HomeMy WebLinkAboutCONSENT Rocky Brook Final Design 615 Sheridan Street
Port Townsend, WA 98368
c9e„ehson www.JeffersonCountyPublicHealth.org
Public Hee= Consent Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Josh D. Peters, County Administrator
FROM: Michael Dawson, Water Quality Manager
Tami Pokorny, Natural Resources Program Coordinator
DATE: 9tM- /°l 2
SUBJECT: Agenda Item - Professional Services Agreement with Natural Systems Design
for the Dosewallips Rocky Brook Final Design Project; July 6, 2026 - June 30,
2027; $231,820.00
STATEMENT OF ISSUE:
Jefferson County Public Health requests approval of a Professional Services Agreement with Natural Systems
Design for the Dosewallips Rocky Brook Final Design Project; July 6, 2026 - June 30, 2027.
ANALYSIS/STRATEGIC GOALS/PROS and CONS:
Natural Systems Design was selected through a Request for Proposals process to provide consulting services
to the Dosewallips Rocky Brook Final Design Recreation Conservation Office (RCO) Salmon Recovery Funding
Board (SRFB) project to develop preliminary and final restoration designs (River Mile 3.4 to 5.8). The project
follows previous work funded through RCO #21-1024 to conduct landowner outreach and develop conceptual
designs. These are now complete. Natural Systems Design will address the loss of salmon habitat by creating
engineered preliminary and final designs to support natural channel migration zone processes. The designs
will incorporate a range of actions including engineered log jams as well as side channel excavations and
enhancements. Public engagement will include Dosewallips River Collaborative meetings and individual
meetings with landowners.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
Funding for this project is being provided by Recreation and Conservation Office (RCO) Salmon Recovery
Funding Board (SRFB) grant #24-1096 with no match requirement.
Community Health Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 (f) 360-379-4487
360-385-9401 (f) Always working for a safer and healthier community
WQ-26-052
RECOMMENDATION:
JCPH Management recommends BOCC signature for the Professional Services Agreement with Natural
Systems Design for the Dosewallips Rocky Brook Final Design Project; July 6, 2026 — June 30, 2027;
$231,820.00
REVIEWED BY:
Josh . Peters, County Administrator Date
Community Health Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 (f) 360-379-4487
Always working for a safer and healthier community
CONTRACT REVIEW FORM I Clear Form I
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Natural Systems Design Contract No: WQ-26-052
Contract For: Rocky Brook Final Design Term: 7/6/2026 - 6/30/2027
COUNTY DEPARTMENT: Environmental Health
Contact Person: Tami Pokorny
Contact Phone: x 498
Contact email: tpokorny@co.jefferson.wa.us
AMOUNT: $231,820 PROCESS: Exempt from Bid Process
Revenue: Cooperative Purchase
Expenditure: $231,820 Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s) of Matching Funds Vendor List Bid
Fund # 128 ✓ RFP or RFQ
Munis Org/Obj 12800379 Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMPPI L Nj WITI- 5.080 AND CHAPTER 42.23 RCW.
■CERTIFIED: N/A: / ; / July 30, 2026
Glenn Gilbert Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBAIr BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: N/A: ri
July 30,2026
Glenn Gilbert Date
STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche):
Electronically approved by Risk Management on 7/31/2026.
STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 7/31/2026.
DPA Luther reviewed and approved on 7-31-2026
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1
PROFESSIONAL SERVICES AGREEMENT FOR
Dosewallips Rocky Brook Reach Final Design
THIS PROFESSIONAL SERVICES AGREEMENT("this Agreement")is entered into between
the County of Jefferson, a municipal corporation("the County") and Natural Systems Design
("the Contractor"),in consideration of the mutual benefits,terms, and conditions specified
below.
1. Project Designation. The Contractor is retained by the County to perform the
following Project: Provide civil and structural engineering, surveying, geotechnical
engineering, geology,hydrology and hydraulic analysis, and environmental
assessments and permitting,to develop preliminary and final habitat restoration
designs and associated permits for a portion of the Dosewallips River and floodplain
(River Mile 3 .6 to 4.0)upstream of the community of Brinnon, WA. The primary
deliverable is a construction-ready design package including all necessary local, state,
and federal permit applications to restore critical spawning and rearing habitat for
Hood Canal summer chum and Puget Sound Chinook salmon. Included within this
process is the collection of additional site-specific data to support restoration designs,
completion of proposed conditions hydraulic modeling, drafting of preliminary and
final designs including basis of design reporting and cost estimation(per Appendix D
of Manual 18, Salmon Recovery(SRFB) Grants), delineation of existing wetland and
waters, and a cultural resources assessment. During this work, Contractor will engage
with project stakeholders at Dosewallips River Collaborative(DRC)meetings and
through site visits and other meetings with individual landowners and the local
community. The project is funded through a grant agreement between Jefferson
County and the Washington State Recreation and Conservation Office(RCO) Salmon
Recovery Funding Board(SRFB)#24-1096.
2. Scope of Services. Contractor agrees to perform the services identified on Exhibit
"A"attached hereto including the provision of all labor.
3. Time for Performance. This Agreement shall commence on July 6, 2026 and
continue through June 30, 2027. Work performed consistent with this Agreement
during its term,but prior to the adoption of this Agreement, is hereby ratified. The
Contractor shall perform all services pursuant to this Agreement as outlined on the
Schedule and Estimated Budget(Exhibit"B"). Time is of the essence in the
performance of this Agreement.
4. Payment. The Contractor shall be paid by the County for completed work and for
services rendered under this Agreement as follows:
a. Payment for the work provided by Contractor shall be made as provided on
Exhibit"B" attached hereto,provided that the total amount of payment to
Contractor shall not exceed$231,820.00 without express written modification of
the Agreement signed by the County.
Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page I of 24
WQ-26-052
b. Invoices must be submitted by the 10th of the month for the previous month's
expenses. Such invoices will be checked by the County, and upon approval
thereof, payment will be made to the Contractor in the amount approved. Failure
to submit timely invoices and reports pursuant to Exhibit B of the Agreement may
result in a denial of reimbursement. Invoices not submitted within 60 days may
be denied.
c. Invoices shall be submitted to publichealthap@co.jefferson.wa.us.
d. Final payment of any balance due the Contractor of the total contract price earned
will be made promptly upon its ascertainment and verification by the County after
the completion of the work and submittal of reports under this Agreement and its
acceptance by the County.
e. Consultant shall provide invoices and necessary backup documentation for all
services including timesheets and statements (specifying the services provided).
