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Home My WebLink About050211_ca02 TO: FROM: DATE: RE: JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST Board of County Commissioners Janet Silvus, Director of Jeff Com 9-1-1 April 25, 2011 JEFFCOM 9-1-1 Radio System Improvements Change Order No. 19 and 20 STATEMENT OF ISSUE: Approval and execution of Change Order Request (COR) No. 19 in the amount of$11,516.00 and COR No. 20 in the credit amount of ($2,203.00) for Buchanan General Contracting Company (Contractor) for the JeffCom 911 Radio System Improvements. ANALYSIS: On January 25, 2010, the Board of County Commissioners approved and executed a contract with Buchanan General Contracting Company, P.O. Box 40069, Bellevue, W A 98015 for the construction of the JeffCom 9-1-1 Radio System Improvement Project. The Board of County Commissioners approved COR No. 16 on December 6, 2010 for construction of the City site and 180' radio tower based on preliminary plans and cost estimates. During construction, it was determined that some of the grades and related retaining walls needed to be revised to better fit the site conditions, as directed by the Engineer. COR No. 19 provides for the additional costs associated with the revised grades. The initial foundation design for the 180' tower presumed a level site but the actual site is terraced with two tower legs on a lower step, requiring taller foundations which were addressed in COR No. 18. COR No. 20 provides a credit for the savings by rotating the tower 180 degrees to reduce the amount of reinforced concrete tower foundation by placing two legs on the upper level and only one leg on the lower step with a longer foundation. This is the final phase of construction for the project with separate contracts for the microwave and simulcast radio systems. The Commissioners separately approved direct purchases of the tower structure itself plus a shelter for the radio equipment and an emergency generator, all of which will be installed by Buchanan under COR No 16. Work under this contract will finish mid-May and the radio work in mid-June. COR No. 19 and 20 were approved by the JeffCom Administrative Board on March 24, 2011. FISCAL IMPACT: Funds will be provided by the JeffCom Enhancement Fund 121 which was funded by a 2007 bond issue. The total amount of the original contract with sales tax was $364,728.08. Change Order Requests No. 1 through 18 increased the current approved coSt to $892,024.08. The addition of COR No. 19 in the amount of$11,516.00 and COR No. 20 in the credit amount of ($2,203.00) brings the new total to $901,337.08. The total ofCORs 1 through 20 is $536,609.00 or 147.13% of the original contract. The total projected costs of this project have exceeded the original 2007 bond issue and additional bonds have been issued to cover the costs. RECOMMENDATION: Move to approve and execute Change Order Request No. 19 and 20 to the JeffCom 911 Radio System Improvement Contract with Buchanan General Contracting Company. vk/o Date ,- j ~ JEFFCOM 9-1-1 Radio System Improvements CHANGE ORDER REQUEST No. 19 On January 25,2010, Jefferson County executed a Contract with Buchanan General Contracting Company (Contractor) for the public works construction of JeflCom 911 Radio System Improvements in the amount of $364,728.08 including sales tax. That bid did not include the City of Port Townsend site which was added by COR No. 16. Previously approved Change Order Requests (COR) No.1 through 18 bring the currently approved project total to $892,024.08 to date. Proposed COR No. 19 in the amount of$II,516.00 (including 8.7% sales tax) would bring the new total to $903,540.08, a total increase of147.730%. Change Order Request No 16 provided for Buchanan to construct the 180' radio tower and related facilities at the City of Port Townsend water reservoir site in the amount of $377,796.00. COR No. 19 provides for revised ground elevations and retaining walls per direction from the engineer. See the attached letter from Buchanan