HomeMy WebLinkAboutPort of Port Townsend PIF Funding: JC Timber Cooperative - 070626 PIF Grant Agreement—Port of Port Townsend—Jefferson County Timber Cooperative
Grant Agreement by and Between
Jefferson County
and
Port of Port Townsend (Grantee)
For Public Infrastructure Project Funding
Jefferson County Timber Cooperative
WHEREAS, RCW 82.14.370 authorizes a sales and use tax to provide funding of public
infrastructure projects; and
WHEREAS, pursuant to RCW 82.14.370, Jefferson County has established the Public
Infrastructure Fund and a program for its administration as codified in Jefferson County Code
Chapters 3.28 and 3.36; and
WHEREAS,the Port of Port Townsend, in partnership with the Jefferson Timber Cooperative,
has submitted a proposal to the Public Infrastructure Fund Board in support of an emergent 2026
project ; and
WHEREAS,the Jefferson County Timber Cooperative Project will develop an Industrial
Symbiosis Park in east Jefferson County that achieves circularity in wood processing. This
project is important to the economic development of Jefferson County; and
WHEREAS, on April 8, 2026, the Public Infrastructure Fund Board recommended that the
County approve a 100% grant to the Port of Port Townsend for the Jefferson County Timber
Cooperative Project in the amount of$285,000 to be applied as a 50% match for the Industrial
Symbiosis Grant Program awarded to the Port of Port Townsend in 2026 from the Washington
State Department of Commerce; and
NOW, THEREFORE, Jefferson County, a political subdivision of the State of Washington,
(County), and the Grantee, in consideration of the mutual benefits,terms, and conditions
hereinafter specified, do hereby agree as follows:
1. Grant Commitment. A 100% grant of Public Infrastructure Funds is hereby made to the
Jefferson County Timber Cooperative Project. The approved maximum amount of the grant
shall be $285,000. The grant($285,000) shall be available based on submission of
appropriate invoices pursuant to Section 3.
2. Project Description, Schedule and Budget. The Jefferson Timber Cooperative (JTC)will
develop an Industrial Symbiosis Park in east Jefferson County that achieves circularity in
wood processing. The developments will include electrical service upgrades, water service
installation for potable and fire safety requirements, and site development for operations. The
new infrastructure will facilitate shared resource streams that result in new products and new
businesses. Co-located businesses at the Park will also focus on branding, marketing, and
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PIF Grant Agreement—Port of Port Townsend—Jefferson County Timber Cooperative
selling both primary products like lumber and upcycled products processed from waste
streams. A complete project description is in Exhibit A. The project begins in 2026 and shall
be completed no later than December 31, 2027.
3. Grantee Payment. Expenses incurred by the project's consultants, contractors, suppliers, or
Grantee's staff for work performed on the Jefferson County Timber Cooperative Project, as
described herein, shall be submitted to the PIF Administrator by the Grantee using a detailed
invoice.
Each detailed invoice shall show individual items followed by the total amount incurred and
the amount eligible for reimbursement under this grant for that particular reimbursement
request. Grantee may submit such invoices to the County once per month during the course
of the project for work completed. All invoices shall be submitted no later than 30 days after
project completion.
The PIF Administrator shall review and approve payment invoices. Payments will be limited
to the monies that are available under the grant as described in Section 1. Such invoices, once
approved, will be paid using the County's normal bill paying process and cycle.
4. Compliance with Laws. Grantee shall, in completing its project under this Grant Agreement,
faithfully observe and comply with all federal, state, and local laws, ordinances, and
regulations, applicable to the work to be completed under this Grant Agreement.
5. Legal and Regulatory Compliance. While performing under this Agreement, Grantee,
subcontractors, and their employees are required to comply with all applicable local, state
and federal laws, codes, ordinances, and regulations, including but not limited to:
a. Applicable regulations of the Washington Department of Labor and Industries,
including WA-DOSH Safety Regulations; and,
b. State and Federal Anti-Discrimination Laws.
