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HomeMy WebLinkAbout081026A AGENDA PACKET 1 AGENDA Jefferson County Board of Commissioners Regular Meeting – Monday, August 10, 2026 at 9:00 a.m. This is a Hybrid meeting: Virtual and In-Person Attendance at Jefferson County Courthouse – Commissioners’ Chambers 1820 Jefferson Street, Port Townsend, WA Heather Dudley-Nollette, District 1 | Heidi Eisenhour, District 2 | Greg Brotherton, District 3 – Chair To view Agenda items, meeting materials and comments received, click here: www.co.jefferson.wa.us – Services – Laserfiche Web Portal (username and password is: public)– Board of Commissioners – BOCC Agenda Packets – 2026 Weekly Agenda Items – Month of the meeting – Day of the meeting LINK TO MATERIALS: https://test.co.jefferson.wa.us/WeblinkExternal/Browse.aspx?startid=10523040&dbid=0&repo=Jefferson You can join this meeting by using the following methods: In the event of technical difficulties, at least one of the methods above will be accessible to the public. Please try all methods first before calling 360-385-9100 to report any issues. Individuals may provide Public Comment using the following methods: • Video: Refer to meeting instructions above • Audio-only: Refer to meeting instructions above • Email: You may submit comments/correspondence to us at: jeffbocc@co.jefferson.wa.us up through 11:59 p.m. the day before the meeting. Public Comment Periods are dedicated to listening to the public. Each person may address the Board one time during these periods. To ensure equal opportunity for the public to comment, all comments shall be limited to 2 or 3 minutes per person, depending on the volume of public in attendance. Some Agenda items may have additional Public Comment Periods – these comment periods are for listening to comments specific to that Agenda item. The Chair may add additional Public Comment Periods throughout the meeting. 9:00 a.m. CALL TO ORDER 9:01 a.m. PUBLIC COMMENT PERIOD – ALL TOPICS • Zoom Meeting: https://zoom.us/j/93777841705 This option will allow you to join the meeting live. You will need to enter an email address. If you wish to provide public comment, click on the hand icon at the bottom of the screen to “raise your hand.” Participation will be up to the Chair and Clerk • Audio-only: Dial: 1-253-215-8782 and use Webinar ID: 937-7784-1705# This option will allow you to listen to the meeting live. If you wish to provide public comment, press *9 to “raise your hand.” Participation will be up to the Chair and Clerk Access for the hearing impaired can be accommodated using Washington Relay Service at 1-800-833-6384. If you need special accommodations, please contact our office 24 hours in advance. • In-person: You are welcome to join this meeting in-person. Agenda: August 10, 2026 2 No set time APPROVAL AND ADOPTION OF THE CONSENT AGENDA: (Items listed below have been distributed to the Commissioners in advance for study and will be enacted by one motion. If separate discussion is desired on an item, that item may be removed from the Consent Agenda and placed on the Regular Agenda, at the request of any of the Commissioners). 1. AGREEMENT re: Lower Dosewallips Flood Project facilitation; $9,900; Public Health; North Olympic Development Council (NODC) 2. AGREEMENT re: Rocky Brook Final Design; $231,820; Public Health; Natural Systems Design 3. AGREEMENT re: School-based mental health services – Chimacum; $22,200; Public Health; Cynthia Langston, LLC 4. AGREEMENT, Change Order No. 1 re: Oil City Road culvert replacement MP 0.5, FLAP Project #18021180; Public Works; Olympic Resources, LLC 5. APPROVAL OF MINUTES: Regular Meeting Minutes of August 3, 2026 6. APPROVAL OF PAYROLL WARRANTS: Dated August 1, 2026 and totaling $3,416.65 (Individual); and Dated August 5, 2026 and totaling $2,621,715.50 REGULAR AGENDA: 10:00 a.m. WORKSHOP and POTENTIAL ACTION re: Hearing Notice re: Repetitive Use Build Program establishment Jeremy Williammee, DCD Director 10:30 a.m. WORKSHOP and POTENTIAL ACTION re: Resolution re: Establishing goals