Charges for per diem fees for lodging, meals and mileage shall comply with
General Services Administration (GSA) Per Diem Rates in Washington State(see
https://www.gsa.gov/travel/plan-book/per-diem-rates, updated annually). In no
circumstance will the County pay amounts above the GSA established rate. This
restriction will also apply to any charges invoiced by subcontractors. Any indirect
charges require the submittal of an indirect cost plan with methodology using
2 C.F.R. Part 255 and 2 C.F.R. Part 230 and must be approved by the County.
f. The Contractor's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the County and state for a period of
six (6) years after final payments. Copies shall be made available upon request.
5. Ownership and Use of Documents. All non-confidential or de-identified documents,
drawings, specifications, and other materials produced by the Contractor in
connection with the services rendered under this Agreement shall be the property of
the County whether the project for which they are made is executed or not. The
Contractor shall be permitted to retain copies, including reproducible copies, of
drawings and specifications for information, reference and use in connection with
Contractor's endeavors. Contractor shall not be held liable for reuse of documents or
modifications thereof, including electronic data, by County or its representatives for
any purpose other than the intent of this Agreement.
6. Compliance with Laws. Contractor shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services to be rendered under this
Agreement.
7. Climate Commitment Act. This project is funded through the Climate Commitment
Act(Chapter 316, Laws of the State of Washington, 2021 ("CCA" or"the Act").
Contractor shall ensure that it and its subcontractors, service providers and others
who assist the County in implementing the project include recognition of CCA
project funding on their website and other promotional and informational materials.
Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 2 of 24
Language: "The Dosewallips Rocky Brook Final Design is supported with funding
from Washington's Climate Commitment Act. The CCA supports Washington's
climate action efforts by putting cap-and-invest dollars to work reducing climate
pollution, creating jobs, and improving public health. Information about the CCA is
available at www.climate.wa.gov."
Logo: The CCA logo, available at https://climate.wa.gov/washington-climate-action-
work/climate-commitment-act-polluters pay-communities-benefit/climate-
commitment-act-brand-and-style-guidelines, can be used in a variety of applications,
including websites, social media,print media,print materials, and signage. When
using the logo in digital applications or printing for signage, it is important to use a
high-resolution version of the logo.
8. Audit. An audit will be submitted to the County upon request. Upon request,
Contractor will submit the most recent financial audit within 30 days.
a. Upon request the County shall have the option of performing an onsite review of
all records, statements, and documentation.
b. If the County finds indications of potential non-compliance during the monitoring
process,the County shall notify Contractor within ten(10)days. County and
Contractor shall meet to discuss areas of contention in an attempt to resolve
issues.
c. Audit will provide statements consistent with the guidelines of Reporting for
Other Non-Profit Organizations AICPA SOP 78-10, and is performed in
accordance with generally accepted auditing standards and with Federal Standards
for Audit of Governmental Organizations, Programs, Activities and Functions,
and meeting all requirements of 2 C.F.R. Part 200, as applicable.
9. Indemnification. The Contractor shall defend, indemnify and hold the County,its
officers, officials, employees, agents and volunteers(and their marital communities)
harmless from any claims, injuries, damages, losses or suits, including attorney's fees,
arising out of or resulting from the acts, errors or omissions of the Contractor in
performance of this Agreement, except for injuries and damages caused by the sole
negligence of the County. Should a court of competent jurisdiction determine this
Agreement is subject to RCW 4.24.115 if liability for damages occurs arising out of
bodily injury to persons or damages to property caused by or resulting from the
concurrent negligence of the Contractor and the County, its officers, officials,
employees, agents and volunteers(and their marital communities)the Contractor's
liability, including the duty and cost to defend, shall be only for the Contractor's
negligence. It is further specifically understood that the indemnification provided
constitutes the Contractor's waiver of immunity under Industrial Insurance,Title 51
RCW, solely for the purposes of this indemnification. This waiver has been mutually
negotiated by the parties. This section shall survive the expiration or termination of
this Agreement.
Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 3 of 24
10. Insurance. Prior to commencing work, the Contractor shall obtain at its own cost and
expense the following insurance coverage specified below and shall keep such
coverage in force during the terms of the Agreement.
a. Commercial Automobile Liability Insurance providing bodily injury and property
damage liability coverage for all owned and non-owned vehicles assigned to or
used in the performance of the work for a combined single limit of not less than
$500,000 each occurrence with the County named as an additional insured in
connection with the Contractor's performance of this Agreement. This insurance
shall indicate on the certificate of insurance the following coverage: (a) Owned
automobiles; (b) Hired automobiles; and, (c) Non-owned automobiles.
b. Commercial General Liability Insurance in an amount not less than a single limit
of one million dollars ($1,000,000) per occurrence and an aggregate of not less
than two (2) times the occurrence amount ($2,000,000.00 minimum) for bodily
injury, including death and property damage, unless a greater amount is specified
in the contract specifications. The insurance coverage shall contain no limitations
on the scope of the protection provided and include the following minimum
coverage:
i. Broad Form Property Damage, with no employee exclusion;
ii. Personal Injury Liability, including extended bodily injury;
iii. Broad Form Contractual/Commercial Liability—including coverage for
products and completed operations;
iv. Premises—Operations Liability(M&C);
v. Independent Contractors and subcontractors;
vi. Blanket Contractual Liability.
c. Professional Liability Insurance. The Contractor shall maintain professional
liability insurance against legal liability arising out of activity related to the
performance of this Agreement, on a form acceptable to Jefferson County Risk
Management in the amounts of not less than $1,000,000 Each Claim and
$2,000,000 Aggregate. The professional liability insurance policy should be on
an"occurrence" form. If the professional liability policy is "claims made," then
an extended reporting periods coverage(tail coverage) shall be purchased for
three(3) years after the end of this Agreement, at the Contractor's sole expense.
The Contractor agrees the Contractor's insurance obligation to provide
professional liability insurance shall survive the completion or termination of this
Agreement for a minimum period of three (3) years.
d. The County shall be named as an "additional named insured" under all insurance
policies required by this Agreement, except Professional Liability Insurance when
not allowed by the insurer.
Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 4 of 24
e. Such insurance coverage shall be evidenced by one of the following methods:
(a) Certificate of Insurance; or, (b) Self-insurance through an irrevocable Letter of
Credit from a qualified financial institution.
f. The Contractor shall furnish the County with properly executed certificates of
insurance that, at a minimum, shall include: (a) The limits of overage; (b) The
project name to which it applies; (c) The certificate holder as Jefferson County,
Washington and its elected officials, officers, and employees with the address of
Jefferson County Public Health 615 Sheridan Street, Port Townsend, WA 98368,
and, (d) A statement that the insurance policy shall not be canceled or allowed to
expire except on thirty (30) days prior written notice to the County. If the proof
of insurance or certificate indicating the County is an"additional insured" to a
policy obtained by the Contractor refers to an endorsement (by number or name)
but does not provide the full text of that endorsement, then it shall be the
obligation of the Contractor to obtain the full text of that endorsement and
forward that full text to the County. Certificates of coverage as required by this
section shall be delivered to the County within fifteen (15) days of execution of
this Agreement.
g. Failure of the Contractor to take out or maintain any required insurance shall not
relieve the Contractor from any liability under this Agreement, nor shall the
insurance requirements be construed to conflict with or otherwise limit the
obligations concerning indemnification of the County.
h. The Contractor's insurers shall have no right of recovery or subrogation against
the County(including its employees and other agents and agencies), it being the
intention of the parties that the insurance policies, with the exception of
Professional Liability Insurance, so affected shall protect both parties and be
primary coverage for all losses covered by the above described insurance.
i. Insurance companies issuing the policy or policies shall have no recourse against
the County(including its employees and other agents and agencies) for payment
of any premiums or for assessments under any form of policy.
j. All deductibles in the above described insurance policies shall be assumed by and
be at the sole risk of the Contractor.
k. Any deductibles or self-insured retention shall be declared to and approved by the
County prior to the approval of this Agreement by the County. At the option of
the County, the insurer shall reduce or eliminate deductibles or self-insured
retention, or the Contractor shall procure a bond guaranteeing payment of losses
and related investigations, claim administration and defense expenses.
1. Any judgments for which the County may be liable, in excess of insured amounts
required by this Agreement, or any portion thereof, may be withheld from
payment due, or to become due, to the Contractor until the Contractor shall
furnish additional security covering such judgment as may be determined by the
County.
Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 5 of 24
m. Any coverage for third party liability claims provided to the County by a"Risk
Pool" created pursuant to Ch. 48.62 RCW shall be non-contributory with respect
to any policy of insurance the Contractor must provide in order to comply with
this Agreement.
n. The County may, upon the Contractor's failure to comply with all provisions of
this Agreement relating to insurance, withhold payment or compensation that
would otherwise be due to the Contractor.
o. The Contractor's liability insurance provisions shall be primary and
noncontributory with respect to any insurance or self-insurance programs
covering the County, its elected and appointed officers, officials, employees, and
agents.
p. Any failure to comply with reporting provisions of the insurance policies shall not
affect coverage provided to the County, its officers, officials, employees, or
agents.
q. The Contractor's insurance shall apply separately to each insured against whom
claim is made or suit is brought, except with respect to the limits of the insurer's
liability.
r. The Contractor shall include all subcontractors as insured under its insurance
policies or shall furnish separate certificates and endorsements for each
subcontractor. All insurance provisions for subcontractors shall be subject to all
the requirements stated herein.
s. The insurance limits mandated for any insurance coverage required by this
Agreement are not intended to be an indication of exposure nor are they
limitations on indemnification.
t. The Contractor shall maintain all required insurance policies in force from the
time services commence until services are completed. Certificates, insurance
policies, and endorsements expiring before completion of services shall be
promptly replaced. All the insurance policies required by this Agreement shall
provide that thirty(30) days prior to cancellation, suspension, reduction or
material change in the policy, notice of same shall be given to the Jefferson
County Public Health Contracts Manager by registered mail, return receipt
requested.
u. The Contractor shall place insurance with insurers licensed to do business in the
State of Washington and having A.M. Best Company ratings of no less than A-,
with the exception that excess and umbrella coverage used to meet the
requirements for limits of liability or gaps in coverage need not be placed with
insurers or re-insurers licensed in the State of Washington.
v. The County reserves the right to request additional insurance on an individual
basis for extra hazardous contracts and specific service agreements.
Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 6 of 24
11. Worker's Compensation (Industrial Insurance).
a. If and only if the Contractor employs any person(s) in the status of employee or
employees separate from or in addition to any equity owners, sole proprietor,
partners, owners or shareholders of the Contractor, the Contractor shall maintain
workers' compensation insurance at its own expense, as required by Title 51
RCW, for the term of this Agreement and shall provide evidence of coverage to
Jefferson County Public Health, upon request.
b. Worker's compensation insurance covering all employees with limits meeting all
applicable state and federal laws. This coverage shall include Employer's
Liability with limits meeting all applicable state and federal laws.
c. This coverage shall extend to any subcontractor that does not have their own
worker's compensation and employer's liability insurance.
d. The Contractor expressly waives by mutual negotiation all immunity and
limitations on liability, with respect to the County, under any industrial insurance
act, disability benefit act, or other employee benefit act of any jurisdiction which
would otherwise be applicable in the case of such claim.
e. If the County incurs any costs to enforce the provisions of this subsection, all cost
and fees shall be recoverable from the Contractor.
12. Independent Contractor. The Contractor and the County agree that the Contractor is
an independent contractor with respect to the services provided pursuant to this
Agreement. The Contractor specifically has the right to direct and control
Contractor's own activities, and the activities of its subcontractors, employees,
agents, and representatives, in providing the agreed services in accordance with the
specifications set out in this Agreement. Nothing in this Agreement shall be
considered to create the relationship of employer and employee between the parties.
Neither Contractor nor any employee of Contractor shall be entitled to any benefits
accorded County employees by virtue of the services provided under this Agreement,
including, but not limited to: retirement, vacation pay; holiday pay; sick leave pay;
medical, dental, or other insurance benefits; fringe benefits; or any other rights or
privileges afforded to Jefferson County employees. The County shall not be
responsible for withholding or otherwise deducting federal income tax or social
security or for contributing to the state industrial insurance program, otherwise
assuming the duties of an employer with respect to Contractor, or any employee of
Contractor.
13. Subcontracting Requirements.
a. The Contractor is responsible for meeting all terms and conditions of this
Agreement including standards of service, quality of materials and workmanship,
costs, and schedules. Failure of a subcontractor to perform is no defense to a
breach of this Agreement. The Contractor assumes responsibility for and all
liability for the actions and quality of services performed by any subcontractor.
Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 7 of 24
b. Every subcontractor must agree in writing to follow every term of this
Agreement. The Contractor must provide every subcontractor's written
agreement to follow every term of this Agreement before the subcontractor can
perform any services under this Agreement. The Public Health Director or their
designee must approve any proposed subcontractors in writing.
c. Any dispute arising between the Contractor and any subcontractors or between
subcontractors must be resolved without involvement of any kind on the part of
the County and without detrimental impact on the Contractor's performance
required by this Agreement.
