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HomeMy WebLinkAboutCONSENT Resolution re ROW acquisition procedures Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Josh Peters, County Administrator From: Eric Kuzma, Public Works Director Agenda Date: July 20, 2026 Subject: County Right-of-Way Procedures Update Statement of Issue: Public Works requests approval of the attached Resolution adopting updated County Right-of-Way Procedures. Analysis/Strategic Goals/Pro's & Con's: Washington State Department of Transportation ("WSDOT") requires local jurisdictions to update their Right-of-Way Procedures ("ROW Procedures") at least once every three years. Jefferson County last updated its ROW Procedures in 2023. The proposed ROW Procedures incorporate Appraisal Waiver Valuation Policy, Administrative Settlement Authority Policy, and a new Relocation Appeal Policy in one document. As required by WSDOT, the updated ROW Procedures identify staff by name for Program Administration, Acquisition, Appraisal, Relocation and Property Management. Fiscal Impact/Cost Benefit Analysis: The updated ROW Procedures adopt previously set monetary limits for staff to acquire right-of-way, to reach administrative settlements and to waive appraisals. Approval of these procedures will allow Jefferson County Public Works to maintain eligibility for federal and state transportation funding. Recommendation: Public Works requests the Board sign the attached Resolution incorporating the updated ROW Procedures and return it to Public Works for further processing. The updated ROW Procedures will not become effective until signed by the County's Local Program Right-of-Way Manager at WSDOT. Department Contact: Josh Thornton, Real Property Specialist, 385-9162. Reviewed By: IIg 7(iLt Jose 'eters, County Administrator Date STATE OF WASHINGTON County of Jefferson In the Matter of Updating Right-of-Way Acquisition Procedures and Replacing Jefferson County Resolution No. 11-23 and Superseding Previously-Adopted Appraisal RESOLUTION NO. Waiver Procedures WHEREAS, Jefferson County adopted its most recent Right-of-Way Acquisition Procedures (ROW Procedures)in 2023, and; WHEREAS, Jefferson County's Right-of-Way Procedures were last approved by the Washington State Department of Transportation(WSDOT) on April 7, 2023, and; WHEREAS, current WSDOT rules require ROW Procedures to be updated every three years, and; WHEREAS, to ensure compliance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and applicable state regulations, it is necessary to formally adopt and integrate a Relocation Appeal Procedure into the County's Right-of-Way Procedures; and WHEREAS, Jefferson County desires to continue to acquire real property in accordance with the State Uniform Relocation Assistance and Real Property Acquisition Act(Ch. 8.26 RCW), State regulations(Ch. 468-100 WAC) and applicable Federal Regulations, and; WHEREAS, the following Right-of-Way Procedures, including the appointment of staff responsible for various elements of the right-of-way acquisition process, replace Jefferson County Resolution 11-23 and supersede previously adopted Appraisal Waiver Procedures, NOW,THEREFORE,BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF JEFFERSON COUNTY STATE OF WASHINGTON,AS FOLLOWS: Section 1. Whereas Clauses are Findings of Fact. The Whereas clauses above are findings of fact for this resolution. Section 2. Purpose. This resolution adopts the attached updated Right-of-Way Procedures, Administrative Settlement Policy, Waiver Valuation Policy, and Relocation Appeal Policy maintaining eligibility for federal and state funding for transportation projects. Section 3. Adopt Updated Right-of-Way Procedures. The attached Right-of-Way Procedures, Administrative Settlement Policy, Waiver Valuation Policy, and the new Relocation Appeal Policy are hereby adopted and all previous versions repealed. Section 4. SEPA Categorical Exemption. The adoption of updated Right-of-Way Procedures, Administrative Settlement Policy, Waiver Valuation Policy, and Relocation Appeal Policy are categorically exempt from SEPA environmental review pursuant to WAC 197-11-800(14)(H) and WAC 197-11-800(19)(b). Section 5. Effective Date. This Resolution shall take effect and be in full force immediately upon approval and adoption by the Jefferson County Board of Commissioners and Washington State Department of Transportation- Local Programs. APPROVED AND ADOPTED this day of , 2026 in Port Townsend,Washington. SEAL: JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS Heather Dudley-Nollette, District 1 Heidi Eisenhour, District 2 Greg Brotherton, District 3, Chair ATTEST: APPROVED AS TO FORM: Carolyn Gallaway, CMC Date Philip C. Hunsucker Date Clerk of the Board Chief Civil Deputy Prosecuting Attorney Right of Way Procedures Jefferson County(Agency), needing to acquire real property(obtain an interest in and/or possession of) in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act and applicable federal regulations (49 CFR Part 24) and state law(Ch. 8.26 RCW), and state regulations(Ch. 468-100 WAC) hereby adopts the following procedures to adhere to all applicable laws, statutes, and regulations. The Agency is responsible for the real property acquisition and relocation activities on projects administered by the Agency and must acquire right of way(ROW) in accordance with the policies outlined in the Washington State Department of Transportation Right of Way Manual M 26-01 and Local Agency Guidelines (LAG) Manual. 1. Below is a list of Agency staff, by name and position titles, who are qualified to perform specific ROW functions. Attached to these procedures are resumes for everyone listed within these procedures, which provide a summary of their qualifications. The procedures shall be updated whenever staffing changes occur. a. The Agency has the staff with the knowledge and experience to accomplish the following ROW Disciplines: i. PROGRAM ADMINISTRATION: Oversee the delivery of the ROW Program on federal aid projects for the Agency. Ensures ROW functions are conducted in compliance with federal and state laws,regulations,policies, and procedures. Responsibilities/Expectations: • Ensures the Agency's approved ROW Procedures are current, including staff qualifications, and provides copies to consultants and Agency staff; • Oversight of ROW consultants; o Ensure that the hired consultants meet the minimum requirements outlined in ROW Manual Chapters 2 & 8 and Chapter 3 for Appraisal and Appraisal Review. o Use of consultant contract approved by WSDOT o Management of ROW contracts o Management of ROW files o Reviews and approves actions and decisions recommended by staff& consultants o Overall responsibility for decisions that are outside the purview of consultant functions • Sets Just Compensation before offers are made; • Oversight and approval of Waiver Valuations per policy; • Oversight and approval of Administrative Settlements per policy; o Ensure that Administrative Settlements are reviewed and accepted by the Local Agency Coordinator prior to