HomeMy WebLinkAboutAmerican Legion Marvin G Shields Emergency Shelter Lease Amend 2 - 062226 A'NE.R, t����
'���. c,�•::1 The American Legion
Marvin G. Shields
" Memorial Post 26
Addendum
The American Legion Marvin G. Shields Memorial Post 26 (landlord) agrees to
extend the lease with Jefferson County, Washington (tenant) for use of the basement
at 209 Monroe Street, Port Townsend, Washington as the Jefferson County
Emergency Shelter (JCES).
All terms of the lease shall remain unchanged with the following exceptions:
1) This Addendum extends the Month by Month Lease Term from July 1, 2026
until June 30, 2027
2) The tenant will provide the operators of the JCES some system to verify that
clients of the JCES are not convicted sexual predators, as possible.
3) This Addendum shall supersede and/or supplement, where appropriate, any
prior, validly enacted Addendum or Amendment to the original agreement.
4) All other terms, not affected by this addendum, remain the same.
Landlord Tenant
Aga rig.e6 ge-orttizror
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Andrew Ranson, Commander Representing
American Legion Jefferson County, Washington
Marvin G, Shields Memorial Post 26
Date: Date: (X.21)._to
Approved as to form only:
0.411-1
06-16-2026
Jeremiah C. Luther Date
Civil Deputy Prosecuting Attorney
209 Monroe Street
Port Townsend,WA 98368
(360)385-3454 * www.ptal26.org
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Addendum
'l'he American Legion Marvin G. Shields Memorial Post 26 (landlord) agrees to
extend the lease with Jefferson County, Washington (tenant) for use of the basement
at 209 Monroe Street, Port Townsend, Washington as the Jefferson County
Emergency Shelter (JCES).
All terms of the lease shall remain unchanged with the following exceptions:
1 ) This Addendum extends the Month by Month Lease Term from July 1, 2026
until June 30, 2027
2) The tenant will provide the operators of the JCES some system to verify that
clients of the JCES are not convicted sexual predators, as possible. •
3) This Addendum shall supersede and/or supplement, where appropriate, any
prior, validly enacted Addendum or Amendment to the original agreement.
4) All other terms, not affected by this addendum, remain the same.
Landlord Tenant
Zber1 6.At'1n5 (,k'�� Pr.t;r71 T J
'Cr Andrew Ranson, Commander Representing
American Legion Jefferson County, Washington
Marvin G, Shields Memorial Post 26 /
Date: alaglAG Date: 62 4-2
Approved as to form only:
'4,! 06-16-2026
Jeremiah . Luther Date
Civil Deputy Prosecuting Attorney
209 Monroe Street
Port Townsend,WA 98368
(360)385-34.54 * www.pta126.otg
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JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Jefferson County Board of Commissioners
FROM: Carolyn Gallaway, Clerk of the Board
DATE: June 22, 2026
SUBJECT: AGREEMENT, Amendment No. 2 re: Jefferson County
Emergency Shelter Lease; Extension of contract
STATEMENT OF ISSUE:
As a result of the Housing Fund Board recommendation, County staff reached out to the
American Legion to request an extension to our lease for the Emergency Shelter.
ANALYSIS:
The amendment will extend the Month by Month Lease Term from July 1, 2026 until June
30, 2027. The tenant will provide the operators of the Jefferson County Emergency Shelter
(JCES) some system to verify that clients of the JCES are not convicted sexual predators, as
possible.
FISCAL IMPACT:
$1,750 per month, Fund 149
RECOMMENDATION:
Approve the attached amendment.
REVIEWED BY:
Jos D. Peters, County Administrator Dat
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: AMERICAN LEGION MARVIN G SHIELDS MEMORIAL POST 26 Contract No: LEGION-AMEND2
Contract For: EMERGENCY SHELTER LEASE Term: MONTH-TO-MONTH THRU JUNE 2027
COUNTY DEPARTMENT: COUNTY ADMINISTRATOR
Contact Person: CAROLYN GALLAWAY
Contact Phone: 360-3385-9122
Contact email: CAROLYN@CO.JEFFERSON.WA.US
AMOUNT: $1,750/MONTH PROCESS: I Exempt from Bid Process
Revenue: Cooperative Purchase
Expenditure: Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s)of Matching Funds Vendor List Bid
Fund # 149 RFP or RFQ
Munis Org/Obj _ Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMPLIANC WITH JCC 3.55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: El N/A:
nature f/ Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: El N/A: t� Q 6/4/26,
gnature Date
STEP 3: RISK MANAGEMENT REVIEW(will be added electronica liv through Laserfiche):
Electronically approved by Risk Management on 6/17/2026.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 6/16/2026.
PAO signature block added. DPA Luther reviewed and approved on 06-
16-2026.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
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.- '.,;; The American Legion
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Addendum
The American Legion Marvin G. Shields Memorial Post 26 (landlord) agrees to
extend the lease with Jefferson County, Washington (tenant) for use of the
basement at 209 Monroe Street, Port Townsend, Washington as the Jefferson
County Emergency Shelter(JCES).
