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HomeMy WebLinkAboutHFB Draft Minutes - various for approvalCityof port~) [ownserid DRAFT MINUTES HOUSING FUND BOARD Regular Meeting- Wednesday, May 28, 2025 at 2:30 p.m. Commissioners' Chambers, Jefferson County Courthouse 1820 Jefferson Street, Port Townsend, WA 98368 (Hybrid) CALL TO ORDER: Chair Brotherton called the Joint Jefferson County/City of Port Townsend Housing Fund Board (HFB) to order after establishing a quorum. PUBLIC COMMENT PERIOD: Chair Brotherton called for public comments, and three comments were received. APPROVAL OF MINUTES: Member Dudley-Nollette moved to approve the Regular Meeting Minutes of April 23, 2025 as presented. Member Cochrane seconded the motion. Member Morford abstained. Chair Brotherton called for a vote on the motion. The motion carried. DISCUSSION re: Housing Task Force - next steps: Member Morford provided an update: There have been two Task Force meetings and they have discussed plan objectives and are beginning to organize their plans. They will be focusing on one objective per meeting, with a final meeting in October 2025 to finalize the 5-Year Plan. Member Dudley-Nollette requested a clear pathway to the current plan. NEW BUSINESS: Chair Brotherton stated that the RFP process will start around June/July. Member Sonntag stated that prioritizing capital development funds, should be a task of the HFB. Chair Brotherton noted that during the RFP process, this can be discussed. OLD BUSINESS: Member Dudley-Nollette noted that the April 23, 2025 minutes referred to the Casa Collina project, as there had been no invoice. Update provided: Casa Collina project has been finalized and purchased. They were stalled in the contracting process with the County. COMMITTEE UPDATES: Not discussed. DISCUSSION re: Funding requests: There was a proposed contract amendment for OlyCAP to change their capital request to do electrical work to focus on the sanitation building and the PUD building. It will not affect the amount previously approved. After discussion, Member Morford moved to approve that the HFB recommends to the BOCC to allow OlyCAP to modify the contract as described here. Member Nelson seconded the motion. Member Morford proposed a friendly amendment to add to the scope of work, to add the request of $30,000 to put towards the addition of the installation of 8 tiny shelters. Member Nelson approved the friendly amendment. Chair Brotherton called for public comments on the motion, and one comment was received. He called for a vote on the motion. The motion carried by a unanimous vote. Dove House Executive Director Beulah Kingsolver was present to explain their funding request to Housing Fund Board - Regular M eeting M inutes of M ay 28, 2025 DRAFT maintain their level of service. OlyCAP Director of Housing Viola Ware was present to review their funding request as well. The HFB members reviewed the requests and funds available. Chair Brotherton explained that since these are emergency requests from shelters, there is no need for a supplemental RFP process. After discussion, Member Sonntag moved to approve the request of $175,000 for the emergency shelter, and $40,000 for Dove House shelter, to be funded by the extra monies available to us in 2025 from Fund 148 and Fund 149, as a recommendation to the BOCC. Member Dudley-Nollette stated that the amount should actually be $175,500. Member Cochrane seconded the motion. The friendly amendment posed by Member Dudley-Nollette was agreeable to both Members Sonntag and Cochrane. Chair Brotherton called for public comment on the motion, and three comments were received. He called for a vote on the motion. The motion carried by a unanimous vote. Chair Brotherton stated there is $23,500 remaining - $85,500 the BOCC is covering the emergency shelter expense through the end of the year. The $23,500 that OlyCAP needed immediately, to pass an emergency warrant to initiate a plan review. It is a capital expense that is potentially reimbursable. Requested to consider the 1590 development funds that OlyCAP is requesting and the $30,000 to their existing grant award. The HFB members reviewed the remaining HFB funds available. After discussion, Member Morford moved to recommend to the BOCC that they award $23,500 to OlyCAP for their CBV shelter development fee. Member Cochrane seconded the motion. HFB members reviewed conflict of interests of some HFB members for various projects. Member Dudley-Nollette stated that she has noted perceived conflict of interest on this Board, but Chair Brotherton assured her that the State Auditor's Office has reviewed potential conflicts, and noted no conflict was found. There was discussion about potentially turning the funding into a loan, rather than a grant, but that was ultimately not approved. Chair Brotherton opened the floor to allow public comments on the motion. Members Brotherton, Morford, Cochrane, Dudley-Nollette, Howard, and Nelson voted in favor of the motion. Member Sonntag voted against the motion. The motion carried. NEXT STEPS/CLOSING REMARKS: Not discussed. NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 4:29 p.m. until the next regular meeting or special meeting as properly noticed. Respectfully submitted by: Carolyn Gallaway, Clerk of the Board Date 2 City of po rt ~l [ownserid DRAFT MINUTES HOUSING FUND BOARD And Housing Task Force Joint Special Meeting- Wednesday, July 23, 2025 at 2:30 p.m. Commissioners' Chambers, Jefferson County Courthouse 1820 Jefferson Street, Port Townsend, WA 98368 (Hybrid) CALL TO ORDER: Chair Brotherton called the Joint Jefferson County/City of Port Townsend Housing Fund Board (HFB) to order after establishing a quorum. HFB members met with Housing Task Force (HTF) members, who called their meeting to order as well. Chairing duties went to HTF Chair Audrey Morford. PUBLIC COMMENT PERIOD: Chair Morford called for public comments, and one comment was received. DISCUSSION re: Housing Task Force - next steps: Member Morford introduced the next agenda items and provided an overview of the process. Member Sonntag shared that they will be focusing on strengthening the Continuum of Care regarding overseeing, coordinating and supporting homeless response system. She proposed approving this during the October HTF meeting and HTF and HFB members agreed. Member Sonntag shared capital project prioritization criteria. Discussion followed. They stated that they would like to address this topic at the September HTF meeting. UPDATES FROM RFP RECIPIENTS: HFB members listened to updates from RFP recipients: Habitat for Humanity, and Dove House. NEXT STEPS/CLOSING REMARKS: Not discussed. NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 4:30 p.m. until the next regular meeting or special meeting as properly noticed. Respectfully submitted by: Carolyn Gallaway, Clerk of the Board Date Cityof port ~1 [ownserid DRAFT' M INUTES HOUSING FUND BOARD Regular Meeting - Wednesday, August 27, 2025 at 2:30 p.m. Commissioners' Chambers, Jefferson County Courthouse 1820 Jefferson Street, Port Townsend, WA 98368 (Hybrid) CALL TO