HomeMy WebLinkAboutDisabled Hikers Guides for JeffCo - 060126 SUBRECIPIENT AGREEMENT
BETWEEN JEFFERSON COUNTY
AND
DISABLED HIKERS
This Subrecipient Agreement (Agreement) is made and entered into between Jefferson County (the
County) and Disabled Hikers (Subrecipient) for the purpose of dispensing funds associated with the
Accessible Communities Advisory Committee funding to the County via the Washington State
Employment Security Department(ESD) in Contract No. K9068 (Agency Contract).
IT IS AGREED UPON BY THE PARTIES AS FOLLOWS:
A. INTENT OF THE PARTIES
(1) It is the intent of the County to dispense funds to Subrecipient for the project described in the
Statement of Work described in Exhibit A and for the amount described in Budget in Exhibit B of
the Agency Contract.
(2) It is the intent of Subrecipient to accept funds for the purpose of completing the work for the project
described in the Statement of Work for the Budget in Exhibit B of the Agency Contract without
any additional contribution by the County.
B. TERM OF THIS AGREEEMENT
The term of this Agreement shall be from the Effective Date until one year from the date execution of the
Agency Contract [05/12/2027], unless modified by the County and ESD. The Effective Date shall be the
date upon which this Agreement is signed by all parties.
C. TERMINATION
(1) Should a party default in providing services under this Agreement or materially breach any of its
provisions,the other party may terminate this Agreement upon ten(10)days written notice.A party
shall have the right and opportunity to cure any such material breach within the ten(10)day period.
(2) The County may terminate this Agreement upon immediate notice to Subrecipient in the event that
the funding for the project ceases or is reduced in amount. Subrecipient will be reimbursed for
services expended up to the date of termination.
(3) This Agreement may be terminated without cause at any time by either party subject to a sixty(60)
day advance written notice of such termination to the other party.
(4) Termination of this Agreement, pursuant to the processes described herein shall not constitute a
breach of this Agreement.
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DD-26-027
D. SUBRECIPIENT'S OBLIGATIONS
Subrecipient shall fulfill the following obligations:
(1) Subrecipient shall fulfill all the requirements of the Agency Contract, attached as Appendix A, the
terms and conditions of which are incorporated by references into this Agreement. The requirements
of the Agency Contract,include but are not limited to,performance of all work listed in the scope of
work (Exhibit A). For the avoidance of doubt, Subrecipient understands and agrees that it shall
furnish all the necessary personnel,material,equipment or services and shall otherwise do all things
necessary for incidental to the performance of the work and the full completion of the project
described in Exhibit A to the Agency Contract. Failure to comply with any requirement of the
Agency Contract shall constitute material breach of this Agreement.
(2) The payments for the work the project described in Exhibit A of the Agency Contract shall be made
by ESD pursuant to the Agency Contract, as limited to the amounts listed in Exhibit B of the
Agency Contract, unless modified by ESD and the County. Subrecipient understands and agrees
that payment by ESD for reimbursement on the satisfactory performance of the work may not
exceed the above-noted amount unless the parties mutually agree in writing to a higher amount
prior to the commencement of any work which causes the maximum payment to be exceeded.
(3) Subrecipient shall submit invoices to the County in a manner that satisfies the County's billing
procedure requirements in section 6 of the Agency Contract. In addition:
(a) Subrecipient shall submit invoices by the 10th of the month for the previous month's
expenses. Such invoices will be checked by the County, and upon approval thereof,
payment will be made to Subrecipient in the amount approved.
(b) Subrecipient shall submit invoices to publichealthavci;co.jefferson.wa.us.
(4) Subrecipient shall provide the County with quarterly status report(s) on the updated performance
of the work, consistent with the reporting requirements in section 7 of the Agency Contract.
Quarterly status reports to the County shall be provided by Subrecipient on or before the 15`h day
of March,June, September and December.
(5) Subrecipient shall comply with the requirements in section for Records, Documents and Review
contained in section 17 of the Agency Contract as if it were the County.
(6) Subrecipient shall comply with all state and federal requirements regarding the confidentiality of
participant records.
(7) Subrecipient shall have written policies regarding sexual harassment and non-discrimination(said
policies must guarantee human/civil rights); regarding a person's right to privacy, regarding
safeguarding personal information and abuse of participants; regarding agency medication
procedure;regarding respectful staff-to-participant interactions(i.e.: including a person's right to
be treated with dignity and respect free of abuse).
(8) Subrecipient shall have a grievance policy that:
(a) Negotiates conflicts and advises participants of grievance procedures;
(b) Is explained to participants;
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(c) Prohibits retaliation for using the grievance process;
(d) Includes a non-retaliation statement;
(e) Assures that advocates are available and encourages participants to bring advocates to help
negotiate;
(f) Includes a mediation process that promotes the use of someone who is unaffected by the
outcome if conflicts remain unresolved; and,
(g) Includes a process for tracking and reporting grievances.
(9) Subrecipient shall comply with all applicable federal, state and local regulations.
(10) Subrecipient shall comply with all the policies of the Jefferson County department managing this
Agreement.