14. Covenant Against Contingent Fees. The Contractor warrants that he has not
employed or retained any company or person, other than a bona fide employee
working solely for the Contractor, to solicit or secure this Agreement, and that he has
not paid or agreed to pay any company or person, other than a bona fide employee
working solely for the Contractor, any fee, commission, percentage, brokerage fee,
gifts, or any other consideration contingent upon or resulting from the award or
making of this Agreement. For breach or violation of this warranty, the County shall
have the right to annul this Agreement without liability or, in its discretion to deduct
from the contract price or consideration, or otherwise recover, the full amount of such
fee, commission, percentage, brokerage fee, gift, or contingent fee.
15. Discrimination Prohibited. The Contractor, with regard to the work performed by it
under this Agreement, will not discriminate on the grounds of race, color, national
origin, religion, creed, age, gender, sexual orientation, material status, sex, or the
presence of any physical or sensory handicap in the selection and retention of
employees or procurement of materials or supplies.
16. No Assignment. The Contractor shall not sublet or assign any of the services covered
by this Agreement without the express written consent of the County. Assignment
does not include printing or other customary reimbursable expenses that may be
provided in an agreement.
17. Non-Waiver. Waiver by the County of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other
provision.
18. Termination.
a. The County reserves the right to terminate this Agreement at any time by giving
ten(10) days written notice to the Contractor.
b. In the event of the death of a member, partner, or officer of the Contractor, or any
of its supervisory personnel assigned to the project, the surviving members of the
Contractor hereby agree to complete the work under the terms of this Agreement,
if requested to do so by the County. This section shall not be a bar to
renegotiations of this Agreement between surviving members of the Contractor
and the County, if the County so chooses.
Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 8 of 24
c. The County reserves the right to terminate this contract in whole or in part, with
10 days' notice, in the event that expected or actual funding from any funding
source is withdrawn, reduced, or limited in any way after the effective date of this
agreement. In the event of termination under this clause, the County shall be
liable for only payment for services rendered prior to the effective date of
termination.
19. Notices. All notices or other communications which any party desires or is required
to give shall be given in writing and shall be deemed to have been given if hand-
delivered, sent by facsimile, email, or mailed by depositing in the United States mail,
prepaid to the party at the address listed below or such other address as a party may
designate in writing from time to time. Notices to the County shall be sent to the
following address:
Tami Pokorny, Natural Resources Program Coordinator
Jefferson County Public Health Department
615 Sheridan Street
Port Townsend, WA 98368
Email: Pokorny@,co.jefferson.wa.us
Ph: 360-379-4498
Notices to Contractor shall be sent to the following address:
John Soden, Principal in Charge
Natural Systems Design
203 W Chestnut Street
Bellingham, WA 98225
Email: John@naturaldes.com
Ph: 360-656-5207
20. Integrated Agreement. This Agreement together with attachments or addenda
represents the entire and integrated Agreement between the County and the
Contractor and supersedes all prior negotiations,representations, or agreements
written or oral. No representation or promise not expressly contained in this
Agreement has been made. This Agreement supersedes all prior or simultaneous
representations, discussions, negotiations, and agreements, whether written or oral, by
the County within the scope of this Agreement. The Contractor ratifies and adopts all
statements, representations, warranties, covenants, and agreements contained in its
proposal, and the supporting material submitted by the Contractor, accepts this
Agreement and agrees to all of the terms and conditions of this Agreement.
21. Modification of this Agreement. This Agreement may be amended only by written
instrument signed by both County and Contractor.
22. Disputes. The parties agree to use their best efforts to prevent and resolve disputes
before they escalate into claims or legal actions. Any disputed issue not resolved
pursuant to the terms of this Agreement shall be submitted in writing within 10 days
to the County Risk Manager, whose decision in the matter shall be final, but shall be
subject to judicial review. If either party deem it necessary to institute legal action or
Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 9 of 24
proceeding to enforce any right or obligation under this Agreement, each party in
such action shall bear the cost of its own attorney's fees and court costs. Any legal
action shall be initiated in the Superior Court of the State of Washington for Jefferson
County. The parties agree that all questions shall be resolved by application of
Washington law and that the parties have the right of appeal from such decisions of
the Superior Court in accordance with the laws of the State of Washington. The
Contractor hereby consents to the personal jurisdiction of the Superior Court of the
State of Washington for Jefferson County.
23. Section Headings. The headings of the sections of this Agreement are for
convenience of reference only and are not intended to restrict, affect, or be of any
weight in the interpretation or construction of the provisions of the sections or this
Agreement.
24. Limits of Any Waiver of Default. No consent by either party to, or waiver of, a
breach by either party, whether express or implied, shall constitute a consent to,
waiver of, or excuse of any other, different, or subsequent breach by either party.
25. No Oral Waiver. No term or provision of this Agreement will be considered waived
by either party, and no breach excused by either party, unless such waiver or consent
is in writing signed on behalf of the party against whom the waiver is asserted.
Failure of a party to declare any breach or default immediately upon the occurrence
thereof, or delay in taking any action in connection with, shall not waive such breach
or default.
26. Severability. Provided it does not result in a material change in the terms of this
Agreement, if any provision of this Agreement or the application of this Agreement to
any person or circumstance shall be invalid, illegal, or unenforceable to any extent,
the remainder of this Agreement and the application this Agreement shall not be
affected and shall be enforceable to the fullest extent permitted by law.
27. Binding on Successors, Heirs and Assigns. This Agreement shall be binding upon
and inure to the benefit of the parties' successors in interest, heirs, and assigns.
28. No Assignment. The Contractor shall not sell, assign, or transfer any of rights
obtained by this Agreement without the express written consent of the County.
29. No Third-party Beneficiaries. The parties do not intend, and nothing in this
Agreement shall be construed to mean, that any provision in this Agreement is for the
benefit of any person or entity who is not a party.
30. Signature in Counterparts. The parties agree that separate copies of this Agreement
may be signed by each of the parties and this Agreement shall have the same force
and effect as if all the parties had signed the original.
31. Facsimile and Electronic Signatures. The parties agree that facsimile and electronic
signatures shall have the same force and effect as original signatures.
Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 10 of 24
32. Arms-Length Negotiations. The parties agree that this Agreement has been
negotiated at arms-length, with the assistance and advice of competent, independent
legal counsel.
33. Public Records Act. Notwithstanding the provisions of this Agreement to the
contrary, to the extent any record, including any electronic, audio, paper or other
media, is required to be kept or indexed as a public record in accordance with the
Washington Public Records Act, Chapter 42.56 RCW, as may hereafter be amended,
the Contractor agrees to maintain all records constituting public records and to
produce or assist the County in producing such records, within the time frames and
parameters set forth in state law. The Contractor further agrees that upon receipt of
any written public record request, Contractor shall, within two business days, notify
the County by providing a copy of the request per the notice provisions of this
Agreement.
34. Confidentiality. With respect to all information relating to County that is confidential
and clearly so designated, as required by the Health Insurance Portability and
Accountability Act (HIPAA) and any other applicable privacy laws, the Contractor
agrees to keep such information confidential. The Contractor shall not disclose,
transfer, or sell any such information to any party, except as provided by law or, in
the case of personal information, with the prior written consent of the person to whom
the personal information pertains. The Contractor shall maintain the confidentiality
of all personal information and other information gained by reason of this Agreement,
and shall return or certify the destruction of such information if requested in writing
by Jefferson County. This Agreement, once executed, will be a"public record"
subject to production to a third party if same is requested pursuant to• the Washington
Public Records Act, Chapter 42.56 RCW, as may hereafter be amended.
APPROVED AND ADOPTED this day of , 2026.
(SIGNATURES FOLLOW ON THE NEXT PAGE)
Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 11 of 24
SIGNATURE PAGE
JEFFERSON COUNTY WASHINGTON NATURAL SYSTEMS DESIGN
Board of County Commissioners
Jefferson County, Washington
By: By: Soak
Greg Brotherton, Chair John Soden, Principal
By: Date: 8/4/2026
Ileather Dudley-Nollette, Commissioner
By:
Heidi Eisenhour, Commissioner
SEAL:
ATTEST:
Carolyn Gallaway,
Clerk of the Board
Approved as to form only:
07-31-2026
Jeremiah B. uther, Date
Civil Deputy Prosecuting Attorney
Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 12 of24
EXHIBIT A
Scope of Work
In the Rocky Brook Reach of the Dosewallips River, Natural Systems Design (Contractor) will
advance previously developed preferred restoration concepts to a preliminary and final design
including permit development and submittal of permit packages to applicable State and Federal
regulatory agencies. Included within this process is the collection of additional site-specific data
to support restoration designs, completion of proposed conditions hydraulic modeling, drafting
of preliminary and final designs including basis of design reporting and cost estimation (per
Appendix D of Manual 18, Salmon Recovery (SRFB) Grants), delineation of existing wetland
and waters, and a cultural resources assessment. During this work, Contractor will engage with
project stakeholders at Dosewallips River Collaborative (DRC)meetings and through site visits
and other meetings with individual landowners and the local community.
For this project, Contractor's core team consists of John Soden, PWS, Principal In-Charge,
leading project QA/QC; Tim Abbe, PhD, PEG, PHG will be the stamping geomorphologist,
Ryan DeKnikker, BS, will be the project manager leading the design process, managing staff
time, and completing project documents; Eleanor Bartolomeo, MS, PE, senior engineering, Eby
Lukose, MS, PE, CFM, lead engineer, and Scott Katz, MS, leading project geomorphology.
Work to be completed by Contractor has been divided into the following list of tasks and linked
to this Statement of Work:
• Task 1: Preliminary Design
• Task 2: Final Design
• Task 3: Cultural Resources
• Task 4: Data Collection and Reporting
• Task 5: Permit Applications
• Task 6: Education and Outreach
• Task 7: Project Management
TASK 1: PRELIMINARY DESIGN
Contractor will advance the conceptual design plans (Dosewallips River Rocky Brook Reach
Resiliency Plan), cost, basis of design report, and supporting analysis to permit-ready
preliminary design. Task 1 also includes development of an area of potential effect polygon to be
used by archaeology(Task 3) for cultural resources consultation. Updates to the conceptual
design will be based on review provided by project stakeholders (i.e. landowners, DRC,
Jefferson County), and a site reconnaissance conducted by Contractor.
Task 1.1 Project Kickoff
To initiate this task, Contractor will arrange a conference call with Jefferson County to review
project goals, scope of work and schedule, and review comments on the conceptual plans. It is
the intent of this design process to closely follow the SRFB design process. Through this process
Contractor will identify any key data gaps that should be addressed through the field data
collection, desktop analysis, and/or engagement with project stakeholders.
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The field reconnaissance will be performed as part of Task 4—Data Collection and Reporting.
Task 1.2 Hydraulic Modeling—Proposed Conditions
To evaluate the hydraulic effects of the preliminary design, Contractor will model proposed
conditions hydraulics to evaluate the reach-scale effects of the proposed project. The model
surface will be modified to represent the elements of the conceptual plan, which are assumed to
be engineered log jams (ELJs) and side channel excavation. The model will be run with the same
flows as evaluated as part of the existing conditions work (5 flows total) for a comparison of
existing versus proposed conditions. Contractor will prepare model output graphics of depth and
velocity to inform stakeholder evaluation. Flows to be modeled include:
• Two habitat flows representing spawning (median September exceedance) and
outmigration periods (median February exceedance) for Hood Canal Summer Chum
• 2-Year Flow
• 10-Year Flow
• 100-Year Flow
An initial "No Rise" screen will be performed based on the draft final hydraulic modeling output
to inform if project actions are permittable under Jefferson County floodplain regulation and if
they are likely to require a CLOMR. Any FEMA submittals or additional detailed analysis will
be performed as part of a future contract or amendment.
Task 1.3 Prepare Preliminary Design
Contractor will prepare written responses to stakeholder comments on the conceptual design that
have been received. This will provide clarity related to updates and changes to be incorporated
into the preliminary design phase.
The preliminary plans will describe all earthwork elements, structure locations, site restoration,
and construction access and methods. Once the layout of proposed actions has been finalized,
construction access, TESC measures, and scour and stability calculations will be evaluated.
We anticipate the following sheets to be included in the preliminary design drawing sets:
• Cover sheet
• General notes
• Legend
• Overall site plan with access and staging areas identified
• Plan sheets covering areas with proposed restoration actions
• Profile and section sheets depicting key water surface elevation
• Grading and earthwork
• ELJ structure details
• TESC plan and details
• Misc. Details
• Site Restoration
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Design drawings will be produced in CAD and delivered as 11" x 17" format PDFs for review
by stakeholders and for permit submittal. Wetland and OHWM boundaries will be included in
the plan sheets as generated in Task#4.3.