final signature. • Ensure the Agency has a relocation appeal process before starting relocation activities; • Obligation authority for their Agency; • Obtain permits (Non-Uniform Relocation Act(URA)); • Ensures there is a separation of functions to avoid conflicts of interest. • Verifies whether ROW is needed and that the property rights and/or interests needed are sufficient to construct, operate, and maintain the proposed projects. See LAG Appendix 25.171, 25.1726, and the No ROW Checklist(LPA-008). JEFFERSON COUNTY RIGHT OF WAY PROCEDURES Page 1 Monte Reinders, P.E., County Engineer Roads/Fleet Operations Manager Eric Kuzma, Public Works Director Samantha Harper, P.E., Engineering Services Manager/Wastewater Project Manager Mark Thurston, P.E., Project Manager, Engineer IV John Fleming, P.E., Project Manager, Engineer III Bruce Patterson, P.E., Project Manager, Engineer III Josh Thornton, Right-of-Way Agent,Real Property Specialist II Note: Staff included under Program Administration must have completed the eLearning Administrative Settlement and No ROW Verification training available at https://wsdot.wa.gov/business-wsdot/support-local-programs/local-programs-training/right-way- training-education ii. APPRAISAL Prepare and deliver appraisals on federal aid projects for the Agency. Ensures that appraisals are consistent and in compliance with state and federal laws,regulations,policies, and procedures. Responsibilities/Expectations: • Use only qualified agency staff or consultants who meet the requirements outlined in ROW Manual Chapter 3 to perform appraisal work; • Prepare ROW Funding Estimate(not required to be completed by an appraiser& only when there are federal funds in the ROW Phase); • Prepare Waiver Valuation; • Obtain specialist reports; • Coordinate with engineering,program administration, acquisition,relocation, and/or property management. Contract with a Qualified Consultant. iii. APPRAISAL REVIEW: Review appraisals for federal aid projects for the Agency to ensure they are adequate and reliable, supported by reasonable data, and approve appraisal reports. Ensure appraisals are adequately supported,represent fair market value and applicable costs to cure, and are completed in compliance with state and federal laws, regulations,policies, and procedures. Responsibilities/Expectations: • Use only qualified agency staff or consultants that meet the requirements outlined in ROW Manual Chapter 3 to perform appraisal review work; • Ensures project-wide consistency in approaches to value, use of market data, and costs to cure; • Coordinate with engineering, program administration, acquisition,relocation, and/or property management. Contract with a Qualified Consultant. iv. ACQUISITION: Acquire, through negotiation with property owners, real property or real property interests (rights) on federal aid projects for the Agency. Ensures acquisitions are completed in compliance with federal and state laws, regulations,policies, and procedures. JEFFERSON COUNTY RIGHT OF WAY PROCEDURES Page 2 Responsibilities/Expectations: • Use only qualified staff/consultants to perform acquisition activities for real property or real property interests, including donations; • Staff and consultants must meet the requirements outlined in ROW Manual Chapters 2 & 8 • To avoid a conflict of interest, when the acquisition function prepares a Waiver Valuation, it only acquires property valued at$15,000 or less; • Provide and maintain a comprehensive written account of acquisition activities for each parcel; • Prepare Waiver Valuation justification and obtain approval; • Prepare Administrative Settlement and obtain approvals; • Prepare Right of Way Funding Estimate(when there are federal funds in the ROW Phase); • Review title, and recommend and obtain approval for acceptance of encumbrances; • Ensure acquisition documents are consistent with ROW plans, valuation, and title reports; • Provide a negotiator disclaimer; • Maintain a complete, well-organized parcel file for each acquisition; • Coordinate with engineering,program administration, appraisal, relocation, and/or property management. Monte Reinders, P.E., County Engineer Roads/Fleet Operations Manager Eric Kuzma, Public Works Director Samantha Harper, P.E., Engineering Services Manager/Wastewater Project Manager Mark Thurston, P.E., Project Manager, Engineer IV John Fleming, P.E., Project Manager, Engineer III Bruce Patterson, P.E., Project Manager, Engineer III Josh Thornton, Right-of-Way Agent, Real Property Specialist II Note: Staff included under Acquisition must have completed the eLearning Administrative Settlement training available at https://wsdot.wa.gov/business-wsdot/support-local- programs/local-programs-training/right-way-training-education v. RELOCATION: Provide relocation assistance to occupants of property considered displaced by federally funded projects for the Agency. Ensures relocations are completed in compliance with federal and state laws, regulations, policies, and procedures. Responsibilities/Expectations: • Only qualified staff/consultants are used to perform relocations that meet the requirements outlined in ROW Manual Chapters 2 & 8. • Prepare and obtain approval of relocation plan before starting relocation activities; • Confirm relocation appeal procedure is in place; • Provide required notices and advisory services; • Make calculations and provide recommendations for the Agency approving authority before making payment; JEFFERSON COUNTY RIGHT OF WAY PROCEDURES Page 3 • Obtain all necessary items to present and receive approvals for the various move options, including, if applicable, a Moving Cost Estimate, Commercial Mover Estimate, or Move Cost Finding. • Provide and maintain a comprehensive written account of relocation activities for each parcel; • Maintain a complete, well-organized parcel file for each displacement; • Ensure occupants and personal property are removed from the ROW; • Coordinate with engineering,program administration, appraisal, acquisition, and/or property management. Contract with a Qualified Consultant. vi. PROPERTY MANAGEMENT: Establish property management policies and procedures that will assure the control and administration of ROW, excess lands, and improvements acquired on federal aid projects for the Agency. Ensure that property management activities comply with federal and state laws, regulations, policies, and procedures. Responsibilities/Expectations: • Only qualified staff/consultants are used to perform property management that meets the requirements outlined in ROW Manual Chapters 2 & 8. • Account for use of proceeds from the sale/lease of property acquired with federal funds on other Title 23 eligible activities; • Keep ROW free of encroachments; • Obtain WSDOT/FHWA approval for a change in access control along the interstate; • Maintain property records; • Ensure occupants and personal property are removed from the ROW; • Maintain a complete, well-organized property management file; • Coordinate with engineering,program administration, appraisal, acquisition, and/or