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Home My WebLink About050911_ra01 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST [] CONSENT AGENDA ~ REGULAR AGENDA FROM: DATE: SUBJECT: Board of County Commissioners County Administrator Ann Sears, Budget Consultant May 9, 2011 @ 10:00 am HearinglResolution - Adopt Budget SupplementallExtension TO: STATEMENT OF ISSUE: Various County Departments have requested increases to their 2011 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to hold the public hearing and adopt the Budget Changes. STRATEGIC GOALS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. ANALYSIS (PRO & CON): Not Applicable COST BENEFIT ANALYSIS: Not Applicable FISCAL IMPACT: Provided in resolution Revenue Budget Line Item: expenditure Budgltt Line Item: Gain or Loss (-): REQUESTED ACTION: Approve resolution to adopt the supplemental budget appropriations. REVIEWED BY: ator Date JEFFERSON COUNTY State of Washington ORDER: BUDGET APPROPRIATIONS IEXTENSIONS FOR VARIOUS COUNTY FUNDS } } } RESOLUTION NO. WHEREAS, the Jefferson County Board of Commissioners declared on the 25th day of April, 2011 that an emergency existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal govemment, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, the Jefferson County Board of Commissioners did on the 25th day of April, 2011, set a hearing on said emergency for the 9th day of May, 2011, at the hour of 10:00 a.m. in the County Commissioner's Chambers, Courthouse, Port Townsend, Washington and published notice of this hearing on April 27th and on May 4th in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set for said hearing and no objection or objection interposed; NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the Current Expense Fund and various other funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed below and per the attached requests. FUND II FUND NAME AMOUNT FROM UNENCUMBERED FUND BALANCE REVENUE EXPENSE CURRENT EXPENSE/GENERAL FUND 001-080-000 District Court 001-180-000 Sheriff 001-270-000 Non Departmental Total General Fund $0 $0 $57.027 $57,027 (24,865) $10,856 $0 $10,856 $57,027 SPECIAL REVENUElCAPITAUENTERPRISEIINTERNAL SERVICE FUNDS 108-000-010 WSU Extension $3,000 160-000-010 Water Pollution Control $10,112 180-000-010 Public Works Roads $0 303-000-010 Central Services $2,800 $113,867 $116,867 $10,112 (216,395) $2,800 (155,000) APPROVED this day of May, 2011. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: John Austin, Chalnnan ATTEST: David Sullivan, Member Lorna Delaney, CMC Clerk of the Board Phil Johnson, Member TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Exlenslon and Amendment Sheriff 001-180-000 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an "XU) D Please be advised that after a thorough examination of my curent budgat It appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expendItures within the department budget with respect to present and fulure needs. I find that my budget is short. Therefore. for this current year for the reason(s) outlined below. I request an emergency appropriation and budgat extension in the amount of: I I Date: <I fa IL) ~ ." ~,: D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expendIture? B~:s [!] Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budgat at the time It was prepared. Therefore. I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below In the amount of: I $10.866 BARS Revenue # 33916.80.4000 BUDGET Description CURRENT REVISION AMENDED e E ui ment Grant $0 $10856 $10856 $0 $0 $0 TOTAL REVENUE $0 $10.856 $10.856 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51400.00.0000 Pendlnll Labor Neootiations -$54 737 $54 737 $0 52127.35.0000 ECluiClment $51 700 -$47 200 $4000 52122.10.0500 Patrol Overtime $92 790 -$7 537 $85253 52521.35.0000 Bvrne Grant ElIuiClment $0 $10856 $10856 $0 TOTAL EXPENDITURE $10.856 $100.109 Reason for AppropriationJExtension There is a remaining balance of $10.856 in our Byrna grant. Corresponding revenues and