All terms of the lease shall remain unchanged with the following exceptions:
1) This Addendum extends the Lease Term from July 1 , 2025 until December
31, 2025.
2) Effective January I, 2026, the lease will convert to a "month by month"
basis until June 30, 2026.
3) The tenant will provide the operators of the JCES some system to verify that
clients of the JCES are not convicted sexual predators. This system must be
met with the approval of the landlord.
Landlord Tenant
.4._()1 Si ___e_____:____
Andrew Ranson, Commander Representing 1l-letd E i,,r1 a:
American Legion Jefferson County, Washington
Marvin G, Shields Memorial Post 26 Date: h Ia I .21432\
Approv- at •. only:
Date: vNL
telissa Pleimann,Civil Deputy Prosecuting Attorney
209 Monroe Street
Port Townsend,WA 98368
(360)385-3454 * www.pta126.org
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JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Jefferson County Board of Commissioners
FROM: Carolyn Gallaway, Clerk of the Board
DATE: June 16,2025
SUBJECT: AGREEMENT, Amendment No. 1 re: Jefferson County
Emergency Shelter Lease; Extension of contract
STATEMENT OF ISSUE:
As a result of community and housing providers input, County staff reached out to the
American Legion to request an extension to our lease for the Emergency Shelter.
ANALYSIS:
The amendment will extend the Lease Term from July 1, 2025 until December
31, 2025, and effective January 1, 2026, the lease will conver to a "month by
month" basis until June 30, 2026. The tenant will provide the operators of the
Jefferson County Emergency Shelter(JCES) some system to verify that clients
of the JCES are not convicted sexual predators. This system must be met with
the approval of the landlord.
FISCAL IMPACT:
$1,750 per month, Non Departmental Fund 270
RECOMMENDATION;
Approve the attached amendment.
REVIEWED BY:
ark McCaul County Administra • Da
CONTRACT REVIEW FORM I Clear Form 1
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: The American Legion-Marvin G.Shields Memorial Post 26 Contract No: LEGION-amendl
Contract For: Amendment re: Landlord/Tenant Agreement Term: Through 12/31/25 with option to extend
COUNTY DEPARTMENT: County Administrator's Office
Contact Person: Carolyn Gallaway
Contact Phone: 360-385-9122
Contact email: carolyn@co.jefferson.wa.us
AMOUNT: $1,750/month PROCESS: Exempt from Bid Process
Revenue: Cooperative Purchase
Expenditure: — Competitive Sealed Bid
Matching Funds Required: ^ Small Works Roster
Sources(s)of Matching Funds Vendor List Bid
Fund # RFP or RFQ
Munis Org/Obj ✓ Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMPLI CE W T JCC 3.55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: Q N/A:0 a, b/�y72r
Signature ` Date
STEP 2: DEPARTMENT CERTIFIES T PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT B N DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: a N/A: 67iS j�"'
Signature Date
STEP 3: RISK MANAGENl l'NT REVI ill he added electronically through Laserfiche):
Electronically approved by Risk Management on 6/12/2025.
STEP 4: PROSECUTING ATTORNF_1 REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 6/12/2025.
Amendment No. 1 extended the term of the lease and following
expiration, will become month-to-month. Original attached. No PAO
signature line. PAO added.
STEP 5: DEPART \ l MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1
•
ORIGINAL
AMERICAN LEGION, MARVIN G SHIELDS MEMORIAL. POST 26 LEASE
AGREEMENT
This Lease .Agreement(Lease) is entered by and between, the American Legion. Marvin t i Shields
Memorial Post 26(Landlord.)and Jefferson County Washington 4 l enant). Landlord and Tenant may
collectively be referred to as the "Parties"
Hie Parties agree as follows:
1. PREMISES.
A. Premises, landlord hereby leases part of the property located at. 209 Monroe St.. Port
Iovvnsend. Jefferson t'ounry Washington to Tenant.
B. Parking. Tenant shall he entitled to use two (2) parking space(sl for the parking of tenant's
motor vehicle(s). The parking space(s) will be used exclusively for the parking of passenger
vehicles and is not to be used for washing. painting, or servicing of vehicles. Tenant's vehicle
will occupy the parking spacci s) entirely at the risk of Tenant. If Tenant should not require
parking accommodation fur any reason, Tenant shall not assign or sublet the parking space
unless expressly granted written prior permission by Landlord
C. Utilities & Services Landlord shall be responsible for paying the following utilities and
services: trash and recycle removal, water and sewage. pest control, and propane service.
2. LEASE TERM. The lease will start on July 1, 2024, and will end on June 30. 2025.
3. PAYMENTS.
A. For utilities or services listed in PREMISES, subparagraph C Tenant shall re-imburse
Landlord according to the following schedule.
l Water and sewer- ?5°.Q of each month's billing
2 Garbage and recycle- 75°.0 of each month's billing
;. Propane - 804'';)of each month's billing
4. Pest Control - 50°o of each month's billing
B. If the ICES is not occupied for a period greater than 30 days, the Tenant shall not be assessed
utilities charges.