E. DEBARMENT
By signing this Agreement, Subrecipient certifies that it is not presently debarred, suspended, proposed
for debarment,declared ineligible,or voluntarily excluded in any Washington State or Federal department
or agency from participating in transactions (debarred). Subrecipient agrees to include the above
requirement in any and all subcontracts into which it enters,and also agrees that it will not employ debarred
individuals. Subrecipient must immediately notify the County if, during the term of this Agreement,
Subrecipient becomes debarred. The County may immediately terminate this Agreement by providing
Subrecipient written notice,if Subrecipient becomes debarred during the term of this Agreement.
F. FUNDING WITHDRAWN, REDUCED OR LIMITED
If the County determines in its sole discretion that the funds it relied upon to establish this Agreement have
been withdrawn,reduced or limited,or if additional or modified conditions are placed on such funding after
the effective date of this Agreement but prior to the normal completion of this Agreement,then the County,
at its sole discretion, may: (1) Terminate this Agreement; (2) Renegotiate this Agreement under the
revised funding conditions; or, (3) Suspend Subrecipient's performance under this Agreement upon five
(5) business days' advance notice to Subrecipient, if the County determines that there is a reasonably
likelihood that the funding insufficiency may be resolved in time to allow Subrecipient's performance to
resume prior to the normal completion date of this Agreement. Nothing in this section shall have the effect
of limiting or preventing the County from executing any remedy set forth at 2 CFR§200.339 or any other
federal regulation governing the dispensation of grant funding, if applicable.
G. OVERPAYMENTS OR ERRONEOUS PAYMENTS TO SUBRECIPIENT
If overpayments or erroneous payments have been made to Subrecipient under this Agreement,the County
will provide notice to Subrecipient and Subrecipient shall refund the full amount of the overpayment
within thirty (30)calendar days of the notice. If Subrecipient fails to make timely refund,the County may
charge Subrecipient one percent(1%)per month on the amount due,until paid in full.
H. RECORDS AND DOCUMENTS REVIEW
(1) Subrecipient shall maintain books,records,documents,magnetic media,receipts,invoices or other
evidence relating to this Agreement and the performance of the services rendered, along with
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accounting procedures and practices, all of which sufficiently and properly reflect all direct and
indirect costs of any nature expended in the performance of this Agreement. At no additional cost,
these records, including materials generated under this Agreement, are subject at all reasonable
times to inspection, review, or audit by the Agency, the Office of the State Auditor, and state and
federal officials so authorized by law,rule,regulation,or agreement[See 42 USC 1396a(a)(27)(B);
42 USC 1396a(a)(37)(B); 42 USC 1396a(a)(42(A);42 CFR 431, Subpart Q;and 42 CFR 447.202].
(2) Subrecipient shall retain such records for a period of six (6) years after the date of final payment
under this Agreement.
(3) If any litigation,claim or audit is started before the expiration of the six(6)year period,the records
must be retained until all litigation, claims, or audit findings involving the records have been
resolved.
RISK ASSESSMENT AND MONITORING FOR COMPLIANCE BY THE COUNTY
(1) Subrecipient shall immediately report to the County any failure to perform under this Agreement.
(2) Along with every request for reimbursement under this Agreement, Subrecipient shall submit a
Monitoring Certification using the form attached hereto as Appendix B for purposes of the County
performing the risk assessment of Subrecipient and compliance monitoring of this Agreement that
is required of the County by the Agency.
J. GENERAL TERMS AND CONDITIONS
(1) Subrecipient's relation to the County shall at all times be that of independent Subrecipient.Any and
all employees of Subrecipient,or other persons engaged in the performance of any work or service
required of Subrecipient under this Agreement, shall be considered employees of Subrecipient
only, and any claims that may arise on behalf of or against said employees shall be the sole
obligation and responsibility of Subrecipient.
(2) Subrecipient shall obtain and keep in force during the terms of this Agreement, or as otherwise
required, the following insurance with companies or through sources approved by the State
Insurance Commissioner pursuant to Chapter 48:05 RCW:
(a) Worker's compensation and employer's liability insurance. Subrecipient will participate
in the Worker's Compensation and Employer's Liability Insurance Program as may be
required by the State of Washington;
(b) Commercial Automobile Liability or Business Use Insurance providing bodily injury and
property damage liability coverage for all owned and non-owned vehicles assigned to or
used in the performance of the work for a combined single limit of not less than$1,000,000
each occurrence with the County named as an additional insured in connection with
Subrecipient's performance of this Agreement.
(c) Insurance. Recipient shall maintain commercial general liability coverage in a form
acceptable to Jefferson County Risk Management for bodily injury, personal injury, and
property damage, with a limit in the amount of at least one million dollars($1,000,000.00)
per occurrence, for bodily injury, including death, and property damage. The insurance
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coverage shall contain no limitations on the scope of the protection provided and include
the following minimum coverage:
(i) Broad Form Property Damage, with no employee exclusion.
(ii) Personal Injury Liability, including extended bodily injury.
(iii) Broad Form Contractual/Commercial Liability - including completed operations.
(iv) Premises - Operations Liability (M&C).