6. Termination
c. Termination by the County.
i. Should the Grantee default in providing services under this Agreement or
materially breach any of its provisions, the County may terminate this
Agreement upon ten(10) days written notice to Grantee.
ii. Grantee shall have the right and opportunity to cure any such material
breach within the ten (10) day period.
iii. The County may terminate this Agreement upon immediate notice to the
Grantee in the event that the funding for the project ceases or is reduced in
amount. Grantee will be reimbursed for services expended up to the date
of termination.
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a
PIF Grant Agreement—Port of Port Townsend—Jefferson County Timber Cooperative
d. Termination by Grantee.
i. Should the County, its staff, employees, agents and/or representatives
default in the performance of this Agreement or materially breach any of
its provisions, Grantee, at their option, may terminate this Agreement by
giving ten(10) days written notice to the County representative.
ii. The County shall have the right and opportunity to cure any such material
breach within the ten(10) day period.
e. Termination Without Cause. This Agreement may be terminated without cause at
any time by either party subject to a sixty (60) day advance written notice of such
termination to the other party.
7. No Harassment or Discrimination. Grantee and any contractors/subcontractors will not
discriminate against any person in the performance of work under this agreement or in
the selection and retention of employees or procurement of materials or supplies on the
basis of age, sex, marital status, sexual orientation, religion, creed, color, national origin,
honorably discharged veteran or military status, or the presence of any sensory, mental,
or physical disability or the use of a trained guide dog or service animal by a person with
a disability, unless based upon a bonafide occupational qualification.
8. Contract Expiration. This contract shall run until the project is complete and until the
County has made all payments required under this Grant Agreement, except that the
project must be completed no later than December 31, 2023, unless extended by mutual
agreement.
9. Failure to Appropriate. Grantee acknowledge that the County may only appropriate
monies for this grant in the current year and in a manner consistent with Paragraph 1
above. The County agrees to appropriate monies to fund this grant unless emergency
circumstances prevent the County from doing so. Any monies to be paid by the County to
the Grantee for this grant are subject to appropriation by the County Commission.
10. Integrated Agreement. This Grant Agreement represents the entire and integrated
agreement between the County and the Grantee and supersedes all prior negotiations,
representations, or agreements written or oral.
11. Modification of this Agreement. This Agreement may be amended or supplemented only
by a writing that is signed by duly authorized representatives of all parties.
12.No Assignment. Grantee shall not sell, assign, or transfer any of rights obtained by this
Agreement without the express written consent of the County.
13. Severability. Provided it does not result in a material change in the terms of this
Agreement, if any provision of this Agreement or the application of this Agreement to
any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the
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PIF Grant Agreement—Port of Port Townsend—Jefferson County Timber Cooperative
remainder of this Agreement and the application this Agreement shall not be affected and
shall be enforceable to the fullest extent permitted by law.
14. No Third-party Beneficiaries; Relationship of the Parties. The parties do not intend, and
nothing in this Agreement shall be construed to mean,that any provision in this
Agreement is for the benefit of any person or entity who is not a party.No agent,
employee or representative of any party shall be deemed to be an agent, employee or
representative of any other party for any purpose, and the employees of one party are not
entitled to any of the benefits any other party provides to its employees.
15. Controlling Law. It is understood and agreed that this Agreement is entered into in the
State of Washington. This Agreement shall be governed by and construed in accordance
with the laws of the United States, the State of Washington and the County of Jefferson,
as if applied to transactions entered into and to be performed wholly within Jefferson
County, Washington between Jefferson County residents. No party shall argue or assert
that any state law other than Washington law applies to the governance or construction of
this Agreement.
16. Hold Harmless and Indemnification: Each party (the "Indemnitor") shall hold the other
(the "Indemnitee"), harmless, indemnify and defend the other its board or commission
members, officers, officials, employees, agents, and marital communities from and
against any and all claims, actions, suits, liability, loss, expenses, damages, and
judgments of any nature whatsoever, including, but not limited to, reasonable costs and
attorneys' fees in defense thereof, for injury, sickness, disability or death to persons or
damage to property or business, caused by or arising out of the performance of this
contract, its employees, agents, subcontractors, marital communities or anyone for whose
acts any of them may be liable, except for injuries and damages caused by the sole
negligence of the Indemnitee. If the claim, suit or action involves concurrent negligence
of the Parties, the indemnity provisions provided herein shall be applicable only to the
extent of the percentage of each party' s negligence. It is further specifically and
expressly understood that the indemnification provided herein constitutes each party's
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of
this indemnification. This waiver has been mutually negotiated by the parties. The
provisions of this Section shall survive the expiration or termination of this Contract.