C Landlord shall invoice -tenant for the charges. Tenant shall pay such charges within thirty
(30)days of the date on the invoice. A 1 5°° late fee will he assessed for any payment received
on the 31 st day or later
Page ! I of II) Post 2( Initiaisr i Jefferson County Initial L'er06:19;'2024
•
D. The Tenant shall pay a monthly rent of$1,750.00 due on or before the 15th of each month. A
15%late fee will be assessed for rental payments received after the due date.
F.. The building fire suppression system protects both Landlord and Tenant. Any costs or,fees
associated with maintenance,certification. monitoring,or repair of any part of the system will
be shared equally between the Landlord and Tenant. The Landlord and Tenant will provide
an invoice as appropriate for timely reimbursement of fees or costs. Payment for such fees or
costs will be due within Thirty (30)days of the date of the invoice. A 15% late fee will be
assessed for any payment received on the 3 I st day or later.
4. USE.
A. Permitted Use. The tenant shall occupy and use the Premises consistent with the terms of any
use permits issued by the City of Port Townsend to the tenant expressly for the purpose of
operating the Jefferson County Emergency Shelter(JC F.S). if there is any change to the use
of the Premises, the Tenant must first obtain the Landlord's written consent.
B. Prohibited Use. Notwithstanding anything to the contrary. Tenant is not to use the Premises
for any illegal purposes, nor will Tenant use the Premises for the storing, manufacture, selling
or distribution of any dangerous. noxious, or hazardous substance. Furthermore, Tenant is
also prohibited from violating the terms of any permit, house rules for residents, or the
Memorandum of Understanding(MO1.1) between all parties in the event of any conflict
between any of those documents this lease agreement shall have priority. In the event of any
violation the landlord may terminate this lease agreement. The intended use is for single
adults 18 years or older and legally emancipated minors.
('. Noise. Tenant shall not cause or allow any unreasonably loud noise or actin ity un the
Premises that might disturb the rights, comforts, and eonsenienecs of members of Post 26,
other residents or neighbors.
D. Signage Tenant is permitted to install and display signage that is permitted by the City of Port
Townsend subject to landlord's appro al which shall not be unreasonably withheld.
E. Building Rules & Regulations. I andlord may adopt reasonable building rule.. which will
become part ol'this Lease.
5. ALTERATION. DAMAGE & REPAIR.
A. Alterations and improvements. Tenant agrees not to make any improvements or alterations to
the Premises without the prior written consent of Landlord. If any alterations,
improvements,or changes are made to or built on or around the Premises, except for fixtures
and personal property that can be removed without damage to the Premises. they shall
become the property of Landlord and shall remain at the expiration of the Lease. unless
otherwise agreed to in writing.
Page 2 of 10 Post 26 Initials /} � ,2
/1N1� Jefferson County Initials W'efi6/l ) t)r4
•
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B. Damage to the Premises. If the Premises or any part of the Premises arc damaged or
destroyed by [ire or other casualty not due to Tenant's negligence, the Rent will be abated
during the time that the Premises arc rendered unfit for occupancy. If the Premises are
rendered partially unfit because of damage or destruction not due to Tenant's Negligence; the
Rent will be abated in proportion to the percentage of the Premises that are and remain unlit
for occupancy. if the Landlord decides not to repair or rebuild the Premises, then this [.ease
shall terminate, and the Rent shall be prorated up to the time of the damage. Any unearned
rent paid in advance shall he refunded to Tenant.
C. Condition of Premises. Tenants have inspected the Premises. the fixtures, the ground.,
building and improvements and acknowledge that the Premises are in good and acceptable
condition and are fit for occupancy. If in Tenant's opinion, the condition of'the Premises has
changed at any time during the Lease Tenn, Tenant shall promptly provide reasonable notice
to Landlord.
D. Maintenance and Repair. Tenant will, at Tenant's sole expense. keep and maintain the
Premises in good, clean, and sanitary condition and repair during the term of this Lease and
any renewal thereof. The Tenant shall be responsible for making all repairs to the Premises,
including walls, floor,ceiling, glass, windows, heating system, electrical systems, plumbing,
and wiring that was installed by tenants. Damage caused by persons residing in the JCFS
shall be the sole responsibility of the Tenant to repair or replace. Tenant shall promptly
notify landlord of any damage, defect or destruction ofthe premise, or in the event ofthe
failure ofany ofirfurnace and waterheaters
6. SECURITY,INSURANCE & INDEMNIFICATION.
A. Security. Tenant understands that Landlord does not provide a security alarm system or
other security for Tenant or the Premises. Tenant releases Landlord from any loss.
