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HomeMy WebLinkAboutBookkeeper IIJob Title: ieFar(ment: Division: Reports TO FLSA Exempt: Union: Full Time. HIPA B1 P* Salary Level: Approved Approved D ate JIKFFERSON COUNTY Job Description Bookkeeper 11 Public Works Financial Management Financial Manager o Teamsters 0.8 FTF Level 3 o A3-r Human Resources Director , t July 15, 2026 'Jak• SUMMARY ' bookkeeping activities far vnri u ubl ie Works funds, processes financial transactions and retains Coordinates i following duties. This position receives general supervision and direction frrorn the records per"t t n g the Financial Manager. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Prepares revenues for deposit and enters into County financial software for various funds including grant revenue, recreation program fees campground fees permit fees and Solid Waste account deposits. Processes and tracks revenue refund requests. Audits, e# posts,, osts files and maintains daily easy, credit card and charge receipts for Solid Waste. Sets up, maintains u ains and updates the Solid Waste accounting pre program including the charge account customer dlahase and commodity files. Manages the billing proee for Solid Waste charge accOUDts i nc l Ud is month -end and dear -end closing procedures. Audits solid waste daily work, updates spreadsheets. Creates and runs solid waste reports. May assist at the Solid Waste Transfer Station and occasionally at the QuIlcene drop box with fee collection and processing. Collects and processes accounts receivable invoices and payments, and enters related data into the appropriate accounting software. 1 rent eyrie projects intothe appropriate software datahase5 bills and records payments on Enters near eve p p projects and maintains the hill ing fibs and recards. Prepares Solid Waste account adjustrnents and refund ofaccOLInt deposits for the Auditor and Treasurer, and m cent If 1 y hank statement activity and monitor bank box lance for transfer of finds. Reconciles daily Creates, e mp les, updates and d i str'ihute monthly reports to show statistics such as cash receipts and Solid Waste activity, accounts payable and receivable, profit and less and other' sterns Pertinent t expenditures, F operations. Provides various personnel with computer printouts f projects and budget status, business serves as back-up for roll function s, 1 ne I udin g entering dai l and m onthl time Ass sts the Bookkeeper t 1 and ed itir and submitting npayrollto the Auditor aria the software interface; answering records r t the computer: g g updating and balancing employee eeleave records and compensatory time each month', payroll -related questions;up p Page 2 of 4 Jefferson Counter Job Description: Bookkeeper 11 recordto determine l o e it r pay ar d reconcile with the Count} financial and maintainingser tluiein,vic System . Assistsserves as back u for type fallowing tasks: researching, verifying, coding, and the Bookkeeper erIII and to the appropriate in invoice to the appropriate project and General Ledger accounts; en terrn invoices sinto inter f piled re with rnvoices; distributing vouchers computer ro r'arn; editing and printing voucher covers and dereports t rroar a l; forward in vouchers to the Auditor itor forprocessing; balancing various to departmentmanagersforaptvendoraccounts with statements far r issin invoices, misapplied payments, and past -due balances; and contacting vendors to review aeeotants and answer questions, Assists Financial Manager withyear-end procedures, ud etin process and updating monthly spending plans and monthly Department of Revenue reportili . Accountable for specific steps in accounting process. orbs in a tearn-based envrrorrnnent and participates re team processes artiei itoassistin developing the division budget for the department. gals and objectives. 1)artici antes its self -directed tealri Process to set work level expectations, SUPERVISORYRESPONSIBILITIES 1"his i ob has no supery isory respon sibil ities. COMPETENCY an individual demonstrate corr petn in the followingarcs: l perform the job successfully, i e cow le or diverse information; Collects and researches data. r altral nth Problem Sol irr — Researches, investigates, and analyzes and resolves problems in a logical manner. Identifies and resolves problems. Gathers and analyzes information ski full ; Works well in group problem solving situations. Uses reason even when dealing with emotional topics, . n strengths end a Less Pursues training and development opportunities-, Technical Skills Assess o Strives to continuously build knowledge and skills; Shares expertise with others. i motional customer situations; l sponds promptly to requests for Customer Service — Manages difficult or i services and assistance; Moots commltm tnts. andpersuasively i n os hive or negative situations; Listens and Oral Communication on , pales clrl pb Responds well tquestions; Demonstrates group presentation kills; Participates in Solicits clarification; p meetings. rl and xrrforati 1 ; Edits r '' spelling l ink rndrar a r; Varies Written or trnun Latlon Wrrtcs lay Writingstyle to meet needs; Presents numerical data effectively; Able to read and interpret written information. Teamwork - Exhibits objectivity and openness to other " iri s; Contributes to building a positive team spirit. . host Consciousness - works within approved budget; Conserves organizational resources, ivit for cultural differences-- Diversity s it Demonstratesemonstratesknowledge ofEEO policy; Shows respect an sensitivity Ethics - Treats people with respect; e commitments; Inspires the trust of others; Works ethically and p with integrity; Upholds organizational values. Completes administrative end rocduradministrative taskscorrectlyand on Organatio nal u art - i-o1lows policies p time; Supports organization" s goals and values; dud ement — Supports and explains reasoning for decisions; Includes appropriate people in decision m k* process; Makes timely decisions. Appliesjudgement