and objectives with budget preparation guidelines for the 2027 Budget Judy Shepherd, Finance Director 11:00 a.m. DISCUSSION AND POTENTIAL ACTION re: Behavioral Health Advisory Committee (BHAC) funding recommendations Apple Martine, Public Health Director No set time COMMISSIONERS BRIEFING SESSION No set time RECESS 1:30 p.m. AFTERNOON SESSION 1:30 p.m. to 2:00 p.m. EXECUTIVE SESSION with the County Administrator, Chief Civil Deputy Prosecuting Attorney (DPA), and DCD Director re: Potential/Actual Litigation; Exemption as Outlined in the Open Public Meetings Act, RCW 42.30.110(1)(i) DISCUSSION, POTENTIAL ACTION with PUBLIC COMMENT re: TOPIC OF THE EXECUTIVE SESSION Agenda: August 10, 2026 3 No set time COMMISSIONERS’ BRIEFING SESSION (3:30 to 4:30 p.m.) • Review of recent meetings, miscellaneous topics, and calendar coordination – Approx. 20 minutes per Commissioner No set time ADDITIONAL DISCUSSION ITEMS No set time ADJOURNMENT (Adjourn by 4:30 p.m.) COMMISSIONERS MEETING SCHEDULE The Week of August 10, 2026 A snapshot of the meetings the Commissioners will be attending this week are notated below, and are subject to change. If you would like to get more information on these meetings, please contact the Commissioners’ Office at 360-385-9100 or send us an email at: jeffbocc@co.jefferson.wa.us Monday, August 10, 2026 9:00 a.m. BOCC Meeting – Board Tuesday, August 11, 2026 5:00 p.m. America’s Rural Future – Heidi and Heather 1:00 p.m. Peninsulas Early Childhood Coalition (PECC) Monthly Meeting – Heather 2:30 p.m. Behavioral Health Advisory Committee Meeting 2026 - Heather Wednesday, August 12, 2026 9:00 a.m. Forest Practices Board Regular Quarterly Meeting - Heidi 2:00 p.m. Jefferson Transit Authority Finance Committee Meeting – Greg 10:00 a.m. Olympic Region Clean Air Agency Board of Directors Meeting – Greg 7:00 p.m. Grange Meeting - Heidi Thursday, August 13, 2026 1:30 p.m. Technology Advisory Committee Meeting – Greg 3:00 p.m. Special Meeting of the Jefferson County Parks and Recreation Board – Heidi 3:00 p.m. Clean Water District Advisory Council Meeting - Greg Friday, August 14, 2026 9:00 a.m. BOCC Special Meeting and Planning Commission Retreat - Board 12:30 p.m. KPTZ Radio Show – Heidi 1:00 p.m. Vince’s Village Groundbreaking Ceremony - Heather The County has various Boards and Committees that are subject to the Open Public Meetings Act (OPMA). Agendas for those meetings will be posted to the Jefferson County website calendar 24 hours prior to the start of the meeting. Agendas will contain information on how to provide public comments, meeting access, and meeting materials (if available). For more information, go to: www.co.jefferson.wa.us and click on the Calendar tab. COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request e,oN co ejil64. DRAFT 1bE!I NGCO MINUTES Jefferson County Board of County Commissioners Regular Meeting — August 3, 2026, 9:00 a.m. Jefferson County Courthouse— Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Hybrid) CALL TO ORDER: Chair Greg Brotherton, Commissioner Heidi Eisenhour and Commissioner Heather Dudley-Nollette participated in the meeting. Chair Brotherton called the meeting to order at the appointed time and played a tune on a bouzouki instrument. PUBLIC COMMENT PERIOD: Chair Brotherton called for public comments, and 16 comments were received. The Commissioners addressed the comments. PUBLIC HEALTH and EMERGENCY MANAGEMENT UPDATE: Public Health Officer Dr. Allison Berry provided information regarding public health in Jefferson and Clallam County. Emergency Management Director Willie Bence provided information on the wildfires in Eastern Washington. He noted that they are in a Particularly Dangerous Situation(PDS) in Spokane, and that Jefferson County will be experiencing some mild smoke conditions. Dr. Berry discussed being prepared for air quality, preventing wildfires, recent commercially sold contaminated vegetables leading to an outbreak, and urged the public to buy their produce from local farmers. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Eisenhour moved to approve the Consent Agenda, minus Items No. 1 and 12 for further discussion. Commissioner Dudley-Nollette seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. re: In the Matter of Adoption of a Resolution to Approve a Levy Lid Lift(Removed from the Consent Agenda and approved later in the meeting) 2. RESOLUTION NO.39-0803-26R re: In the Matter of Applying for SRFB grant funding for the Brinnon Floodplain Acquisitions RCO Project#26-1151A 3. AGREEMENT re: Aerial Imagery for GIS; $20,000; Assessor's Office; Washington Technology Solutions 4. AGREEMENT re: Election tabulation software license and hardware maintenance; 156,225.50/3 years; Auditor's Office; Election Systems& Software LLC (ES&S) 5. AGREEMENT re: Brinnon Community Center parking lot—Lease of the east side of the parking lot; $1,708.80; Central Services; Washington State Department of Transportation 6. AGREEMENT re: Consumer support services; $737,125; Public Health; Cascade Community Connections 1 DRAFT Commissioners Meeting Minutes of August 3, 2026 7. AGREEMENT re: Phase 4 NWSWB On-site grinder pump installation for PHUGA, Project No. 40521280, EPA Grant No. 02J97501; $796,634.40; Public Works; Russ Construction LLC. 8. AGREEMENT, Supplement No. 1 re: Upper Hoh Road MP 9.7 to MP 9.8 emergency repair, Project No. 18019880; $7,104 totaling$41,595; Public Works; Widener and Associates 9. AGREEMENT,Amendment No. 2 re: Individual employment services; Additional $6,000 for total of$261,798.40; Public Health; Cascade Community Connections 10. AGREEMENT,Amendment No.5 re: Breast, cervical and colon health services; $1,000; Public Health; Public Health of Seattle and King County 11. MOTION TO DELEGATE SIGNING AUTHORITY to the County Administrator re: AGREEMENT re: Salary, benefits, training and equipment for new staff; $762, 233.96; Sheriff's Office; Criminal Justice Training Commission 12. AUTHORIZATION of the issuance of a 2027 Lodging Tax Funding RFP in the amount of 1,004,000 (Removed from the Consent Agenda) 13. CLIMATE ACTION COMMITTEE APPOINTMENT: Position 4 Lachlan Carey; Position 13 Brian Roach; Position 14 Melissa Spear 14. APPROVAL OF MINUTES: Regular Meeting Minutes of July 6, 13, 20, 27, and Special Meeting Minutes of July 27, 2026 (Finance Committee) The meeting was recessed at 10:23 a.m. and reconvened at 10:30 a.m. with all three Commissioners present. WORKSHOP re: Harm Reduction Program reports: Harm Reduction Coordinator Anya Callahan was present to provide a report on Harm Reduction services in Jefferson County. The workshop was paused to allow time for the next scheduled item, and reconvened afterwards. WORKSHOP with the Deputy Director of Intergovernmental and External Affairs, US. Department of the Interior(DOI): Deputy Director of Intergovernmental and External Affairs with the United States Department of Interior Nathan Naidu was virtually present to meet the Commissioners, introduce himself, and inform the Board on how he can facilitate their comments and requests as they pertain to the Department of Interior. Chair Brotherton opened the floor to allow for public comments, and two comments were received. WORKSHOP re: Harm Reduction Program reports- Continued: Harm Reduction Coordinator Anya Callahan was present to continue providing a report on Harm Reduction services in Jefferson County. She answered questions posed by the Commissioners, and participated in discussion regarding no barrier housing, statistics, and basic needs for those with mental health and/or substance abuse issues. After discussion, Chair Brotherton opened the floor to allow for public comments, and three comments were received. The Commissioners discussed possibly requesting that the Fair Association allow individuals from the recently displaced homeless encampment, staying longer than the original 10 day maximum stay. The meeting was recessed at 12:11 p.m. and reconvened at 1:30 p.m. with all three Commissioners present. 