damage, claim, or injury resulting from the failure of any alarm system. security or from
the lack ofany alarm system or security
B. Insurance. Landlord and Tenant shall each be responsible for maintaining appropriate
insurance for their respective interests in the Premises and property located on the
Premises. Tenant understands that Landlord will not provide any insurance coverage for
Tenant's property. Landlord will not he responsible for any loss of Tenant's property.
whether by thetl, tire, riots. strikes, acts of God or otherw tse. Notes tthstanding anything
related to the foregoing. Tenant shall, at its own expense. maintain a policy of
comprehensive general liability with respect to its activities at the Premises
C. Indemnification. To the extent permitted by law, Tenant hereby indemnifies and holds
Landlord and Landlord's property, including the Premises, free and harmless from any
liability for losses, claims, injury to or death of any person, including Tenant, or for
damage to property arising from Tenant using and occupying the Premises or from the
acts or omissions of any person or persons, including Tenant, in or about the Premises
with Tenant's express or implied consent, except where such loss, claim or injury is due
to Landlord's act or negligence.
Page 3 of 10 Post 26 Initials AW ( Jefferson County Initia s VerJ6,19''2024
D. Acknowledgement of Landlords Operations. Tenants acknowledges landlords'operations.
Landlord operates a club daily and holds various functions, featuring music. Tenants are
aware of and accept the resulting noise and activity from such activities
7. POSSESSION & INSPECTION.
A. Possession and Surrender of Premises. Tenant shall be entitled to possession of the
Premises on the First day ofthe Lease Term. At the expiration ofthe [.ease Term. Tenant
shall peaceably surrender the Premises to Landlord or Landlord's agent in as good of
condition as it was at the commencement of the Lease, reasonable wear and tear
excepted
B. Quiet Enjoyment. Tenant shall be entitled to enjoyment of the Premises. and Landlord will
not interfere with that right if Tenant performs all obligations under this Lease.
C. Right of inspections. Tenant agrees to make the Premises available to Landlord or
Landlord's agent(s) to inspect. to make repairs or improvements, to supply agreed
services, to show the Premises to prospective buyers or tenants, or to address an
emergency. Except in an emergency. Landlord shall give Ferrant reasonable notice of
intent to enter. For these purposes, twenty-four t 24) hour notice shall he deemed
reasonable. Tenant shall not, without Landlord's prior written consent, add, alter. or rekev
any locks to the Premises. At all times Landlord shall be provided with a key or keys
capable of unlocking all such locks and permitting entry. Tenant further agrees to notify
Landlord in writing if Tenant installs any alarm system. including instructions on how to
disarm it in case of emergency entry.
B. DEFAULTS.
A. Event of Default. If Tenant fails to fulfill or obey any of the covenants of this lease.
Tenant shall be in default of this Lease ("Event of Default"). During any Bent of
Default. subject to any statute, ordinance or law to the contrary. and upon landlord
serving a written seven (7) days' notice upon Tenant specifying the nature ot'said default
and upon the expiration of said seven (7)days. if Tenant does not cure the default of
which he has been notified, or ifthe default cannot he completely cured or remedied in
seven days, Landlord may at Landlord's option: f i► cure such default and add the cost of
such cure to Tenant's financial obligations under the f case: or t ir) declare Tenant in
default and terminate the Lease.
B. Physical Remedies. if the notice provided for in paragraph A of this Section has been
given. and the term shall expire as noted, or if Tenant shall make default in the payments
specified in PAYMENTS, then Landlord may without notice. as pennitted by law. re-
enter the Premises either by force or otherwise. dispossess tenant by summary
proceedings or otherwise, and retake possession of the Premises [chant hereby waives
the service of notice of intention to re-enter or institute legal proceedings to that end.
Page 4 of 10 Post 26 Initials A Jefferson County Initial _ VerO6 19/2024
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C. Financial Remedies. In the event of any default, re-entry, expiration andfor dispossession
by summary proceedings or otherwise, (i) the payments shall become due thereupon and
be paid up to the time of such re-entry, dispossession or expiration, together with such
expenses Landlord may incur for legal expenses, attorneys' fees, brokerage. andior
putting the Premises in good order; (ii) Landlord may re-let the Premises or any part or
parts thereof; and/or Tenant shall also pay Landlord liquidated damages tbr his
failure to observe and perform the covenants in this Lease
9. ASSIGNMENT& SUBORDINATION.
A. Assignment by Tenant. Tenant shall not assign or sublet any interest in this ( ease without
prior written consent of the Landlord, which consent shall not be unreasonably withheld.
Any assignment or sublease without Landlord's written pnor consent shall, at I andlord's
option. terminate this Lease.
B. Assignment by Landlord. Nothing in this Lease shall restrict the Landlord's ability to sell.
assign, convey or otherwise encumber the Premises, subject only to the rights of the
Tenant under this Lease
C. Subordination. This lease is and shall be subordinate in all respects to all morteaees nou,
or hereafter placed on the Premises, and all extensions, renewals, or modifications
thereof The Tenant agrees to promptly execute any instruments of subordination as may
be requested.