for a complete description. This COR No. 19 was approved by the JeOCom Administrative Board on March 24, 2011. The scope of work for the project is described in the Contract, Amendments to Standard Specifications and on the Plans that are included in the original Contract. That scope of work is hereby amended as follows: Provide labor, equipment, materials and supervision to implement the revised site grades and retaining wall design at the City water reservoir site, all per the provided plans and specifications. The Contract amount is hereby amended as follows: On March 21, 2011, the Contractor provided a price quote of$II,516.00 (including sales tax) for COR No. 19 (copy attached) for the extra costs related to the revised site and retaining wall design as described above. Effective April 1,201 I, the sales tax for all work in Jefferson County was increased to 8.7% which is shown on the attachments. The total Contract amount is hereby amended to $903,540.08. There are no changes to any other provisions of the Contract than stated herein. Executed by the Contractor April 11-. 2011 ~(~fW1"('J ~~ ~(' <:.:.. ~~~ f SEAL: COUNTY OF JEFFERSON BOARD OF COMMISSIONERS ed as t;:l fotlll onlY: j ~pptO" aQ 41)~ \-z.1!) 11 ~n~ C l'~:~\lftielO- ) "fferson o. John Austin, Chair Phil Johnson, Member David Sullivan, Member ATTEST: Lorna Delaney, CMC Clerk of the Board . ; '~-,"",' .. '", 7' .. , / ~ ' ,..:+ ',.,~. BUCHANAN GENERAL CONTRACTING COMPANY " / '" / '.. r * '-,; ~ '" ,'~~ '~.. , March 21, 2011 Little Construction 2009 4th Street Port Townsend, W A 98368 Attention: Alex Little Reference: JEFFCOMM 911 CE21 - Revised Compound Elevations Dear Alex, We are pleased to submit a lump sum quotation of$11 ,483.00 to provide all of the labor, material, equipment and supervision to revise the compound and retaining wall elevations per the 3/21111 email from Eric Sladky, PB Telecom, Inc. A copy of our breakdown is attached along with the quote from Sound Retaining Walls. This price does not include sales taxes. Please issue a change order for this revision. Thank you. Very Truly Yours, Buchanan General Contracting Company Terry Buchanan Project Manager Cc: Larry Southwick PO Box 40069 Bellevue, W A 98015 phone 425462-1326 fax 425462-9468 www.buchanangc.com BUCHAGC 159CF Bee labor MalerIaJ Suboonlmclllr TolaJ Notes CCde O""'ll'lIu.. Unlt TolaJ Unlt TolaJ Unlt TolaJ Coot GENERAL CONDITIONS Superintendent 8hr 49.83 397 0.00 0 0.00 0 397 As bull! dI8Wings 015 0.00 0 0.00 0 35.00 0 0 Telephone 0.05 me 0.00 0 225.00 11 0.00 0 11 51'.......... Superintendent 2da 0.00 0 50.00 100 0.00 0 100 Sub~~.we Craft 3da 0.00 0 45.00 135 0.00 0 135 T""""_ lea 0.00 0 25.00 25 0.00 0 25 Construction equipment 0.05 me 0.00 0 490.00 24 0.00 0 24 Pick up truck 0.05 me 0.00 0 615.00 31 0.00 0 31 SmaU lDoIs 0.05 me 0.00 0 490.00 24 0.00 0 24 Fuel and maInlenance 0.05 mo 0.00 0 1275.00 64 0.00 0 64 Fuel adjusImenl 0.05 mo 0.00 0 0.00 0 0.00 0 0 Compound -ll8'x22' 1 sic 0.00 0 0.00 0 0.00 0 0 560 Bad<hoe 6.5 hr 0.00 0 0.00 0 130.00 645 645 lOey Dwnp 7.5 hr 0.00 0 0.00 0 105.00 766 766 310 excaval8 dlrt 47"1 0.95 45 0.00 0 0.00 0 45 217.5 load. haul & dlrt 59"1 0.51 30 2.00 116 0.00 0 146 1.510 rough grade & COIIlJllll'l 142ay 0.45 64 0.00 0 0.00 0 64 campaclor 0.5 da 15.00 8 115.00 68 0.00 0 95 Ke)'IIIone RelaInIng ~ 1 sic 0.00 0 0.00 0 0.00 0 0 _00 heigh of waD for ~ eIev 120 sf 0.00 0 0.00 0 27.75 3330 3.330 560 Bad<hoe 4hr 0.00 0 0.00 0 130.00 520 520 lOey Dwnp Ohr 0.00 0 0.00 0 105.00 0 0 1/0 bnport & pJsce grave/ fcundalIon 10"1 9.25 93 29.50 295 0.00 0 398 310 buy & pJsce drain rock 25"1 3.67 92 35.50 913 0.00 0 1.004 iI _ ..;- BiIchanan &eneral Conlractlng Co. Jeft'com 911 . Port Tow.......cI CE21._Compound_ Labor Adjuslmenl labor TllllIlS TolaJ Labor. -. & SUb ~&Fee SUb TolaJ 8&0. & Inswance Change E.th.... SeIes Tax ToIBl WfIh Tax CE21 - Revised Compound E1evatlons.xls 727 194.62% 643 32.71% 446 1.819 Page 1 Dale: 3/21/11 1.797 o o 1.797 5.483 o o 5.483 8.007 643 446 9.095 13.50% 1,228 10.326 267 10,594 