property management. Monte Reinders, P.E., County Engineer Roads/Fleet Operations Manager Eric Kuzma, Public Works Director Samantha Harper, P.E., Engineering Services Manager/Wastewater Project Manager Mark Thurston, P.E., Project Manager, Engineer IV John Fleming, P.E., Project Manager, Engineer III Bruce Patterson, P.E., Project Manager, Engineer III Josh Thornton,Right-of-Way Agent, Real Property Specialist II b. Any functions for which the Agency does not have qualified staff, the Agency will contract with another local agency with approved procedures, a qualified consultant, or the WSDOT. An Agency that proposes using qualified consultants for any of the above functions must work closely with its Local Agency Coordinator(LAC) and Local Programs to ensure all requirements are met. The LAC must be given an opportunity to review all offers and supporting data before offers are made to the JEFFERSON COUNTY RIGHT OF WAY PROCEDURES Page 4 property owners.The number of spot-check reviews depends on the project scope, the complexity of acquisitions, the local agency's level of experience, and past performance. Spot-check reviews will reduce the risk of delays during ROW Certification. The LAC may request additional information or parcel files to ensure local agency compliance. c. The Agency's Administrative Settlement Procedures, indicating the approval authorities and the procedures involved in making administrative settlements, need to be included with these procedures (see Exhibit A). d. An Agency wishing to take advantage of the Waiver Valuation process for properties valued up to $35,000 or less must complete Exhibit B of these procedures. 2. All projects shall be available for review by the FHWA and Local Programs ROW at any time, and all project documents shall be retained and available for inspection during the plan development, ROW, and construction stages and for three years following Local Programs' acceptance of the projects. 3. Local Programs ROW may rescind its approval of the agency's procedures at any time the Agency is found to no longer have qualified staff or is found to be in non-compliance with the regulations. The rescission may apply to all or part of the approved functions. 4. The Agency must review these procedures every three years to verify that they are current. Procedures need to be updated for one or more of the following reasons: a. Staff Changes b. If the Agency is considering early acquisition for an unfunded project, the Agency must have current procedures. c. A change is requested regarding staff who can perform specified activities. d. Revisions to the ROW Program, such as statutory, regulatory, or policy changes. [Signatures on following page/ JEFFERSON COUNTY RIGHT OF WAY PROCEDURES Page 5 Monte Reinders, P.E. Date Jefferson County Public Works County Engineer, Roads/Fleet Operations Manager ihk02,6 Eric Kuzma Date Jefferson County Public Works Public Works Director Washington State Department of Transportation Approved By: Local Programs Right of Way Manager JEFFERSON COUNTY RIGHT OF WAY PROCEDURES Page 6 EXHIBIT A Agency's Administrative Settlement Policy Jefferson County(Agency) shall make every reasonable effort to expeditiously acquire real property by negotiation. However, the purchase price for the property may exceed the amount offered as just compensation when reasonable efforts to negotiate an agreement at that amount have failed and the Agency approves an Administrative Settlement as being reasonable,prudent, and in the public interest. An Administrative Settlement is a negotiated settlement of a right-of-way acquisition case in which the Agency has administratively approved payment in excess of the Agency's offer of just compensation. Administrative Settlements are a valuable tool for avoiding litigation(thus relieving congestion in the courts) and avoiding project construction schedule delays. The following nonexclusive factors shall be considered in determining whether to pursue an Administrative Settlement: 1. All available appraisals, including the property owner's, comparable sales not included in an appraisal, and changes in the real estate market since the appraisal was completed. 2. Ability of the Agency to acquire the property through the condemnation process. 3. Impact of construction delays. 4. Parcel-specific information and owner's rationale for increased compensation. 5. Recent court awards in cases involving similar acquisition and appraisal disputes. 6. Opinion of legal counsel, when appropriate. 7. Trial costs weighed against other factors. The authority granted to County officials to provide Administrative Settlements is as follows: A. Right-of-Way Representative—authorized to make a counter-offer of Just Compensation plus an Administrative Settlement not to exceed 20%of the Just Compensation value, or a total counteroffer of $5,000,whichever is greater. B. Project Manager—authorized to make a counter-offer of Just Compensation plus an Administrative Settlement not to exceed 30%of the Just Compensation value, or a total counteroffer of $10,000, whichever is greater. C. Public Works Director/County Engineer- authorized to make a counter-offer of Just Compensation plus an Administrative Settlement not to exceed 50% of the Just Compensation value, or a total counteroffer of$25,000, whichever is greater. D. Board of County Commissioners - authorized to make a counter-offer of Just Compensation plus an Administrative Settlement in excess of 50%of the Just Compensation value. [Signatures on following page] JEFFERSON COUNTY RIGHT OF WAY PROCEDURES Page A-1 e Monte Rein ers, P.E. Date Jefferson County Public Works County Engineer, Roads/Fleet Operations Manager 11g1UI°4 Eric Kuzma Date Jefferson County Public Works Public Works Director Washington State Department of Transportation Approved By: Local Programs Right of Way Manager JEFFERSON COUNTY RIGHT OF WAY PROCEDURES Page A-2 EXHIBIT B Agency's Waiver Valuation Policy Jefferson County, hereinafter(Agency), desiring to acquire Real Property according to 23 CFR, Part 635, Subpart C, 49 CFR Part 24, and State directives, and desiring to take advantage of the waiver valuation process approved by the Federal Highway Administration(FHWA) for Washington State, hereby agrees to follow the procedure approved for the Washington State Department of Transportation(WSDOT) as follows: Rules A. The Agency may elect to waive the requirement for an appraisal if the acquisition is simple, has a low fair market value, and the compensation estimate(including the cost to cure items) and the estimated property value are under$35,000. B. The Agency must make the property owner(s) aware that an appraisal has not been completed on the property for offers of$15,000 or less. C. The Agency must inform the property owner(s)that an appraisal has not been completed on the property for offers over$15,001 and up to $35,000, and that an appraisal will be prepared if requested by the property owner(s). D. Special care should be taken in preparing the Waiver Valuation, as no review is