(v) Independent Contractors and Subrecipients.
(vi) Blanket Contractual Liability.
(3) All employees or subcontractors of Subrecipient who are required to be professionally certified by
the State in the performance of services under this Agreement shall maintain professional liability
insurance/error and omissions liability insurance in the amount of not less than one million dollars
($1,000,000). In no case shall such professional liability to third parties be limited in any way.
(4) It shall be the responsibility of Subrecipient to ensure that any and all persons engaged in the
performance of any work or service required of Subrecipient under this Agreement, shall comply
with the same insurance requirements that Subrecipient is required to meet.
(5) It shall be the responsibility of Subrecipient to ensure that any and all persons engaged in the
performance of any work or service required of Subrecipient under this Agreement shall comply
with the terms and conditions set forth in the Agency Contract at Appendix A. Failure of any
persons engaged by Subrecipient in the performance of any work or service required by
Subrecipient under this Agreement, whether such person or entity is an employee, subcontractor,
independent contractor, or volunteer of Subrecipient,to comply with the requirements set forth in
Agency Contract shall constitute material breach of this Agreement as if Subrecipient had caused
the breach directly.
(6) Failure of a subcontractor to perform is no defense to a breach of this Agreement. Subrecipient
assumes responsibility for and all liability for the actions and quality of services performed by any
subcontractor. Every subcontractor must agree in writing to follow every term of this Agreement.
Subrecipient must provide every subcontractor's written agreement to follow every term of this
Agreement before the subcontractor can perform any services under this Agreement. The head of
the County department primarily responsible for overseeing Subrecipient's performance under this
Agreement or that department head's designee must approve any proposed subcontractors in
writing. Any dispute arising between Subrecipient and any subcontractors or between any
subcontractors must be resolved without involvement of any kind on the part of the County and
without detrimental impact on the delivery of contracted goods or services.
(7) Failure on the part of Subrecipient to maintain the insurance as required shall constitute a material
breach of contract upon which the County may, after giving five working days' notice to
Subrecipient to correct the breach, immediately terminate this Agreement or, at its discretion,
procure or renew such insurance and pay any and all premiums in connection therewith, with any
sums so expended to be repaid to the County on demand, or at the sole discretion of the County,
offset against funds due Subrecipient from the County.
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(8) All cost for insurance shall be considered incidental to and included in the unit contract prices and
no additional payment will be made.
(9) Excepting the Workers Compensation insurance and any professional liability insurance secured
by Subrecipient,the County will be named on all certificates of insurance as an additional insured.
Subrecipient shall furnish the County with verification of insurance and endorsements required by
this Agreement. The County reserves the right to require complete, certified copies of all required
insurance policies at any time.
(10) All insurance shall be obtained from an insurance company authorized to do business in the State
of Washington. Subrecipient shall submit a verification of insurance as outlined herein within 14
days of the execution of this Agreement to the County. All insurance policies obtained by
Subrecipient shall be primary to any equivalent or applicable policies held by the County. All
insurance policies obtained by Subrecipient shall include a waiver of subrogation rights. Any self-
insured retention, deductible or risk retention maintained, or participated in, by the County
coverage for third-party liability claims provided to the county, shall be excess and shall be non-
contributory to the insurance policies provided by Subrecipient in order to comply with the
insurance requirements of this Subcontract. All policies provided by Subrecipient in order to
comply with the insurance requirements of this Subcontract must be endorsed to show this primary
coverage.
(11) The County will pay no progress payments under this Agreement until Subrecipient has fully
complied with this section. This remedy is not exclusive; and the County may take such other
action as is available to them under other provisions of this Agreement, or otherwise in law.
(12) Nothing in the foregoing insurance requirements shall prevent the County, at its option, from
additionally requesting that Subrecipient deliver to the County an executed bond as security for
the faithful performance of this Agreement and for payment of all obligations of Subrecipient.
(13) It is understood and agreed that this Agreement is entered into in the State of Washington. This
Agreement shall be governed by and construed in accordance with the laws of the United States,
the State of Washington and the County of Jefferson, as if applied to transactions entered into and
to be performed wholly within Jefferson County, Washington between Jefferson County residents.
No party shall argue or assert that any state law other than Washington law applies to the
governance or construction of this Agreement.
(14) Should either party bring any legal action, each party in such action shall bear the cost of its own
attorney's fees and court costs.The venue for any legal action shall be solely in the appropriate state
court in Jefferson County,Washington,subject to the venue provisions for actions against counties
in RCW 36.01.050.
(15) Subrecipient shall comply with the WA State Department of Labor and Industries Minimum Wage
Act, chapter 49.46 RCW, acknowledging persons with disabilities participating in job assessments
are not considered employees.