and discretion I n eso lvi n varied and c om p l Duman resources Decision lakn — Apt p rah l ins end in interpreting 9p 1 Dc ies, contracts and regulations. r and lens work tiitics; Jss tune efficiently; ; Plans for additional Plannrr r m7 n - Assigns priority p Jefferson Count} Job Description: resources; Organizes o r schedules other people and their task; Develops realistic action plans. rga Professionalism Approaches others in a tactful manner; Reacts well under prepsure; Treats others with regardless of their status or position; Accepts respnsiilit for own actions; respect and consideration Follows through on commitments. uaht - Demonstrates accuracy and thoroughness; Monitors own work to ensure quality; Creates high quality work product. i and Output — Gathers, analyzes, evaluates and prepares liar andonconcise reports r rodu tit recommendations. Develops, smeetsproductivitystandards; Completes work in timely manner. allunaf rditin sUses Safety and w- Observes safer and security procedures; s; Reportspotent ; and materials is properly. equipment et Manages competing demands; changes approach to d bilit - Adapts to changes in work environment; p best fit the situation* Able to deal with frequent changes, delays or unexpeetcd events. cd ttr dne/ Pu n to lit - Is consistently at work and on time; Ensures - orl r s o nsibi fit' are oar when absent; Arrives at meetings and appointments on time. instructions, responds to anag meat direction; Tales responsibility for own Ip ndb s Follows actions; Keeps commitments;. Completes tasks on time or notifies appropriate person with n alternate plan. om p QUALIFICATIONS satis ati 1 . Tllc rf rTr this job sucssfull , an individualrriust he able t ci-r n ah essential dui torTo p arerepresentative of the knowledge, s i11, and/or abilit required. Reasonable requirements listed halo accommodation may be made to enable individuais with disabilities to perform the essential functions{ EDUCATION and/ or EXPERIENCE } degree in accounting, two }ears a a Bookkeeper i and two 2) years related Associates governmental bookkeeping experience and/or training; OR High - igh schoold ip loin a or general education degree EI and tivo years as a Bookkeeper , and d four 4ears related governrnental bookkeeping pin p rieDc and/or training; R di High school diplomaorEand six gears go ernm ntal book eeping experience; p R nequivalent corn b i r(rty on of education and experience. Must complete a ri m inal history background cliec . LAN C'r = E S I ILL Ability to read and interpret documents such as safety rules, operating and m aint nartse rid ro dure manuals. Ability to rite routine reports and correspondence, bill r 1ntCLltl t1 ] . to speak effectively tivel before gripsof customers or employees of organization. MATHEMATICAL IL L l ulate figures and amounts such as discounts, interest, -commissions, Proport' Ability to calculate fiOils, percentages, area, circumference and vo l urns. Ability to apply concepts of basic algebra and geometry. REASONING ABILITY solve radical problems and deal with a variety of concrete v riables in Situations Ability to s p hie only limited standardization exists. AW'fity to interpret a variety of instructions fumished in written', oral, re dia raor scheduleform. Ability to audit and cornpare input and output data in various sterns to find discrepancies and ensure completeness and accuracy. MP TL1I SKILLS To p e rfo rm t his J J b successfully, an individual should have a working nowt d e of complex Jefferson County Job Iri tion: Bookkeeper II Page 4 of database software; internet content -management systems* spreadsheet software; word processing software; enterprise financial management software; and the ability to learn specialized accounting software. CERTIFICATES, LICENSES, REGISTRATIONS Valid Washington State Driver's License OTHER KNOWLEDGE, SKILLS AND ABILITIES Knowledge of theory and practice of governmentai accounting principles and methods of payroll and accounts payable and dministrativr processes. Ability to use a computer terminal, personal computer and software, calculator and other office equipment standard to areas o f as i nment and adapt to new and/or modified equipment which inay be reqUffed. Ability to work accurately and iiid pond ntly in a responsible manner to meet strict deadlines. Ability to be self -directed and conscientious Nvith regard to deadlines, detail, completeness and accuracy. Ability to maintain confidentiality of payroll and personnel records. Ability to adapt to changing and evolving technology including software programs, databases and mobile devices. Ability to train and provide guidance to Bookkeeper 1 and other Bookkeeper 11 level employees. Abilityto consult with department perso ii n l I in person or by phone, regarding payroll, vouchers and com putel assistance. Ability to Perform assignments under conditions of frequent interruptions, crowded surroundings and sometimes high levels of activity with a high standard for accuracy* completeness and efficiency. PHYSICAL DEMANDS The pescrere are representative h icaldemanddescribedhofthosethat must be met by an employee to successfully dorm the essential functions of this job. Reasonable accorr modation may be made to enable individuals w rth disabilities to perform the essential functions. While Performing the duties of this job, the employee is regularly required to stand, walk, sit., use hands to finger, handle or r feel andtalk r gear. The erg loee frequently is required to reach with hands and arms. The employee required t climb or balance and stoop, kneel, crouch or crawl. The employee must occasionally is occasionally lift and/ or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. WORK ENVIRONMENT rthe work en ironmerit characteristics described here are representative of those an employee encounters while perform n the essential functi ens of this j ob, Reasonable a eon modati n may be m ade to erg ab le i rid iv idual with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.