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HomeMy WebLinkAbout041811_ca01 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST [R] CONSENT AGENDA o REGULAR AGENDA FROM DATE SUBJECT: Board of County Commissioners County Administrator Anne Sears, Budget Consultant April 1 a, 2011 Resolution - Publish Budget Supplemental/Extension Hearing TO: STATEMENT OF ISSUE: Various County Departments have requested increases to their 2011 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the public notice only; the individual changes will be reviewed at the public hearing. STRATEGIC GOALS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. ANALYSIS (PRO & CON): Not Applicable COST BENEFIT ANALYSIS: Not Applicable FISCAL IMPACT: Provided in resolution Revenue Budget Line Item: Expenditure Budget Line Item: Gain or Loss (-): REQUESTED ACTION Approve resolution to publish a notice for the Hearing. REVIEWED BY: Philip.Morley, County Administrator Date JEFFERSON COUNTY STATE OF WASHINGTON IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET} APPROPRIATIONS/EXTENSIONS FOR } VARIOUS COUNTY FUNDS } RESOLUTION NO. WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2011 budgets; and, WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2011. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: FUt\D# FUND Nl'ME AIIfOl1\IT FROII/1 ll'JEN::1JM3ERED FUND EY\lPNCE REVENUE EXPENSE CURRENT EXPENSEI~RAL FUND 001~ Dstrid Court 001-180-000 Saiff 001-270-000 f\bn Departrrental Total Cene<al Fund $0 $0 $57,027 $57.027 (24,865) $10,856 $0 $10.856 $57.027 SPECIAL REVENlEICAPrrAlJENTERPRlSElINlERNAL SERVICE FlNlS 1 08'{xx){)1 0 V\SU Extension $3,000 160-000-010 Wlter Pollution Control $10,112 180.{XX){)10 Putjic Works Roads $0 303.{XX){)10 Central Senices $2,800 $113,867 $10,112 (155,000) $116.867 (216,395) $2,800 NOW, THEREFORE, BE IT RESOL VED, that an emergency is hereby declared, and that supplemental budget appropriations/extensions be made for the above noted funds. Page 1 of2 HEARING NOTICE: Resolution No. 2011 Budget Appropriations/Extensions BE IT FURTHER RESOL VED, that a public hearing be held on the said emergency extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, . ~M Port Townsend Washington, on the 2"~ day of May, 2011, at the hOllr of 10:15 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions for such alleged emergency. APPROVED this _ day of April, 2011. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: John Austin, Chairman ATTEST: Phil Johnson, Member Lorna Delaney, CMC Clerk of the Board David Sullivan, Member Page 2 0[2 TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: April 1, 2011 District Court Departmenl/F und Name Commissioners: (mark all that apply with an "X") o Please be advised that after a thorough examination of my current budget ij appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $0 I 60/ 65'0 COO Fund Number o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? OVes DNo o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I -$24,865 BUDGET CURRENT REVISION AMENDED $199570 -$24865 $174705 $0 $0 $0 $199,570 -$24,865 $174,705 BARS Revenue # 33812.10.0000 Description R ional Serv Contract with PT/Courts BARS Expenditure # Description BUDGET CURRENT REVISION AMENDED $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Reason for A ro riation/Extension The regional service contract was not negotiated or signed until after the 2011 budget had been submitted. R"""p",cl:1'U"Y Submitted, ~ "" "-'-" (' zJ< ,,, ," t2 ~.m~<,,_< <:_.__-(..=,-- Elected Official/Department Head S. f9nature / / TO: BOARD OF COUNTY COMMISSIONERS Date: ~!~~/!) / / L ) ( RE: Request for Emergency Budget Appropriation/Extension and Amendment v ~ Sheriff 001-180-000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and I budget extension in the amount of: I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? BYes No [!] Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $10,856 I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 33916.80.4000 Byrne Equipment Grant $0 $10,856 $10,856 $0 $0 $0 TOTAL REVENUE $0 $10,856 $10,856 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51400.00.0000 Pendinq labor Neqotiations -$54,737 $54,737 $0 52127.35.0000 Equipment $51,200 -$47,200 $4,000 52122.10.0500 Patrol Overtime $92,790 -$7,537 $85,253 52521.35.0000 Byrne Grant Equipment $0 $10,856 $10,856 $0 TOTAL EXPENDITURE $10,856 $100,109 Reason for Appropriation/Extension There is a remaining balance of $10,856 in our Byrne grant Corresponding revenues and expenditures have been added to the budget The additional amendments to the budget show reductions in lieu of salary freeze in 2011 and do not change the bottom line of the budget ~ r- '. . . Respectfully SubmiUe<;l, , /1 . / ,-- --,~/ / ; /--..-- , Electe~I/Depa~t Head $ignature ~' ( .J / ./ TO: BOARD OF COLIN ry COvlMISSIONERS RE: Request ror Emcrgcncy Budgcl Appropriation/Extension and Amcndmcnt Date: April 4, 2011 )\on Departmental Department/Fund Namc 001-270-000 Fund Number Commissioners: (check all that "pply) o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a rareful examination of all the expenditures within the department budget with n:spcct to present and future needs, ] find that my budget is short. Therefore. I request an emergency appropriation and budget extension in the amount _ $57,027.00 for this current year for the rcason{s) outlined below. o For funds other than Current l'.xpenw -- Is there enough Fund Balance (unencumbered cash) to COVl:r this additional expenditure'? Yes '<0 o Please be advised that a revenue source (Le. grant, new fee) has been received by this department which was not included in the annual budget at the lime it \vas prepared. Therefore, [ request an emergency appropriation and budget cxtemion in the amount of to include this new revenue in the budget this year as outlined belO\\'. BARS # Revenue i -~=-=r Description Current Budo-et Revision New Budget TOTAL REVENUE 50.00 $0.00 50.00 $0.00 50.00 SO.OO $0.00 BARS # Expenditure J)est:ription Current Budo-ct $405,191.00 Revision Ne\",' Budget 5 1281.41.0002 Public Defender S57,onoo 5462.220.00 SO.OO SO.OO SO.OO $0.00 TOTAL EXPE:-iDlTlJRE $405,193.00 $57,027.00 S462.220.00 Reason tc)r Appropri"lion/r':xlension Nc\",,' f)ublic Defender contract for 20 II wasn't approvcd until aftcr the budgd was adopted. Respectfully submitted, TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: March 1, 2011 WSU JEFFERSON COUNTY EXTENSION DepartmenUFund Name 108000010 Fund Number Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $103,000 I o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) B~~~over this additional expenditure? [K] Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $103,000 BARS Revenue # 333.14.19.0305 Description ST OF WA-DEPT OF ECOLOGY MARINE RESOURCE COMMITTEE BUDGET CURRENT REVISION $134,020 $109,133 AMENDED $0 $243,153 $0 $0 $243,153 TOTAL REVENUE $134,020 $109,133 TOTAL EXPENDITURE BUDGET CURRENT REVISION AMENDED $78,400 $109,133 $187,533 $0 $0 $0 $0 $78,400 $109,133 $187,533 BARS Expenditure # 531.9.041.0031 Description PROJECT CONTGRACT CONSULTANT Reason for Appropriation/Extension STATE OF WASHINGTON, DEPARTMENT OF ECOLOGY - MARINE RESOURCES COMMITTEE PROJECT GRANT WAS AMENDED IN JANUARY 2011 TO INCLUDE AN ADDITIONAL $103,000 IN TASKS. THIS REQUEST IS 100% GRANT FUNDED. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: February 1, 2011 WSU JEFFERSON COUNTY EXTENSION DepartmenUFund Name Commissioners: (mark all that apply with an "X") ~ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and bud et extension in the amount of: $4,737 108000010 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo ~ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $4,734 I TOTAL REVENUE BUDGET CURRENT REVISION AMENDED $0 $4,734 $4,734 $0 $0 $0 $0 $4,734 $4,734 BARS Revenue # 33857.00.0000 Description COMMUNITY SERVICES TOTAL EXPENDITURE BUDGET CURRENT REVISION AMENDED $400 $4,234 $4,634 $24,433 $500 $24,933 $0 $0 $0 $24,833 $4,734 $29,567 BARS Expenditure # 57121.10.0600 57121.20.0000 Description TEMP WAGES-CLERK HIRE BENEFITS Frontier Bank gave Katherine Baril a check for the balance of the funds in the former Economic Development Council. The EDC offices were formerly located in the Frontier Bank building and their bank account held at Frontier Bank, now known as Union Bank. WSU Jefferson County Extension Department will pay Victoria Polling / Temp Clerk Hire Wages and benefits related to Team Jefferson work. Respectfully Submitted!., Pamela Roberts I ,. ,.C" Elected OfficiallDepartment Head Signature ~ ~~\.. TO BOARD OF COUNTY COMMISSIONERS Date: February 1, 2011 RE: Request for Emergency Budget Appropriation/Extension and Amendment WSU JEFFERSON COUNTY EXTENSION 108000010 DepartmenUFund Name Fund Number Commissioners: (mark all that apply with an "X") 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $3,000 I 0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? ~Yes No D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation I and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 SO $0 $0 .......... .....:... .....: ..{.. S .... . {...{{ TOTAL RE\lSNOE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 57121.45.0020 SUITE 213A IOFF SPRUCE ROOM LOBBY) $6,000 $2,700 $8,700 57121.47.0010 UTILITIES SPURCE ROOM $600 $300 $900 $0 $0 $0 ..... ""'" .... .:...... '. . TOTAL EXPENDITURE $6,600 $3,000 $9,600 Continue to lease the office in front of the Spruce Room, Suite 213A, for six months. This space will also be sublet when available and appropriate. Respectfully Submitted, .:) ,f) ,.' / i-;- Pamela Roberts I {,I hi. )'4 Ir" " . Elected OffiCial/Department Head Si~;;'ature TO: BOARD OF COUNTY COMMISSIONERS RE: Requestl'or Emergency Budget Appropriation. Extension and Amendment Date: April 4, 2011 Water Pollution ContTol 160-000-0 I 0 Fund Number Department/Fund Name Commissioners: (check all thaI apply) lZI Please be advised that aller a thorough examination of my current budget it appears that the amount allocated is insufficient to pay ncn:ssary expenses of this depaltmcm for this year After a careful examination of all the expenditures within the department budget "vith respect to present and future needs, I find that I11Y budget is short. Therefore.] request an emergency appropriation and budget extension in the amount $10,112.00 for this current year for the rcasonfs) outlined belm\', IZI ror funds other t/Ian Current E~'(petlse -- Is there enough Fund Balance (unencumbered cash) to cover this additional \:xpenditurc'? Yes'; No o Pkase bl' advised that a revcnue source (Lc. grant, new fce) has been rcC.'civcd by this department which \vas not included in the annual budgd at the time it \vas prepared. fherefore, I request dn emergwcy appropriation and budget extension in the amount of" to include this nl'\V revenue in the budget this year as outlined below. BARS # Rcvcnue DcsC.'ription , c- TOTAL REVENUE BARS # Expcnditure Dcscription 53170.70.00 I 0 DOE Loan 1,0700000 I Principal 53 170.80.00 I 0 DOE Loan 1.0700000 I Interest TOTAL EXPENDITURE Reason f()r Appropriation/Extension l"here are nmv:2 DOE Water Quality Loans. This newer loan \vas overlookl'd at the time the budget was turned in. !lomeO\vncrs pay off their loans to the COUllty, and the County pays DOE. Respect1iilly submitted, / . <4["L de TO: BOARD OF COUNTY COMMISSIONERS Date April 11 , 2011 RE Request for Emergency Budget Appropriation/Extension and Amendment PUBLIC WORKS / ROADS 180.000.010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below. I request an emergency appropriation and budget extension in the amount of I -$216,395 I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? BYes No D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of I -$155,000 I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 33402.73.0000 RCO Grants (State) $170,000 -$155,000 $15,000 $0 $0 $0 TOTAL REVENUE $170,000 -$155,000 $15,000 