Task 1.4 Prepare Construction Cost Estimate
Contractor will update the estimate of probable construction cost based on the preliminary
design. The cost will consider construction methods, quantities of materials, and average unit
costs within the Jefferson County area over the past three years. The cost estimate will also
include local taxes, inflation, and a contingency escalation.
Task 1.5 Prepare Basis of Design Report
Contractor will prepare a Basis of Design report following Manual 18 SRFB guidance to
describe the goals, objectives, and intent of the restoration actions. This will include a
description of engineering assumptions, intended function, and hydraulic model output. NSD
will support Jefferson County through one SRFB Preliminary Design Review, including
preparation of review materials, participation in the review meeting, and incorporation of one
consolidated set of Review Panel comments into the final preliminary design package
Assumptions
• Jefferson County and stakeholders will review the draft preliminary design documents
and provide consolidated comments to Contractor or incorporation in the final
preliminary design package.
• FEMA submittals or detailed analysis is not included in this scope of work and will be
performed as part of a future contract amendment, if needed.
• Design drawings will use Contractor CAD standards and will be delivered as a 11" x 17"
format PDF.
• Jefferson County will coordinate meetings with applicable stakeholders
Deliverables:
• Preliminary design plans in 11"x17" PDF format
• Preliminary construction cost estimate in PDF format
• Preliminary basis of design reports in Microsoft Word and PDF formats.
• Area of potential effect
• Presentation materials for SRFB Review Panel
• Written response matrix documenting disposition of Review Panel comments
TASK 2: FINAL DESIGN
Task 2.1 Hydraulic Modeling— Proposed Conditions
Contractor will update the hydraulic model to represent and evaluate the reach-scale effects of
the final design. The model surface will be modified to represent the elements of the final plan
which are assumed to be ELJs, side channel excavation, and bank revetments. The model will be
run with the same flows as evaluated as part of the preliminary design. Contractor will prepare
model output graphics of depth and velocity to inform stakeholder evaluation.
Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 15 of 24
Task 2.2 Prepare Final Design
Following analysis of the proposed conditions hydraulic modeling and comments from
stakeholders and permit agencies on the preliminary plans, Contractor will make minor
adjustments to the final designs to improve project effectiveness. This task includes an additional
site visit and field data collection to field-verify the feasibility of project elements identified in
the preliminary design phase(Task 1). This task will include geomorphic field observations and
collection of field data and any site-specific ground survey required to refine design. The site
visit will be targeted at locations of proposed structures, access routes, or work areas to field-
verify feasibility and the appropriateness of the design. A supplemental site walk with
participating landowners to discuss the design will be included with the site reconnaissance.
Contractor will then prepare the draft final design package for stakeholder review. Following
review, Contractor will update the plans to final. This step assumes only minor changes to the
plan set sheets will occur for clarity (no design changes that require additional analysis or
modeling).
The final design will include the following:
• Draft and Final Plans: Cover sheet, general construction and permit notes, reach overview
sheet, plan view restoration sheet with annotations to provide context for the proposed
actions, an access and staging plan, and a site restoration plan.
• Plan view and profile views of proposed grading activities related to riprap removal and
side channel excavation.
• Proposed locations and typical details for boulder clusters, if used.
• Proposed riparian planting and enhancement locations, species, and densities.
Task 2.3 Prepare Construction Cost Estimate
Contractor will develop estimates of probable construction cost based on the draft final and final
designs. The cost will consider construction methods, quantities of materials, and average unit
costs within Jefferson County area over the past three years. The cost estimate will also include
local taxes, inflation, and a contingency escalation.
Task 2.4 Prepare Specifications
Under this task, draft construction special provisions will be prepared in WSDOT format.
Construction specifications will be limited to project-specific special provisions (typically
Divisions 2-9) including any applicable General Special Provisions. No Division 1 special
provisions related to contracting are included as part of this scope of work. Contractor assumes
that Division 1 will be prepared by Jefferson County.
Following delivery and review of the revised draft final design package, Contractor will
incorporate minor edits and prepare a final, stamped plan set and final construction specifications
to be used for bid documents as prepared by Jefferson County.
Task 2.5 Update Basis of Design Report
Contractor will update the Basis of Design(BOD) report following stakeholder review to
describe the final design plan development. This will include a description of engineering
assumptions, intended function, and hydraulic model output. Contractor will submit a single
version of the draft BOD to Jefferson County for review.
Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 16 of 24
Assumptions
• One (1) round of stakeholder review of the draft final plans.
• Design drawings will be produced in Autodesk Civil 3D and delivered as 11" x 17"
format PDFs.
• Contractor will resolve one set of consolidated comments on the draft final design as part
of this consolidation.
• Specifications will be prepared in WSDOT format.
• Design plans will be prepared using Contractor's CAD standards.
• No archiving or e-transmittal of AutoCAD format (.dwg) files is included in this scope of
work.
• Jefferson County will schedule the landowner meeting to coincide with the field
reconnaissance and handle all landowner coordination.
• Bid package preparation and bid support are not included in this scope of work.
Deliverables:
• Final design plan package delivered as 11" x 17" format PDF, Draft and Final
• Basis of Design Report, Draft and Final
• Project Special Provisions, Draft and Final
• Cost Estimate, Draft and Final
TASK 3. CULTURAL RESOURCES
Willamette Cultural Resources Associates, Ltd. (Subcontractor) will perform cultural resource
survey and documentation services under the supervision of Contractor. Compliance by the
County with state and possibly federal historic preservation regulations is required for Project
completion. The Washington State Recreation and Conservation Office(RCO) is providing the
County with a grant through the Salmon Recovery Funding Board, making the Project subject to
the provisions of Governor's Executive Order 21-02 (GEO 21-02). In addition, any permit
required for the Project to be issued by the US Army Corps of Engineers (USACE) would make
it subject to the provisions of Section 106 of the National Historic Preservation Act, as amended.
The approach proposed here will provide a technical report deliverable that should apply for
either or both regulatory compliance frameworks.
Subcontractor proposes the following tasks to assist Jefferson County with GEO 21-02 and,
potentially, Section 106 compliance for their Project.
Task 3.1 Project Management and Mobilization
Subcontractor will coordinate with Contractor and Jefferson County to receive Project designs as
maps and GIS datasets that will help our assessment. We will coordinate with them on schedule
and deliverables, access during fieldwork, review project correspondence, and progress reporting
and invoicing as required. This task includes meetings with Contractor and County Project staff,
RCO cultural resource and grants management staff, and any other stakeholders the County may
want to meet with where our presence is helpful. This task also includes informal fieldwork
notification to affected Tribes, an online public utilities request for the field survey, and
mobilization for the fieldwork (Task 3.3).