mandated, the preparer needs to ensure that the compensation is fair and that all the calculations are correct. Procedure A. A Waiver Valuation is prepared using comparable sales found and verified during preparation. B. The Waiver Valuation is approved by the Agency staff listed under Program Administration within these Right of Way Procedures. Once the local agency coordinator has completed a spot check for the project, an offer to the property owner(s)is authorized upon signature. C. The Agency's minimum payment policy is $500. [Signatures on following page] JEFFERSON COUNTY RIGHT OF WAY PROCEDURES Page B-1 Monte Reinders, P.E. Date Jefferson County Public Works County Engineer, Roads/Fleet Operations Manager 115 11417' Eric K a Date Jefferson Co ty Public Works Public Works Director Washington State Department of Transportation Approved By: Local Programs Right of Way Manager JEFFERSON COUNTY RIGHT OF WAY PROCEDURES Page B-2 EXHIBIT C Jefferson County Relocation Appeal Policy A) Appealable Actions. Any aggrieved person, family,business, farm operation, or non-profit organization may file a written appeal with Jefferson County in any case in which the person believes that the County has failed to properly consider their eligibility for relocation assistance. Such assistance may include,but is not limited to, their eligibility for, or the amount of, a payment required under the federal Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended(49 CFR Part 24), and Chapter 8.26 RCW/Chapter 468-100 WAC, and other applicable statutes, laws or rules. B)Time Limit for Initiating Appeal. A person must file a written appeal with the Public Works Director within sixty(60) calendar days of receipt of the County's written determination of eligibility or entitlement. This written appeal shall be addressed to the Public Works Director, Jefferson County, 623 Sheridan St,Port Townsend, WA 98368. Failure to timely file an appeal shall result in waiver of any appeal right. C)Appeal Requirements. Appeals must be in writing and include the applicable appeal fee if any. The appeal shall include the following: 1. The project name 2. The Assessor's Tax Parcel number of the real property involved 3. Date of the relocation notice that is being appealed 4. Name of the aggrieved party or parties ("appellant(s)") 5. A statement of issues/concerns 6. An explanation of what the appellant is claiming; all facts,reasons, and any supporting evidence as to the nature of the grievance or why the appellant is otherwise aggrieved. 7. The relief requested 8. The signature, current address and telephone number of the appellant or the person's authorized representative. D)Right to Representation and Inspection of Documents. Any appellant has a right to be represented by legal counsel or other representative in connection with their appeal,but solely at their own expense. The appellant shall have a right to inspect and copy all written materials in the County's files pertinent to their appeal, subject to reasonable conditions consistent with the Public Records Act. The County shall have the right to charge a reasonable fee for providing copies of documents requested. E) Scope of Review of the Appeal. Appeal to Public Works Director. Within thirty(30)days of receipt of an appeal via this Policy, the Public Works Director will evaluate the appeal to determine if it is complete. The Public Works Director will send written notice to the appellant informing them if the appeal has been determined to be complete or requesting additional information. If the appeal is determined to be complete, the Public Works Director will issue and mail to the appellant a written decision on the appeal,based on applicable relocation assistance regulations, within thirty(30) days of the date of notice of completeness. If additional information is necessary to process the appeal, the Public Works Director will request the appellant to file any additional information within fifteen (15)days. Within thirty(30)days of(a)receiving the requested additional information, or(b)the deadline for receiving the requested additional information if sufficient additional information is not received, the Public Works Director will issue and mail to the appellant a written decision on the appeal based on applicable JEFFERSON COUNTY RIGHT OF WAY PROCEDURES Page C-1 relocation assistance regulations. A written decision on appeal issued by the Public Works Director pursuant to this section shall be the County's final decision unless an appeal of the Public Works Director's decision is filed. F) Appeal of Public Works Director Determination to Hearing Examiner. If the appellant believes the Public Works Director has not correctly evaluated the appeal, the appellant may appeal the decision of the Public Works Director to the Hearing Examiner by filing a written appeal with the Public Works Director within thirty(30) days of the date of mailing of the Public Works Director's decision. Appeals filed after the thirty(30)day period has lapsed will not be considered. The Hearing Examiner will conduct an open record hearing and review and make the final decision of the County on the appeal based on applicable relocation assistance regulations. The administrative costs directly charged by the independent Hearing Examiner for conducting the hearing shall be shared equally between the County and the appellant(s), unless such a split would impose an unmanageable financial hardship on a displaced individual as determined by the Public Works Director. ..______r--- `,,,,, M 7i .6 Monte Reinders, P.E. Date Jefferson County Public Works County Engineer, Roads/Fleet Operations Manager <-----4d• /4614.0 Eric Kuzma Date Jefferson County Public Works Public Works Director Washington State Department of Transportation Approved By: Local Programs Right of Way Manager JEFFERSON COUNTY RIGHT OF WAY PROCEDURES Page C-2 STAFF RESUMES Monte Reinders, P.E. CONTACT Jefferson County Public Works INFORMATION 623 Sheridan Street Port Townsend,WA 98368 360-385-9160(main office)/360-385-9242(direct)/360-531-0163 (cell) mreinders(a,co jefferson.wa.us EDUCATION B.S.Civil Engineering, California Polytechnic University, 1991 WA State Civil Engineering P.E.