HomeMy WebLinkAboutCentral Services Director/Deputy County AdministratorPosition,
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Exempt Salary System Grade:
Reports To:
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,JEFFERSON COUNTY
J0 B DESCRIPTION
Central Se-rviceDirector/Deputy County Administrator
Central Services/County Administrator
00
MG R2
County Administrator
Exempt - Executive
UNION: Exempt
Approved; June 29, 2026
Approved Hunan )9AAlb� pvw-,-�
1.0 MAJOR FUNCTION AND PURPOSE
ll Assist the County Adni ini trator through conducting research and analysis, and developing
recommendations to support the count 's budget development, capital planning, and financial
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planning processes,
1.2 Plan, organize, and direct all Central Service Department functions and divisions, including
I nform ation Sere ices (i n formation technoIogy, teIecom iri un ication s, I S, records manage m ent
and public records administration) and Facilities (facilities maintenance, capital facility planning
and projects, , and debt service).
tad projects and provide support as requested by the County Administrator. Assist the
I. Manage spc� p .l R pp
gun drt�ir�istrator, a d of oun or r issi peas and departments to plan and implement
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I is adm its i str'ation best m an agemeet practices., work c l osely %N ith the independent E Ieeted
Officials and department directors, and coordinate with other governments and organizations.
*0 SUPERVISION RECEIVED AND EXERCISED
2,1 Exercise s ig niftcarit Indep endent judgment and action with general directioyn from the County
Administrator. This position works at the pleasure of the County Administrator.
. p � Supervise vi e all employees ees in the Central Services Department, nt, either directly or through
subordinates. Administer county policies via the Elected Officials and other department directors
throughout the County.
.Supervisethe Communications pc Tali t rile in support ofth Count Administrator.
. SPECIFIC DUTIES AND RESPONSIBILITIES
.1 Budgefing and Financial Planning and Analysis
Support the County Administrator and Finance Director, as directed, Frith the f ollo��-ing tasks:
Prepare reports, analyze data, prepare projections, and develop options in support of the
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f nancial r spon ibi lines of tic County din n lstrator and the Board of C ount
Commissioners.
0 Communicate the contents of the County Administrator's recom i-n ended operating and capital
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budgets prior to and following adoption.
Forecast and track County revenues and expenditures and develop budget balancing
strategies.
I � He rgon C oun ty Job Descri of'I on: C entral S a ry i ces D ire for/Deputy C ountydm in i strator Page 2 of
0 Develop to ro etiv budget goals and objectives for preparing the County budget.
9 Act as a resource to Elected Officials ials and department directors as they develop bLidget
req ue sts .
L e etio multi -year strategies for t1� operation and financial health of County services.
nalVLC short- and long-tenn financial implications of existing and proposed County
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ro ,rams andpolicies; recommend financial practices and cost cutting efficiencies.
Recommend and assist in administration of best financial management practices.
Review and manage contracts, policies, and programs for financial impacts.
i Manage procurement policies and practices within assigned duties e.g., capital projects).
Identify and pursue revenue sources to support County services and prepare grant
applications.
0 Submit recommendations for improving the organization's functions and processes.
12 Capital Planning
0 Develop multi -year capital improvement programs and assemble the ur�t " annual
construction program for adoption.
Update the unt facilities plan to maintain and improve equipment and faeil ivies t r�neet
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present and future needs, including a finance plan.
e Update needs assessments, propose priorities, review funding options and recommended
strategies to fund capital projects.
implement debt issuance or other funding strategies wit�i ate T asur r for approved projects
Work with the Department of Community Development and other departments to develop,
update and monitor the Capital Facilities element of the OLInt 's Comprehensive Flan as
needed.
3.3 Risk Management
0 Assist with Disk Management, as requested by the County Administrator.
0 Serve as the ount "s Safety Officer, as assigned by the County Administrator.
• Drive a vehicle to travel to worksites., county facilities, meetings and conferences.
.4 Central Services Management
• Through the services provided byCentral Services., support the effective and efficient
operation of all other departments and branches of County government and the delivery of
accessible, quality services to citizens.