2 UHAFT Commissioners Meeting Minutes of August 3, 2026 EXECUTIVE SESSION: An Executive Session was scheduled from 1:30 p.m. to 2:00 p.m. Chair Brotherton announced that the Executive Session will be held from 1:31 p.m. to 2:01 p.m. regarding Attorney-Client Privilege, Potential/Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. Staff present: County Administrator, Chief Civil Deputy Prosecuting Attorney(DPA), Civil DPA, and Public Works Director. The Board resumed the regular meeting at 2: 01 p.m. Chair Brotherton announced that the Board will be extending the Executive Session from 2:02 p.m. to 2:15 p.m. The Board concluded the Executive Session and resumed the regular meeting at 2:15 p.m. There was no proposed action, and therefore no public comment taken on this topic. EXECUTIVE SESSION: An Executive Session was scheduled from 2:00 p.m. to 2:30 p.m. Chair Brotherton announced that the Executive Session will be held from 2: 16 p.m. to 2:40 p.m. regarding to review the performance of a public employee. No discussion of salaries, wages, and other conditions of employment to be generally applied within the county; and, no final action on the hiring, setting the salary of an individual employee or class of employees, or discharging or disciplining an employee, exemption as outlined in the Open Public Meetings Act, RCW 42.30.110(1)(g). Staff present: Human Resources Director. The Board concluded the Executive Session and resumed the regular meeting at 2:40 p.m. There was no proposed action, and therefore no public comment taken on this topic. DISCUSSION re: RESOLUTION re: In the Matter of Adoption of a Resolution to Approve a Levy Lid Lift(Consent Agenda Item No. 1): The Commissioners reviewed a comment received regarding the proposed Resolution. Public Works Director Eric Kuzma joined the meeting to answer questions posed by the Board. After discussion, Commissioner Dudley-Nollette moved to approve RESOLUTION NO. 40-0803-26R re: Adoption of a Resolution to approve a Levy Lid Lift, with no changes. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. Chair Brotherton opened the floor for public comments, and one comment was received. ADDITIONAL DISCUSSION ITEMS: The Commissioners and County Administrator reviewed the following: Calendar Coordination DISCUSSION re: Letter of recommendation regarding the proposed Jamestown S'Klallam Tribe Land Transfer Act of 2026: The Commissioners discussed the draft letter and public comments previously received. Commissioner Dudley-Nollette shared that she spoke with Congresswoman Emily Randall's staff and provided feedback from her office. Ultimately, the Commissioners agreed to forward comments received on the issue to Congresswoman Randall's office, and not to send a letter. Chair Brotherton opened the floor to allow for public comments, and two comments were received. ADDITIONAL DISCUSSION ITEMS-Continued: The Commissioners and County Administrator reviewed the following: Calendar Coordination—continued Commissioners' Briefing Session Miscellaneous topics 3 DRAFT Commissioners Meeting Minutes of August 3, 2026 NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 4:13 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Greg Brotherton, Chair ATTEST: Heidi Eisenhour, Member Carolyn Gallaway, CMC Heather Dudley-Nollette, Member Clerk of the Board 4 Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Josh Peters, County Administrator From: Eric Kuzma, Public Works Director Agenda Date: August Pa, 2026 Subject: Change Order No. 1 - Oil City Rd Culvert Replacement MP 0.5 - FLAP Project #18021180 Statement of Issue: Change order No. 1 with Olympic Resources of Neilton, WA. Analysis/Strategic Goals/Pro's Et Con's: This change order modifies and changes the original scope by adding removal and hauling of additional trees required for temporary utility relocation. Fiscal Impact/Cost Benefit Analysis: The total amount for Change Order No. 1 is 9,998.50. The contract amount will increase from $38,250.00 to $48,248.50. This contract will be reimbursed by FHWA - Western Federal Lands. Recommendation: Public Works recommends that the Board authorize Change