(16) Subrecipient shall indemnify and hold the County,and its officers,officials,employees,agents and
volunteers (and their marital communities)harmless from and shall process and defend at its own
expense,including all costs,attorney fees and expenses relating thereto,all claims,demands,or suits
at law or equity arising in whole or in part,directly or indirectly, from Subrecipient's negligence or
breach of any of its obligations under this Agreement; provided that nothing herein shall require a
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Subrecipient to indemnify the County and its officers, officials, employees, agents and volunteers
(and their marital communities)against and hold them harmless from claims,demands or suits based
solely upon the conduct of the County, its officers,officials, employees, agents and volunteers(and
their marital communities), and provided further that if the claims or suits are caused by or result
from the concurrent negligence of:
(a) Subrecipient's agents or employees;and,
(b) The County, its officers, officials, employees, agents and volunteers (and their marital
communities), this indemnity provision with respect to: (i)claims or suits based upon such
negligence,or(ii)the costs to the County of defending such claims and suits, etc., shall be
valid and enforceable only to the extent of Subrecipient's negligence or the negligence of
Subrecipient's agents or employees.
(c) Subrecipient specifically assumes potential liability for actions brought against the County
by Subrecipient's employees, including all other persons engaged in the performance of
any work or service required of Subrecipient under this Agreement and, solely for the
purpose of this indemnification and defense, Subrecipient specifically waives any
immunity under the state industrial insurance law, title 51 RCW. Subrecipient recognizes
that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and
was subject of mutual negotiation.
(d) The provisions of this section shall survive the expiration or termination of this Agreement.
(17) Subrecipient shall not discriminate against any person presenting themselves for services based on
race, religion, color, sex, age,or national origin.
(18) No portion of this Agreement may be assigned or subcontracted to any other individual,firm,or entity
without the express and prior written approval of County. If the County agrees in writing that all
or a portion of this Agreement may be subcontracted to a third-party,then any contract or agreement
between Subrecipient and a third-party Subrecipient must contain all provisions of this Agreement
and the third-party subcontractor must agree to be bound by all terms and obligations found in this
Agreement.
(19) This Agreement memorializes the entire agreement of the parties. No representation or promise
not expressly contained in this Agreement has been made. The parties are not entering into this
Agreement based on any inducement,promise or representation,expressed or implied,which is not
expressly contained in this Agreement. This Agreement supersedes all prior or simultaneous
representations, discussions, negotiations, and agreements, whether written or oral, within the
scope of this Agreement.
Subrecipient is responsible for meeting all terms and conditions of this Agreement including
standards of service,quality of materials and workmanship,costs,and schedules.
(20) Subrecipient's employees shall not perform any of the work required in section A of the Agency
Contract while under the influence of drugs or alcohol, and if discovered, may be reported to the
appropriate law enforcement agency.
(21) Any form of harassment, discrimination, or improper fraternization with any County employee or
a participant is strictly prohibited.
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(22) No consent by either party to, or waiver of, a breach by either party, whether express or implied,
shall constitute a consent to, waiver of, or excuse of any other, different, or subsequent breach
by either party. No term or provision of this Agreement will be considered waived by either party,
and no breach excused by either party,unless such waiver or consent is in writing signed on behalf
of the party against whom the waiver is asserted. Failure of a party to declare any breach or default
immediately upon the occurrence thereof, or delay in taking any action in connection with, shall
not waive such breach or default.
(23) The terms of this Agreement are not severable. If any provision of this Agreement or the
application of this Agreement to any person or circumstance shall be invalid, illegal, or
unenforceable to any extent, the remainder of this Agreement and the application this Agreement
shall not be enforceable.
(24) This Agreement shall be binding upon and inure to the benefit of the parties' successors in interest,
heirs and assigns.
(25) The parties do not intend, and nothing in this Agreement shall be construed to mean, that any
provision in this Agreement is for the benefit of any person or entity who is not a party.
(26) This Agreement may be executed in one or more counterparts, each of which shall be deemed an
original,and all of which counterparts together shall constitute the same instrument which may be
sufficiently evidenced by one counterpart. Execution of this Agreement at different times and
places by the parties shall not affect the validity of this Agreement,so long as all the parties execute
a counterpart of this Agreement.
(27) The parties agree that facsimile and electronic signatures shall have the same force and effect as
original signatures.
(28) The parties agree that this Agreement has been negotiated at arms-length, with the assistance and
advice of competent, independent legal counsel.
(29) Notwithstanding any provisions of this Agreement to the contrary, to the extent any record,
including any electronic, audio,paper or other media, is required to be kept or indexed as a public
record in accordance with the Washington Public Records Act, chapter 42.56 RCW (as may be
amended),Subrecipient agrees to maintain all records constituting public records and to produce or
assist the County in producing such records, within the time frames and parameters set forth in
state law. Subrecipient also agrees that upon receipt of any written public record request,
Subrecipient shall,within two business days,notify the County by providing a copy of the request
per the notice provisions of this Agreement.
(30) All notices or other communications which any party desires or is required to give shall be given
in writing and shall be deemed to have been given if hand-delivered, sent by facsimile, email, or
mailed by depositing in the United States mail,prepaid to the party at the address listed below or
such other address as a party may designate in writing from time to time. Notices to the County
shall be sent to the following address:
Accessible Communities Advisory Committee Subrecipient Agreement for Disabled Hikers for ESD Contract K9068.