ORDER: Chair Brotherton called the Joint Jefferson County/City of P01i Townsend Housing Fund Board (HFB) to order after establishing a quorum. PUBLIC COMMENT PERIOD: Chair Brotherton called for public comments, and no comments were received. UPDATE FROM RFP RECIPIENTS: OWL360 Director Kelli Parcher provided a brief update of activities and goals. UPDATE ON RFP AMOUNTS FOR 1590 AND 5386 2026 RFP: Jefferson County Finance Director Judy Shepherd reviewed the funds available. She proposed setting aside $168,961 to the County to operate the Emergency Shelter, leaving $160,000 for Fund 149 RFP. Member Morford moved to approve the recommendation of setting aside grant funding for continued shelter operation, pending a new shelter opening, and to offer the RFP at $160,000. Member Cochrane seconded the motion. Chair Brotherton called for public comment on the motion, and no comments were received. He called for a vote on the motion. The motion carried. Regarding Fund 148 Director Shepherd reported that there was $1.3M in funds, further divided into 60/40 AMI. 60% is $780,000 (construction), and 40% (supportive housing/operating costs) is $520,000. She proposed a motion to dedicate $780,000 towards 1590 and $520,000 for the 1590 funds. Member Cochrane made the aforementioned motion. Member Morford seconded the motion. Chair Brotherton opened the floor to public comments, and one comment was received. He called for a vote on the motion. The motion carried. UPDATES FROM RFP RECIPIENTS - Continued: OlyCAP staff member Peggy Webster reported on Caswell Brown Village and Haines Street projects. DISCUSSION re: 2026 RFP/APPLICATION: Jefferson County Civil Deputy Prosecuting Attorney (DPA) Melissa Pleimann discussed the proposed housing contract, and verbiage for the RFP packet. The Housing Fund Board discussed delays in finalizing contracts for the Olympic Housing Trust (Dundee Hill project) and Hugging Tree (Casa Colina project) due to concerns about compliance with the 1590 fund requirements. DPA Pleimann explained that Olympic Housing Trust's model - establishing homeownership for low-income families -could not yet guarantee that its future homeowners would meet the 60% AMI threshold, though safeguards like a 40-year covenant under state Housing Trust Fund rules already apply. Hugging Tree's award, used to acquire existing affordable units, came with a 35-year covenant through the Housing Finance Commission, ensuring affordability. DP A Pleimann recommended improving future RFPs by including explicit notice that additional contract terms may be required and attaching sample contracts, thereby strengthening enforceability and 1 H ousing Fund Board - Regular M eeting M inutes of August 27, 2025 tra nsparency. The board agreed to pro ceed w ithout retro active changes, fo cus on publishing the RFP on schedule, and incorpora te these adjustm ents into the next fu nding cycle. Chair Bro therton incorpora ted pro posed changes to the RF P application during the meeting. C hair Brotherton pro posed a m otion to recom m end this RF P to the BO CC and prelim inarily publish this on Friday. M em ber N elson m ade the afo rem entioned m otion. M em ber M orfo rd seconded the motion. T he m otion carried. NEXT STEPS/CLOSING REMARKS: N ot discussed. NOTICE OF ADJOURNMENT: Chair Bro therton adjourn ed the m eeting at 4:30 p.m . until the next regular m eeting or special m eeting as pro perl y noticed. Respectfu lly subm itt ed by: Caro lyn Gallaw ay, Clerk of the Board Date 2 Cityof port ~1 [ownserid DRAFl·~ MINUTES HOUSING FUND BOARD Regular Meeting - Wednesday, September 24, 2025 at 2:30 p.m. Commissioners' Chambers, Jefferson County Courthouse 1820 Jefferson Street, Port Townsend, WA 98368 (Hybrid) CALL TO ORDER: Chair Brotherton called the Joint Jefferson County/City of Port Townsend Housing Fund Board (HFB) to order after establishing a quorum. Member Dudley-Nollette moved to approve the meeting agenda after modifying it to move discussion items. Member Sonntag seconded the motion. Chair Brotherton called for a vote on the motion. The motion carried. PUBLIC COMMENT PERIOD: Chair Brotherton called for public comments, and one comment was received. UPDATE FROM RFP RECIPIENTS: Member Cochrane provided an update of the W inter Welcoming Center. The Hugging Tree Legacy - Casa Collina project was tabled for a future meeting. DISCUSSION re: HOUSING TASK FORCE NEXT STEPS: Member Sonn tag provided comments about upcoming listening sessions. COMMITTEE UPDATES: HFB members listened to updates from Chair Brotherton who provided updates on the Coordinated Entry Advisory Board (CEAB). He stated that the Continuum of Care (CoC) should manage this board, not the Housing Fund Board, and would like to sever ties with. The CEAB is currently a subcommittee that was created by the HFB. After discussion, Member Cochrane moved to allow the CEAB to operate independently of the HFB. Chair Brotherton requested to make clear that it will no longer be a subcommittee of the HFB. Member Cochrane included that it will no longer be a subcommittee of the HFB. Member Morford seconded the motion. Member Sonntag requested a friendly amendment that the CEAB report to the CoC. Chair Brotherton stated that the HFB does not have the power to make that motion. Member Dudley-Nollette further noted that no defining is needed because it is already addressed in RCW and in the Department of Commerce's guidelines. She added that she would like OlyCAP to provide updates to the HFB regarding the CEAB. During further discussion, Clerk McKnight was asked to read back the motion. Member Cochrane withdrew her previous motion. Member Cochrane made a new motion to allow the Coordinated Entry Advisory Board (CEAB) to operate independently of the Housing Fund Board, and will no longer be a committee of the Housing Fund Board. Member Morford seconded the motion. Chair Brotherton called for a vote on the motion. Members Brotherton, Howard, Nelson, Morford, Dudley-Nollette and Cochrane voted in favor of the motion. Member Sonntag abstained from voting. The motion carried. DISCUSSION re: RFP Answers: Chair Brotherton shared that one question was received. He reviewed the RF P timeline with the Board. 