10. MISCELLANEOUS
A. Severability. If any part or parts of this Lease shall be held unenforceable for any reason,
the remainder of this Lease shall continue in full force and effect If any provision of this
Lease is deemed invalid or unenforceable by any court of competent jurisdiction, and if
limiting such provision would make the provision valid, then such provision shall he
deemed to be construed as so limited.
B. Binding Effect. The covenants and conditions contained in the Lease shall apply to and
bind the parties and the heirs, legal representatives, successors, and permitted assigns of
the parties.
C. Governing Law. This Lease shall be governed by and construed in accordance with the
laws of the State of Washington.
D. Entire Agreement. This Lease constitutes the entire agreement between the Parties and
supersedes any prior understanding or representation of any kind preceding the date of
this Lease. There are no other promises, conditions, understandings, or other agreements,
whether oral or written, relating to the subject matter of this Lease. This Lease may he
modified in writing and must be signed by both Landlord and Tenant.
E. Notice. Any notice required or otherwise given pursuant to this Lease shall be in writing
and mailed certified return receipt requested, postage prepaid, or delivered by overnight
Page 5 of 10 Post 26 Initials AtJa.. Jefferson County Initial,- Ver06119/2024
delivery service, if to Tenant, at the Premises and if to Landlord, at 209 Monroe St. Port
Townsend, WA. 98368. Either party may change such addresses from time to time by
• providing notice as set forth above.
F. Waiver. The failure of either party to enforce any provisions of this Lease shall not be
deemed a waiver or limitation of that party's right to subsequently enforce and compel
strict compliance with every provision of this Lease. The acceptance of payments by
Landlord does not waive Landlord's right to enforce any provisions of this Lease.
I. ADDITIONAL,TERMS AM) CONDITIONS.
The American Legion, Marvin G Shields Memorial Post 26 and JefTe•r'on County Washington agree to
the following:
Exhibit I. Memorandum of Understanding •
2. City of Port Townsend Conditional Use Permit
It is also agreed by the parties that with termination of funding by 50°u State or Federal funds
Tenant may terminate this lease agreement at any time providing the Utility payments are paid
through the end of occupancy. -Tenants will no longer he obliged under this contract.
Termination shall be in writing and effective when tenant sends notice to landlord.
Fhis lease is renegotiable at its expiration June 30. 2026.
IN WITNESS WHEREOF: the parties have caused this Lease to be executed on the day and year
as indicated in the Section Lease Term
L ndl d Ten ----
Atildiglil IL
Andrew Ranson. Commander Representing
American Legion. Marvin G Shields Jefferson County Washington
Memorial Post 26
Date _ _ D. tc
Page 16 of 10 Post 26 initials AIN(1,Jefferson County Initial. Veti)6r 19/2024
MEMORANDUM of UNDERSTANDING
PURPOSE
This Memorandum of Understanding(hereafter known as MOU) is an addendum to the Lease
Agreement between the American Legion, Marvin G Shields Memorial Post 26 thereafter known
as Post 26) and Jefferson County Washington. It provides an outline of those responsibilities for
management of the Jefferson Count Emergency Shelter(hereafter known as ICES) not
specifically covered in the Lease Agreement.
LOCATION OF THE JCES
The JCES is located in the basement of the American Legion. Marvin G Shields Memorial Post
26 at 209 Monroe Street, Port Townsend WA 98368.
TERM OF AGREEMENT
This MOU shall be in effect for the same period as the Lease Agreement between Post 26 and
Jefferson County Washington. The MOU may be terminated without penalty at any time
provided written notice is given thirty (30)days prior to termination. This MOU may be
terminated for cause immediately upon written notice to the other party. Cause shall be defined
as violation of law, this MOC, the Lease Agreement, or the use permit issued by the City of Port
Townsend.
ICES MANAGEMENT
Jefferson County Washington is solely responsible for the operational management of JCES.
They may agree to partner with other agencies to provide food service. laundry service or other
services at need. Those partner agencies shall not be a party to the lease between Post 26 and
Jefferson County.
RESIDENT ELEGIBILITY
ICES residency will he restricted to persons i 8 years of age or older and legally emancipated
minors. All residents must meet the definition of"Homeless or Unhoused" as set forth in RCW
43. I85C.010 (12). Homeless is a person living outside or in a building not meant for human
habitation or which they have no legal right to occupy, in an JCES, or in a temporary housing
program which may include a transitional and supportive housing program where habitation time
limits exist. This definition includes substance abusers, people with mental illness, and sex
offenders who are homeless. However, known sex offenders shall be denied resident status at
ICES. The JCES is gender neutral. Pnority of resident placement is as follows:
I. Veterans of the United States Military
2. Physically disabled persons
3. Persons aged 65 or older
4. Victims of domestic violence
RESIDENT BED CAPACITY
Daily capacity of residents is 32 beds based on the following distribution of assets:
I. 17 male assigned beds
2. 1 I female assigned beds
3. 4 Set aside beds for residents of Jefferson County
Page 'T of It) Post 26 initials i 4- Jefferson County initiall��� Ver06 19,2024
4. 4 Overflow beds for vulnerable persons during severe weather or emergency situations
EMERGENCY CAPACITY
The JCES Manager shall, in times of extreme weather, make any necessary or appropriate
temporary overcapacity decisions. Under no circumstance shall total occupancy exceed 3
people as set forth in Port Townsend City building use code.