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Jefferson County Public Health
615 Sheridan Street
Port Townsend, WA 98368
Notices to Subrecipient shall be sent to the following address
Disabled Hikers
Attn: Syren Nagakyrie, Executive Director
PO Box 381
Carlsborg,WA 98324
rc n u disabledhikers.com
(SIGNATURES FOLLOW ON THE NEXT PAGE)
Accessible Communities Advisory Committee Subrecipient Agreement for Disabled Hikers for ESD Contract K9068.
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ed-
ADOPTED THIS 1 day of U u- --' , 2026
JEFFERSON COUNTY WASHINGTON DISABLED HIKERS
Board of County Commissioners
Jefferson County, Washington
By: � 3:
Greg Brothertott;xcused Absence — By: Signature
Chair
. Name: Syren Nagakyrie
OLZ.t./:"--
By: Title: Executive Director
Heidi Eisenhour,
Commissioner Date: May 27, 2026
B &It_ )
ley-Noilette,
Commissioner ....••�`"",,,,, N ",
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►lyn Galloway, c IC iDate
of the Board
Approved as to form only:
Willi. air 05-22-2026
Jeremy B.Vuther, Date
Civil Deputy Prosecuting Attorney
Accessible Communities Advisory Committee Subrecipient Agreement for Disabled Hikers for ESD Contract K9068.
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APPENDIX— A
AGENCY CONTRACT
Docusign Envelope ID 47F9AED5-0230-840C-8082-68187E4486F4
Employment Security Deportment
WASHINGTON STATE
P.O.BOX 9046,OLYMPIA,WASNINGTON 98507.9046
CONTRACT K9068
Between
WASHINGTON STATE EMPLOYMENT SECURITY DEPARTMENT
And
JEFFERSON COUNTY, WASHINGTON
CONTRACT INFORMATION
Contract start date Contract end date Contract amount Authorization
Upon Execution One year from the $6,500.00 Chapter 39.34 RCW
date of execution
Pr;<pose
— -
In accordance with the Accessible Communities Advisory Committee (ACAC), this agreement provides
state funding to assist in the completion of the County project identified herein.
PARTIES:
Jefferson County,WA(County)
Address dimness registration or U81 County Vendor Number
615 Sheridan,Port Townsend,WA 98368 181-001-169 SWV0002430
Contract Manager I CM Phone CM Email
Bonnie Obremski 360-385-9410 BonnieO@co.jefferson.wa.us
Employment Security Department(ESD)
Contact Address Division
212 Maple Park Ave.SE,Olympia,WA 98501 Human Resources
Contract Manager CM Phone. CM Email
Elaine Stefanowicz [tiS 360-890-3774 elaine.stefanowicz@esd.wa.gov
ATTACHMENTS: This Contract includes the following attachment(s)and document(s)incorporated herein
Exhibit A-Statement of Work
Exhibit B-Budget
The terms and conditions of this Contract are an integration and representation of the final,entire and exclusive
understanding between the parties superseding,all previous agreements,writings,and communications,oral or
otherwise,regarding the subject matter of this Contract. The parties signing below represent that they have read
and understand this Contract,and have the authority to execute this Contract.
Jefferson C Date Employment Security Department Dale
( xgma w
Att.
JIifz4
�ie.a (,ordrHn 5112l2026
Greg Brotherton Elizabeth Gordon
Titre Time
Chair,Board of County Commissioners
Executive Director
Approved... to I.rill only. Date
s w 04/22/2026
.)erer111 t 11. other,
Deputy Prosecuting Attorney
Do.28.022
Accessible Communities Advisory Committee Subrecipient Agreement for Disabled Hikers for ESD Contract K9068.
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Docusign Envelope ID.47F9AED5-0230-840C-8082-68187E4486F4
�-- Employment Security Department
.41111111., WASIfINGTON S'AUE
A.O.BOX 9046,OLYMPIA,WASHWGTOiN 98507 9046
This Contract is between the Washington State Employment Security Department,
hereinafter called"ESD",and Jefferson County, hereinafter called"County" ESD and
County may also be individually referred to as Party,or jointly referred to as Parties.
The Parties hereby mutually agree as follows:
1. PURPOSE
With the passing of the Accessible Communities Act, the Legislature found that
Washington State residents with disabilities continue to face barriers that could be
easily eliminated. Through this legislation, counties have the opportunity to form
county Accessible Community Advisory Committees and develop projects in their
communities that will increase the disability awareness and accessibility of their
county. Once these projects are developed and approved by the Governor's
Committee on Disability Issues and Employment(GCDE), counties can receive funds
to carry out these projects. Counties are eligible to apply for funding for other
approved projects when a prior project is completed.
This purpose of this Agreement is to set out the terms and conditions for the State of
Washington to assist the county and provide funding for the projected identified
herein
2. AUTHORIZATION
This Contract is authorized in accordance with Chapter 39.34 RCW — Interlocal
Cooperation Act, and further in accordance with the Governor's Committee on Disability
Issues and Employment (GCDE).
TERMS AND CONDITIONS:
3. CONTRACT TERM
The term of this Agreement starts on the date of execution and ends one year from the
date of execution. Parties may agree to modify the term upon issuance of a mutually
executed amendment.