Order No. 1 with Olympic Resources and return a digital copy to Public Works. Department Contact: Josh Thornton, Real Property Specialist, 385-9162. Reviewed By: 1.5/d4 JosCAdmin istrators, County Ad strator Date JEFFERSON COUNTY Sheet 1 of 1 DEPARTMENT OF PUBLIC WORKS Change 1 Date:7/29/2026 CHANGE ORDER Order No. Ordered by County X Additional work ordered by County PW2026-023 Contract No. Change proposed by Contractor To: Olympic Resources,LLC Endorsed by:Olympic Resources,LLC PO Box 97 freichael,mason Contractor Firm Name cc m NelltOrl,WA 98566 ichael g nelson 129.202615.04.33 PDT: Jul Z 7, ZOZV Signature Date owner Title Consent given by Surety:(when required) Project Title Oil City Rd Culvert Replacement MP 0.5— By: FLAP Project#18021180 Attorney-in-fact Date You are ordered to perform the following described work upon receipt of an approved copy of this change order: This change order is for the removal of 12 additional trees to support temporary utility relocation,remobilization of crew/equipment,flagger crew,haul and disposal of felled timber. All work materials and measurement to be in accordance with the provisions of the standard specifications and special provisions for the type of construction involved. ORIGINAL CURRENT ESTIMATED ESTIMATED r TR CONTRACT CONTRACT NET CHANGE CONTRACT TOTAL tf AMOUNT(incl.9.1%WSST) AMOUNT(incl.9.1%WSST) THIS ORDER(incl.9.5%WSST) AFTER CHANGE(incl.9.1%WSST) y. t 38,250.00 $ 38,250.00 9,998.50 48,248.50 s. ORIGINAL CURRENT CONTRACT TIME NEW CONTRACT CONTRACT TIME CONTRACT TIME CHANGE(Add/deduct) TIME 7.f_a 3 3 1 t4.+ APPROVAL RECOMMENDED AP ROVA M N ED T-0661hd444 -- 7-29-210 1/1 /4.(. Project Manager Date County Engineer or Publi1Works Director Date APPROVAL RECOMMENDED APPROVED 1z a Engineering Services Manager Date Chair,Jefferson County Commissioners Date Tree# Type approx DBH ' Alive/Dead ' Mist Notes Est BF 1 Alder 16" Alive Starting at the western side,not part of original removal plan 124.7 6"tree is alive 8- 9"is dead truck is 6-8'taH, right in fron of another clump(4-5)of small trees that may need to be removed all in the 8"range or less 2 Evergreen 6"&8- 9" mixed —Assumed no timber value) N/A 3 Evergreen 7-8" Alive -- not part of original removal plan 18. 3 4 Alder 24" Alive not part of original removal plan 302.3 Pair of dead alders 5 Alder 8-9",9-10" Dead Assumed no timber value) N/A approximate location of original temp poi loc 6 Alder 4-6" Dead Assumed no timber value) N/A 7 Alder 8-9" Alive 21 8 Evergreen 9-10" Alive not part of original removal plan 49.5 9 Evergreen 13" Alive not part of original removal plan 93.2 10 Evergreen 16" Alive not part of original removal plan 199.5 140.00' W-W 6+39.35 75.00' 6+0800 139.06' 140.00' 5+20.00 Mantmgs,pole plantings 4+85.00 75.00' 3.00.0(i r / 7 6+80.45 6+85.00 OO.Op 75.00' SS.00' 96.76' 75.00' 1• 30.00' New temp.pole by RI 8+ 70. 35 70 00 M 2+76.92 4.82.35 5 69' , using Avenza. / 6+Is.00 New temp pole e-28.12'4T(LT) by a= 790 00' 0.00' e=01° 1,50.00' ( LT) BS.oO64. 55.00' R= soo. using Avenza.T- 196.02' 15.22' P°pole a+so.lo 0 4305 e i k. oe' ArapoSe i tem e-N/*. r h 59.2r 8+ 00 00 0 #f f•.: `ti•: 6+93.00 t 20 00• W 0:-_! - :, cam t r 47.43 i • - ! • __ X.-- -' r 25.00 i• o.21 8+00.00 li 00' roposed temp pole46,30.00' a 30.00 - M y.j.. Et a 256. iGe r ~•"• /'/,'n t r 31gp--- _ I ram!' ------- N31.34'26.8 43 •,. S+O4,94 — t-- 3+69...• . Slope stake l.m.t•.. 4-1. Lima 1 '; 7/ ... %, ' -„,.....rir.--_, _____,-..,--- i it—g--- Existing pole Existing pole vv.,/ ,,,r ii See sheet 1.3) y.. NOTE: 1. Tres wNMn the slope stake kmrts are to to 7.29.26 Change Order 1 Final Audit Report 2026-07- 29 Created:2026-07-29 By: Joshua Thornton(JThornton@co.jefferson.wa.us) Status: Signed Transaction ID: CBJCHBCAABAA0dfLJnHBhUTM_J7X3ndV49K0hMm23cEj 7.29.26 Change Order 1 " History t Document created by Joshua Thornton (JThornton@co.jefferson.wa.us) 2026-07-29-9:56:43 PM GMT L7. Document emailed to mgnelson.or@gmail.com for signature 2026-07- 29-10:01:15 PM GMT t Email viewed by mgnelson.or@gmail.com 2026-07- 29-10:03:27 PM GMT d© Signer mgnelson.or@gmail.com entered name at signing as michael g nelson 2026-07-29-10:04:31 PM GMT 4© Document e-signed by michael g nelson (mgnelson.or@gmail.com) Signature Date:2026-07- 29-10:04:33 PM GMT-Time Source:server-Signature Appearance Selected:TYPE 0 Agreement completed. 