1 H o u sin g F u n d B o a rd - R e g u la r M e e tin g M in u te s of S e p te m b e r 24 , 20 2 5 D RA FT DISCUSSION re: Homeless Encampment located at DSHS: The HFB members discussed the encampment and possible closure. Many organizations, the City of Port Townsend, and the County are working together to address code requirements, safety, sanitation, mental health, fire concerns, and relocation of the encampment. NEXT STEPS/CLOSING REMARKS: It was announced that the HFB Regular Meeting in October 22, 2025 will be cancelled and rescheduled as a Special Meeting on October 29, 2025. PUBLIC COMMENT PERIOD: Chair Brotherton opened the floor to allow for public comments, and one comment was received. NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 4:22 p.m. until the next regular meeting or special meeting as properly noticed. Respectfully submitted by: Adi el McKnight, Deputy Clerk of the Board Date 2 City of po ft ~l [ownserid DRAFT MINUTES HOUSING FUND BOARD Special Meeting - Wednesday, October 29, 2025 at 2:30 p.m. C om m issioners' C ham bers, Jefferson C ounty C ourthouse 1820 Jefferson Street, P ort T ow nsend, W A 98368 (H ybrid) CALL TO ORDER: C h air G reg B ro therton call ed th e Join t Jefferson C ounty/C ity of P or t T ow nsend H ou sin g F und B o ard (H F B ) to order. PUBLIC COMMENT PERIOD: C h air B ro therton call ed fo r pu blic com m ents, an d no com m ents w ere receiv ed . DISCUSSION re: Homeless encampment near DSHS: C h air B ro therton pro v id ed an up dated on the hom eless encam pm en t, an d the entities th at are coordin atin g to address the con cern s. A ft er discussion , M em ber B ro therton m ov ed that th e H F B recom m ends to both the C ity of P ort T ow n sen d and Jefferson C ou nty B o ard of C o u nty C om m issioners, in lin e w ith our dra ft 5-Year Plan, that we approach un san ction ed encam pm en ts w ith com passion , and look fo r solu tion s befo re usin g th e too ls ofr em oving en cam pm ents. M em ber C ochra n e secon ded th e m otion . C lerk Gallaway was asked to re-read the m otion . A ft er fu rth er discu ssion , C h air B ro therton open ed the fl oor to all ow fo r pu b lic com m ents, and no com m ents w ere receiv ed . H e call ed fo r a vote on th e m otion . T he m otion carried . DISCUSSION re: 5-Year Plan: H F B rev iew ed ch an ges to th e dra ft 5-Y ear P lan . A ft er discu ssion , C h air B ro therton pro p osed a m otion to appro v e m ovin g the 20 2 5-2 040 plan on to the County and the C ity . M em ber M orfo rd m ov ed to appro ve the aforementioned motion. Member Dudley-Nollette secon ded the m otion . C lerk G all aw ay pro p osed am en din g the m otion to incl u de, "as am ended today." C h air B ro therton pro p osed that th e m otio n incl u de C lerk G all aw ay 's su ggestion . T h e fr ien dly am en dm ent w as agreeab le to M em bers D u dley-N oll ett e and M or fo rd. C h air B ro th erton call ed fo r a vote on the m otion , w hich carried by a unanim ous vote. DISCUSSION re: 2026 RFPs: Review RFPs received, scoring process, technical questions: H F B m em bers discu ssed recu sals and discl osur es. V ice C h air H ow ard noted sh e has a con fl ict of in terest fo r H abitat fo r H um an ity . M em ber C o chr ane has a con fl ict of in terest fo r Jefferson Interfa ith C oalition . M em ber D udley -N oll ette noted th at she has no con fl icts, bu t discl osed sh e used to w ork fo r B ayside H ou sin g and S ervices. C h air B ro th erton stated he has no con fli ct, bu t that he is on th e O ly C A P B oard. V ice C h air H ow ard noted sh e is also on the O ly C A P B o ard. M em ber M orfo rd noted th at sh e does not hav e a con fl ict, bu t discl osed that sh e is on the O lym pic H ou sin g T ru st B oard. H FB m em b ers review ed their scorin g fo r each project. T hey w ere unable to com e to a con cl u sion , so agreed to hold an other sp ecial m eeting to con tin u e discu ssion , and take action at a later date. NEXT STEPS/CLOSING REMARKS: H F B m em bers discu ssed sett in g a sp ecial m eetin g , if needed on N ovem ber 4, 20 2 5 at 8:30 a.m . if needed . NOTICE OF ADJOURNMENT: C hair B ro therton adjo urn ed th e m eetin g at 4:33 p .m . until the next regu lar m eetin g or sp ecia l m eetin g as pro p erly noticed . R esp ectfu ll y su bm itt ed by : C aro ly n G all aw ay, C lerk of th e B o ard D ate 1 Cityof port ~1 [ownserid DRAFT MINUTES HOUSING FUND BOARD Special Meeting - Wednesday, November 4, 2025 at 8:30 a.m. Commissioners' Chambers, Jefferson County Courthouse 1820 Jefferson Street, Port Townsend, WA 98368 (Hybrid) CALL TO ORDER: Chair Brotherton called the Joint Jefferson County/City of Port Townsend Housing Fund Board (HFB) to order after establishing a quorum. PUBLIC COMMENT PERIOD: Chair Brotherton called for public comments, and no comments were received. DISCUSSION re: 2026 RFPs: Review RFPs received, scoring process and technical questions: Chair Brotherton reviewed the scoring spreadsheet and incorporated changes to some members' scoring. HFB members reviewed funds available: Fund 149: $160,000 available $160,000 for 5386 funds This does not include $168,961 dedicated to the Shelter Fund 148: $1.3 Million available $780,000 for 1590 funds $520,000 for 1590 funds - operating Chair Brotherton called for public comments, and four comments were received. Clerk Gallaway proposed framing the motions based on discussion, scoring, and the need for recusals, to which the HFB members agreed. Clerk Gallaway proposed the following motion: That the HFB recommend to the BOCC to support the following projects: Dove House-DY Shelter - $189,000, Dove House -Kearney Block Hub - $35,000, OWL360 - $115,000, OHT- Chimacum Commons - $190,000, OlyCAP - Haines Cottages - $49,000, OlyCAP - CBV Congregate - $85,000, OlyCAP - CBV - Phase 2 operating - $171,000, Bayside Housing- Vince Village - $375,000, Bayside Tiny Shelter - $64,000, Bayside Intake Project - $0, and Gateway Victory Villa - $40,000. Vice Chair Howard made the aforementioned motion. Member Dudley-Nollette seconded the motion which carried by a unanimous vote. Clerk Gallaway proposed a motion that the HFB recommend to the BOCC to support the following project: Jefferson Interfaith Action Coalition - Winter Welcoming Center $17,000. Vice Chair Howard made the aforementioned motion. Member Dudley-Nollette seconded the motion. Member Cochrane abstained from the vote. The motion carried. Jefferson Interfaith - $17,000 Clerk Gallaway proposed a motion that the HFB recommend to the BOCC to support the following projects: Habitat for Humanity - home repairs - $40,000, and Habitat for Humanity - Landes terrace - $90,000. Member Dudley-Nollette made the aforementioned motion. Member Cochrane seconded the motion. Vice Chair Howard abstained. NEXT STEPS/CLOSING REMARKS: Member Cochrane proposed a future discussion on encampments. HFB members discussed setting a future special meeting, if needed. H o u sin g F u n d B o a rd - S p e cial M eetin g M in utes o f N o v em b er 4, 20 2 5 DRAFT NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 10:00 a.m. until the next regular meeting or special meeting as properly noticed. Respectfully submitted by: Carolyn Gallaway, Clerk of the Board Date 2 City of po ft ~l Townsend DRAFT M INUTES HOUSING FUND BOARD Joint Special Meeting - Monday, December 8, 2025 at 6:00 p.m. with Jefferson County and the City of Port Townsend City Council Chambers 540 W ater St, Port Townsend, WA 98368 (Hybrid) CALL TO ORDER: Housing Fund Board Chair Greg Brotherton called the Special Joint Meeting of the Housing Fund Board to order after establishing a quorum. The reason for the Special Meeting was for Jefferson County and the City of Port Townsend to hold a Joint Hearing to review and adopt a Jefferson County/City of Port Townsend 5-Year (2025-2030) Homeless and Affordable Housing Services Plan, also known as the "5-Y ear Plan," and for Housing Fund Board members to provide input during the hearing. As the hearing was held in the City Council Chambers, Chairing duties were delegated to City of Port Townsend Mayor David Faber. HEARING re: Jefferson County and Port Townsend 5-Year (2025-2030) Homeless and Affordable Housing Services Plan: Mayor Faber explained the hearing process, followed by a staff presentation by HFB members Viki Sonntag and Audrey Morford. After the presentation, Mayor Fabor opened the floor to allow for public testimony, and the following individuals provided testimony: Derek Firenze - Port Townsend, Kellen Lynch- Port Townsend, Jamie Maciejewski - Nordland, David Griffiths - Port Townsend, Anya Callahan- Jefferson County, Cameron Jones - Port Townsend, Bertt Gardner - Port Townsend, Viola Ware - Port Townsend, Gary Kiester- Port Townsend, and Shellie Yarnell - Brinnon. HFB members addressed public testimony regarding encampments. After staff response, Mayor Fabor called for clarifying comments from the public and the following individuals provided comments: Derek Firenze - Port Townsend, and Lizanne Coker - Port Townsend. Mayor Fabor reminded the public that comments need to stick to clarifying responses only. Hearing no further responses, he closed the public hearing at 7: 13 p.m. After deliberations, Commissioner Brotherton moved to approve the Jefferson County/City of Port Townsend 5-Year (2025-2030) Homeless and Affordable Housing Services Plan. Chair Eisenhour seconded the motion which carried by a unanimous vote. City of Port Townsend Councilmember Owen Rowe moved to approve the Jefferson County/City of P01i Townsend 5-Year (2025-2030) Homeless and Affordable Housing Services Plan. Councilmember Amy Howard seconded the motion which carried by a unanimous vote. NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the special meeting at 7:26 p.m. until the next regular meeting or special meeting as properly noticed. Respectfully submitted by: Carolyn Gallaway, Clerk of the Board Date Cityof port ~l [ownserid DRAFT M IN U TE S HOUSING FUND BOARD Regular Meeting - Wednesday, January 28, 2026 at 2:30 p.m. Commissioners' Chambers, Jefferson County Courthouse 1820 Jefferson Street, Port Townsend, WA 98368 (Hybrid) CALL TO ORDER: Chair Brotherton called the Joint Jefferson County/City of Port Townsend Housing Fund Board (HFB) to order after establishing a quorum. Chair Brotherton called for a vote on the motion. The motion carried. APPOINTMENT of CHAIR and VICE CHAIR: Chair Brotherton noted that there is no cadence in the By-laws that indicate who should be Chair and Vice Chair, and added that he and Vice Chair Amy Howard have been in those roles for quite some time. The HFB members indicated that they would like to delay a decision until the next HFB meeting, when all members are present. Vice Chair Howard moved to nominate Member Dudley-Nollette as Chair, and then later rescinded her motion. PUBLIC COMMENT PERIOD: Chair Brotherton called for public comments, and one comment was received. DISCUSSION and POTENTIAL ACTION re: Jefferson County Finance Director Judy Shepherd announced that there is additional Washington State Department of Commerce funding utilization of $168,961 of DRF funds to help cover the reduction in recording revenue which gets deposited into Homeless Fund 149. Funding would start July 1, 2026 and go through June 2027. There will still not be a Congregate Shelter for Caswell Brown by the end of June, so it looks like the County will have to continue the shelter operation at the American Legion. If received, these funds would help the County continue to fund the shelter through the end of 2026. After discussion, Member Cochrane moved to recommend using $168,961 as a backfill award for the shelter at the American Legion that Bayside runs with the County. Chair Brotherton asked for a friendly amendment to include that this is a recommendation to the BOCC. Member Cochrane agreed to the friendly amendment. Member Dudley-Nollette added that we should include the source of funding from the Department of Commerce. Member Cochrane agreed to the friendly amendment. Member Howard seconded the motion. After further discussion, Chair Brotherton called for a vote on the motion. The motion carried. Director Shepherd noted that Habitat for Humanity received a CHIP grant of $999,576.35 for Phase 1 of their project. UPDATE FROM RFP RECIPIENTS: Director Celine Santiago of the Hugging Tree Legacy was present to provide an update on the 2025 Casa Collina project. The project was awarded $265,000 in 2025. COMMITTEE UPDATES and REVIEW 5-YEAR PLAN 2026 SCHEDULE: HFB members listened to updates that included: Coordinated Entry Advisory Board: Still exists but is now independent under the Continuum of Care lead, with the possibility it could return to County duties later. 1 Housing Fund Board - Regular M eeting M inutes of Ja nuary 28, 2026 T h e y d is c u sse d th e S h e lte r C o a litio n as an active, pro ductive roundtable and encoura ged more regular C ity of P o rt T o w n se n d p a rtic ip a tio n , w h ile w a tc h in g q u oru m limits. Data & Needs Assessment Committee: This committee is being restarted with a stronger data focus, alongside a broader push to recruit more service-provider staff into committees because capacity is stretched. They identified five key committees in the five-year plan (Community Conversations, Data/Needs, Finance, Workforce, and Shelter Coalition) plus later-starting ad hoc work groups, and agreed HFB members should help establish/recruit participants on committees. Next steps include sending out notes with committee leads, doing public outreach for committee members, creating a HFB-specific task calendar/template, and using existing research to kick off the Continuum of Care governance/model discussion while coordinating with City/County planning efforts to avoid duplicative public engagement. DISCUSSION re: Continuum of Care Conversation, schedule, and HFB contribution: The HFB members discussed building a shared understanding of Continuum of Care (CoC) concepts so members can make informed recommendations, with the Data and Needs Committee continuing work on data systems and biannual listening sessions resuming in the spring. They reviewed plan objectives that prioritize assistance based on greatest barriers and risk, noting these principles should inform the 2027 RFP, which Member Morford and others plan to review for alignment and supportiveness. Several related efforts were noted, including Finance Committee work on capital funding, community conversations and cross-sector networking, coordinated entry and case management integration, and later-starting ad hoc work on rental management, aging-in-place housing, and prevention. The group flagged uncertainty around opioid settlement funding amounts and timelines, agreed to seek clarification, and decided to postpone performance metrics until more complete data is available. To improve transparency, they committed to updating the HFB webpage with working links to the 5-Year Plan, annual reports, committee information, and public calls to participate. , and identified a future agenda item to align City and county policies - especially law enforcement responses to unhoused people - through joint discussion and workshops. REVIEW 2025 Performance metrics: Not discussed. FT NEXT STEPS/CLOSING REMARKS: The HFB members discussed aligning City and County policies, especially law enforcement responses to unhoused individuals, through joint discussion workshops. NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 4:28 p.m. until the next regular meeting or special meeting as properly noticed. Respectfully submitted by: Carolyn Gallaway, Clerk of the Board Date 2 C ityo f port ~l [ownserid DRAFT MIN UTE S HOUSING FUND BOARD Regular Meeting - Wednesday, February 25, 2026 at 2:30 p.m. Commissioners' Chambers, Jefferson County Courthouse 1820 Jefferson Street, Port Townsend, WA 98368 (Hybrid) CALL TO ORDER: Chair Brotherton called the Joint Jefferson County/City of Port Townsend Housing Fund Board (HFB) to order after establishing a quorum. APPOINTMENT OF CHAIR AND VICE CHAIR FOR 2026: The HFB members discussed the leadership and roles of the HFB Chair and Vice Chair. After discussion, Member Cochrane moved to nominate Member Dudley-Nollette as Chair, and Member Morford as Vice Chair. Member Nelson seconded the motion. The motion carried. PUBLIC COMMENT PERIOD: Chair Brotherton called for public comments, and no comments were received. COMMITTEE UPDATES and REVIEW of the 5-YEAR PLAN 2026 SCHEDULE: The Housing Fund Board's direction is to operationalize the 5-year plan by turning Appendix H (timeline) and Appendix I (action leads) into working tools for the Board and its committees. The Board's immediate next step is for Member Sonntag to send the editable Appendix H file and distribute committee-specific versions so each committee has a clear work plan and can report progress, barriers, and timeline status back to the Board. The Board expressed desire to make committee membership lists easier to track, place recruitment for committees/work groups on the next agenda, and use the plan as a standing "marching orders" document at every meeting. Shelter Coalition update: The group reports it is "on course" and is shifting shelter operations meetings to monthly. Updates include restroom access concerns, cleaning capacity limits, and advocacy for 24-hour access as a public health issue. The coalition highlighted the success of the American Legion emergency shelter operations, and the group is exploring a request to extend the American Legion contract from the end of June through the end of 2026 because the congregate shelter timeline suggests end-of-year occupancy at best. Member Brotherton noted that the American Legion is receptive and even suggested a full-year extension to avoid repeated amendments. Additional topics included volunteer background checks, meeting notes, and active efforts to identify a location for JC MASH/therapeutic services, with several potential sites mentioned and an intent to move quickly to support upcoming grant/foundation opportunities. A key discussion focused on supported vs. permitted/sanctioned encampments and who should manage them. Member Sonntag raised that the 5-year plan assigns this responsibility to the Shelter Coalition and emphasized the need for vetting options and ensuring the right partners are involved, especially given higher-acuity needs - which include substance abuse. OlyCAP Director Holly Morgan was present and stated that they are more open to this work now and that Housing Director Viola Ware has been engaging multiple providers and building a working group, while also inviting clearer direction from the Housing Fund Board/Shelter Coalition about roles and governance. Housing Fund Board - Regular Meeting Minutes of February 25, 2026 DRAFT The HFB agreed to use the 5-year plan framework to clarify leadership and responsibilities, while also advancing broader work such as website consolidation, launching community conversations, recruiting for the Data & Needs Assessment Committee, initiating work on tenant rights and alternative housing models, and planning a future agenda focus on lived-experience participation and funding. NEXT STEPS/CLOSING REMARKS: HFB members stated they would like to fill up the HFB subcommittees, and having a standing agenda items for the 5-year plan tasks. NEW BUSINES: Clerk Gallaway noted there is a request from OlyCAP to utilize unspent 2025 funds to finish funding their Caswell-Brown Village project. Member Sonntag requested that new DCD Director Jeremy Williammee attend a meeting, and Chair Dudley-Nollette stated that it would be more appropriate to sit down with him first, and check in with him to review the 5-year plan. NOTICE OF ADJOURNMENT: Chair Dudley-Nollette adjourned the meeting at 4:29 p.m. until the next regular meeting or special meeting as properly noticed. Respectfully submitted by: Carolyn Gallaway, Clerk of the Board Date 2 Cityof port♦ Townsend DRAFT MINUTES HOUSING FUND BOARD Special Meeting- Wednesday, March 13, 2026 at 11:30 a.m. Commissioners' Chambers, Jefferson County Courthouse 1820 Jefferson Street, Port Townsend, WA 98368 (Hybrid) CALL TO ORDER: Chair Dudley-Nollette called the Joint Jefferson County/City of Port Townsend H ou sin g Fund Board (HFB) to order after establishing a quorum. PUBLIC COMMENT PERIOD: C h air D u dley -N oll ett e call ed for public comments, no comments w ere receiv ed . DISCUSSION re: OlyCAP's request to use unspent 2025 awards for their Caswell-Brown Village project: C lerk G all aw ay noted that in N ov em ber and D ecem b er sh e had stated that all Housing Fund B oard app li cants need su bm it their 202 5 in voices prior to January 13 , 202 6. It w as exp lain ed to the organizatio n s th at if in voices w ere not receiv ed by that date, there w ou ld need to be a budget appro p riatio n hearin g - w hich m ay or m ay not be appro ved , an d th ere w ou ld need to be a con tra ct ex ten sion - th at m ay or m ay not be app ro v ed . W h en the C ou nty receiv ed w hat w e believ ed w as th e fi n al bill on Jan uary 14 , 202 6 in the am ou nt of $10 6,0 2 1.4 1, it w as assu m ed th ere w ere no rem ain in g in voices. O n F ebru ary 24 , 20 26 , the C ounty w as notifi ed of a $10 6,02 1.4 1 in v oice request fo r 2025 fu nds fr om O ly C A P. F in an ce D irector Judy S h eph erd exp lain ed to C lerk G all aw ay th at th e next step w as appro v al by the H FB . In 202 5, O lyC A P w as aw ard ed $6 60 ,000 fo r the C asw ell -B ro w n V ill age project, and th ey utilized all bu t $92 ,6 74 .12 in fu nds fo r th at project. A ft er a brief discu ssion , V ice C hair M orfo rd m ov ed to recom m en d all ow in g th e unsp ent 2025 fu n ds to m ov e ov er to the 20 26 aw ard exp en d ou t. M em b er H ow ard secon ded th e m otion . C h air D u dley-N o ll ett e op ened th e fl oor to all ow fo r pu bli c com m en ts on the m otion , and no com m ents w ere receiv ed. Sh e call ed fo r a vote on th e m otion . T he m otion carried . Staff w ill create a bu dget appro priation to go befo re th e B o ard of C ou nty C om m ission ers du rin g an A pril 