4. STATEMENT OF WORK
The statement of work is attached hereon as Exhibit A- Statement of Work. County
shall furnish the necessary personnel, equipment, material and/or services and
otherwise do all things necessary for or incidental to the performance of the work and
the full completion of the project therein
5. COMPENSATION
The County estimated the State's supplemental cost for accomplishing the work
herein to be$6,500.00. ESQ will reimburse County for its expenditures and costs in
the amount of$6,500.00.
The allocation of the cost breakdown is on Exhibit B.
Payment by ESD for reimbursement on the satisfactory performance of the work may
not exceed the above-noted amount unless the parties mutually agree in writing to a
higher amount prior to the commencement of any work which causes the maximum
payment to be exceeded.
Washington Employment Security Department [Si)Contract II K9068 Page 2
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Docusign Envelope ID.47F9AED5-0230-840C-8082-6B 1B7E4486F4
�■•- Employment Security Deportment
wASr^.r. roN SrAt
P.O BOX 9046,OLYMPIA,WASHINGTON 98507-9046
6. BILLING PROCEDURE
The County must submit invoices monthly or upon completion of the project for services
performed under this Contract on an Invoice Voucher(Form A-19),or similar invoice.
Invoices must include such information as necessary for ESD to determine the exact
nature of all expenditures,and goods or services provided to and received.
Each invoice must clearly indicate the Contract number herein. The invoice document
must be submitted to:
Employment Security Department
Attention: Vendor Payments
PO Box 9046
Olympia,WA 98507
Or one electronic copy of invoice document to:
VendorPayments(alesd_wa.gov, with a copy sent to ESD's Contract Manager.
ESD will pay the County for completed and approved work within thirty(30)days of
receipt of invoice
7. REPORTING
The County shall provide the ESD Contract Manager quarterly status report(s)on the
updated performance. Reports are to be submitted via email to the ESD contract
manager.
8. AMENDMENTS
This Agreement may be amended. Amendments are not binding unless they are in
writing and executed by personnel authorized to bind each respective party.
9. CONTRACT MANAGEMENT
Each respective Contract Manager listed on page one is the designated person for
the general management of this Contract, to include receiving all communications and
notices related to the contract. All correspondence and all legal notices from either
party will be deemed as being properly sent to the other party if made by emailing
said written communication to the other party's identified Contract Manager.
Each party is required to notify the other manager in writing within three business
days of any changes to that party's Contract Manager's information. Contract
Managers may be changed through administrative notice to the other party, and do
not require a full amendment.
10. DISPUTES
Parties will request intervention by the Governor, as provided by RCW 43.17.330, in
which event the Governor's process will control.
11. DUPLICATION OF BILLED COSTS
County shall not bill ESD for costs if County is being paid by another funding source for
these same costs.
Washington Employment Security Department ESD Contract 1t K9068 Page 3
Accessible Communities Advisory Committee Subrecipient Agreement for Disabled Hikers for ESD Contract K9068.
Page 13 of 19
Docusign Envelope ID.47F9AED5-0230-840C-8082-68IB7E4486F4
;„„:-- Employment Security Department
WA 5 gNctC',STATE
P.O.BOX 9046,OLYMPiA,WASHING TON 98507-9046
12. ELECTRONIC SIGNATURES,COUNTERPARTS,AND DELIVERY
The parties agree that this Agreement may be executed in multiple counterparts, each
of which is deemed an original and all of which constitute only one agreement; and
that electronic signature, or e-signature, of this Agreement shall be the same as
execution of an original ink signature; and that E-mail, electronic,or facsimile delivery
of a signed copy of this Agreement shall be the same as delivery of an original.
13.GOVERNANCE
This Contract shall be construed and interpreted in accordance with the laws of the
state of Washington and the venue hereunder will be in the Superior Court for
Thurston County.
In the event of an inconsistency in this Contract, unless otherwise provided,the
inconsistency is resolved by giving precedence in the following order
1. Applicable Federal and Washington State Statutes and Regulations.
2. Alt terms and conditions herein.
3. Any attachments in their descending alphabetical order.
4. Any other material incorporated herein by written reference.
14. INDEMNIFICATION
Each party to this agreement is responsible for its own acts and/or omissions and
those of its officers, employees and agents.
To the extent permitted by law, each party will hold the other harmless from costs,
damages, or expenses arising from this agreement and based upon the negligence or
non-compliance of the party.
15. INDEPENDENT CAPACITY
Each Party retains its independent capacity as a self-governing public agency under
this agreement. No additional partnering entity is established herein
16.INSURANCE REQUIREMENTS
Each Party warrants that they are insured under a Self-Insured Liability Pool or have
commercial insurance that will protect against any damage claims that might result
from performing under this contract. Said insurance must be for such amounts as are
prudent and customary for a government entity.
17. RECORDS, DOCUMENTS AND REVIEW
Maintenance of Records Unless otherwise specified in the Contract, all books,
records,documents, and other materials relevant to this Agreement will be retained
for six(6) years after expiration of this Contract. Each party will utilize reasonable
security procedures and protections to assure records and documents provided by
the other party are not erroneously disclosed to third parties.
