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Home My WebLink About042511_ca01 ~ JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST ~ CONSENT AGENDA o REGULAR AGENDA TO: Board of County Commissioners County Administrator FROM: Anne Sears, Budget Consultant DATE:"~~r\l2S~l)2.D\ \ SUBJECT: Resolution - Publish Budget SupplementaVExtension Hearing STATEMENT OF ISSUE: Various County Departments have requested increases to their 2011 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the public notice only; the individual changes will be reviewed at the public hearing. STRATEGIC GOALS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. ANALYSIS (PRO & CON): Not Applicable COST BENEFIT ANALYSIS: Not Applicable FISCAL IMPACT: Provided in resolution Revenue Budget Line Item: Expenditure Budget LIne Item: GaIn or Loes (-): REQUESTED ACTION:. Approve resolution to publish a notice for the Hearing. REV1EWED~ . P ill . ,. ~ Administrator 1/if/;; Date JEFFERSON COUNTY STATE OF WASHINGTON IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET } APPROPRlATlONSIEXTENSIONS FOR } VARIOUS COUNTY FUNDS } RESOLUTION NO. WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2011 budgets; and, WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceedS from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2011. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: RJND# FI..ND NAME AIVIJLNT FROM lJ\IEIIOJMlERED FLNJ B'\I.J\IICE REVENLE B<PENSE aRRENT' EXPENSE'lGENERALFUND OO1.ooo.alO astrict (hJlt 001-1ao.roo Sleriff 001~ l\b1~bl..,h< Total Glneml Fund $0 $0 $5l,0Zl $5l,OZl (24,865) $10,856 $0 $10,856 $5l,rT27 SPEClAl..RE\IENlElCAPIT~SERVICE FU\IDS 1CJ8..lJOO.010 V\SU Exlensiat $3,000 16O-()()O.()10 \I\Bler Polluliat Control $10,112 1BO-roO-010 FllilcWa1<s Roa:ls $0 ~10 CerdralServices $2.800 $113.867 $10,112 (155,000) $116,867 (216,395) $2.800 NOvv, THEREFORE, BE IT RESOLVED, that an emergency is hereby declared, and that supplemental budget appropriations/extensions be made for the above noted funds. BE IT FURTHER RESOLVED, that a public hearing be held on the said emergency extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 9th day of May, 2011, at the hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions for such alleged emergency. Page 1 of2 _HEARING NOTICE: Resolution No. 2011 Budget AppropriationslExtensions APPROVED this 25th day of April, 2011. SEAL: ATTEST: Lorna Delaney, CMC Clerk of the Board Page 2 of2 JEFFERSON COUNTY BOARD OF COMMISSIONERS John Austin, Chairman Phil Johnson, Member David Sullivan, Member TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget ApproprlallonJExtenslon and Amendment DIstrict Court DepartmentlFund Name Commissioners: (mark a111het apply with an "Xi o Please be advised thet after a thorough examination of my current budget ft appears Ihet the amount allocated Is Insufficient to pay nacessary expanses of this departmant for this year. After a careful examination of sO the expenditures within the deparbnent budget with respect to present and future needs, I find Ihet my budget is short. Tharefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension In the amount of: I $0 I Date: April 1, 2011 (>DIe-to lXXl Fund Number o Forfunda other than Current Expense (Gansral Fund)- -Is there enough Fund Balance (unancumbered cash) to cover this additional expandfture? a~~ o Please be advised Ihet a revenue source (I.a. grant, naw fee) has bean received by this departmant which was not Included In the annual budget et the time ft was prepared. Therefore, I request an emergency appropriation and budget extension to Include this IlllW revenue In the budget this year as outlined below In the amount of: 1 -$24,888 ,- . '-'~ . "'. -,-','. . <;~, .; . ~:1~d BUDGET CURRENT REVISION AMENDED 199 670 -$24865 174705 $0 $0 $0 $199,670 -$24,865 $174,705 BUDGET CURRENT REVISION AMENDED $0 $0 $0 o o $0 $0 $0 $0 $0 BARS Revenue # 33812.10.0000 DascrIptlon R lonal Serv Contrect with PT/CourIs '. :.l:'-, ''\'. BARS ExpencUtu18 II Description Reason for ro rIatIonlExtenslon The regional service contract was not negotiated or signed until after the 2011 budget had been submitted. R_peetfully Submitted, _ -- /} ~ C< ~ r .c..JC-iiL-Ib<-<~ Sleeted ""'_._,~- -u.....,uupartment Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment Sheriff 001-180-000 DepartmentlFund Name Fund Number Commissioners: (mark all thet apply with an "X") o Plasse be advised thet after a thorough examination of my curent budget it appears thet the amount allocated Is insufficient to pay necessary expanses of this department for this year. After a careful examination of all the expenditures withIn the deparbnent budget with respect to present and future needs, I find that my budget Is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I Date: 1 fa (ii o For funds other than Current Expense (Generel Fund)- -Is there enough Fund Balance (unencumbered cash) to cover this additional expanditure? Dyes DNo W Please be edvised that a revanua source (I.a. grant, naw fee) has been received by this dapartment which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $10,8&8 BARS Revenue # 33916.80.4000 BUDGET Description CURRENT REVISION AMENDED e E ui ment Grant $0 $10 856 $10 856 $0 $0 $0 TOTAL REVENUE $0 $10,856 $10.856 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51400.00.0000 Pendina Labor Neaotiations -$54 737 $54 737 $0 52127.35.0000 EauiDment $51 200 -$47 200 $4 000 52122.10.0500 Petrol Overtime $92790 -$7 537 $85 253 52521.35.0000 ~ Grant Eauioment $0 $10856 $10856 $0 TOTAL EXPENDITURE $10,856 $100.109 Reason for AppropriationlExtension There is a remaining balance of $10.856 in our Byrne grant. Corresponding revenues and expanditures have been edded to the budget. The additional amendments to the budget show reductions In lieu of salary freeze in 2011 and do not change the bottom line of the budget. RECEIVED APR 11 2011 JEFFERSON calJl\! COMMISSIONER TO: BOARD OF COUNTY COMMISSIONERS Date: April 4, 2011 RE: Request For Emergency Budget AppropriationlExtension and Amendment Non Departmental DepartmentlFund Name 001-270-000 Fund Number Commissioners: (check all that apply) IZI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. Arrer a careful examination of aU the expenditures within the department hudget with respect to present and future needs, ( find that my budget is short. Therefore, ( request an emergency appropriation and budget extension in the amount $57,027.00 for this current year for the reason(s) outlined below. I:l For funds other than Current Expense - (s there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No I:l Please be advised that a revenue source (I.e. grant, new fee) has been received by this departm~nt which was not included in the annual budget at the time it was prepared. Therefore, 1 request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Descriptiou Current Bud et Revision New Budget $0.00 $0.00 $0.00 $0.00 $0.00 ',:ro't'Ak~. $0.00 $0.00 BARS # Expeuditure Description 51281.41.0002 Public Defender Carreat Bud et $405,193.00 -T~LU.EXPENiltrtJltE- $405,193.00 Revision New Badget $57,027.00 $462,220.00 $0.00 $0.00 $0.00 $0.00 $57,027.00 $462,220.00 Reason for AppropriationlExtension New Public Defender contract for 20 J 1 wasn~ approved untIl after the budget was adopted. Respectfully submitted, TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtenslon and Amendment WSU JEFFERSON COUNTY EXTENSION 108000010 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an '')('1 00 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the depertment budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined beiow, I request an emergency appropriation and budget extension in the amount of: I $103,001) I Date: March 1, 2011 D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~ 00 Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $103,000 BARS Revenue # 333.14.19.0305 Description ST OF WA-DEPT OF