• Oversee development., implementation and updates of Central Services strategic plans and
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annual ork programs to reduce operations downtime.
• Provide managerial leadership, supervise, mentor, grid train personnel; plan end organize
and staff assignments, review progress, direct changes 1n priorities, programs,
projects, and schedules as needed to assure work is performed in a timely and efficient
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manner according to guidelines, procedures, and legal regulations. Establish work rules and
performance standards. Conduct or oversee performance evaluations and disciplinary actions
as warranted; resolve grievances and other sensitive personnel ratters.
Establish and implement policies, procedures, safety requirements and standards for the
efficient and effective operation and maintenance of assigned functions,
0 re Supervise preparation of departmental budget consistent with departmental objectives and
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gals and County budget constraints; direct department operations to achieve gels and work
programs within budgeted resources; monitor all fiscal operations of the department.
J e ffenan Countv Job D esc r i pt ion: Central Services Director/ Deputy County Administrator Page 3 of
a Direct the resolution of inquiries, problems, com p laiDt , or emergencies affecting availability
or quality of services; respond to the most sensitive or complex inquiries or service
complaints.
a I mpr~o a the unty # s abi 1 ity to rap id ly recover after a d isaster.
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Improve the quality of County services and information and improve ease and access to
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information for staff and the public
0 Provide secure, efficient storage, retrieval and purging of records ' n conf rman a with
adopted retention schedules! reduce long -temp records management casts and support
efficient response to public records requests.
Ensure the maintenance ire provernent, and/or replacement of County facilities and
equipment.
3.5 CountyOperations:
May fill in as Acting County Administrator in their absence.
Serve as a member of senior management to advise and assist tine drrrirei tt`ator and
Commissioners to establish and implement public administration best management practices
and conduct strategic planning for the improved operation of County government.
Serve on task forces and committees participating ire the County' s strategic planning and
addressing County -wide policy and management issues.
Manage special projects and provide other support as requested by the aunty dmi istt'ator.
0 Interpret regulations and advise the County Administrator, the Board and other County
officials on the various implications of proposed decisions or activities.
0 Maintain effective relations with the i ndeperident Elected ffiei l s and d partm nt directors,
and coordinate activities with other governments ments and private and civic organizations.
0 Lead the analysis, establishment and update of service level goals, and maintain a
per form ance benchmark and monitoring system to support qu.al ity and effic ient county
operations and delivery of services.
0 Exercise broad authority in developing policies and programs, and administer them once
adopted, Conduct research and develop policy recommendations regarding a variety of
difficult and complex administrative or management issues related to County programs*
operations, and services. .
0 Actively coordinate and lead the Courthouse Safety Committee, evaluating, updating and
implementing facility olrey Mn coordination with elected officials and department directors.
0 Maintain effective relations with Jefferson County Community Centers and Fairgrounds
ser vic pro id rs, ensurin g contract compI ianee and service delivery to Jefferson C ounty
Communities.
0 Manage County owned vacant lands. Conduct research and develop policy recommendations
regarding the effective use or surplus of parcels on behalf of the County Aden rnistrator.
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0 Oversee social media governance, implementation and strategy# works directly with
departments and authorized agents to drive social media initiatives across Jefferson County.
0 Exercise broad aUthority in the ongoing development, implementation, monitoring and
security f; Artificial Intel l igence strategies and 'n itiatives i n Jefferson County
0 Beare as the County" D / 04 Coordinator in order to cony p IN �� ith ADA and/or Section
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504.
0 Assist the County Adm in istrator in corn m unieat ion with and funeti na l review of the Office
of the ounty Coroner,
0 perform other tasks s as directed.
Jefferson Cournty ,lob Description: Central Services Director/Deputy County Administrator Page 4 of
4.0 REQUIRED KNOW L E D E 9 SKILLS LTD ABILITIES
4.1 Communication Skills: Ability to read, analyze., and interpret scientific and technical ,journals,
olio and re ulation , and legal do uments-, Ability t respond to routine inquiries or complaints
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from internal or external customers. Ability to write speeches and articles for publication that
conforms to prescribed style and format; Ability to effectively present information to other
managers, public groups, and/or Boards of Directors; Ability to report on findings for a wide
variety of audiences, including the general public, technical publications and professionals.