EMERGENCY HOUSING OF RESIDENTS
The main hall of Post 26 is unsuitable for housing and therefore under no circumstance will
residents of the ICES be housed in the main hall of the Post.
ICES FACILITIES FOR NONRESIDENTS
Under no circumstance may nonresident homeless persons avail themselves of the bathing.
laundry, sleeping, or food services provided at the ICES. Only homeless persons who have been
appropriately screened and admitted to the ICES may utilize the services of the ICES.
MAIL SERVICE
Under no circumstance may residents of the ICES receive any type of mail at 209 Monroe Street.
Mail for ICES residents will be returned to the Post Office marked "Not deliverable to this
address". If Jefferson County wishes to provide mail service, they will take the necessary steps
with the US Postal Service to have mail delivered to the ICES.
JCES HOURS OF OPERATION
Jefferson County will post the normal hours of operation of the ICES in a prominent location.
Extended hours of operation are appropriate for Thanksgiving Day, Christmas Day, and New
Year's Day. Periods of extreme weather may also necessitate extended hours of operation
SCREENING/INTAKE QF JC45 RESIDENTS
Screening of JCES residents is the sole responsibility of the Jeferson Count ICES Management.
Screening will normally only take place during the posted hours of operation. Residents shall
read and sign a copy of ICES rules during screening. Ihe JCES rules shall be posted so
residents or staff can readily refer to them when questions arise. The JCES Management shall he
responsible for writing, posting, and enforcing JCES rules. JCES management shall provide a
written copy of ICES rules and any updates to the rules when they occur to the Post 26 Fxecutive
Board.
JCES STAFFING
The Jefferson County ICES Manager will ensure adequate paid stall will be available daily
Jefferson County may choose to augment the paid staff with appropriately trained volunteers.
The appropriate ratio of Jefferson County staff to residents is 1 staff member to 16 residents
FOOD SERVICE
Food may be donated and prepared by agencies in partnership with Jefferson County. All meals
must be prepared in either Donor Kitchens or Commercial Kitchens. Appropriately trained food
handlers shall prepare and serve meals to the residents. Normally, residents are offered an
evening meal, breakfast, and a takeaway lunch, if requested.
Page /4 of 10 PosI 26 InitialsAinia.- JefferKon Couniy foo141, Ver1)6 19.'2024
STAFF AND VOLUNTEER TRAINING
Jefferson County is solely responsible for coordination and scheduling of staff and volunteer
training on an as needed basis. Jefferson County may partner with other agencies to provide
training in JCES operations. Food Handler training shall he scheduled on a yearly basis through
the auspices of an Jefferson County partner agency.
PARKING AT THE JCES
Tenants are allowed two parking spaces. There is no other parking allowed on American Legion
property. Space must be maintained for deliveries to the JCES and for the removal of trash.
MEDIA CONTACT,QIJERIES
Ail requests for information about the JCES shall be directed to Jefferson County or its
representative.
THE SERVICE MODEL
The JCES operates under a general hospitality model which includes such services as meals,
laundry, and sleeping arrangements.
TERMINATION OF SERVICE AT THE.JCES
Any resident of the JCES may be denied access and/or be required to vacate the JCES and
associated property upon demand by the JCES manager. A resident denied access to or ordered
to vacate the JCES may file a grievance utilizing grievance procedures established by Jefferson
County. JCES Management shall promptly notify Post 26 by the most expeditious means of any
adverse resident actions or other resident problems which could potentially affect the safety of
Post 26 personnel/members, Post 26 operations, or the Post facilities, Post 26
personnamembers will not be involved with grievances between JCES residents and JCES
personnel.
VIOLENT OR ILLEGAL BEHAVIOUR
In the event a JCES resident is arrested or is issued a temporary or permanent trespass citation by
City of Port Townsend Police or any other law enforcement agency JCES personnel shall notify
Post 26 duty bartender immediately. If a trespass citation is issued the citation shall include
Marvin 6 Shields Memorial Post 26 property as also being off limits. Dunng normal business
hours the duty bartender andlor Club Manger will be notified immediately of any law
enforcement actions. When a trespass citation issued, or arrest made. and Post 26 is closed for
business then JCES personnel shall notified the Post 26 Club Manger or duty bartender the next
business day
JCES RESIDENT PERSONAL PROPERTY
Residents of ICES will not be allowed to store or otherwise leave personal property on the
premises. Residents shall remove all personal property daily. ICES management personnel shall
strictly enforce this provision.