ECOLOGY MARINE RESOURCE COMMITTEE BUDGET CURRENT REVISION AMENDED $0 $134 020 $109133 $243153 $0 $0 "R~Ue; $134,020 $109,133 $243,153 BUDGET CURRENT REVISION AMENDED $78 400 $109,133 $187 533 $0 $0 $0 $0 $78,400 $109,133 $187,533 . BARS Expenditure 1# Description 531.9.041.0031 PROJECT CONTGRACT CONSULTANT Reason for Ap ro riationlExtenslon STATE OF WASHINGTON, DEPARTMENT OF ECOLOGY - MARINE RESOURCES COMMITTEE PROJECT GRANT WAS AMENDED IN JANUARY 2011 TO INCLUDE AN ADDITIONAL $1 03,000 IN TASKS. THIS REQUEST IS 100% GRANT FUNDED. RECEIVED MAR 07 2011 JEFFERSON COUNTY COM . TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExlension and Amendment Date: February 1, 2011 WSU JEFFERSON COUNTY EXTENSION DepartmentlFund Name Commissioners: (mark all that apply with an "X") [!] Please be advised that after a thorough examination of my current budget it appears that the amount alloceted is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore. for this current year for the reason's outlined below. I request an amergency appropriation and budget extension in the amount of: I $4.737 I o For funds other than Current Expense (Generel Fund)- - (s there enough Fund Balance (unencumbered cesh) to cover this additlonal expencfrture? El~~ [!] 108000010 Fund Number BARS Revenue # 33857.00.0000 Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to Include this new revenue in the budget this year as outlined below in the amount of: I ~734 I BUDGET CURRENT REVISION AMENDED $0 $4 734 $4.734 $0 o $0 $4.734 Description COMMUNITY SERVICES NOE' $0 $4.734 .', iAl BUDGET CURRENT REVISION AMENDED $400 $4 234 $4 634 $24433 $500 $24 933 $0 $0 $0 $24.833 $4,734 $29.567 BARS Expenditure # 57121.10.0600 57121.20.0000 Description TEMP WAGES-CLERK HIRE BENEFITS Frontier Bank gave Katherine Baril a check for the balance of the funds in the former Economic Development Council. The EDC offices were formerly loceted in the Frontier Bank building and their bank account heid at Frontier Bank, now known as Union Bank. WSU Jefferson County Extension Department will pay Victoria Polling t Temp Clerk Hire Wages and benefits related to Team Jefferson work. Respectfully Subm~ #! Pamela Roberts r Ct-1~~ Elected OffIcialJDepartment Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget ApproprietJonJExlension and Amendment WSU JEFFERSON COUNTY EXTENSION 108000010 DeparbnenllFund Name Fund Number Commissioners: (marl< all that apply with an "X") [!] Please be advised that after a thorough examinetJon of my current budget It appears that the amount ailocated is Insufficient to pay necessary expenses of this deparbnent for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find thet my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $3,000 I [!] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [!]Ves DNo Date: February 1, 2011 D Please be advised that a revenue sourca (I.e. grant, new fee) has besn recalved by this deparbnent which was not included In the annual budget at the time It was prepared. Therefore, I request an emergency approprietJon and budget extension to include this new revenue In !he budget this year as outlined below in the amount of: I I . . ." BARS Revenue # ., Description BUDGET CURRENT REVISION $0 :'~EVENUE' $0 $0 AMENDED $0 $0. $0 $0 $0 BUDGET CURRENT REVISION AMENDED $6 000 $2 700 $8,700 $600 $300 $900 $0 $0 $0 $6,600 $3,000 $9,600 BARS expenditure # 57121.45.0020 57121.47.0010 Description SUITE 213A OFF SPRUCE ROOM LOBB UTIlITIES SPURCE ROOM Continue to lease the offica in front of the Spruca Room, Suite 213A, for six months. This space will also be sublet when available and appropriate. Pamela Roberts Elected OfficiallDepartment Head Si nature , 4tI:- TO: BOARD OF COUNTY COMMISSIONERS Date: April 4, ZOII RE: Request For Emergency Budget AppropriationlExtension and Amendment Water Pollution Control DepartmentlFund .Name 160-000-0 I 0 Fund Number Commissioners: (check all that apply) IZI Please be advised lhat after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of an tbe expenditures witbin tbe department bndget with respect to present and future neads, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension In the amount $IO,IIZ.OO for this current year for the reason(s)outIinad below. IZI For funds other than Current Expense - Is there enough Fund Balance (unencumbered cash) to cover this addItional expenditure? Yes.{ No o Please be advised that a revenue source (i.e. grant, new fee) bas been received by this department which was not Included in the annual budget at the time It was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include thIs new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Bndget Budl!et $0.00 $0.00 $0.00 $0.00 .,' .<-..... ...........C'... '.T()T..u;Q$.~ $0.00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud"et 53 I 70.70.00 iO DOE Loan L0700000lPrincipal $0.00 $9,631.00 $9,631.00 53 170.80.00iO DOE Loan L07000001 Interest $0.00 $481.00 $481.00 $0.00 $0.00 $0.00 , .'.....:...y. ----. ',,".-.- >";:''-:'---~. ......~q~~oj;lii.; $0.00 $10,112.00 $10,112.00 -_.".-. -...-- . --- Reason for AppropriationlExtension There are now 2 DOE Water Quality Loans. This newer loan was overlooked at the time the budget was turned in. Homeowners pay off their loans to the County, and the County pays DOE. Respectfully submitted, 4/~L TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budgat Appropriation/Extension and Amendment PUBUC WORKS I ROADS 180.000.010 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an "Xn) o Piease be advised that after a thorough examination of my current budgat tt appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a caraful examination of all the expenditures within the department budget wtth respect to present and Mure needs, I find that my budgat is short. Therefore, for this current year for the reason's outlined below, I request an amergency appropriation and budget extension In the amount ot. I -$216,396 I Date: April 11, 2011 o For funds other than Current Expense (Generel Fund)- - Is there enough Fund Balanca (unencumbered cash) to cover this addttional expendtture? DYes DNo o Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the time tt was prepared. Therefore, I request an emergency appropriation and budgat extension to include this new revenue in the budget this year as outlined below In the amount ot. I -$165,000 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 33402.73.0000 RCO GrentslState) $170 000 -$155000 $15000 $0 $0 $0 TOTAL REVENUE $170,000 -$155,000 $15,000 BUDGET BARS expenditure f# Description CURRENT REVISION AMENDED 51400.00.0000 Pendina Labor Neaotiations -$93,605 $93 605 $0 59500.65.0000 Construction PrOlects $1 519,500 -$310000 $1,209,500 $0 $0 $0 TOTAL EXPENDITURE $1,425,895 -$216,395 $1,209,500 Reason for Appropriatlon/Extenslon This Is to adjust the budget to show reductions in lieu of a salary freeze in 2011. The Larry Scott Treil Segment 4 project is funded 50% by local funds and 50% wtth a Recreation and Conservation Offica (RCO) grant which represents one of the highest local matches for all current projects. In order to accomooate the budget reduction, the local match for this project was eliminated. The grant funding will be returned to the RCO. Res~m' RECE~VED ~.PR 11 2011 JEFFERSON COUNTY COMMISSIONERS TO: BOARD OF COUNTY COMMISSIONERS Date: 04/OS/ll RE: R,equest For Emergency Budget AppropriationlExtension and Amendment Centrl!l Services Department/Fund Name 303-000-010 Fund Number Commissioners: (check all that apply) . 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is il1$fficient to pay necessary expenses of this department for this year. After a careful examination of aU the exPenditUres within the department bndget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount forthis current year for the reason(s}outlined below. o For fUnds other than Cu,.;ent ExpimSe - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No o Please be advised that a revenne sonrce (Le. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget exiension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenne Description Current Revision New Bndget Bud t $0.00 $0.00 SO.OO SO.OO $0.00 $0.00 SO.OO $0.00 $0.00 B~ # Expenditure 'Descriptlon Current Revision New Budget Bud et 59700,00.0019 Interfund Transfer - Construction & Renovati SO.OO $2,800.00 $2,800.00 (303-000-010) $0.00 $0.00 $0.00 $0.00 $0.00 $2,800.00 $2,800.00 ~~ :t:p~o~~:~~~~~ Im;;vementFund(;~~-OOO-OIO) sh~~;d~ transfe~ ~~e Co~c~~~ ;...- !Renovation Fund (301-000-0 I 0) as the funds were designated for the Courthouse Tower project which has been completed and , iclosadout. 14: I '. . 1 ....~kLS......._. Respeetfully sublRftted, TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amandment PUBLIC WORKS I SOLID WASTE 401.000.010 DepartmentlFund Name Fund Numbar Commissioners: (mark all that apply with an "X'') D Please be advised that after a thorough examination of my current budget tt appears that the amount alloceted is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to pnssent and Mure needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I requeat an emergency approprietion and budget extension in the amount of: I $0 I Date: April 11, 2011 D For funds other than Current Expense (Generei Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expendtture? B~~ D Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the time tt was prepared. Therefore, I requeat an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount ot I $0 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 . . . t~tAL. REV!:NUE $0 $0 $0 BUDGET BARS Expenditure # Deecrlptlon CURRENT REVISION AMENDED 51400.00.0000 Pendino Labor Neaotietions -$15.913 $15913 $0 53700.10.0000 Salaries & Waoes $334.803 -$9 728 $325.075 53700.20.0000 Personnel Benefrts $196 768 -$6 185 $190583 $0 $0 TOTAL EXPENPITURE $515,658 $0 $515,658 Reason for AppropriationlExtension This is to adjust the budget to show reductions in lieu of a salary freeze in 2011. The reduction was accomplished through the elimination of a part time solid waste posttion. RECEIVE. ' Elected OfficiaVD partment Head Signature . JEFFERSON COUNTY COMMISSIONER~ RECEIVED I~U TO: BOARD ()F COUNTY COMMISSIONERS Date: ./ t...,!J~) J RE: Request fer Emergency Budget AppropriatlenlExtensien ~W'J!~<2lJ'Tt I , Information Services 608 Department/fund Name m FER SON CO mtfplll1Jnber Commlssleners: (m,ark all that apply. with an 'X")COMMISSIONERS o PleaSe be advised that after; a thereugh examlnatlen of my curent budget It appears that the ameunt allecated Is insufficient to. pay necassary expenses ef this department for this year. After a caraful examination ef all the expenditures within the department budgat with respect to present and Mure needs, I find that my budget Is shert Therefore, fer this current year for the reason(s) eutllned belew, I request an emergency appropriatlen and budget extenslen In the ameunt ef: , I I D For funds other than Current Expense (General Fund)- - Is there eneugh Fund Balance (unencumbered cash) , to. cover this addltlenal expenditure? DYes' , :DNe' D Please be advised that a revenue sourca (I.e. grant, new fee) has bean received by this department which was not included In the annual budget at the time It was prepared. Therefere, I request an emergency apprepriatlon and budgat extension to Include this new revenue In the budget this year as eutllned belew in the amount ef: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 $0 AMENDED $0 $0 $0 $0 $0 BARS Expenditure '# 51400.0Q.0000' 51979.48.0000 59418.64.0001. Description Pendln : Labor N etlatlens Re Ir & Maintenance Co iers BUDGET CURRENT REVISION AMENDED -$17230 $17230 $0 $32 142 -$6 000 $26 142 $31 000 -$11 230 $19 770 $0 $0 $45,912 $0 $45,912 . Reason fer A ro riatlenlExtenslen This is to: adjust the budget to show reductions to budget in lieu of salary freeze in 2011. R epartment Head Si nature