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Home My WebLink About016 11 (! C. DC Ske'( I. ~ Au~ \{~ \N'Z::M -YVJ (S IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET} APPROPRIATlONSIEXTENSIONS FOR } VARIOUS COUNTY FUNDS } W!Z19 III JEFFERSON COUNTY STATE OF WASHINGTON RESOLUTION NO. 16-11 WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2011 budgets; and, WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior bUdget year; and, WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2011. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: RJND# RJND NOME AIVOJNTFROM UNEIIOJJVBffiED RJND IWJlNCE RE:\IENJE EXPENSE CURR8\lT EXPENSE'fGENERAl. FUND lXl1..Q8().(XX) []strid Court 001-180000 Sleriff 001.,270-00) NJn Dq...,b ....1<lI Total Glneral Fund $0 $0 $57.027 $57.027 (24.865) $10.&6 $0 $10.856 $57.C12.7 SPEaAL. RC\II3\IlIE/CAPAlJENTERPRlSfIIN1ERNAI...SERVlCE FUNDS 10B-aXl-010 VlSUExlensioo $3,000 160-roM10 VIlller PoIlulioo Conlrol $10,112 18O-roM10 AJbIlcWxks Roads $0 3lJ3.OOJ-010 Ce1lraI SeNces $2,800 $113,867 $10.112 (155.000) $116.867 (216.395) $2,800 NOW; THEREFORE, BE IT RESOLVED, that an emergency is hereby declared, and that supplemental budget appropriations/extensions be made for the above noted funds. BE IT FURTHER RESOLVED, that a public hearing be held on the said emergency extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 9th day of May, 2011, at the hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions for such alleged emergency. Page I of2 _HEARING NOTICE: Resolution No. 16-11 2011 BudgetAppropriationslExtensions APPROVED this 25th day of April, 2011. Page 2 of2 JEFFERSON COUNTY BOARD OF COMMISSIONERS J~"~" /17 Phil Johns ,Member Dav] ~k-' TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency BudgetAppropriatlonlExlenslon and Amendment Dale: April 1, 2011 DIstrIct Court DepartmentlFund Name Commissioners: (mark all that apply with an "X") o Please be advised that after a thorough examination of my current budgat tt appears that the amount a1locaJed Is Insufllclent to pay necessary expenses of this department for this year. After a careful examination of aU the expenditures within the departmen1 budget with respect to present and future needs, I find that my budget Is short. Therefore, for this current year for the reason's outlined below, I request an amergency appropriation and budget extension In the amount of: I SO I o For funds other than Currant Expe.- (Ganeral Fund)- . Is there enough Fund Balanca (unencumbered cash) to cover this additional expendtture? B~: o Please be edv1sed that a revenue source (I.a. grant, new fee) has been receIved by this department which was not Included In the annual budget at the time tt wall prepared. Therefore, I request an emergency . appropriation and budgat extension to Include this new revenue In the budget this year as outlined below In the amount of: I -$24,865 001 68'0 COO Fund Number " ). P:>l'..: " ""I :~, .. . ".; ". .' BUDGET CURRENT REVISION AMENDED $199 510 -$24865 174705 $0 $0 $0 $199,510 -$24,865 $174,705 . BUDGET CURRENT REVISION AMENDED $0 $0 $0 o BARS Revenuefl 33812.10.0000 Description R lonal Serv Contract with PT/CourIs BARS Expenditure II Description ',', , ~.," ~~~~-d $0 $0 $0 $0 $0 Reason for A ro rlationlExlenslon Tha regional sarvlce contract was not negollalad or signed until after the 2011 budget had been submitted. A -p ~..my SUblnftted. _.F)(_~ _..... . -~ t!'-<----'<....