ROUTINE MAINTENANCE AND CLEANLINESS
JCIS staff shall be responsible for routine maintenance of bathroom fixtures, plumbing fixtures.
Page 9 0110 Post 2h Initials AWIL Jefferson County Indial. er06, 19 202,1
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. ,
food preparation and storage equipment, laundry machines, and lighting fixtures. Jefferson
County shall be responsible fur any costs associated with routine maintenance. JCES
staff:volunteers will be responsible for daily cleaning of berthing spaces. common areas, food
preparation areas, and bathing spaces. Post 26 maintenance personnel shall always have 24 hour
access to ICES.
UTILITIES AND SERVICES
Post 26 shall negotiate and maintain appropriate contracts fur waste disposal and recycling,
propane service, yearly inspection of the fire suppression system, and pest control. Post 26 shall
provide a copy of all paid utility bills to the ICES Manager. Jefferson County will be
responsible for re-imbursement to Post 26 for all costs and fees associated as outlined under
PAYMENTS in the Lease. Jefferson County shall, upon receipt of copies of paid utility service
bills from the Post 26 Financial Officer or Club Manager. re-imburse Post 26 within 30 days of
the date on said copies.
POST 26 SPECIAL EVENTS ANP HALL RIVTAL
Post 26 hosts special events or rents the hall throughout the year. which may impact normal quiet
hours of the JCES. The Post 26 Club Manager or Adjutant shall provide written notice in the
form of an email and or text message in advance of those events to the JCES Manager.
MEETINGS
JCES manager shall notify Post 26 of scheduled JCES management meetings. Post 26 may
attend such meetings to facilitate a cooperative atmosphere between Post 26 and the JCES
management. The ICES manager is encouraged and welcome to attend the General Membership
meeting held the third Wednesday of each month at 7:00 PM.
SIGNATORIES
Landlord T ant ---'
Andrew Ranson. Commander Representing
Marvin G Shields Memorial Post 26 Jefferson County Washington
Date: 0 e7/4• daJt Date. —VT
Page 10 ol PoNt 2t1 ImualsAWkleflerson Count!. I mnaksj W',/jkler06,19 202-$
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Paz: 10 Pf',t 2h lariat; ( {ti I Y In ijk,-V 06 I I '0 4 4;:rvetrt
APPENDIX l - SHELTER RULES
•
BAYSIDE
HOUSING & SERVICES
SHELTER RULES
.American Lesion Post #26
Flours of Shelter Operation: 4:00 p.m. to 8:00 a.m., 7-dais a week, 365 dabs a year
By staying at the shelter and signing these rules. agree to the following:
l Isoiene For Guests
(.guests arc encouraged to take advantage ot'our showers. flash station. tree toiletries. and bath
tOweli.
It is expected that 'debts will '. ash their hands heti\re leaving the restrooms and before entering
the dining area for food or drink.
Guests are also asked to cover their mouths when coughing or sneering.
The shelter operates during the cold & flu season. Colds. influenza. bronchitis, and pneumonia
can become epidemic in shelters. and even life-threatening.
It is important to minimize the chance of spreading germs. and being exposed to them.
('ou4hing and sneezing into one's elbow is better than coughing or sneezing into cupped hands.
Germs are commonly spread h‘ hand-contact with other people. and hand-contact with surface,
and objects shared by others. such as dh'or handles. tables, and silverware t
Coughing and sneering without covering up at all is limnceptah/e.
requent hand washing helps prevent spread ot'disease to others. It is also a good vva) to keep
from catchine colds, flu_ and t+ther Jiaea cs c'urselves
guests are pray iJed beds or cats for their sleeping comfort. tuga! vv itli blankets. pillow. clean
top-and-bottom sheets. and a pillowcase.
I'.\change of bedding Is also offered. and net:eN+(U"t in order to he;p keep guests and stall free
Irvin disease. Please take advantage of this sere ice.
Shelter hosts or other staff and volunteers are .! ai!ahle to assist =uc-a and to anser quests 'ns
Page ;7 Post 26 Initials COl_ ti F ti I^gigots (Ifs-14 21124 ersion
about hs eiene and other ronecm
Respecting the health and►+el/are of your/ello'a shelter guests. staff and volunteers is important
to making the .shelter community a safe place for all. Repeated 1(t11ure to hlllou these
recommended hygiene practices nun result 'PI sue►ts!Dome: lic/rer pritilc,ges or being asked to
leave.
Summary
• Shower ever day or even other day. if possible
• Wash hands frequent!) with soap and water
• Wash hands before leaving the restroom
• Wash hands before entering the dining area
• Cough and ,tl ee/e into s our elbow
Rules of Conduct
I I his shelter uses a priori') s)stem. I l the space is at maximum eapacit\ and
decisions need to he• made regarding priori') service. guests V. he given bed space based on
the following priorits status:
a. Veterans
h. Senior status 167. and over'
c. Domestic V iolence indis iduals
d 1L corking I lame less
e. Exceptional \eed •
You must arrive at the shelter hctween 4:00 p.m. and 9:00 p.m. [he capacity of
this shelter will he 26. and beds will he given on a first come basis each night. except when
priority decisions roust he made when reaching maximum capacity (see I above)
.\n evening meal will he s•r.cd at .+ specified time each night posted on the door.