Review of Records: County shall grant ESD, and its designees full access to and the right
to examine and copy any or all books,records, papers, documents and other material
regardless of form or type which are pertinent to the performance of this Contract,or
reflect all direct and indirect costs of any nature expended in the performance of this
Washington Employment Security Department-ESD Contract 1*K9068 Page 4
Accessible Communities Advisory Committee Subrecipient Agreement for Disabled Hikers for ESD Contract K9068.
Page 14 of 19
Docusign Envelope ID 47F9AED5-0230-840C-8082-6B187E4486F4
Employment Security Department
41111I WASHINGTON SiAtf
P.O.BOX 9046,OLYMPIA,WASHING ION 9850i-9046
Contract.Access must be available at all reasonable times not limited to the required
retention period but as long as records are retained, and at no additional cost to ESD.
18. SEVERABILITY
The provisions of this Agreement are intended to be severable. If any term or
provision is illegal or invalid for any reason whatsoever, such illegality or invalidity
shall not affect the validity of the remainder of this Agreement provided that the
remaining provisions can be given effect without the illegal or invalid provision.
19.TERMINATION AND SUSPENSION
ESD, upon providing written notice, may terminate or suspend this Agreement, in
whole or in part for convenience, or based upon the potential breach of terms by the
County.
If this Contract is terminated, ESO shall be liable only for final payment for services
rendered or expenses incurred prior to the effective date of termination.
20.WAIVER
A failure by either party to exercise its rights under this Agreement does not preclude
that party from subsequent exercise of such rights and does not constitute a waiver of
any other rights under this Agreement, unless stated to be such in a writing signed by
an authorized representative of the party and attached to the original Agreement
Washington Employment Security Department ESD Contract N K9068 Page 5
Accessible Communities Advisory Committee Subrecipient Agreement for Disabled Hikers for ESD Contract K9068.
Page 15 of 19
Docusign Envelope ID 47F9AED5-0230-840C-8082-6B1B7E4486F4
Employment Security Department
,IF,,-!(rh4
P.O BOX 9046,OI 9MPi ,WA>NING i Uh 485 0 6 9046
EXHIBIT A
STATEMENT OF WORK
JEFFERSON COUNTY
ACCESSIBLE COMMUNITIES ADVISORY COMMITTEE (ACAC)
DISABLED HIKERS' GUIDE
Project
Create Disabled Hikers'Guides to Jefferson County Parks
Overview
To complete full accessibility and user experience assessments for five parks
within Jefferson County and create and publish a guide to each park that
provides detailed accessibility information for the cross-disability community
Timeline
It will take approximately one year to complete the project.
Resources required
• Personnel to write the guides
• Lodging
• Mileage
• Travel and training stipends
Cost
$6,500.00
Cost is for the budget in Exhibit B.
Employment Security Department ESE)Contract II K9068 Page 6
Exhibit A—Statement of Work
Accessible Communities Advisory Committee Subrecipient Agreement for Disabled Hikers for ESD Contract K9068.
Page 16 of 19
Doa.isign Envelope ID 4 7F9AED5-0230-84 0C-8082-6E087E44 36F4
Employment Security Department
WASHING �N'ilF,it
P.O.80X 9046,OLYMPIA,WASHINGTON 98507 9046
EXHIBIT B
BUDGET
JEFFERSON COUNTY
ACCESSIBLE COMMUNITIES ADVISORY COMMITTEE (ACAC)
DISABLED HIKERS'GUIDE
Costs:
Personnel: $41 per hour x 122 hours= $5,002(rounded down)= Total: $5,000
Lodging: $611 (2 nights x$237=$474 + 1 night x$137)
Mileage: $389 (519 miles x$0.75)
Total: $1,000
Travel and training stipends: $500($100 x five park assessment tralnings)Total: $500
Grand Total: $6,500
In-Kind Donations:
None
Washington Employment Security Department-ESD Contract It K9068 Page 1
Exhibit B-Budget
Accessible Communities Advisory Committee Subrecipient Agreement for Disabled Hikers for ESD Contract K9068.
Page 17 of 19
APPENDIX B—COMPLIANCE AND RISK MONITORING FORM
This Compliance and Risk Monitoring Form shall be submitted before the Subrecipient Agreement can
be approved and also shall be submitted along with every request for reimbursement.
AGENCY CONTRACT NO: K9068
DATE:
NAME OF SUBRECIPIENT: Disabled Hikers
By signing below, I declare under penalty of perjury of the laws of the State of Washington and the
United States that the forgoing is true and correct. (Check the applicable boxes.)