expendItures have been added to the budget. The additional amendmants to the budget show reductions in lieu of salary freeze in 2011 and do not change the bottom line of the budget Res ignature RECEIVED APR 11 2011 JEFFERSON COUN COMMISSIONER~ .. J TO: BOARD OF COUNlY COMMISSIONERS RE: Request for Emergency Budget ApproprlatlonlExlenslon and Amendment Data: April 1, 2011 DIstrict Court DepartmenlIFund Name Commissioners: (mark aD that epply with an "Xi o Please be advised thet after a thorough examination of my currant budget tt appears that the amount allocated Is Insufficient to pay necessary expanses of this dapartment for this year. After a careful examlnatlon of aU 1ha expenditures within the departmen1 budget with respect to present and future needs, I find that my budget Is short. Therefore, for this current year for the reason's outlined balow, I AlQuest an emergency appropriation and budget extension in the amount of: I' $0 I o For funds o1her 1han Current Expense (Genaral Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this eddlIional expenditure? 8~~ o Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget et the time tt was prepared. Therefore, I AlQuest an amergency approprlaDon and budget extension to Includa this new revenue In the budget this year as outilned balow in the amount of: I 0$24,SSS ooJ 68"0 l:CO Fund Number .;-... ;~ .-', '-,,'"' ';, ','..;.> BUDGET CURRENT REVISION AMENDED 199 570 4865 $174705 $0 $0 $0 $199,570 -$24,865 $174,705 . BUDGET CURRENT REVISION AMENDED $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 BARS Ravenue# 33812.10.0000 Description R lanai Sarv Contract with PTlCourls BARS ExpencUtul1l II Description '-, . '-.- ~~:~i:J] Reason for ro rlatlonlExlanslon The regional sarvice contract was not negotietad or sfgned until after the 2011 budget had been submitted. R~f1y Subtn1Ueld. -~'" -. ec ~ r ~~ Ib,-<~ Elected Offlcla1/Departmanl H"";; Signature TO: BOARD OF COUNTY COMMISSIONERS Date: AprU 4, 2011 RE: Request For Emergency Budget AppropriationlExtension and Amendment Non Departmental DepartmentlFund Name 001-270-000 Fund Number Commissioners: (check all that apply) 1:21 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examlnatinn of aD the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount S57,027.00 for this current year for the reason(s) outlined below. D For JUnds other than Current Expense - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No D Please be advised that a revenne source (I.e. grant, new fee) has heen received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et Revision New Budget SO.OO SO.OO SO.OO $0.00 $0.00 ~-,.- ~ . - ':S~~_Jjlt~ $0.00 $0.00 BARS # Expendltnre Description 51281.41.0002 Public Defender Cnrrent Bnd et $405,193.00 TOTAL~' $405,193.00 Revision New Bndget $57,027.00 $462,220.00 $0.00 $0.00 SO.OO SO.OO $57,027.00 $462,220.00 Reason forAppropriationlExtension New Public Defender contract for 201 I wasn~ approved until after the budget was adopted. .--[ Respectfully submitted, TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budgel ApproprlelionJExtension and Amendment WSU JEFFERSON COUNTY EXTENSION 108000010 DepartmentlFund Name Fund Number Commissioners: (mark all thel apply with an "X") 00 Please be advised thel after a thorough examination of my current budget it appears thel the amount alloceted is insufficient to pay necessary expenses of this department for this year. After a careful examInation of all tha expenditures withIn the department budget with respect to present and future needs, I find thel my budgel is short. Therefore, for this current year for the reason's oullined below, I request an emergency appropriation and budget extension in the amount of: I $103,000 I o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? E3~~ 00 Please be advised thel a revenue source (I.e. grant, new fee) has been received by this department which was not included In the annual budget at the time it was prepared. Therefore, I request an emergency approprielion and