SIGNATURES APPEAR ON THE FOLLOWING PAGE
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PIF Grant Agreement—Port of Port Townsend—Jefferson County Timber Cooperative
IN WITNESS WHEREOF, the parties have caused this Grant Agreement to be executed this
day of 2026.
Jefferson County Port of Port Townsend
Commissioners
07/09/26
ire therton, Chair Date Eron Berg, Director Date
A I I EST /
4134{1k4
(9Carolyn Gallaway. 1)atc
,11 Clerk of the Board
APPROVED AS TO FORM:
June 25,2026
Philip C. Hunsucker Date
Chief Civil Deputy Prosecuting Attorney
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PIF Grant Agreement—Port of Port Townsend—Jefferson County Timber Cooperative
EXHIBIT A
Project Description
The Port of Port Townsend (the Port) and the Jefferson Timber Cooperative (JTC) are partnering
to create an Industrial Symbiosis Park in east Jefferson County. The Park will focus on turning
wood waste from current and future on-site businesses into useful, value-added products. The
Park is located on two Port-owned parcels (APN 001332017 and APN 001332013). Planned
improvements include upgrades to electrical service, new water infrastructure for potable water
and fire protection, and site surface improvements to support day-to-day operations.
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JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Jefferson County Board of Commissioners
FROM: Carolyn Gallaway, Clerk of the Board
DATE: July 6, 2026
SUBJECT: AGREEMENT re: Public Infrastructure Fund (PIF): Jefferson
County Timber Cooperative Project; $285,000; Port of Port
Townsend
STATEMENT OF ISSUE:
On April 8, 2026, the Public Infrastructure Fund Board recommended that the County approve a
100% grant to the Port of Port Townsend for the Jefferson County Timber Cooperative Project
in the amount of$285,000 to be applied as a 50% match for the Industrial Symbiosis Grant
Program awarded to the Port of Port Townsend in 2026 from the Washington State Department
of Commerce; and
ANALYSIS:
The Jefferson County Timber Cooperative Project will develop an Industrial Symbiosis Park in
east Jefferson County that achieves circularity in wood processing, and PIF members support this
project for its importance to the economic development of Jefferson County.
FISCAL IMPACT:
$285,000 from the PIF Fund 306.
RECOMMENDATION:
Staff requests that the Commissioners approve the attached agreement.
REVIEWED BY:
CatZenbetd3[210 6)/g1/94
Josh D. Peters, County Administrator Date
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: PORT OF PORT TOWNSEND Contract No: JC TIMBER 2026
Contract For: PIF FUNDING: JC TIMBER COOPERATIVE I erm: THROUGH 12/31/2027
COUNTY DEPARTMENT: COUNTY ADMINISTRATOR
Contact Person: CAROLYN
Contact Phone: 360-385-9122
Contact email: CAROLYN@CO.JEFFERSON.WA.US
AMOUNT: s285,000 PROCESS: Exempt from Bid Process
Revenue: _ Cooperative Purchase
Expenditure: Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s)of Matching Funds Vendor List Bid
Fund # 306 RFP or RFQ
Munis Org/Obj Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COM LIANCE/WIT I I.CC 3.55.080 AND CHAPTER 42.23 RCW.
a N/A:a
CERTIFIED: �' (?e`JC CJ� �/Zy/Zf.
Signature Date
STEP 2: DEPARTMENT CERTIFIES T PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY. 611.091.,.
vCERTIFIED: N/A: El 6 GL " Y/ ,
(ignature Date
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche):
Electronically approved by Risk Management on 6/26/2026.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 6/25/2026.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL