Collective Bargaining Agreement(CBA) (and its successor agreements). Employer
agrees to start employee in the Accounts Auditing Technician position at Grade 27, Step 8, $34.99 of the
UFCW 3000 matrix.
Section 4. Benefits
1. Except as described herein, Employee shall receive the same Employee Benefits as Jefferson
County Employees, which shall be administered pursuant to adopted County policies and the Jefferson
County Administration Manual. All provisions of the Code of Ordinances, and regulations and rules of
the Employer relating to personal time off, holidays and other fringe benefits and working conditions as
they now exist or hereafter may be amended, also shall apply to Employee as they would to other
employees of Employer, in addition to said benefits enumerated specifically for the benefit of Employee
Page 2 of 6
Wendy Housekeeper Employment Agreement
except as herein provided.
2. Personal Time Off(PTO): Employee will continue to accrue PTO at a rate based on her start
date in the Executive Assistant position(November 20, 2023)that will be prorated for each position
based upon hours worked: 0.6 FTE for the Executive Assistant and 0.4 FTE for the Accounts Auditing
Technician. Increases to the accrual rate will take place according to Jefferson County policy and the
CBA between Jefferson County and UFCW3000.
3. Holidays: Employee shall be entitled to holidays pursuant to Chapter 6 of the Jefferson County
Personnel Administration Manual and the CBA between Jefferson County and UFCW3000. This
includes three (3) floating non-accruing holidays.
4 Employee may avail herself of the same consideration with regard to Bereavement Leave as is
afforded all other general employees of Employer.
5 Health Benefits: Employer agrees to continue and to make required premium payments for
Employee for health and welfare benefits under the terms and conditions afforded other staff of
Jefferson County.
6. Retirement: Employee will continue to be a contributing member of the Washington State
Public Employees Retirement System(PERS) and Social Security in the same manner afforded all other
Exempt staff of Jefferson County, and Employer shall make employer contributions as afforded all other
Exempt staff of the Employer.
Section 5. Performance Evaluation
1. Employee was hired as an Executive Assistant on November 20, 2023. Her performance may be
reviewed and evaluated annually on her anniversary date in November by the Clerk of the Board and the
County Administrator. Her position is currently 0.6 FTE.
2. The Accounts Auditing Technician 0.4 FTE portion of Employee's employment will be
governed by the UFCW 3000 most recent CBA and its successor agreements. Performance of Employee
will be evaluated in writing by the Auditor at least once every 3 (three)months during the evaluation
period. The Auditor shall review the performance of Employee at the end of the trial period and may
document successful completion of the evaluation period by approving a Payroll Status Change Form, a
copy of which will be placed in Employee's employment personnel file. Employee may be terminated
without notice and without cause during the trial period or at its completion. If Employee is removed
from the Accounts Auditing Technician position, she shall remain in the 0.6 FTE Executive Assistant
position provided she maintains satisfactory performance.
3. Upon successful completion of the trial period for Accounts Auditing Technician,the Auditor
may review and evaluate the performance of the Employee in writing at least once every twelve (12)
months from the date of employment.
Page 3 of 6
Wendy Housekeeper Employment Agreement
Section 6. Hours of Work
It is recognized that as an FLSA- and Union- Exempt,hourly employee as Executive Assistant in
the 0.6 portion of the position and as a UFCW3000 covered, hourly employee in the 0.4 portion of the
Accounts Auditing Technician position employee's weekly hours shall not exceed forty (40) hours per
week.
Per the UFCW3000 collective bargaining agreement, any hours beyond sixteen(16)hours per
week for the Accounts Auditing Technician must be pre-approved by the Auditor.
Per County policy, any hours beyond the twenty-four(24)hours per week for the Executive
Assistant must be pre-approved by the County Administrator or Clerk of the Board.
Section 7. Longevity
Longevity shall be based on the accrual rate for the Executive Assistant position with a start date
of November 20, 2023.
Section 8. Seniority
Seniority in the Accounts Auditing Technician position shall be based on the start date of May 1,
2026, in accordance with the CBA between Jefferson County and UFCW 3000.
Section 9. Termination
1. In the event the Employer no longer wishes to avail itself of the Executive Assistant Employee,
the employee would be released from employment in accordance with the Jefferson County Personnel
Administration Manual.
2. UFCW CBA Section 2.7 shall apply to the Accounts Auditing Technician position.
Section 10. No Reduction of Benefits
1. Employer shall not at any time during the term of this agreement reduce the wage, compensation
or other financial benefits of Employee in the Executive Assistant position, except to the degree such a
reduction is across-the-board for all Union-Exempt and FLSA-Exempt employees of the Employer.
2. Wage, compensation and other benefits of the Accounts Auditing Technician position shall be in
accordance with the CBA between Jefferson County and UFCW 3000.