budgel extension to include this new revenue In the budget this year as outlined below in the amount of: I $103,000 Dele: March 1, 2011 BARS Revenue # 333.14.19.0305 Description ST OF WA-DEPT OF ECOLOGY MARINE RESOURCE COMMITTEE BUDGET CURRENT REVISION $134 020 $109,133 AMENDED $0 $243 153 $0 $0 $243,153 $134,020 $109,133 BUDGET CURRENT REVISION AMENDED $78400 $109,133 $187533 $0 $0 $0 $0 $78,400 $109,133 $187,533 . BARS Expenditure # Description 531.9.041.0031 PROJECT CONTGRACT CONSULTANT Reason for A ro riationJExtenslon STATE OF WASHINGTON, DEPARTMENT OF ECOLOGY - MARINE RESOURCES COMMITTEE PROJECT GRANT WAS AMENDED IN JANUARY 2011 TO INCLUDE AN ADDITIONAL $103,000 IN TASKS. THIS REQUEST IS 100% GRANT FUNDED. RECEIVED MAR 07 2011 JEFFERSON COUNTY COM~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExlenslon and Amendment Date: February 1, 2011 WSU JEFFERSON COUNTY EXTENSION DepartmentlFund Name Commissioners: (mark all that apply with an ''X") ILl Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficiant to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and Mure needs, I find that my budget Is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension In the amount of: I $4,737 I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~ ILl 108000010 Fund Number BARS Revenue 1# 33857.00.0000 Please be advised that a revenue source (I.e. grant, new fee) has bsen received by this department which was not Included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budgat extension to include this new revenue in the budget this year as outlined below in the amount of: I ~734 I BUDGET CURRENT REVISION AMENDED $0 $4 734 $4 734 $0 $0 $0 $4,734 Description COMMUNITY SERVICES "',0 ,0 "".TALofU$\1E' NO!;:- ----,........-..i--"''''.,. -e.c ... " 'c~:;:F/-Xc_~_,_-:._,_ :__,':';i: __:....' $0 $4,734 BARS expenditure 1# 57121.10.0600 57121.20.0000 Description TEMP WAGE8-CLERK HIRE BENEFITS BUDGET CURRENT REVISION AMENDED $400 $4 234 $4 634 $24.433 $500 $24 933 $0 $0 $0 $24,833 $4,734 $29.567 Frontier Bank gave Katherine Baril a check for the balance of the funds in the former Economic Development Council. The EDC offices were formerly located in the Frontier Bank building and their bank account held at Frontier Bank, now known as Union Bank. WSU Jefferson County Extension Department will pay Victoria Polling I Temp Clerk Hire Wages and benefits related to T earn Jefferson work. Respectfully SUbm~.. J J- Pamela Roberts 'r Ct1~ Elected OffIciaVDepartment Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment WSU JEFFERSON COUNTY EXTENSION 108000010 DepartmenllFund Name Fund Number Commissionars: (mark all that apply with an "X") [!] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examInation of all the expenditures withIn the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $3,000 I Date: February 1, 2011 [!] For funds other than Current Expanse (General Fund)- - Isthare enough Fund Balance (unencumbered cash) to cover this additional expenditure? [i]Yes DNo D Please be advised that a revenue source (I.e. grant, nevil fee) has been received by !IUs department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to Include this new revenue tn !he budget this year es oulilned below in the amount of: I I , . '" BARS Revenue # .. Description BUDGET CURRENT REVISION $0 . J.lItl.i!l;, $0 $0 AMENDED $0 $0 $0 $0 $0 BUDGET CURRENT REVISION AMENDED $6 000 $2 700 $8700 $600 $300 900 $0 $0 $0 $6,600 $3,000 $9,600 BARS expenditure # 57121.45.0020 57121.47.0010 Description SUITE 213A OFF SPRUCE ROOM LOBB ununESSPURCEROOM Continue to lease the office in front of the Spruce Room, Suite 213A, for six months. This space will also be sublet when available and appropriate. . Respectfully Submllled, .IUJ:- Pamela Roberts Elected OfficiallDepartment Head Si halure TO: BOARD OF COUNTY COMMISSIONERS Date: April 4, 2011 RE: Request For Emergency Budget AppropriationlExtension and Amendment Water Pollutlou Control DepartmentlFund .Name 166-006-010 Fund Number Commissioners: (check all that