4.2
Mathematical al Dill : Ability to work with mathematical concepts such as probability and
tati tieal inference: ability to apply eo�rreepts such as fractions, percentages, ratios, and
proportions to radical situations.Ability to develop statistical anal rs i ,interpretstatistical data
and generate appropriate information to analyze complex operational, financial, and/or
management issues within organization for Managers and program staff.
4.3 Reaonin bill : Ability to define problems collects data, establish facts, and draw valid
conclusions; Abdity to interpret and � solve practical problems and deal with a variety of abstract
and concrete variables: Ability to interpret a variety of instructions furnished in written, oral}
diagram, or schedule form,
4.4 Experience working in the public sector management, including legislature and policy
development, strategic and applied planning., program and operational management.
4.5 Knowledge a of: the statutory duties and functions of County government and its relation to the
total goveriarnental 5trLI tur'e; State and federal laws as they pertain to Countygovernment; the
legislative and policy olio y development process; the principles, practices and trends of public
ad in1str`ation- contracts and procurement; capital and faei I ity planning and finance} eneral l .
accepted accounting Pfine i les and the wash in ton State Budgeting, Accounting, and Reporting
System (BARS); perfonn ane and iti n ; the use and treads of technology ingovernment; archive
and retention requirements; public records disclosure requirements; and trends 'in the local, Mate
and national economies.
4.6 Experience in making successful grant applications and Mate and federal funding requests.
4. obi l i prepare r are required documentation with a high standard for accuracy, completeness, and
efficiency,; be independent and self -motivated to manage projects and complete required
deadlines while simultaneously completing other tasks.
4.8 Knowledge of and ability to operate a personal computer, typical office software. other office
equipment standard to areas of assignment, nt, and adapt to new and/or mod'
fi ed equipment.
4.9 Abi l i to effectively delegate responsibility to subordinates; lead. motivate, and develop staff,
and manage the, diverse work activities of skilled subordinates in a mariner conducive to high
performance and morale; organize, develop and maintain a network of productive} harmonious
relations "Ah COLinty officials, sister agencies. and the general public.
4.10 Knowledge of the application of information technology, telecommunications, GIS and records
management as they apply to County government and knowledge of facility planning and
management.
Jefferson Counter Job Description: Central Services DiTector/Deputy County Administrator Page 5 of
4.11 Abifity to quickly graspnew techniques, deal with rapid changes in events, remain calm in
stressful situations, and relate to various personality styles in a calm, professional manner.
4.12 [understand the need for maintaining confidentiality of sensitive information.
4.13 Assure efficient and effective uti Iization of volunteers and department pe rsonne1, funds,
materials, facilities, and time.
.0 COMPETENCY: CY: To perform the job successful]). are individual should demonstrate
competence in the following areas:
Technical Skills - Assesses own strengths and weaknesses; Pursues train-Ing and development
opportunities, Strives to continuously build lino%% -ledge and skills; Shares expertise with others.
Customer Service - Manages difflieuNlt or emotional customer situations; Responds to requests for
• Meets commitments.
service and assistance;
Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality;
Listens to others without interrupting; Keeps emotions under control.
Oral Communication - Speaks clearly and persuasively in positive or negative situations. listens
and gets clarification. responds well to questions; Demonstrates group presentation Skills;
Participates in meetings.
Written omm uni ation - writes clearly and informatively: Edits work for spelling and
grammar-- Varies writing style to meet needs; Presents numerical data effectively-. Able to read
and interpret written information.
Del atiun - Delegates work assignments; Klatches the responsibility to the person; Sets
expectations and monitors delegated activities.