6, 2026 bu dget app ro priation hearin g. NEXT STEPS/CLOSING REMARKS: N ot discu ssed . NOTICE OF ADJOURNMENT: C h air D u dley -N oll ette adjo urn ed th e m eetin g at 11 :4 0 a.m . until the next regu lar m eetin g or sp ecial m eetin g as pro p erl y noticed . R esp ectfu ll y su bm itted by : C aro ly n G all aw ay , C lerk of the B o ard D ate City of po ft♦ Townsend DRAFT MINUTES HOUSING FUND BOARD Regular Meeting- Wednesday, March 25, 2026 at 2:30 p.m. Commissioners' Chambers, Jefferson County Courthouse 1820 Jefferson Street, Port Townsend, WA 98368 (Hybrid) CALL TO ORDER: Chair Dudley-Nollette called the Joint Jefferson County/City of Port Townsend Housing Fund Board (HFB) to order after establishing a quorum. PUBLIC COMMENT PERIOD: Chair Dudley-Nollette called for public comments, and no comments were received. APPROVAL OF MINUTES: Not discussed, as no minutes were provided. COMMITTEE UPDATES: Review Committee Assignments, Objectives, Web Page, And Transparency Shelter Coalition Update: The Shelter Coalition is currently exploring the development of sanctioned encampments that provide harm reduction services, specifically looking for locations near the Larry Scott Trail that can integrate into the environment. Additionally, the group noted that the County has not yet approved property requests for a proposed therapeutic center, a topic slated for further discussion at an upcoming meeting. Chair Dudley-Nollette noted that Discovery Behavioral Health, Bayside Housing, and other stakeholders have plans to meet with the County to discuss alternative site options for their therapeutic center. The Data and Needs Assessment Committee, inviting service providers to participate in improving transparency and the collection of qualitative and quantitative data. The group aims to establish clear policies for committee engagement while working to bridge the current gap between on-the-ground data and official performance metrics. Member Cochrane highlighted a critical lack of protection for elderly homeless individuals, noting that many suffer from dementia and are unsafe in standard shelter environments and will not be safe when the Welcoming Center closes. With an upcoming April 15, 2026 closure approaching, there is an urgent call to action to find appropriate and safe alternatives. REVIEW RE: 5-YEAR PLAN 2026 SCHEDULE: Chair Dudley-Nollette presented the 5-Year Plan timeline goals and will continue the Continuum of Care (CoC) conversation at the April meeting, along with an evaluation metrics. ADDITIONAL BUSINESS: Habitat for Humanity Request: Member Brotherton stated they received a letter from Habitat for Humanity. Habitat for Humanity Director of Development Liesl Slabaugh presented a request to redirect existing subsidy funds originally intended for Landes Terrace. They proposed moving $18,000-per-home subsidies to two immediate units, including a "recycled" home at Cliff Street Cottages, to serve families at or below 60% AMI. 1 H o u sin g F u n d B o a rd - R e g u la r M e e tin g M in u te s of M a rch 2 5 , 20 2 6 DRA F T After a brief discussion, Member Brotherton moved to make a recommendation to the Board of County Commissioners to adjust the contract for Habitat for Humanity's 2026 RFP award. Member Sonntag seconded the motion. After further discussion. Chair Dudley-Nollette opened the floor for public comments, and no comments were received. Chair Dudley-Nollette called for a vote on motion. The motion carried. ADDITIONAL BUSINESS re: UPDATE re: Housing projects: City of P01i Townsend Housing Grants Coordinator Renata Munfrada reviewed the following: Evans Vista Project - Discussion focused on funding and developer solicitation to ensure the project is built and remains sustainable, and she noted that there is a focus on expanding the Multi-Family Tax Exemption (MFTE) and inclusionary housing measures. DISCUSSION AND POTENTIAL ACTION RE: CONTINUUM OF CARE CONVERSATION, SCHEDULE AND HFB CONTRIBUTION: After brief discussion on the procedure, Chair Dudley- Nollette tabled this for a future meeting. REVIEW RE: 2025 PERFORMANCE METRICS: Chair Dudley-Nollette tabled this discussion for a future meeting to be discussed with the Continuum of Care. NOTICE OF ADJOURNMENT: After closing remarks, Chair Dudley-Nollette adjourned the meeting at 4: 11 p.m. until the next regular meeting or special meeting as properly noticed. Respectfully submitted by: Adiel McKnight, Deputy Clerk of the Board Date 2 Cityof port♦ Townsend DRAFT MINUTES HOUSING FUND BOARD Regular Meeting - Wednesday, April 22, 2026 at 2:30 p.m. Commissioners' Chambers, Jefferson County Courthouse 1820 Jefferson Street, Port Townsend, WA 98368 (Hybrid) CALL TO ORDER: Chair Dudley-Nollette called the Joint Jefferson County/City of Port Townsend Housing Fund Board (HFB) to order after establishing a quorum. She noted that HFB member Amy Howard notified her via email that David Faber will be taking her place on the Housing Fund Board, but that neither could make today's meeting. PUBLIC COMMENT PERIOD: Chair Dudley-Nollette called for public comments, and one comment from HFB member Cochrane was received. DISCUSSION re: 5-Year Plan 2026 Schedule: Chair Dudley-Nollette facilitated a discussion on a document for the Jefferson County and City of Port Townsend 2025-2030 Affordable and Homeless Housing Services Plan. The goal is to confirm assigned leads, timelines, and responsibilities for each task, ensure accuracy, and identify missing or unclear contacts so follow-up communication can occur. Participants discussed specific work groups, partnerships (such as with Olympic Housing Trust and Housing Solutions Network), and overlapping responsibilities across committees, while noting that many tasks are shared and require coordination. HFB members emphasized using the full plan for context rather than relying solely on the summary, acknowledging that some timelines are aspirational or long-term. HFB members agreed to treat the document as a living tool to track progress, refine assignm ents, and guide ongoing reporting and accountability. COMMITTEE UPDATES - Review committee assignments, objectives, web page, and transparency: HFB members focused on committee updates, particularly from the Data and Needs Assessment and Shelter Coalition groups. The Data and Needs Assessment Committee reported regrouping after member turnover and beginning collaboration with a data specialist to strengthen data collection and analysis efforts, while also planning a tenants' rights organizing meeting and resuming biannual listening sessions with unsheltered and emergency-sheltered individuals which will start in the Tri-Area to better capture perspectives outside Port Townsend. The Shelter Coalition update included upcoming discussions on House Bill 2442 funding options and a proposal to install sani-cans near the Larry Scott Trail to serve unhoused individuals. HFB Members also discussed growing concerns about encampment relocations from the Port Townsend Paper Mill area to nearby County land, noting safety risks such as fire hazards and limited emergency access, and emphasizing the need for coordinated, safer alternatives before moving people. DISCUSSION re: Progress and successes of the Coordinated Entry Advisory Committee; Building a roadmap with Viola Ware: OlyCAP Housing Director Viola Ware presented an overview of Jefferson County's Coordinated Entry (CE) system, describing it as a centralized, standardized process for assessing and prioritizing individuals experiencing homelessness for housing and services. She 1 DR A FT Housing Fund Board - Regular Meeting Minutes of April 22, 2026 outlined recent improvements, including shifting to a "no wrong door" approach with expanded access points, reducing wait times for placement, improving data quality, and increasing transparency through shared resources, training, and documentation. The CE Advisory Committee (a standing committee led by OlyCAP) governs policies and system improvements, while the Staffing Group meets regularly to review cases and coordinate housing referrals. Data shared indicated 485 clients served in the past year, with 60% exiting to positive housing outcomes, though challenges remain, particularly for chronically homeless and higher-functioning individuals with fewer housing options. Discussion included clarification of committee roles, data-sharing practices, and the need to strengthen outreach to underhoused populations and partnerships with private landlords, including potential incentives and supports to increase participation in housing solutions. DISCUSSION re: Continuum of Care Conversation, schedule and HFB contribution: Chair Dudley-Nollette presented an overview of Continuum of Care (CoC) responsibilities and requirements as part of the Housing Fund Board's 5-year plan task to evaluate CoC models and make recommendations to Jefferson County. The presentation summarized key elements of the Consolidated Homeless Grant (CHG) system, including administrative, reporting, and performance requirements, as well as mandates such as maintaining a coordinated entry system, meeting statewide performance targets, ensuring data entry into HMIS, and operating low-barrier housing programs. Clarification was provided on the County's role as the lead grantee (currently designated to OlyCAP), funding requirements tied to participation in coordinated entry, and flexibility in applying those requirements to smaller providers. Discussion also highlighted challenges related to defining "low barrier," engaging providers, and ensuring compliance. Next steps include additional research on alternative CoC models, outreach to service providers for input, consultation with state partners, and further discussion at the May HFB meeting to inform future recommendations. DISCUSSION re: 2025 Performance metrics: Not discussed. NEXT STEPS/CLOSING REMARKS: At the next meeting, Chair Dudley-Nollette noted that she would like to review county peer interviews, and connect directly with housing services providers. NOTICE OF ADJOURNMENT: Chair Dudley-Nollette adjourned the meeting at 4:32 p.m. until the next regular meeting or special meeting as properly noticed. Respectfully submitted by: Carolyn Gallaway, Clerk of the Board Date 2 Cityof port ~1 [ownserid DRAFT MINUTES HOUSING FUND BOARD Regular Meeting- Wednesday, May 27, 2026 at 2:30 p.m. Commissioners' Chambers, Jefferson County Courthouse 1820 Jefferson Street, Port Townsend, WA 98368 (Hybrid) CALL TO ORDER: Chair Dudley-Nollette called the Joint Jefferson County/City of Port Townsend Housing Fund Board (HFB) to order after establishing a quorum. PUBLIC COMMENT PERIOD: Chair Dudley-Nollette called for public comments, and one comment was received. DISCUSSION re: Emergency Shelter Budget: Finance Director Judy Shepherd reviewed 2025 actuals, and January 2026 to current. She reported that for 2026 the Document Recording Fee (DRF) backfill funding secured through Commerce will fully fund shelter operations through June. A second tranche of $186,229 in grant funding has already been awarded for July - December 2026. Director Shepherd requested that she would like the Housing Fund Board to approve the revised shelter budget submitted by Bayside Housing and Services, and recommend funding the remaining budget gap using additional revenues and available Fund 149 fund balance. She further requested consideration of authorizing a total of up to $100,000 to provide flexibility for potential winter overages and avoid repeated emergency funding requests later in the year. During discussion, members raised concerns about expanding shelter service levels outside of the normal RFP process, balancing limited homelessness funding across providers, staffing sustainability, and how ongoing shelter costs may affect future funding availability for other community programs. Chair Dudley-Nollette opened the floor throughout the discussion to comments provided by other housing providers. Member Brotherton moved to recommend to the BOCC that the 2nd tranche of DRF funds be used to maintain the existing budget with the Emergency Shelter operated by Bayside at the American Legion through the end of 2026. Member Cochrane seconded the motion. During deliberations on the motion, Finance Director Shepherd requested a correction noting that the funds are not 2nd tranche funds, but is for fiscal year 2027 DRF funds. The friendly amendment was agreeable to Members Brotherton and Cochrane. Chair Dudley-Nollette opened the floor to allow for public comments on the motion, and two comments were received. After further deliberations, Chair Dudley-Nollette called for a vote on the motion. The motion carried. Staff will work with Bayside Housing & Services and the American Legion to conduct contract extensions. Chair Dudley-Nollette noted that during the June 2026 HFB meeting, there should be a more complete description of the additional services that are being provided by Bayside. DISCUSSION re: Continuum of Care designation: HFB members discussed whether Jefferson County should continue serving as the Continuum of Care (COC) lead or return that responsibility to the Washington State Department of Commerce. OlyCAP Executive Director Holly Morgan explained that OlyCAP is evaluating its fiscal, staffing, and administrative capacity to continue managing the Consolidated Homeless Grant (CHG), noting challenges related to reimbursement-based funding, D R A F T Housing Fund Board - Regular Meeting Minutes of May 27, 2026 staffing demands, and organizational sustainability. OlyCAP Housing Manager Viola Ware reported that Commerce has indicated CHG funding remains stable for now and is largely based on prior funding levels. COMMITTEE UPDATE and Review 5-Year Plan Assignments and Schedule: Tabled for a future meeting. NEXT STEPS/CLOSING REMARKS: Not discussed. NOTICE OF ADJOURNMENT: Chair Dudley-Nollette adjourned the meeting at 4:31 p.m. until the next regular meeting or special meeting as properly noticed. Respectfully submitted by: Carolyn Gallaway, Clerk of the Board Date 2 CityorPort♦ Townsencl DRAFT MINUTES H O USIN G FU N D BOARD Regular Meeting- Wednesday, June 24, 2026 at 2:30 p.m. Commissioners' Chambers, Jefferson