apply) l2l Please be advised that after a thorough examination of my current budget it appears that the amount allocated Is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expendltores witbln tbe department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount S10,112.00 for this current year for the reason(s) outlined below. l2l For funds other than Cu"ent Expense - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes" No D Please be advised that a revenue sonree (Le. grant, new fee) has been r""eived by this department which was not included in the annual budget at the time it was prepared. Therefore, J request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud"et SO.OO $0.00 $0.00 SO.OO ,'~: - . , ,:.-,..- -.--' TO't4L~tJE - SO.OO $0.00 $0.00 ..- BARS # Expeuditure Descrlptiou Current Revlsiou New Budget Budl!et 53170.70.0010 DOE Loan L0700000 I Principal $0.00 S9,631.00 $9,631.00 53170.80.0010 DOE Loan L0700000 1 Interest $0.00 S481.00 $481.00 SO.OO SO.OO SO.OO "_:--_-:--, _ -Fc-.---.--.--'-,..-_ - t<<~~1'mI.':l1:f~ $0.00 $10,112.00 S10,li2.00 Reason for AppropriationlExtension .There are now 2 DOE Water Quality Loans. This newer loan was overlooked at the time the budget was turned in. Homeowners pay off their loans to the County, and the County pays DOE. , Respectfully submitted, 4/&12.~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment PUBUC WORKS I ROADS 180.000.010 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an "X'1 o Piease be advised that after a thorough examination of my current budgat ij appears that the amount allocated is . Insufficient to pay necessary expenses of this department for this year. After a careful examInation of all the expenditures withIn the department budget with respect to present and future needs. I find that my budget Is short. Therefore. for this current year for the reason's outlined below. I request an emergency appropriation and bud et extension in the amount of: -$216396 o For funds other than Current Expense (Generai Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expendijure? B~~ o Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the time ij was prepared. Therefore. I request an emergency appropriation and budget extension to Include this new revenue in the budget this year as outlined below in the amount ot. I -$165,000 Date: April 11, 2011 BARS Revenue # 33402.73.0000 BUDGET DescriptIon CURRENT REVISION AMENDED RCO Grants State $170.000 -$155000 $15.000 $0 $0 $0 TOTAL REVENUE $170.000 -$155.000 $15.000 BUDGET BARS expenditure # DescriptIon CURRENT REVISION AMENDED 51400.00.0000 Pendlna Labor Neootiations -$93 605 $93 605 $0 59500.65.0000 Construction Proiects $1.519.500 -$310000 $1,209 500 $0 $0 $0 TOTAl. EXPENDITURE $1,425.895 -$216.395 $1.209.500 Reason for AppropriationlExtension This is to adjust the budgat to show reductions in lieu of a salary freeze in 2011. The Larry Scott Trail Segment 4 project Is funded 50% by local funds and 50% with a Recreation and Conservation Office (RCO) grant which represents one of the highest local matches for all current projacls. In order to accomodate the budget reduction. the local match for this projacl was eliminated. The grant funding will be ratumed to the RCO. Res~m' RECE~VED ment Head Signature APR 11 2011 JEFFERSON COUNTY COMMISSIONERS TO: BOARD OF COUNTY COMMISSIONERS Date: 04/05nl RE: Request For Emergency Budget AppropriationlExtension and Amendment Cenlrl!l Semces DepaitmentlFund Name 303-000-010 Fund Nmnber COmniissioners: (check all ~at apply) ,I:J Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessmy expenses of this department for this year. After a carefat examination of aD the exPenditures within tbe department bndget with respeet to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount fotthis current year for the reason(s) outlined below. I:J For funds other than Current Expense - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditore? Yes No ' I:J Please be advised that a revenne sonrce (I... grant, new fee) bas