#34444, 1997 EMPLOYMENT 2026—Present: County Engineer—Roads and Fleet Operations Manager, HISTORY Jefferson County Public Works,Port Townsend,WA 2014—2026: Public Works Director/County Engineer,Jefferson County Public Works,Port Townsend,WA 2004—2014: County Engineer,Jefferson County Public Works 1998—2004: Engineer III, Jefferson County Public Works 1997— 1998: Geotechnical Engineer,Giles Engineering,Lynnwood,WA 1991 — 1997: Geotechnical E.I.T.,AGRA Engineering, Inc.,Kirkland,WA CURRENT JOB Mr. Reinder's responsibilities while employed at Jefferson County have RESPONSIBILITES included all aspects associated with managing and designing public works road projects and sewer utility projects. Duties include budgeting, funding,roadway design, environmental permitting,right of way acquisition, construction inspection,and consultant management. As the Jefferson County Engineer for 20 years, has overseen the transportation program, effectively leveraging limited local funding with federal and state grants and programs to accomplish a wide variety of priority projects. As the Public Works Director for nearly 10 years, has also overseen additional Public Works programs including Solid Waste Management,Parks and Recreation, and Sewer Planning and Construction. PROJECT Irondale Road Improvements: Widening and reconstruction of 0.80 miles of a EXPERIENCE rural major collector. Project also included replacement of a PUD water main for the entire length of the project and construction of a structural earth wall. Project manager responsible for funding,consultant management,budget,and construction management/inspection. Responsible for right of way acquisition from nearly 40 adjacent property owners. Project funding included STP (federal)and RAP(state). WSDOT Local Programs stated at the project end that the files were a"model"of how a project should be done. Lindsay Hill Road Repair: Repaired landslide damage that threatened to close the only county road access to dozens of homes. Repair included 400 feet of soldier pile wall with drilled tie backs as well as welded HDPE slope drains each several hundred feet long. Project manager responsible for funding,consultant management,budget,assisted in construction easement acquisition from adjoining property owners,and construction management/inspection. Project funding was a loan from the Public Works Trust Fund Board. RESUME—MONTE REINDERS,P.E. Page 1 of 2 Undi Road Bypass: A major landslide triggered by unstable glacial soils undercut by river action at the toe threatened to cut off the only access to homes. Mr.Reinders quickly determined that the only feasible option to maintain access was to construct an entirely new road over a ridge and abandon the road along the river. This project included upgrading over a mile of primitive logging road and constructing another 0.7 miles of entirely new road through steep,rugged terrain. The decision to construct this road was made in April. PS&E was completed by Mr. Reinders and an in-house engineer by June. Bid award was in mid-July and construction started August 1 and wrapped up November 15. The project involved 25,000 cubic yards of cut/fill with cut slopes up to 40 feet high as well as two large culverts.Right of way was acquired from WA DNR and also from a private timberland owner. At the outset of construction, funding was still local which would have placed a significant strain on County finances for years to come. By the project end,Mr.Reinders,working with State EMD, had secured FEMA funding to cover 90%of the costs. A month after the project was completed,the old road completely failed and is nearly unrecognizable today. Upper Hoh Road Repairs(Various mileposts and years): Over the course of 25 years,Mr.Reinders has been involved in numerous repairs to the problematic Upper Hoh Road that serves Olympic National Park. Repairs include rip rap bank revetments,culvert replacements, landslide repairs, and debris removal. Duties have included all aspects from project management,construction management, funding management,environmental permitting,and emergency response. Mr.Reinders was a key member of a local, state,and federal task force assembled to find solutions for this important road. A series of meetings and working relationships resulted in over$20 million in FLAP funds being directed to proactive actions to protect access to the ONP Hoh Rainforest. Cassel Creek Bridge,Oil City Rd.MP 7: A culvert failure under a high fill threatened to cut off the only access to homes on the Oil City Road. A 3-span steel bridge was acquired under an emergency declaration and installed using force account methods. Mr. Reinder's duties included surveying and construction staking and contract management and project inspection. The bridge was installed before complete road failure ensuring uninterrupted resident access. Subsequently, 12,000 cubic yards of fill material was removed from the creek,and fish passage was restored. Port Hadlock Sewer: Mr Reinders has been in charge of this project since 2012. This project will construct a public wastewater treatment plant and sewer collection system in a community that does not have any sewer infrastructure. Duties include managing consultants to complete studies and facility plans and oversee staff acquiring large parcels for future facility siting. In 2021 funding was obtained to complete final design and permitting. With additional funding secured in 2022,the project is moving into construction. Numerous easements for collection system lines are being obtained by Public Works staff for this project. The project is over$30 million and includes funding from both State and Federal sources. RESUME—MONTE REINDERS,P.E. Page 2 of 2 Eric Kuzma CONTACT Jefferson County Public Works INFORMATION 623 Sheridan Street Port Townsend,WA 98368 360-385-9160(main office)/360-385-9167(direct)/360-301-6783 (cell) ekuzmaAco jefferson.wa.us EDUCATION Bachelor of Architecture, Syracuse University, 1997 Metaphysics and Epistemology Minor, Syracuse University, 1997 LICENSE WA State Architect.#9898,2009 EMPLOYMENT 2026—Present: Public Works Director,Jefferson County Public Works,Port HISTORY Townsend,WA 2015 -2026:Assistant Public Works Director/Engineering Services Manager, Jefferson County Public Works,Port Townsend,WA 2013—2015: Engineer III, Jefferson County Public Works 2010—2013: Vice President,Terrapin Architecture,Port Townsend,WA 2005—2010: Owner/Principal, PT Design,Port Townsend,WA 2001 —2005: Lead Designer/Project Manager,Richard Berg Architects,Port Townsend WA CURRENT JOB Mr. Kuzma's responsibilities while employed with Jefferson County include RESPONSIBILITES organizing,planning,managing,budgeting,and directing the Engineering Division of the County Public Works Department. The above listed responsibilities require grant acquisition and management,design,permitting, consultant management,real estate acquisition,public outreach,and construction management. Position closely coordinates with,and in the absence of fulfills the duties of,the Public Works Director/County Engineer. In this role, duties include organizing,planning,administration,and coordination of all Public Works functions including but not limited to County Road Maintenance, Solid Waste,Parks and Recreation,Flood/Stormwater Management,and other capital improvement projects. PROJECT Jefferson County 6-Year Transportation Improvement Program(TIP): EXPERIENCE Develops annual TIP and oversees all projects included therein. Implementation of included projects include,grant acquisition,public outreach, stakeholder coordination,design/engineering,permitting,right-of- way acquisition,bidding,construction management,and project close out. https://www.co.jefferson.wa.us/444/6-Yr-TIP Quilcene Complete Streets—Pedestrian and Bicycle Program Project: The project, funded by a WSDOT Pedestrian and Bicycle Program grant, will provide the Quilcene community