DATE CERTIFICATION ITEM YES NO
Subrecipient is not presently debarred, suspended, proposed
5/27/26 for debarment, declared ineligible, or voluntarily excluded X
from transactions by any Federal, State, or local department
or agency
Subrecipient has not within a 3-year period preceding the
submission of this Compliance and Risk Monitoring Form
been convicted of or had a civil judgment rendered against
them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or
5/27/26 performing a public (Federal, State,or local)transaction or X
contract under a public transaction; violation of Federal or
State antitrust statutes or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property
Subrecipient is not presently indicted for or otherwise
criminally or civilly charged by a governmental entity
(Federal, State, or local) with commission of fraud or a
criminal offense in connection with obtaining, attempting to
5/27/26 obtain, or performing a public (Federal, State, or local) X
transaction or contract under a public transaction; violation
of Federal or State antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving
stolen property
Subrecipient has not within a 3-year period preceding the
5/27/26 submission of this Compliance and Risk Monitoring Form X
one or more public transactions (Federal, State, or local)
terminated for cause or default
Subrecipient has provided all written reports required by the
5/27/26 Agency Contract and this Subrecipient Agreement as of X
Accessible Communities Advisory Committee Subrecipient Agreement for Disabled Hikers for ESD Contract K9068.
Page 18 of 19
DATE CERTIFICATION ITEM YES NO
5/27/26 the submission of this Compliance and Risk Monitoring X
Form
Subrecipient has provided any audit report received by it X
5/27/26 from any government agency since the last certification for
_ its performance related to the Agency Contract
Subrecipient certifies that all of the deliverables and other
5/27/26 work required since the last certification have been X
completed
All the work being billed for in the invoice being certified
5/27/26
by this Compliance and Risk Monitoring Form actually has X
been performed, including any timesheet or other backup
5/27/26 Subrecipient agrees to submit to an audit within 30 days of x
a request from the County or the Agency
5/27/26 Subrecipient has corrected any deficiencies identified since
the last certification X
Signed at Sequim Washington
City State
Alazieri
May 27 2026
SUBRECIPIENT SIGNATURE DA I I
llealkar 0 — lh -
WRITT NAME OF PERSON SIGNING CERTIFICATION APPROVED BY THE COUNTY:
6/1/24
Y PROVALSIGNATURE DATE
WRITTEN NAME OF PERSON APPROVING CERTIFICATION
Accessible Communities Advisory Committee Subrecipient Agreement for Disabled Hikers for ESD Contract K9068.
Page 19 of 19
615 Sheridan Street
Port Townsend, WA 98368
Alleson www.JeffersonCountyPublicHealth.org
Comb/ Consent Agenda
Public Health
JEFFERSON COUNTY - u6
BOARD OF COUNTY COMMISSIONERS vs
AGENDA REQUEST
TO: Board of County Commissioners
Josh D. Peters, County Administrator
FROM: Apple Martine, Jefferson County Public Health Director
Bonnie Obremski, Intellectual and Developmental Disabilities (IDD) Coordinator
DATE: �V`� ' 2 JZCo
SUBJECT: Agenda item — Five (5) Subrecipient Agreements between Jefferson County and
regional entities for services that increase the accessibility of a variety of public
resources throughout the county; 1-year terms beginning 05/12/2026. Total sum
of all 5 agreements: $30,151.96.
STATEMENT OF ISSUE:
Jefferson County Public Health, Intellectual and Developmental Disabilities Program, requests Board approval
of 5 (five) agreements between the County and the following subrecipients: City of Port Townsend
($4,749.49); Disabled Hikers ($6,500); Jefferson County Historical Society ($3,250); Peninsula Trails Coalition
($5,742.98); Port Townsend School District ($9,909.49).
ANALYSIS/STRATEGIC GOALS/PROS and CONS:
The Jefferson County Accessible Community Advisory Committee (ACAC), managed by the Jefferson County
IDD Coordinator, partnered with a statewide committee to disperse state funds dedicated to improving the
accessibility of public resources. As a result of that partnership, the Washington State Employment Security
Department (ESD) entered into five concurrent agreements with Jefferson County on 05/12/2026 to dispense
those funds to these five subrecipients.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
The agreements with these five subrecipients will be funded through Jefferson County's concurrent five
agreements with the Washington State ESD.
RECOMMENDATION:
JCPH management requests approval of these agreements.
REVIEWED BY:
Jos 0. Peters, County Administrator Date
Community Health Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 (f) 360-379-4487
360-385-9401 (f) Always working for a safer and healthier community
DD-26-026,027,028,029,030
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Disabled Hikers Contract No: DD-26-027
Contract For: Disabled Hikers Guides for JeffCo Term: 5/12/2026 - 1 Year
COUNTY DEPARTMENT: Public Health
Contact Person: Bonnie Obremski
Contact Phone: x410
Contact email: Bonnie0@co.jefferson.wa.us
AMOUNT: $6,500.00 PROCESS: _ Exempt from Bid Process
Revenue: _ Cooperative Purchase
Expenditure: $6,500.00 Competitive Sealed Bid
Matching Funds Required: No _ Small Works Roster
Sources(s)of Matching Funds _ Vendor List Bid
Fund# 127 RFPorRFQ
Munis Org/Obj 12768093 Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMP IA E WITH .3 55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: N/A:f _� May 18,2026
Glenn Gilbert Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEE EBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: f_ I N/A: El May 18,2026
Glenn Gilbert Date
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche):
Electronically approved by Risk Management on 5/22/2026.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 5/22/2026.
DPA Luther approved on 05/22/2026
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1