been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Descriptinn Cnrrent Revision New Budget Bnd et $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditnre Description Current Revision New Bndget Bn 59700.00.0019 Interfund TranSfer - Construction & Renovati $0.00 $2,800.00 $2,800.00 (303-000-010) $0.00 $0.00 $0.00 $0.00 .,~ $0.00 $2,800.00 $2,800.00 ,:'_:,~, '",,;i ~ for A\lPropriationlE.1@!l~jon , , 'IThe cash balance in the Courthouse Capital Improvement Fund (303-000-010) should be transferred to the Construction & ,Renovation Fund (301-000-010) as the funds were designated for the Courthouse Tower project which has been completed and ICIOsed;Oul. ~d~{~-............ --~-- TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension end Amendment PUBUC WORKS I SOUD WASTE 401.000.010 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an "X'1 o Please be advised that after a thorough examination of my current budgat n appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examInation of all the expenditures within the department budget with respect to present and future needs, I find that my budgat Is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $0 I Date: April 11, 2011 o For funds other than Current Expense (Generai Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expandnure? OYes ONO o Please be advised that a revenue source (I.e. grant. new fee) has been received by this department which was not included in the annual budget at the time n was prepared. Therefora, I request an emergency appropriation and budget extension to include this new revenue In the budget this year as outlined below in the amount of: I $0 BUDGET BARS Revenue # DeecrIptlon CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS expenditure ## Description CURRENT REVISION AMENDED 51400.00.0000 Pendina Labor Negotiations -$15913 $15913 $0 53700.10.0000 Salaries & Wa!:les $334 803 -$9 728 $325,075 53700.20.0000 Personnel Benefits $196,768 -$6 185 $190,583 $0 $0 TOTAL EX'PENDITURE $515,658 $0 $515,658 Reason for AppropriationlExtension This is to edjust the budget to show reductions in iieu of a salary freeze In 2011. The reduction was accompiished through the eiimination of a part time soiid waste posnion. RECE~VE JEFFERSON COUNTY COMMISSIONER~ RECEIVED Date: <%11/ TO: BOARD bF COUNTY COMMISSIONERS RE: Requestfor Emergency Budget Approprlatlo.nlExtenslo.n ~~dJO,~t Info.rmatlon Services Department/Fund Name JEf FER S 0 i\I C () ~'F~ber Co.mmlsslo.ners: (mark all that apply: with en "X")CO M MISSION II: R S o Please be advised that after: a tho.rough examlnatlo.n of my curent bUdget it appears that the amo.unt allocated Is Insufficient to. pay necessary expenses of this department far this year. After a careful examlnatlo.n of all the eXpllIldltures within the deparbnent budget with respect to. present and future needs, I find that my budgat Is sho.rt: Therefo.re, for this current year for the reaso.n(s) o.utIined below, I request an emergency appro.prlatlo.n and budgilt extensio.n In the amo.unt at , I I ' 606 D Far funds other than Current Expense (General Fund)- - Is there eno.ugh Fund Balance (unencumbered cesh) to. cover this addltlo.nal expenditure? Dyes' .DNo. ., D PleaSe be adviSed that a revenue so.urce (I.e. grant, new fee) has been received by this department which was not h;cluded In the annual budgat at the time it was prepared. Therefo.re, I request an emergency appro.prlatlo.n and bUdgat extensio.n to' Include this new revenue In the budget this year as o.utIlned belo.w In the amo.unt at I $0 I , BARS Revenue # Descrlptlo.n BUDGET CURRENT REVISION $0 $0 AMENDED $0 $0 $0 $0 $0 BUDGET CURRENT REVISION AMENDED -$17230 $17 230 $0 $32 142 -$6000 $26 142 $31 000 -$11 230 $19.770 $0 $0 $45.912 $0 $45,912 BARS expenditure # 51400.00.0000 , 51979.46.0000 : 59418.64.0001, Descrlptlo.n Pendln Labor N otIat1o.ns Re Ir & Maln~nance Co. lers , Reason for A roprlatlo.nlExtenslo.n , this Is to. adjust the budget to. show reductlo.ns to. budget In lieu o.f salary freeze in 2011. Re