923 $11,518 2.59% 8.7% . " .. JEFFCOM 9-1-1 Radio System Improvements CHANGE ORDER REQUEST No. 20 On January 25, 2010, Jefferson County executed a Contract with Buchanan General Contracting Company (Contractor) for the public works construction of JeOCom 911 Radio System Improvements in the amount of $364,728.08 including sales tax. That bid did not include the City of Port Townsend site which was added by COR No. 16. Previously approved Change Order Requests (COR) No.1 through 18 bring the currently approved project total to $892,024.08 to date. Proposed COR No. 19 in the amount of$II,516.00 and COR No. 20 in the credit of -$2,203.00 (including 8.7% sales tax) would bring the new total to $901,337.08, a total increase of 147.126%. Change Order Request No 16 provided for Buchanan to construct the 180' radio tower and related facilities at the City of Port Townsend water reservoir site in the amount of$377,796.oo. COR No. 20 provides for rotating the tower 180 degrees to reduce the amount of reinforced concrete foundation per direction from the engineer. See the attached letter from Buchanan for a complete description. This COR No. 20 was suggested by the JeOCom Administrative Board on March 24, 2011. ' The scope of work for the project is described in the Contract, Amendments to Standard Specifications and on the Plans that are included in the original Contract. That scope of work is hereby amended as follows: Rotate the tower 180 degrees at the City water reservoir site, all per the provided plans and specifications. The Contract amount is hereby amended as follows: On March 31, 2011, the Contractor provided a credit price of -$2,203.00 (including sales tax) for COR No. 20 (copy attached) for the savings related to the rotating the tower 180 degrees as described above. Effective April 1 , 2011, the sales tax for all work in Jefferson County was increased to 8.7% which is included in the attachments. The total Contract amount is hereby amended to $901,337.08. There are no changes to any other provisions of the Contract than stated herein. Executed by the Contractor April ~ 2011 ~CH.~ ~~L- ~.c.. ~;~(~g , SEAL: Lpprovea as t3 fee aBly: 4)J,}za1\ COUNTY OF JI:frl<.liKSON BOARD OF COMMISSIONERS John Austin, Chair Phil Johnson, Member David Sullivan, Member ArrEST: Lorna Delaney, CMC Clerk of the Board .. . " .. ,7< ~ '" )"li" ~ "- ,.",,&. <t1~~ ,JiQi <t1~~ . BUCHANAN GENERAL CONTRACTING COMPANY '- .~~~. ~.'" ,%~~. . ~ "- X ':';~~ 'h.- . ~ ~ March 31. 2011 Little Construction 2009 4th Street Port Townsend. W A 98368 Attention: Alex Little Reference: ffiFFCOMM 911 CE20 - Savings for Rotating Tower Dear Alex. We are pleased to submit a credit of$2,203.oo for rotating the tower to place two of the legs on the same elevation as the generator pad per the revised design. A copy of our breakdown is attacbed. " Please issue a change order for this revision. Thank you. Very Truly Yours. Buchanan General Contracting Company Terry Buchanan Project Manager Cc: Larry Southwick PO Box 40069 Bellevue, W A 98015 phone 425 462-1326 fax 425462-9468 www.buchanangc.com BUCHAGC 159CF I ~, I ~ . -,,-~ -> Buchanan General ConInIcIIng Co. Jeft'com 811 COmmunlcatona P-' DaI8: 3/31/2011 Revision DaI8: CE20 -savina for R_na T_ BGC Labor - SUbconlrac:lor ToIIII Noles Cede Descriaflan QuanlIIv Unit ToIIII Unit ToIIII UnIt ToIIII COst TOWER FOUNDATION 1 sic 0.00 0 O.DO 0 0.00 0 0 load, haul & dIsposa -5cy 0.00 0 4.DO -20 0.00 0 ~ Rebar. place -1.75 I 0.00 0 0.00 0 579.00 -1,013 -1,013 auncher shorten long bars lhr 44.19 44 O.DO 0 0.00 0 44 Concrete @calsson 6DOO pal -5cy 0.00 0 110.DO -55D 0.00 0 -55D PumpIng hourly -1 hr 44.19 -44 O.DO 0 135.00 -135 -179 Pwnplng cy -5cy O.DO 0 0.75 -4 3.75 -18 -23 Labor Adjuslmenl Labor T.... ToIIII Labor, Ma\BrlaI, & SUb 0.00% 32.71% o o o o -574 o o -574 -1.167 o o -1,167 -1,741 o o -1,741 CJverhead & Fee SUbToIIII 9&0, & Insurance Change_ WSST TaIII WIth W8ST 13,50% 2.59% -235 -1.976 -51 -2,027 -176 ($2.203) 6.70% CE20 -Savings for Rotating Tower, 03-31-11 Page 1