with enhanced pedestrian crossings, sidewalks,and bicycle lanes along Highway 101 thru the Quilcene center.To date,project includes project management, significant public outreach, RESUME—ERIC KUZMA Page 1 of 2 design/engineering,permitting,and right of way acquisition.Project is ongoing. Jefferson Universal Movement Project(JUMP!): The project, funded by a an RCO grant,Jefferson County,and private donations, is Jefferson County's first fully accessible and inclusive playground. The playground, situated in the County's HJ Carroll Park,was designed to provide play opportunities for all children regardless of ability.Project included project management,design/engineering,permitting,construction management, and volunteer coordination.Phase I was completed in 2022. Wally Bowman Bridge-Salmon Creek Project: The project,funded by RCO and USFWS grants, lead to the construction of new 80 ft. long bridge to correct a fish barrier culvert. Project included project management, design/engineering,permitting,right of way acquisition,and construction management.Project was completed in 2018. Olympic Discovery Trail-South Discovery Bay Project: The project, funded with RCO grants,lead to the construction of a 3/4 mile long segment of pedestrian-bicycle trail along the Discovery Bay shoreline.Project included project management, significant stakeholder coordination,design/engineering, permitting,right of way acquisition,and construction management. Project was completed in 2017. Chimacum Safe Routes to School Project: The project, funded by a WSDOT Safe Routes to School grant,improved safety for pedestrians and bicyclists accessing the Chimacum school campus. Project improvements included upgraded crosswalks,pedestrian activated warning signals, sidewalks,ramps,a multi-use trail,improved transit stops, school zone beacons,and additional signage. Project included project management, design/engineering,permitting,right of way acquisition, and construction management. Project was completed in 2015. RESUME—ERIC KUZMA Page 2 of 2 Samantha Harper, P.E. CONTACT Jefferson County Public Works INFORMATION 623 Sheridan Street Port Townsend,WA 98368 360-385-9160(main office)/360-385-9175 (direct)/360-774-1104(cell) sharper@co.jefferson.wa.us EDUCATION B.S.Civil Engineering, San Francisco State University, 2004 WA State Civil Engineering P.E.#45902,2008 EMPLOYMENT 2026-Present: Engineering Services Manager/Wastewater Project Manager, HISTORY Jefferson County Public Works,Port Townsend,WA 2023 -2026: Wastewater Project Manager,Jefferson County Public Works 2021-2023: Engineering Director, PUD No. 1 of Jefferson County,Port Townsend,WA 2019-2021: Water Superintendent, PUD No. 1 of Jefferson County,Port Townsend,WA 2015—2019: Assistant City Engineer,City of Port Townsend,Port Townsend WA 2007—2015: Development Review Engineer,City of Port Townsend,Port Townsend WA 200 5-2007: E.I.T., Stockton East Water District, Stockton,CA CURRENT JOB Samantha's responsibilities while employed with Jefferson County include RESPONSIBILITES organizing,planning,managing,budgeting,and directing the Engineering Division of the County Public Works Department. The above listed responsibilities require grant acquisition and management, design,permitting, consultant management,real estate acquisition,public outreach,and construction management. Position closely coordinates with the Public Works Director and the County Engineer. In this role, duties include organizing, planning,administration, and coordination of sewer and transportation capital improvement projects. PROJECT Port Hadlock Sewer: This project constructed a public wastewater treatment EXPERIENCE plant and sewer collection system in a community that does not have any sewer infrastructure. Duties include managing consultants and construction contracts and overseeing staff acquiring large parcels for public sewer improvements. In 2021 funding was obtained to complete fmal design and permitting. With additional funding secured in 2022,the project is moving into construction. Numerous easements for collection system lines and grinder pump"side sewer"systems were obtained by Public Works staff for this project. The project is approx. $35 million and includes funding from both State and Federal sources. Rainer Street Regional Stormwater Facility: This project was to construct a regional stormwater facility for stormwater run-off for both roadway and properties along the Rainer Street commercial corridor. Duties include managing consultants,budget, and responsible for right of way acquisition RESUME—Samantha Harper,P.E. Page 1 of 2 including property purchase for the stormwater facility site. Project funding included STP(federal)and TIB(state). Rainer(formerly known as Howard Street) Street Road Improvements: This project constructed a new roadway alignment,roundabout at discovery Rd. and public utilities. Duties include managing consultants,budget,and construction management/inspection. Responsible for right of way acquisition for approx. 7 adjacent property owners and one purchased for wetland mitigation. Project funding included STP(federal)and TIB(state). Sheridan Street 14th—19th Street Sidewalk Improvements: This project constructed a sidewalk on both sides of Sheridan Street from 14th— 19th Street and on 16th and 17th Streets to provide a safe route to the elementary school. Duties include managing consultants,budget,and construction management/ inspection. Responsible for right of way acquisition"temporary construction easements"for sidewalk improvements. Project funding included Safe Route to School(state). RESUME—Samantha Harper,P.E. Page 2 of 2 Joshua E. Thornton CONTACT Jefferson County Public Works INFORMATION 623 Sheridan Street Port Townsend,WA 98368 360-385-9160(main office)/360-385-9162(direct) JThornt on(a,co.j efferson.wa.us EDUCATION AAS Business Real Estate—Mendocino College 2015 LICENSES Notary Public,Washington,#203771 Notary Public,California(expired) Real Estate Salesperson,California#01971059(expired) EMPLOYMENT 2025—Present: Real Property Specialist; Jefferson County Public Works; HISTORY Port Townsend,WA 2021 —2025: Sr. Const Loan Admin; First Fed Bank;Port Angeles,WA 2020—2021: HR Business Partner;Olympic Medical Center; Port Angeles, WA 2017—2019: Member Specialist; Kitsap Credit Union; Port Hadlock,WA 2017—2019: Const Loan Administrator/Loan Servicing Supervisor; First Fed Bank; Port Angeles, WA 2013—2017: Real Estate Tax Appraiser/Appraiser Trainee; Lake County Assessor; Lakeport,CA 2010—2013: Financial Services Representative 2; Mendo Lake Credit Union; Clearlake,CA 2008—2010: Licensed Personal Banker;JP Morgan Chase Bank NA; Fort Bragg,CA CURRENT JOB Responsibilities at Jefferson County Public Works include right-of-way RESPONSIBILITES related services including valuations,negotiations and acquisitions of easements and fee simple title,road vacations,quiet title review,ROW& road research, franchises,permits and licenses. PROJECT Oil City Rd.Culvert Replacement(Bride)MP 0.5 FLAP: The project, EXPERIENCE funded by reimbursement through