<L...e~ Elected Offlc/allDepan",enl Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExlension and Amendment Sheriff 001-180-000 Department/Fund Name Fund Number Commissioners: (mark all thet apply with an "X") o Please be advised thet after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current yasr for the reason(s) oullined below, I request an emergency appropriation and budget extension in the amount of: I I Date: 1/8(/) o For funds other than Current Expense (General Fund)- -Is there enough Fund Balance (unencumbered cash) to cover this additional expanditure? B~: ~ Please be advised that a revenue source (I.e. grant, new fee) has bean received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as oullined below In the amount of: I $10,856 TOTAL REVENUE BUDGET CURRENT REVISION AMENDED $0 $10856 $10856 $0 $0 $0 $0 $10,856 $10,856 BARS Revenue if. 33916.80.4000 Description e E ui ment Grant TOTAL EXPENDITURE BUDGET CURRENT REVISION AMENDED -$54 737 $54 737 $0 $51 200 -$47200 $4 000 $92 790 -$7537 $65253 $0 $10856 $10856 $0 $10,856 $100,109 BARS Expenditure # 51400.00.0000 52127.35.0000 52122.10.0500 52521.35.0000 Description Pendin Labor N otiations E ui ment Patrol Overtime B me Grant E ui ment Raason for ApproprialionlExlension There is a remaining balance of $1 0,856 in our Byrne grant Corresponding revenuas and expanditures have bean added to the budget The additional amendments to the budget show reductions in lieu of salary freeze in 2011 and do not change the bottom line of the budget Res RECEIVED APR 11 2011 JEFFERSON COUN COMMISSIONER: TO: BOARD OF COUNTY COMMISSIONERS Date: April 4, 2011 RE: Request For Emergency Budget Appropriation/Extension and Amendment Non Depnrtmental DepartrnentlFund Name 001-270-000 Fund Number Commissioners: (check all that apply) (2J Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of aD the expenditares within tbe department bndgel with respect to present and future needs. I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $57,027.00 for this current year for the reason(s) outlined below. CJ For funds other than Cu"ent Expense - Is there enough Fund Balance (unencumbered casb) to cover this additional expenditure? Yes No CJ Piease be advised that a reveaue source (Le. grant, new fee) has heen received by this department wbicb was not included in the annual budget at the time it was prepared. Therefore. I request an emergency appropriation and budget extension in the amount pf to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Bndget Bud"et $0;00 . $0.00 $0.00 $0.00 '. ','u.<.'. . ,".c": c "<.'.' <c'.' ';,~~$;' $0.00 $0.00 $0.00 BARS # ExpendIture Description Cnrrent Revision New Budget Budget 5 I 281.41.0002 Public Defender $405. i 93.00 $57.027.00 $462,220.00 $0.00 $0.00 $0.00 $0.00 CC,n. .c.. '~".~'- .. .'~." .......TO't.\L'iOO'EN-DI'fl-lJlli; $405.193.00 $57.027.00 $462.220.00 Reason for A ppropriationlExtension New Public Defender contract for 20 I I wasn't approved until after the budget was adopted. Respectfully submitted, TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Approprialion/Extenslon and Amendment WSU JEFFERSON COUNTY EXTENSION 108000010 DepartrnentlFund Name Fund Number Commissioners: (mark all that apply with an "X'1 []] Please be advised that after a thorough examination of my current budget It appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examInation of all the expenditures within the department budget with respect to present and future needs, .1 find that my bUdget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $103,000 I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~ []] Please be advised that a revenue source (I.e. grant, new fee) has been receIved by this department which was not included in the annual budget at the lime It was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below In the amount of: I $103,000 Date: March 1, 2011 BARS Revenue # 333.14.19.0305 Description ST OF WA-DEPT OF ECOLOGY MARINE RESOURCE COMMITTEE BUDGET CURRENT REVISION $134 020 $109 133 AMENDED $0 $243 153 $0 $0 $243,153 $134,020 $109,133 BUDGET CURRENT REVISION AMENDED $78400 $109133 $187533 $0 $0 $0 $0 $78,400 $109,133 $187,533 BARS expenditure # Description 531.9.041.0031 PROJECT CONTGRACT CONSULTANT Reason for A ro riation/Extension STATE OF WASHINGTON, DEPARTMENT OF ECOLOGY - MARINE RESOURCES COMMITTEE PROJECT GRANT WAS AMENDED IN JANUARY 2011 TO INCLUDE AN ADDITIONAL $103,000 IN TASKS. THIS REQUEST IS 100% GRANT FUNDED. RECEIVED MAR 07 2011 JEFFERSON COUNTY COM SF TO: BOARD OF COUNlY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment Dete: February 1, 2011 WSU JEFFERSON COUNTY EXTENSION DepartmentlFund Name Commissioners: (mark all that apply with an ")('1 [!] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient 10 pay necessary expenses of this department for this year. After a careful examination of all the expenditures withIn the depertment budget with respect to present and Mure needs, I find that my budget Is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $4,737 I o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~:s [!] 108000010 Fund Number BARS Revenue II 33857.00.0000 Please be advised that a revenue source (I.e. grant, new fee) has been received by lhls department which was not Included in the annual budget at the time it was prepered. Therefore, I request an emergency appropriation and budget extension to include this new revenue In the budget this year as outlined below in the amount of: I ~734 I BUDGET CURRENT REVISION AMENDED $0 $4 734 $4 734 $0 $0 $0 $4,734 Description COMMUNITY SERVICES $0 $4,734 BARS expenditure II 57121.10.0600 5712120.0000 Description TEMP WAGE5-CLERK HIRE BENEFITS BUDGET CURRENT REVISION AMENDED $400 $4,234 $4 634 4433 $500 $24 933 $0 $0 $0 $24,833 $4,734 $29,567 Frontier Bank gave Katherine Baril a check for the balance of the funds in the former Economic Development Council. The EDC offices were formerly located in the Frontier Bank building and their bank account held at Frontier Bank, now known as Union Bank. WSU Jefferson County Extension Department will pay Victoria Polling I Temp Clerk Hire Wages and benefits related to Team Jefferson work. Respectfully Subm~ J A j};/ . J - Pamela Roberts ..r CVI~ ~ Elected OffIciaVDepertment Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget ApproprietionJExtension and Amendment Dete: February 1, 2011 WSU JEFFERSON COUNTY EXTENSION DeparlmantlFund Name Commissioners: (mark all that apply with an "X") [!] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is Insuflicientto pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $3,000 I [!] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [i]Ves DNo D 108000010 Fund Number Please be advised that a revenue source (I.e. grant, new.fee) has been received by this department which was not included in the annual budget at the lime it was prepared. Therefore, I request an emergency appropriation and budget extension to Include this new revenue In the budget this year as outlined below In the amount of: I I . . .0 BUDGET CURRENT REVISION $0 , .;eNtla' $0 $0 AMENDED $0 $0. $0 $0 $0 BARS Revenue # ., Deecrlptlon O'i'. BUDGET CURRENT REVISION AMENDED $6 000 $2700 $8 700 $600 $300 $900 $0 $0 $0 $6,600 $3,000 $9,600 BARS expenditure # 57121.45.0020 57121.47.0010 Description SUITE 213A OFF SPRUCE ROOM LOBB UTILITIES SPURCE ROOM Continue to lease the office in front of the Spruce Room, Suite 213A, for six months. This space will also be sublet when avallable and eppropriate. . Pamela Roberts Elected OfficlaVDeparlment Head Si nature ,m- Respaclfully Submitted, TO: BOARD OF COUNTY COMMISSIONERS Date: April 4, 2011 RE: Request For Emergency Budget AppropriationlExtension and Amendment Water Pollution Control DepartmentlFund .Name 160-000-010 Fund Number Commissioners: (check all that apply) It) Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all tbe expendltnres within tbe department hndget with respect to present and future needs, I find that my budget is sbort. Therefore, I request an emergency appropriation and budget extension in the amount SIO,112.00 for this current year for the reason(s)outllned below. It) For funds other than Current Expense - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes.{ No o Please be advised that a revenue sonrce (I.e. grant, new fee) bas been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud..et . SO.OO $0.00 . $0.00 . $0.00 .: .. '.".' ','.,' .::....,c,... '. . TOTAL REVENUE $0.00 SO.OO $0.00 BARS # Expenditnre Description Current Revision New Budget Bud"et 53]70.70.0010 DOE Loan L0700000 I Principal SO.OO S9,63 1.00 $9,631.00 53170.80.0010 DOE Loan L070oo001 Interest $0.00 S481.oo $481.00 $0.00 $0.00 $0.00 .,.,...." ;.,. .:. :."..:.;., ',C.o:. ""'m,\t;.~l<i>~~~ SO.OO $10,112.00 $]0,112.00 - . .___ . - - __n ..._ _._, ,_ ~__. . _.___n Reason for AppropriationlExtension There are now 2 DOE Water Quality Loans. This newer loan was overlooked at the time the budget was turned in. Homeowners pay off their loans to the County, and the County pays DOE. Respectfully submitted, ~/~~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension end Amendment PUBUC WORKS f ROADS 180.000.010 DepartmentfFund Name Fund Number Commissioners: (mark all that apply with an "X'1 o Please be advised that after a thorough examination of my current budgat it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examInation of all the expenditures within the department budget with respect to present and Mure needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I -$216,395 I o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cesh) to cover this additional expenditure? B~~ o Please be advised that a ravenue source (I.e. grant. new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budgat this year as outlined below in the amount of: I -$156,000 Date: April 11. 2011 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 33402.73.0000 RCO Grants (Statel $170000 -$155 000 $15000 . $0 $0 $0 . TOTAL REVENUE $170,000 -$155,000 $15,000 BUDGET BARS expenditure # Description CURRENT REVISION AMENDED 51400.00.0000 Pendin" Labor Naaotiations -$93,605 $93,605 $0 59500.65.0000 Construction Proiects $1,519,500 -$310000 $1,209,500 $0 $0 $0 TOTAL EXPENDITURE $1,425,895 -$216,395 $1,209,500 Reason for AppropriationlExtension This is to adjust the budgat to show reductions in lieu of a salary freeze in 2011. The Larry Scott Trail Segment 4 project is funded 50% by local funds and 50% with a Recreation and Conservation Office (RCO) grant which represents one of the highest local matches for all current projects. In order to accomodate the budget !'eduction, the local match for this project was eliminated. The grant funding will be retumed to the RCO. Res~m' RECEIVEID APR 11 2011 JEFFERSON COm~TY COMMISSIONERS TO: BOARD OF COUNTY COMMISSIONERS Date: 04/05/11 RE: R,equest For Emergency Budget AppropriationlExtension and Amendment Centrill Services Department/Fund Name Commissioners: (check all that apply) . D PI_ be advised that after a thorough examination of my current budget it appears that the amount allocated is in$tfficient to pay necessary expenses of this department for this year. After a carefnl examination of aU the expenditnres within the department badget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount for this current year for the rcason(s)outlined below. 303-000-010 Fund Number D For funds other than Current Exp(!1lSe - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No D Please be advised that a revenue sonrce (Le. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Carrent Revision New Bndget Bud $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 B~ # Expenditnre Deserlption Current Revislou New Budget Bu 59700,00.0019 Interfund Transfer - Construction & Renovati $0.00 $2,800.00 $2,800.00 (303-000-010) $0.00 $0.00 $0.00 $0.00 $0.00 $2,800.00 $2,800.00 R~r APllIPpriationlExtension .________ IThe cash balance in the Courthouse Capital Improvement Fund (303-000-010) should be transferred to the Construction & . Renovation Fund (301-000-010) as the funds were designated for the Courthouse Tower project which has been completed and closed;out. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationJExtension and Amendment PUBUC WORKS I SOLID WASTE 401.000.010 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an '')('1 D Please be advised that after a thorough examination of my current budget tt appears that the amount allocated Is Insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and Mure needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below. I request an emergency appropriation and budget extension in the amount of: I $0 I Date: April 11. 2011 D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cesh) to cover this addttlonal expenditure? B~~ D Please be advised thet a revenue source (I.e. grant. new fee) has been received by this department which was not included in the annual budget at the lime tt was prepared. Therefore, i request an emergency appropriation and budget extension to include this new revenue In the bUdgat this year as outlined below in the amount of: I $0 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 '. ". . TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51400.00.0000 Pendino Labor Neeotiations -$15913 $15913 $0 53700.10.0000 Salaries & Waoes $334 803 -$9 728 $325,075 53700.20.0000 Personnel Benefrts $196,768 -$6 185 $190 583 $0 $0 TOTAL EXPENDITURE $515,658 $0 $515,658 Reason for AppropriationlExtension This is to adjust the budget to show reductions in lieu of a salary freeze In 2011. The reduction was accomplished through the elimination of a part lime solid waste posttion. RECEIVE Elected OffIciaVD artment Head Signature JEFFERSON COUNTY COMMISSIONERP RECEIVED ~U TO: BOARD OF COUN1Y COMMISSIONERS Date: / f../2 / 2/ RE: Request for El1)ergency Budgei ApproprietlonlExlension ~!1dJ1]1Tt { '1 . Information Services . 606 DepartmenllFund Name JEf fER SON CO .1la,hber Commlsslon':lrs: (mark all that apply wIth an "X") CO M M ISSI 0 N IE R S o Please be advised that after a thorough examination of my curent budget It appears that the amount allocated Is Insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the deparbnent budget with respect to present and future needs, I find that my budget Is short: Therefore, for this current year for the resson(s) outlined below, I request an emergency approprietlon and budget extension In the amoUnt ot I I . D For funds other than Current Expense (Generel Fund)- - Is there enough Fund Balence (unencumbered cesh) to cover this additional expendIture? Dyes' DNo o Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not Included In the annual budget et the time it was prepared. Therefore, I request an emergency approprietlon and budget extension to Include this new revenua in the budget this year as outlined below In the amount ot I $0 I BUDGET CURRENT REVISION Description "T'OT,~' " -_....-. .-.. j-;':uu_-_':o.",) ue $0 AMENDED $0 $0 $0 $0 $0 BARS Revenue # $0 BARS expendIture # 51400.0Q.0000 51979.48.0000 , 59418.64.0001, Description Pendln Labor N otIetlons Re r & Maintenance Co lers BUDGET CURRENT REVISION AMENDED -$17230 $17,230 $0 $32,142 -$6 000 $26 142 $31 000 -$11,230 $19 770 $0 $0 $45,912 $0 $45,912 : Reason for A ro rietlonlExtenslon this Is to. adjust the budget to show reductions to budget In lieu of salary freeze In 2011. R 'i ;~ JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST ~ CONSENT AGENDA o REGULAR AGENDA TO: Board of County Commissioners County Administrator Anne Sears, Budget Consultant '~~(:~~~iSl-J2-0 \ \ Resolution - Publish Budget SupplementallExtension Hearing FROM: DATE: SUBJECT: STATEMENT OF ISSUE: Various County Departments have requested increases to their 2011 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the public notice only; the individual changes will be reviewed at the public hearing. STRATEGIC GOALS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. ANALYSIS (PRO & CON): Not Applicable COST BENEFIT ANALYSIS: Not Applicable FISCAL IMPACT: Provided in resolution Revenue Budget Une Item: expenditure Budget Une Item: GaIn or Loss (-): REQUESTED ACTION:. Approve resolution to publish a notice for the Hearing. ~EWED~ . P iIi .. \ Administrator y /;)/;; Date