Manading Pen le - Staff planning, decision- making, facilitating and process improvement;
Tales re sponsi b i I ity For suhordi rates' ae.ti v ities: Flakes self available to staffs DeveI op
subordinates sk'slls and encourages growth: Solicits and applies customer feedback internal and
external)
Quafity Dana ement - Improves processes, products and services; Demonstrates accuracy and
thoroughness.
Di er i Demonstrates emonstr tes knowied a of EEO policy; Shows respect and sensitivity for cultural
differences; promotes a harassment -free environment.
Ethics - Treats people with respect; keeps commitments; lnspi r s the trust of others; works with
integrity and ethically" upholds organizational values,
OF-eanizational Supp.ort - Follows policies and procedures; Completes administrative tasks
correctly and on tune; supports organization" s goals and values+
,dud a m nt - E h ibits sound and accurate j udgment; Supports and e x p I a i n s reasoning for
decisions; Includes appropriate people in decision -making process; Makes timely decisions.
Plan n in r anizirr - prioritize and plans work activities: Uses ti rue efficiently; Plans for
additional resources; Sets goals and objectives: Organizes or schedules other people and their
tasks; Develops realistic action plans,
r-l`ssinnlism - Approaches others in a tactful manner; feats w11 under pressure; Treats
others
Frith respect and consideration regardless of their status or position} Accepts responsibility
for own actions} Follows through on commitments.
unlity - Demonstrates accuracy. and thoroughness: Applies feedback to improve performance;
Monitors own work to ensure quality.
Quantity - Meets productivity standards; Completes work in ninely manner: works quickly.
Safety and Securitv - Observes safety and security procedures: Determines appropriate action
beyond guidelines; Reports orts potentially unsafe conditions; Uses equipment and materials properly.
J e fferso n C o u my ,l ob Descri ption : C en tral S ery ice s D ire ctor/ Dep ut y Coun t v A d ni i n i s t ra f o r Pale of 6
Adaptability - Adapts to charges in the work environment: Nlanacres competing demands;
Changes approach or method to best Fit the situation: Able to deal with frequent charge, delays,
or unexpected events.
ttendancefPu net u al i - Is consistently at work and on time: Ensures work responsibilities are
eoNer d when absent, Arrives at meetings and appointments on time.
Dependabilli - Follows instructions, responds to management direction; Tales responsibility for
own actions: Keeps commitments: Commits to long hours off'work when necessary- to reac oa
ls
Completes tasks on time or notifies appropriate person with an alternate plan.
Initiative - Volunteers readily; Seeks increased responsibilities-, Looks for and tales advantage of
opportunities; Asks for and offers help when needed.
[nnovation - Generates suggestions forimproving work.
6.0 MIIYIMiTM QUALIFICATIONS
.1 Bachelor's degree from an accredited college or university in Public Administration, Financial
Management, Bus in ns , drn in i stration} Account i n , or a closely related field; and seven 7 years
of progressively responsible public sector management experience with at lust two
(2) ears of
managerial or executive level experience. A Master's degree in a related field is strongly
p re fe rrd
OR
An equivalent combination of education and experience.
.? Valid Washington State Driver's License with a driving record Trice of serious or frequent
violations and ability to maintain a valid license.
6.3 Must pass a Criminal History Check which includes being fingerprinted.
7.0 WORK ENVIRONMENT
7.1 Work is primarily performed in the office, but also requires driving to meetings. Attendance at
meetings may require working evening hours.
7.2 While performing the duties of th *1 s job the employee is regularly required to tally and hear, and to
stand; walk, sat, use hands to finger, handle, or feel objects, tools, or controls; and talk or hear.
The employee is occasionally required to reach with hands and arms; climb or balance: and stoop,
kneel, crouch, or crawl. The employee must frequently lift and/or move up to 15 pounds. Specific
vision requirements include: lose vision, distance vision, color vision, peripheral vision, depth
perception, night vision, the ability to real small print and the ability to adjust focus.
7.3 Work is normally performed indoors, in an environment with moderate anise.
Th i s job description does not a onstitUte are employment agreement between the employer and employee,
and is subject to change as the heeds of the employer and requirements of the job change.