the Federal Land Access Program(FLAP), consists of the construction of new 52 ft. long box culvert to correct a fish barrier culvert and road alignment. Project included right of way acquisition, and tree removal construction management. Project right of way was certified Level 1 by FHWA 2/25/2026&construction final completion date is scheduled for 10/2/2026. RESUME—Joshua E Thornton Page 1 of 2 Oil City Road MP6.73—Culvert Replacement MP6.73 NOAA: This project involves the removal of a high-priority fish passage barrier on an unnamed tributary to the Hoh River at Milepost 6.73.Working as a sub- recipient to Trout Unlimited,Jefferson County has facilitated the right of way acquisition and project design elements. The project is part of a larger watershed-scale restoration effort partially funded by NOAA through the Bipartisan Infrastructure Law(BIL)and the Infrastructure Investment and Jobs Act(IIJA). Right of Way acquisition is complete and conveyances recorded. PAST EMPLOYEMENT Perform residential/commercial construction prefunding feasibility analysis EXPERIENCE review of: environmental due diligence;project scope of work;budget funding sufficiency; general contractor experience and qualifications. Ongoing project management and processing of monthly progress funding requests.Collection and review of: contractor/subcontractor pay applications; lien waivers; change orders; inspection reports; and title endorsements. Administration&reporting for complex larger commercial projects with budgets over 10 million.Management and co-ordination of syndicated participations with other funding entities. Ensure compliance with Program requirements including government grants and SBA program requirements. Insurance claim and risk management for entire loan portfolio from intake through completion maintaining servicer compliance with FHLMC,FMNA& FHLB guidelines. Review of borrower requests for boundary line adjustments,parcel splits and mergers for financed real estate. Appraisal of new construction by analyzing building plans, specifications, and local market pricing for materials and labor.Conduct inspections of new construction projects to assess quality,materials, and finishes.Measure and diagram new construction or alterations of real property based on plans and building department records. Appraisal of vacant land sales/transfers for tax purposes. Market analysis of recent sales of comparable properties to understand market trends and adjust valuations accordingly.Update and maintain accurate records of appraisal data, including property characteristics, sale prices,and cost estimates. Assist the public with completion of assessment related forms,explain related tax laws,regulations and procedures to the public. Origination of mortgage&real estate secured loans from inquiry to closing serving as the primary contact for customers. Order and review of appraisal and title reports. RESUME—Joshua E Thornton Page 2 of 2 Mark Thurston CONTACT Jefferson County Public Works INFORMATION 623 Sheridan Street Port Townsend,WA 98368 360-385-9160(main office)/360-385-9210(direct)/360-301-9255 (cell) mthurston(a,co.j efferso n.wa.us EDUCATION B.S. Civil Engineering, Washington State University, 1993 EMPLOYMENT 1998—Present: Engineer IV/Project Manager,Jefferson County Public HISTORY Works,Port Townsend,WA 1993— 1998: Design Engineer, Sitts&Hill Engineers,Inc.,Tacoma,WA CURRENT JOB Mr. Thurstons' responsibilities while employed at Jefferson County have RESPONSIBILITES included all aspects associated with managing and designing public works road projects. Duties include budgeting,funding, surveying,roadway design, environmental permitting,right of way acquisition,construction inspection, and consultant management. Mr.Thurston has also been the County's lead bridge inspector since 2003. PROJECT Thorndyke Road MP 4.71 Culvert Replacement: Construction of a new EXPERIENCE bridge to correct a fish passage barrier near Port Ludlow,WA.,Project manager responsible for funding,consultant management,budget,assisted in right of way acquisition from adjoining property owner, and construction management/inspection. Wally Bowman Bridge,West Uncas Road: Construction of new bridge to correct a fish passage barrier near Discovery Bay,WA. Project manager responsible for funding,consultant management,budget,assisted in construction easement acquisition from three adjoining property owners, and construction management/inspection. Upper Hoh Road MP 6.95 Culvert Replacement,Upper Hoh Road: Construction of new bridge to correct a fish passage barrier on a tributary to the Hoh River. Project manager responsible for funding,consultant management,budget,assisted in construction easement acquisition from two adjoining property owners,and construction management/inspection. Upper Hoh Road MP 3.338 Culvert Replacement,Upper Hoh Road: Replacement of a failing culvert under a deep embankment by the pipe ramming method. Project manager responsible for funding,consultant management,budget,assisted in right of way acquisition from adjoining property owner, and construction management/inspection. Dowans Creek Road Realignment Realignment of 0.43 miles of county road away from a slide area.Project manager responsible for funding,budget,design,permitting,assisted in RESUME—MARK THURSTON Page 1 of 2 acquiring new road right of way from DNR,and construction management/ inspection. Alder Creek Tributary Culvert Replacement,Upper Hoh Road: Construction of new bridge to correct a fish passage barrier on a tributary to the Hoh River. Project manager responsible for funding,consultant management,budget,assisted in construction easement acquisition from adjoining property owner,and construction management/inspection. Andrews Creek Culvert Replacement,Snow Creek Road: Construction of new bridge to correct a fish passage barrier on Andrews Creek. Project manager responsible for funding,consultant management,budget,assisted in construction easement acquisition from adjoining property owner, and construction management/inspection. Spruce Creek Culvert Replacement,Upper Hoh Road: Construction of new bridge to correct a fish passage barrier on a tributary to the Hoh River. Project manager responsible for funding,consultant management,budget, assisted in construction easement acquisition from adjoining property owner, and construction management/inspection. Willoughby Creek Bridge Repair,Upper Hob Road: Repair of an existing county bridge by installing a new sheet pile wall and riprap abutment protection. Project manager responsible for funding,consultant management, budget, assisted in construction easement acquisition from adjoining property owner,and construction management/inspection. Fossil Creek Stream Stabilization: Stream reconstruction in the vicinity of Barlow Bridge to control down-cutting and provide fish passage.Project manager responsible for funding,consultant management,budget, assisted in construction easement acquisition from adjoining property owner,and construction management/inspection. Barlow Bridge: Construction of