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51400.00.0000 Pendinq Labor Neqotiations -$93,605 $93,605 $0 59500.65.0000 Construction Proiects $1,519,500 -$310,000 $1,209,500 $0 $0 $0 TOTAL EXPENDITURE $1,425,895 -$216.395 $1,209,500 Reason for Appropriation/Extension This is to adjust the budget to show reductions in lieu of a salary freeze in 2011. The Larry Scott Trail Segment 4 project is funded 50% by local funds and 50% with a Recreation and Conservation Office (RCO) grant which represents one of the highest local matches for all current projects. In order to accomodate the budget reduction. the local match for this project was eliminated. The grant funding will be returned to the RCO. Respectf,ylly Submitted, ,/ '"-';:' L4-_;h ,. / ;' ~/, l' '^f - , \/"_[./" v .. / / l , Elected OfficiallDepaftrnent Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Emergency Budget Appropriation/Extension and Amendment Date: 04/05/1 I Central Services 303-000-010 Fund Number Department/Fund Name Commissioners: (check all that apply) o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, J request an emergency appropriation and budget extension in the amount for this current year for the reason(s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Ycs_____.. No____ o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it \yas prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined belmv. BARS # Revenue Description Current Bud et $0.00 Revision Nel'!' Budget $0.00 $000 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description 59700.00.0019 Intcrfund Transfer ~ Construction & Rcnovati (303-000-010) Current Bud et $0.00 Revision New Budget TOTAL EXPENDITURE $0.00 $2,800.00 52,800.00, 50.00 50.00 50.00 $0.00 $2,800.00 $2,800.00 Reason for Appropriation/Extension The cash balance in the Courthouse Capital Improvement Fund (303-000-010) should be transferred to the Construction & Renovation Fund (301-000-010) as the funds \-vere designated for the Courthouse TOV.ier project \.vhich has been completed and closed out. , ? .....m."".'''".."...."..................,.. Respectfully submitted, "'(..\ i.", TO BOARD OF COUNTY COMMISSIONERS Date: April 11, 2011 RE: Request for Emergency Budget Appropriation/Extension and Amendment PUBLIC WORKS I SOLID WASTE 401.000.01 0 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below. I request an emergency appropriation and budget extension in the amount of: I $0 I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? BYes No D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included In the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51400.00.0000 Pendinq labor Neqotiations -$15,913 $15,913 $0 53700.10.0000 Salaries & Waqes $334,803 -$9,728 $325,075 53700.20.0000 Personnel Benefits $196,768 -$6,185 $190,583 $0 $0 TOTAL EXPENDITURE $515,658 $0 $515658 Reason for Appropriation/Extension This is to adjust the budget to show reductions in lieu of a salary freeze in 2011. The reduction was accomplished through the elimination of a part time solid waste position. Re~p6atfully Submittrq, :'1 -<';-l~,.I ./ " I' .'<."-r . , Elected OfficiallDeipartment Head Signature TO BOARD OF COUNTY COMMISSIONERS Date: RE: Request for Emergency Budget Appropriation/Extension and Amendment Information Services DepartmenUFund Name Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I 506 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) B~~~over this additional expenditure? D Please be advised that a revenue source (Le. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION TOTAL REVENUE $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 51400.00.0000 51979.48.0000 59418.64.0001 Description Pendin Labor Ne otiations Re air & Maintenance Co iers BUDGET CURRENT REVISION AMENDED -$17,230 $17,230 $0 $32,142 -$6,000 $26,142 $31,000 -$11,230 $19,770 $0 $0 $45,912 $0 $45,912 Reason for Appropriation/Extension This is to adjust the budget to show reductions to budget in lieu of salary freeze in 2011.