Page 4 of 6
Wendy Housekeeper Employment Agreement
Section 11. Notices
1. Notices pursuant to this agreement shall be given by deposit in the custody of the United States
Postal Service, certified mail, postage prepaid, addressed as follows:
EMPLOYER:
Jefferson County, Washington
County Administrator
PO Box 1220
Port Townsend, Washington 98368
EMPLOYEE:
Wendy Housekeeper
514 Parkridge Drive
Port Townsend, WA 98368
Either party shall notify the other in writing as to a change in address, and that address shall be
substituted for purposes of mailed notice under this subsection.
2. Alternatively,notices required pursuant to this agreement may be personally served in the same
manner as provided by law.Notice shall be deemed given as of the date of personal service or as of the
date of deposit of such written notice in the course of transmission in the United States Postal Service.
Section 11. General Provisions
1. The text herein shall constitute the entire agreement between the parties.
2. This agreement shall be binding upon and inure to the benefit of the heirs at law and executors of
Employee.
3. Upon ratification,this agreement shall become effective on May 1, 2026.
4. If any provision, or any portion thereof, contained in this agreement is held unconstitutional,
invalid or unenforceable, the remainder of this agreement, or portion thereof, shall be deemed severable,
shall not be affected and shall remain in full force and effect.
5. Jefferson County, as a political subdivision and local government of the State of Washington, is
subject to the Public Records Act, codified at Chapter 42.56 RCW, and as such this Agreement(and any
attachments) is a"Public Record" subject to that state law.
Section 12. Expiration
This agreement shall renew automatically on May 1 of every year beginning on May 1, 2027,
unless either the Employer or Employee terminate the Agreement in a manner consistent with Section 9.
Page 5 of 6
Wendy Housekeeper Employment Agreement
of this Agreement. If termination of this Agreement is undertaken by either party to this Agreement in a
manner consistent with Section 9. of this Agreement and if the terms of Section 9. and this Section are in
conflict, then the terms of Section 9. shall control.
The Board of County Commissioners has caused this Agreement to be signed and executed,and
the Employee has signed and executed this Agreement,effective the day and year first written above.
EXECUTED this 14) day of ►mil. , 2026.
EMPLOYER: UNION:
BOARD OF CO SIONERS
eg Brotherton, Chair UFCW 3000
AUDITOR: EMPLOYEE:
COUNTY ADMINISTRATOR:
�.1 A-OdZkn
Jos •. Peters `/`'c,'
_'0\` JI
�,` '''
it
ATTEST: i �:V �co = APPRO D AS FORM ONLY:
SEAL i0. C May 14,2026
Philip C. Hunsucker,Chief Deputy
'-d- ,:,',.., i,
Prosecuting Attorney
cofCar y allaway, Clerkr o the Board
Page 6 of 6
Consent Agenda
Commissioners Office
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
FROM: Josh D. Peters, County Administrator
DATE: May IS, 2026
SUBJECT: AGREEMENT re: Employment Agreement, Wendy Housekeeper, as Union-Exempt
and FLSA-Exempt Executive Assistant in the County Administrator's Office, and
UFCW3000 covered Accounts Auditing Technician in Auditor's Office
STATEMENT OF ISSUE:
County Commissioner approval is requested for the attached Employment Agreement with Wendy Housekeeper
to be employed in two positions:as the County Administrator's Office Executive Assistant and Auditor's Office
Accounts Auditing Technician, effective May 1, 2026.
ANALYSIS:
With the budget reductions required in FY 2026, Ms. Housekeeper's position as Executive Assistant in the
County Administrator's Office was reduced from 1.0 to 0.6 FTE.Ms.Housekeeper desires to also be employed
in a vacant position in the Auditor's Office as Accounts Auditing Technician at 0.4 FTE.
The Executive Assistant position is Union exempt and FLSA exempt.Because the Accounts Auditing Technician
is covered by the UFCW3000 Union, an employment agreement is required.
FISCAL IMPACT:
Expenditures for these positions were approved in their respective Department Budgets in FY 2026.
RECOMMENDATION:
Approve the attached Employment Agreement.
REVIEWED BY:
oa6tzta 5/115-/Jz.,
Jo. D. Peters, County Administrator Date
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Employment Agreement-Wendy Housekeeper Contract No: EA 01-2026
Contract For: Union covered and Non Union position Term: Begin May 1, 2026
COUNTY DEPARTMENT: Human Resources
Contact Person: Sarah Melancon
Contact Phone: 360-385-9133
Contact email: semelancon@co.jefterson wa us
AMOUNT: PROCESS: Exempt from Bid Process
Revenue: Cooperative Purchase
Expenditure: Competitive Sealed Bid
Matching Funds Required: _ Small Works Roster
Sources(s)of Matching Funds ..^ Vendor List Bid
Fund# RFPorRFQ
Munis Org/Obj _Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: Q N/A:� sAAAA-v_ C/13 zd L(p
Si ure ate
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: a N/A: i(ivt r// 6 k
s. nature bate
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche):
Electronically approved by Risk Management on 5/15/2026.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 5/14/2026.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1