new bridge to replace a failing bridge on a tributary to the Hoh River. Project manager responsible for funding, consultant management,budget,assisted in construction easement acquisition from adjoining property owner,and construction management/inspection. Upper Hoh Road MP 6.7 Log Jams: Construction of engineered log jams in the Hoh River to provide bank stabilization and mitigation for past river bank repairs. Project manager responsible for funding,budget,assisted with design and permitting,assisted in construction easement acquisition from adjoining property owner, and construction management/inspection. RESUME—MARK THURSTON Page 2 of 2 John Scott Fleming CONTACT Jefferson County Public Works INFORMATION 623 Sheridan Street Port Townsend,WA 98368 360-385-9160(main office)/360-385-9217(direct)/360-301-6563 (cell) jfleming@co.jefferson.wa.us EDUCATION B.S. Mechanical Engineering,University of Massachusetts,Amherst 1986 Additional classwork in Soil Science,Electrical Engineering Wetland Training Institute,Federal Way,WA 1994 Wetland Delineation WA Environmental Training Center,Auburn,WA 1992 Water Distribution Manager;Wastewater Treatment Plant Operator Century 21, Lacey,WA 1987 WA Real Estate Broker LICENSES Professional Engineer(Civil),Washington,#31207, 1994-Present Real Estate Broker,Washington,(expired) EMPLOYMENT 2016—Present: Engineer III/Project Manager, Jefferson County Public HISTORY Works;Port Townsend,WA 2013—2016: Solar Engineer, Power Trip Energy,Port Townsend,WA 1994—2016: Consulting Civil Engineer;JSF Engineering,Port Angeles &Port Townsend,WA 1990— 1998: Civil Engineer, Polaris Engineering& Surveying; Port Angeles,WA 1987— 1987: Real Estate Salesperson, Century 21,Olympia,WA CURRENT JOB Mr.Fleming's responsibilities while employed at Jefferson County have RESPONSIBILITES included all aspects associated with managing and designing public works projects,with emphasis on non-motorized trail projects. Duties include budgeting,preparation and presenting applications for grant funding, surveying,trail design,environmental permitting, coordinate right of way acquisition, construction inspection,consultant selection and management, development review for commercial and industrial projects,and administering the WA State Recreation and Conservation Office(RCO) Manual 3, Acquisition Projects requirements on those projects funded by RCO. PROJECT Right of Way,Design,& Construction for Olympic Discovery Trail EXPERIENCE (ODT)-Anderson Lake Connection: Project manager responsible for preliminary design for 3 miles of non-motorized trail,coordinate right of way acquisition from 2 willing sellers(RCO Manual 3), grant funding application/presentation/management,design consultant advertising/ selection/award/contract management. RESUME—JOHN SCOTT FLEMING Page 1 of 2 Right of Way for Olympic Discovery Trail-West Discovery Bay: Project manager responsible for survey,and coordination of right of way acquisition of 0.8 miles of Old Pacific State Highway No. 9 from WA State Dept of Transportation (WSDOT), a willing seller. Right of Way&Route Study for Olympic Discovery Trail- Eaglemount: Trail route selection process&documentation for closing the gap of 6 miles to complete the non-motorized trail between the Larry Scott Trail and the ODT in Discovery Bay.Project manager responsible for consultant selection,contract award,public outreach, advertising,route evaluation, summarize the necessary rights of way,presentation of recommendations,and coordinate right of way acquisitions from 4 willing sellers(RCO Manual 3). Design& Permit for Solid Waste Transfer Station Office Building: Project manager and engineer responsible for site evaluation, soils investigation,coordination with City of Port Townsend water extension, septic system design,plans and permit preparation, staking, construction management, inspection,commissioning,and certification. Design& Construction for Larry Scott Trail Safety Improvements: Project manager responsible for design and plan preparation for improving trail geometry,sight distance, staking,design, and construction management/inspection. Review for City of Port Townsend Stormwater Infiltration Pond: Development review and construction inspection of large stormwater facility for conformance with WA State Dept of Ecology Stormwater Management Manual for Western WA. Right of Way&Construction for Olympic Discovery Trail-South Discovery Bay: Construction of 0.75 miles pedestrian-bicycle trail along shoreline of Discovery Bay. Project manager responsible for bid package, advertising,contract award, surveying,and construction management/ administration/inspection. Coordinate acquisition of Trail Lease with WSDOT, and Land Use Agreement with WA Dept of Fish and Wildlife. RESUME—JOHN SCOTT FLEMING Page 2 of 2 Bruce D. Patterson CONTACT Jefferson County Public Works INFORMATION 623 Sheridan Street Port Townsend,WA 98368 360-385-9160 (main office)/360-385-9169(direct)/360-301-9026(cell) bpatterson@co.jefferson.wa.us EDUCATION B.S.Civil Engineering,University of Pittsburgh, 1971 LICENSES Professional Engineer(Civil),Washington,#53577 EMPLOYMENT 2016—Present: Engineer III/Project Manager,Jefferson County Public HISTORY Works,Port Townsend,WA 2006—2016: Prof Eng/Project Manager,Porter Consulting Engineers, Meadville,PA 1989—2006: Prof Eng/Project Manager, Northwest Engineers,Tidioute,PA 1988— 1989: Prof Eng/Project Manager,Wright-Pierce Engineers, Topsham,Maine 1971 — 1988: Surveying and various Engineering positions with Government agencies and private consultants in Alaska CURRENT JOB Mr. Patterson's responsibilities while employed at Jefferson County have RESPONSIBILITES included all aspects associated with managing and designing public works road projects. Duties include budgeting, funding, surveying,roadway design, environmental permitting,right of way acquisition,construction inspection, and consultant management. PROJECT Road Departure Reduction (HSIP)Project: Design, contract document EXPERIENCE preparation and construction management for a county-wide highway safety improvement project. Port Ludlow Culvert Lining Project: CIPP lining of deteriorating steel culverts, Project Manager responsible for design and construction management. Naylors Creek Culvert Replacements: Project manager responsible for surveying, design,funding, and environmental permitting,for replacing two fish barrier culverts on Naylors Creek. Ruby Creek Washout Repair: Construction inspection and management for the emergency replacement of a culvert washed out during a Federally declared disaster. FEMA/Washington Emergency Management Coordination: Applications and coordination with FEMA and Washington Emergency Management Division for reimbursement after several federally declared disasters. Center Road in Quilcene,Resurface and Restore Project: CRAB funded roadway resurface and restore project. Project manager responsible for surveying, design,funding and budget, environmental permitting, construction easement acquisitions, and construction management/inspection. RESUME—B.D.PATTERSON