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Assumptions:
• Subcontractor will attend up to two virtual/online meeting, each up to one hour in length.
• The public utility locate/call-before-you-dig request will be submitted by Subcontractor
based on available GIS/map information. If physical spray paint marking is required to
facilitate this request, it would be completed by Contractor/County.
• Non-public utilities that would not be marked by the utility locate request described
above, and any other buried features that require avoidance during the Task 3.3
fieldwork, will be marked or their locations otherwise conveyed to Subcontractor prior to
fieldwork.
Task 3.2 Background Research
Subcontractor will conduct background research of the Project parcels and their vicinity, in terms
of its natural and cultural setting.
Task 3.3 Archaeological Field Survey
Subcontractor will conduct a field survey of the proposed ground-disturbing Project components.
This will include pedestrian survey transects to document existing surface conditions in the
vicinity of each ground-disturbing Project component. Subsurface shovel probe excavations will
be completed with all spoils screened through 'A-inch mesh for some components as well.
Assumptions:
• Although Project design proposes that the ELJs will be installed with driven-post
anchors, most of them will be placed on the high energy coarse-grained alluvium typical
of in-channel islands and point bars along the edges of the river channel. As these
landforms lack the stability to host archaeological materials, they will be documented by
surface/pedestrian survey observations only. We assume this level of effort is sufficient
for RCO documentation requirements during fieldwork.
• For the two layback/revetment segments, we assume that the upstream (west) segment
will provide a relatively unobstructed length of river channel bank where the eroding
profile will be examined visually and two transects of shovel probes, separated by—15
feet and up to 6 probes per transect, will be systematically completed along its length (12
probes total). We assume the terminal depth of the probes will be no more than three feet
below surface(fbs) to reach either culturally sterile deposits or maximum project
excavation depth. The downstream (east) segment is primarily covered by riprap along
the steep embankment adjacent to Dosewallips Road, where we assume that at most 4
shovel probes can be opportunistically excavated.
• For the proposed side channel excavation, two transects of shovel probes separated by
-15 feet and up to 7 probes per transect, will be systematically completed along its length
(14 probes total). We assume the terminal depth of the probes will be no more than three
feet below surface (fbs) to reach either culturally sterile deposits or maximum project
excavation depth.
• Excavation of up to 30 shovel probes, each no more than 3 fbs terminal depth, will
provide sufficient coverage for the survey.
• We assume access will be facilitated by Contractor and the County for the Project
components on the left bank of the river. We assume the ELJ locations within the river
channel and along the right bank can either be sufficiently visually but indirectly
Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 18 of 24
documented from the left bank of the river, or direct access provided to the right bank to
examine those ELJ locations.
• Artifacts, if found, will be photographed, documented, bagged, and placed in the shovel
probe of origin; no collections will be made. Archaeological site information will be
collected to the extent allowed by the time in the field. Any additional significance
testing, mitigation, and construction monitoring that may be required as an outcome of
the field survey would be scoped in a separate proposal and cost estimate.
• No standing buildings or structures will be affected by the Project to the extent that
historic build environment documentation would be required.
Task 3.4 Reporting
Subcontractor will complete all data entry and summarize the methods and results of the survey
fieldwork in a technical report, which will also include results of background archival research
and management recommendations at the conclusion of the report. Draft and final electronic
(PDF) versions of the technical report will be produced. If archaeological resources are identified
during fieldwork, standard Washington State Archaeological Site Inventory forms will be
prepared and appended to the report. The draft version of the report will be prepared and
submitted to CONTRACTOR and the County for review. The final version will be prepared
based on comments received from this review and submitted to RCO. The final report will also
be uploaded to the Washington State Department of Archaeology and Historic Preservation
(DAHP) online database.
Deliverables:
• Subcontractor will prepare a draft and final technical report documenting tasks 3.1 —3.3
and submit the report to RCO and DHAP.
TASK 4: DATA COLLECTION AND REPORTING
Task 4.1 Preliminary Design Field Reconnaissance
Contractor will coordinate with Jefferson County project manager Tami Pokorny, to conduct a
reconnaissance of the project area to support the refinement of the preliminary design. This is
likely to include meeting and walking the site with the landowner, an evaluation of construction
access, construction methods, avoidance of sensitive habitats (i.e., wetlands), and collection of
supplemental survey data. This task assumes one day including travel for four NSD staff(lead
biologist, project engineer, geomorphologist, and staff engineer). Data and notes will be
collected via tablet device and incorporated into Task 1 deliverables.
Task 4.2 Final Design Field Reconnaissance
Contractor will coordinate with Jefferson County project manager Tami Pokorny, to conduct a
reconnaissance of the project area to support the refinement of the final design. This is likely to
include an evaluation of construction access, construction methods, avoidance of sensitive
habitats (i.e., wetlands), and collection of supplemental survey data. This task assumes one day
including travel for three Contractor staff(lead biologist, project engineer, and staff engineer).
Data and notes will be collected via tablet device and incorporated into Task 2 deliverables.
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Task 4.3 Wetlands Delineation, Reporting, and Analysis
A team of two Contractor wetland scientists will perform a routine-level delineation of waters of
the U.S., including wetlands, within the project area to support preliminary design, and
permitting(Task 5). The delineation will focus on areas that may be affected by proposed project
actions, including the anticipated locations of staging areas, access routes, excavation areas, and
ELJ features, to evaluate potential temporary and permanent impacts, facilitate avoidance and
minimization of direct and indirect impacts to wetlands wherever possible.
Wetland boundaries will be delineated in accordance with the U.S. Army Corps of Engineers
Wetlands Delineation Manual (1987) as updated by the Regional Supplement for the Western
Mountains, Valleys, and Coast Region(2010). The OHWM of the Dosewallips River will be
documented at representative locations using Washington State Department of Ecology OHWM
data forms, with limits extrapolated based on observed elevational relationships and hydraulic
model results. Representative wetland types (up to two) will be categorized using Ecology's
Wetland Rating System for Eastern Washington(Hruby 2014), with functional assessment and
buffer ratings completed.
A delineation report will be prepared to document field findings and will include discussion of
existing conditions, wetland and OHWM mapping, field data forms, and rating forms. Based on
the preliminary design, Contractor will calculate temporary, permanent, and indirect impacts to
wetlands and waters, including temporary access and staging area impacts. Contractor will also
determine area and nature of functional lift/project benefits to wetland and waters and will
describe that within the JARPA form (Task 5) to justify why no compensatory mitigation is
presented/needed for the project.
Assumptions
• Jefferson County will arrange for landowner access for the field reconnaissance efforts.