County Courthouse 1820 Jefferson Street, Port Townsend, WA 98368 (Hybrid) CALL TO ORDER: Chair Dudley-Nollette called the Joint Jefferson County/City of Port Townsend Housing Fund Board (HFB) to order after establishing a quorum. PUBLIC COMMENT PERIOD: Chair Dudley-Nollette called for public comments, and three comments were received. She noted that the Board of County Commissioners will be holding a Comprehensive Plan Update hearing on July 6, 2026 at 11 :00 a.m. UPDATE re: Continuum of Care designation: The HFB members discussed the upcoming Continuum of Care (CAC) designation process and OlyCAP's role as the current lead agency. OlyCAP presented a self-assessment of its administrative and programmatic capacity, acknowledging recent fiscal challenges while outlining significant corrective actions. They are working to rebuild their fiscal systems, expand staffing, improving policies and oversight, and working to restore trust with landlords and partners. OlyCAP Director Holly Morgan recommended remaining the Continuum of Car (CoC) lead, citing OlyCAP's established infrastructure, community partnerships, coordinated entry expertise, HMIA management, and housing programs. Board members emphasized that the discussion was about determining the best long-term governance structure for the County's homeless response system. UPDATE re: Status of Affordable & Senior Housing projects; Nor'West & Bishop Park: HFB members listened to an update on the proposed sale ofNor'West and Bishop Park affordable housing properties. Housing providers had been contacted to determine whether any local nonprofit organizations were interested in acquiring the properties. The Board noted the importance of completing a capital needs assessment before acquisition to understand potential renovation costs. Bayside Housing and Services Director Gary Kiester reported that he had submitted an offer after conducting due diligence and noted that, as of the meeting, a total of seven nonprofit applicants had expressed interest. The Board discussed the need to proactively identify other USDA Section 515 properties that may become available in the future and requested that staff compile a list of these properties, including the populations they serve and applicable funding restrictions. DISCUSSION re: 2027 RFP application and timeline: HFB members reviewed the draft 2027 Affordable Housing Request for Proposals (RFP). Member Sonntag summarized revisions, including reorganizing the document for clarity, adding questions related to project collaboration, participation in HFB and CoC activities, engagement of lived experts, alignment with the County's 5-Year Housing Plan, applicant staffing capacity, and submission of annual expenditure reports for previously funded projects. The Board discussed reducing unnecessary reporting burdens, incorporating guidance for projects receiving partial funding, and ensuring the RFP aligns with the County's standard legal template. 1 DR A F 1· H ou sin g F und B oard - R egu lar M eeting M inutes of June 24, 2026 T h e R FP dra ft w ill be circulated to housing pro viders and potential appli cants fo r fe edback befo re return ing to the B oard fo r fu rther review and appro val, w ith adoption anticipated in July or A ugust. L egal w ill still need to review the R FP, and the Finance D irector w ill need to confir m available fu nding. COMMITTEE UPDATES - Review 5-Year Plan assignments and schedule: C hair D udley-N ollette fa cili tated discussion of the 5-Y ear Plan assignm ents and schedulin g and updated the task list. NEXT STEPS/CLOSING REMARKS: July/A ugust: A ppro ve R FP . A ugust m eetin g: C om piling a list of U S D A Section 515 pro p erties. NOTICE OF ADJOURNMENT: C hair D udley-N oll ette adjourn ed the m eetin g at 4:33 p.m . until the nex t regular m eetin g or sp ecial m eeting as pro perl y noticed . R esp ectfu ll y su bm itted by : C aro lyn G all aw ay, C lerk of the B oard D ate 2 CityorP ort♦ Townsend DRAFT M IN U T E S HOUSING FUND BOARD Regular Meeting - Wednesday, July 22, 2026 at 2:00 p.m. Commissioners' Chambers, Jefferson County Courthouse 1820 Jefferson Street, Port Townsend, WA 98368 (Hybrid) CALL TO ORDER: C h air D u dley-N oll ette call ed the Jo int Jefferson C ounty/C ity of Port T ow nsend H ou sin g F und B oard (H FB ) to order aft er establi sh in g a quoru m . PUBLIC COMMENT PERIOD: C hair D udley-N oll ette call ed fo r public com m ents, and no com m ents w ere received. UPDATE re: Continuum of Care (CoC) designation: C h air D udley-N ollette pro vided an overview of th e pro cess. She review ed potential C ontinuum of C are gov ern ance m odels by review in g how fo ur W ash in gton counties adm in ister their lead gra ntee respon sibilities, w ith the goal of identify ing an app ro ach that could w ork fo r Jefferson C ounty. D iscu ssion centered on the strengths and tra deoffs of cou nty-led, nonpro fi t-led, and hybrid m odels. H FB m em bers agreed that addition al research is needed, in cl u din g interview s w ith local service pro viders, an d rev iew of fu ndin g sour ces used by other counties. H F B m em bers noted that they w ou ld like a presen tation fr om the W ash in gton S tate D epart m ent of C om m erce befo re m aking a recom m endation to th e B o ard of C ounty C om m ission ers. B oard m em bers also em ph asized that any fu ture m odel should bu ild on existing partnersh ip s and im pro ving hou sing outcom es w h ile rem ainin g reali stic about available resour ces. T he C ounty hop es to m ake a decision in m id to late January 2027 . D ur in g the discussion , C hair D udley-N oll ett e op en ed the fl oor to service pro viders to pro v ide input. DISCUSSION re: 2027 RFP application and timeline: Jefferson C ounty Finance D irector Judy S h eph erd w as present to rev iew the fu nding available fo r th e 2027 RF P. A ffordable H ousin g Fund 14 8 - su pp orted by the 14 06 and 15 90 sales tax revenues - w as recom m ended at $1.2 M ill ion , and the H om eless H ousing F und 14 9 - supported prim arily by docum ent recordin g fe es - w as recom m ended at $2 50 ,0 00 , fo r a total fu ndin g available of $1 .4 5 M ill ion . V ice C h air M orfo rd noted that the pro viders w ere given an opportunity to review the R FP application, an d th ey received fe edback fr om H abitat fo r H um anity re: m ore of the scoring pro cess. C h air D udley- N oll ette opened the fl oor to all ow fo r service pro v iders to ask questions and pro v ide input on the dra ft RF P app lication. COMMITTEE UPDATES: C h air D udley-N oll ett e review ed the 5-Y ear Plan T ask A ssignm ents, and m em b ers listened to com m ittee updates as part of the 5-y ear plan review . NEXT STEPS/CLOSING REMARKS: N ot discussed. H ou sin g F und B oard - R egular M eetin g M inutes of July 22, 2026 DR A F T NOTICE OF ADJOURNMENT: C hair D udley-N oll ett e adjou rn ed the m eeting at 4:09 p .m . until the n ex t regular m eetin g or special m eeting as pro perly noticed . R esp ectfu ll y subm itted by : C aro ly n G all aw ay, C lerk of the B oard D ate 2