If ou arrive at the shelter after the specified time. %oft will hale missed the evening meal.
4. This is a CI 1 AN and S(1HFR facility. l ou must arrive and remain in a clean and
sober state for your time in the shelter. In the went this rule is s iolated. s ou must provide proof
you are in a detox program and attending before sou may return.
This is a limited-seers ice shelter that includes night-hs -night shelter. hs eiene
opportunities and meals.
. l
I';t r !A Post 26 Initial ( (II \ i y Imtia' �k� I s _tl't erewn
6. We have /ery tolerance for alcohol. drugs. weapons, threats. or pornography.
Shelter guests found with these items will he asked to leave the shelter.
7. If you choose to leave the property. you will have made the choice to leave for
the evening and will he treated as a new walk-up if you return.
8. Smoking only is permitted in the designated area
9 You are limited to one hag of personal items.
10. You arc not allowed outside of designate] areas. The kitchen. opposite gender
bathrooms, opposite gender dorms, and storage rooms are not available to clients-
11. Housekeeping responsibilities are assigned on a volunteer basis first and then
random selection. All guests should consider this part of the agreement in trade for shelter
12. Do not interfere with another persons belongings. I heir area. like yours. is
private.
13. I his shelter is not a permanent residence. 'slam circumstances can cause the
closing of the shelter.
14. During your time in the shelter, you are not allowed on the tipper floors of the
American I.egion Post 426. This means ifyuu are signed in at the shelter and sou are found in
the upper floors of Post a26. you will be asked to leak the shelter for the night.
15. I he shelter hosts are here to protect the people stay ing at the shelter. Failure to
comply with their instructions will mean the denial of shelter service for the night. I he ,rhilit` t„
return to the shelter k'n ‘uh>ec{gent night, %%ill he dt'sussed and determined h. the shelter leadership
team
16. You must give Hay side staff correct and true information font entering the shelter
Ls ing on your intake will result in denial of wry ice.
Rt' Signing these rules, you agree to follow them and understand that failure to do so can
result in denial of serriee.
Print Guest tia l !lost \arise;
\rc-n tiue;t \am: I)at signed.
Page 14 + In -"r> Oh 14 `024 k cr5ion
K Post_b Inihai till \UV Inal�
Exhibit(7:
City of Port Townsend Conditional Ilse Permit
I 0 RE ADDED WHEN IS'S! ED RV THE CITY OF PORT TOWNSEND
kj 06 2 1 N.CfS1011
Page -20 Post 26 Initial. COI \ I`t. 1 4 02
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
TO: Board of Count Commissioners
FROM: Greg Krotherton, County Commissioner
DATE: June 14, 2024
SUBJECT: Contracts for leasing the American Legion Shelter
STATEMENT OF ISSUE:
The County has been working with the \tar.in ti Shields Post ^26 of the American I egion iPost "26) on an
arrangement to for a lease and operation of the homeless shelter. the current lease with OKAP is set to
expire on June 30. 2024 Cen eunentl., the County has been working with Ba side om agreement to have it
operate the shelter. Post ' . the County and Bayside have come to terns on a lease and a memorandum of
understanding about how the shelter should be operated (Alt
fhe lease and MN would be effective when two contingencies are satisfied ( I ) .1 funding agreement
between the Count and Bayside is executed: and. (2) \ conditional use permit is issued b. the ('in of Port
I owusenJ. I he conditional use permit cannot he issued hv the ('its. until the lease and \IOt are in place
13a side and the Count are making good progress toward a funding agreement. side stepped up at the
hour to agree in principal to operate the shelter. But neither it nor the County can tinalirc a funding agreement
until the detail. of operation are tinalired in the \IOI
.-1\AI,1'SIS:
The Count. approving and executing the lease and the \tOt' is the nest step in the process side
and Post A2() will he up nest. Assuming approval-and execution of-the lease and the \IOL Post -'h.
and assuming approv al and execution of the MN he 13a%side. will enable the Count. and Zia.side to
begin final negotiations on the funding agreement
FISC.1l. IMPACT:
I he fiscal impact of entering into the lease and \IOt ` cannot be dcierm►ned until there is a final funding
agreement with Rae side. ;\ detailed fiscal anal.sis of the cost of the funding agreement will be presented in
am agenda request seeking approv al of the funding agreement.
RECOMMENDATION':
Approve the attached lease and \IOt `.
REVIEW ,:
af*
\larl. \ c(.'uiilev. Court\ Adrninistr or I )site
wir
CONTRACT REVIEW FORM
(INSTRUCTIONS ARE ON THE NEXT PAGE)
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