• The wetland delineation assumes 2 days for 2 Contractor biologists.
Deliverables
• Wetlands and Waters Delineation Report.
• Impacts calculations and functional lift analysis to be presented in the JARPA (Task 5).
• One landowner site walk (Task 4.1)
TASK 5. PERMIT APPLICATIONS
Contractor will develop permit applications in support of the preliminary plans (Task 1).
Jefferson County will submit the permit applications, be responsible for obtaining landowner
signatures, and will function as the primary point of contact during agency review. As part of the
permitting process, Contractor will meet with the local WDFW habitat biologist to confirm
eligibility under WDFW's streamlined permitting pathway for fish habitat enhancement projects
(FHEP).
Contract will prepare the following federal and state permit application materials based on the
preliminary design (Task 1) and support Jefferson County through the permit application
process:
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• Coordination with the Jefferson County floodplain administrator and related preliminary
analysis of potential for rise in base flood elevation would be completed under Task 1.
• JARPA form and related JARPA Figures to present the project and quantification of
impacts and benefits. The JARPA form and figures will be used to apply for the Clean
Water Act(CWA) Section 404 and 401 approvals, and the information from the JARPA
form will be used by the County to populate the fields in the WDFW APPS online
application program for the Hydraulic Project Approval (HPA) Permit.
• CONTRACTOR has included 26 hours of support post-application submittals to be used
at Jefferson County discretion for supporting Jefferson County's response to agency
questions
• JARPA Attachments (e.g., Attachment E: Aquatic Use Authorization on Department of
Natural Resources (DNR)-managed aquatic lands, adjacent landowners).
• HPA Fish Habitat Enhancement exemption form as JARPA attachment
• Temporary Disturbance Restoration and Project Monitoring Plan, required by the Corps
for NWP 27 (aquatic habitat restoration) projects
• Endangered Species Act consultation documents are required to complete the Section 7
Endangered Species Act consultation as part of the CWA Section 404 review process.
For this scope of work, we anticipate the ESA consultation documents will focus on
Chinook, HC Summer Chum, and Steelhead Trout regulated by NMFS and Bull Trout
regulated by USFWS.
• Section 7 No Effect letter for USFW terrestrial species, including those not covered by
the current USFWS/USACE Restoration Programmatic Agreement
• Section 7 Abbreviated BE form for ESA listed fish species covered by the USFWS/Corps
Restoration Programmatic agreement
• NMFS FPRP III form for ESA listed fish species covered by the NMFS/Corps
Restoration Programmatic agreement
• Ecology 401 Water Quality Certification: `Pre-meeting request form' and `Request for
401 water quality certification review', if those materials are required at the time of
permit application
• Wetland and Waters Delineation report, completed under Task 3
• Cultural Resources Assessment report, completed under Task 4
Assumptions
• The permitting materials would be based on the final preliminary design.
• Preapplication meetings will be held virtually.
• Project will align with Nationwide Permit 27 and will be determined by WDFW to be
eligible for Fish Habitat Enhancement HPA streamlined process, therefore:
• SEPA will not be required.
• Shorelines and Jefferson County critical areas review will not be required.
• Informal ESA Section 7 Consultation will allow the use of the Abbreviated BE and FPRP
III form as the primary consultation documents.
• The County will enter the JARPA information into the WDFW APPS system as the
application for the Hydraulic Project Approval (HPA) from WDFW.
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• The County or its designee will pay the application fee(s) associated with all permit
applications.
• This scope does not include preparation of NPDES Construction Stormwater Permit
Application or completion of required advertisements as these are permitting tasks
typically associated with final design and may be completed by the construction
contractor.
• This scope does not include the development of a Water Quality Monitoring Plan because
it is currently unknown if such a plan will be required by the Department of Ecology.
• County will provide one round of consolidated comments on permit application
materials.
Deliverables
• Draft and final JARPA and JARPA figures (WORD and PDF)
• Draft and final Temporary Disturbance and Project Purpose Monitoring Plan (WORD
and PDF)
• Section 401 Water Quality Certification Pre-Meeting Request Form and 401 Certification
Request Form (if either or both of these forms are still required at the time of project
application)
• HPA
TASK 6. EDUCATION AND OUTREACH
Meetings held at the Brinnon Community Center in Brinnon will be the primary method for the
Contractor Team to lead outreach events, deliver draft analysis results, and obtain critical review
of technical work. Contractor will attend and present in-person and online over the course of the
design process to share findings, present preliminary design materials, and permitting approach.
Contractor assumes the following meetings for the Rocky Brook Neighborhood:
• 1 in-person at Brinnon Community Center(BCC); Contractor Project Manager or Project
Engineer will attend.
• Dosewallips River Collaborative Technical Work Group at the BCC:
• 1 in-person to inform preliminary design(One Contractor staff to attend)
• 1 in-person to inform final design (One Contractor staff to attend)
• Private landowners: In-person meetings will coincide with other tasks as needed—not to
exceed three.
• Jefferson County Public Works:
• 3 1-hour meetings, online for one Contractor staff
• Department of Natural Resources and Washington State Parks:
• 2 1-hour meetings, online for one Contractor staff
Assumptions:
• Jefferson County will coordinate meeting logistics
Deliverables:
• Materials prepared for the meetings will be provided to Jefferson County to distribute to
project stakeholders.
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TASK 7. PROJECT MANAGEMENT AND STAKEHOLDER ENGAGEMENT
CONTRACTOR will provide monthly invoices and progress reports related to project activities
and deliverables. CONTRACTOR will coordinate these activities with Jefferson County to
ensure that the scope, schedule, and deliverables are met and do not conflict with Jefferson
County activities, approaches, or policies.
Assumptions
• The project duration is anticipated to be one year, from July 2026 until July 2027.
• Jefferson County staff will coordinate with project stakeholders during key design and
review milestones.
Deliverables:
• Overall project schedule
• Monthly invoices with detailed progress reports will be delivered to Jefferson County
staff
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EXHIBIT B
Estimated Budget and Schedule
Task Beginning End Date Est.
Date Budget
Task 1: Preliminary Design July 2026 January 2027 $62,474
Task 2: Final Design January 2027 July 2027 $51,936
Task 3: Cultural Resources October 2026 January 2027 $21,355
Task 4: Data Collection and Reporting July 2026 March 2027 $52,517
Task 5: Permit Applications January 2027 March 2027 $25,749
Task 6: Education and Outreach July 2026 July 2027 $13,407
Task 7: Project Management July 2026 July 2027 $4,382
Total Budget $231,820
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