2026-07-29-10:04: 33 PM GMT Q Adobe Acrobat Sign 615 Sheridan Street Port Townsend, WA 98368 9e/[ehson www.JeffersonCountyPublicHealth.org Consent Agenda Public Healt JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Josh D. Peters, County Administrator FROM: Michael Dawson, Water Quality Manager Tami Pokorny, Natural Resources Program Coordinator DATE: 5 uS - / 0, 1 Z I`o SUBJECT: Agenda Item — Professional Services Agreement with North Olympic Peninsula Resource Conservation and Development Council for Support of the Lower Dosewallips Flood Hazard Reduction Project; Upon Signature — June 30, 2027; 9,990.00 STATEMENT OF ISSUE: Jefferson County Public Health requests approval of Professional Services Agreement with North Olympic Peninsula Resource Conservation and Development Council for Support of the Lower Dosewallips Flood Hazard Reduction Project; Upon Signature — June 30, 2027; $9,990.00 ANALYSIS/STRATEGIC GOALS/PROS and CONS: The North Olympic Peninsula Resource Conservation and Development Council (NODC) will provide support to the Lower Dosewallips Flood Hazard Reduction project by assisting with the planning and facilitation of meetings with community members and project partners, the development of educational materials, and the production of a community-led action plan for flood hazard mitigation. FISCAL IMPACT/COST BENEFIT ANALYSIS: Funding for this professional services agreement will be provided by the Washington Department of Ecology Shorelines FCAAP Competitive Grant Agreement No. SEAFCAAC-2527-JeCoEH-00043. RECOMMENDATION: JCPH Management recommends BOCC signature on a Professional Services Agreement with North Olympic Peninsula Resource Conservation and Development Council for Support of the Lower Dosewallips Flood Hazard Reduction Project; Upon Signature — June 30, 2027; $9,990.00 REVIEWED BY: F /dam Josh . Peters, County Administrator Date Community Health Developmental Disabilities Environmental Public Health 360-385-9400 360-385-9444 360-385-9401 (f) f) 360-379-4487 Always working for a safer and healthier community W Q-26-056 CONTRACT REVIEW FORM Clear Form INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: North Olympic Development Council (NODC) Contract No: WQ-26-056 Contract For: Lower Dosewallips Flood Project, facilitation Term: Upon sig - 6/30/2027 COUNTY DEPARTMENT: Environmental Health Contact Person: Tami Pokorny Contact Phone: x 498 Contact email: tpokorny@co.jefferson.wa.us AMOUNT: $9,900 PROCESS: Exempt from Bid Process Revenue: Cooperative Purchase Expenditure: $9,900 Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s) of Matching Funds Vendor List Bid Fund # RFP or RFQ Munis Org/Obj Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMIT E WIT 0 AND CHAPTER 42. 23 RCW. CERTIFIED: N/A:fl July 30, 2026 Glenn Gilbert Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN, DEBARRE BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: N/A: 1 l July 30, 2026 Glenn Gilbert Date STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche): Electronically approved by Risk Management on 7/31/2026. STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche): Electronically approved as to form by PAO on 7/30/2026. DPA Luther reviewed and approved on 7-30-2026. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 PROFESSIONAL SERVICES AGREEMENT FOR North Olympic Peninsula Resource Conservation and Development Council Lower Dosewallips Flood Hazard Reduction THIS PROFESSIONAL SERVICES AGREEMENT ("this Agreement") is entered into between the County of Jefferson, a municipal corporation ("the County"), and North Olympic Resource Conservation and Development Council (NODC) ("the Contractor"), in consideration of the mutual benefits, terms, and conditions specified below. 1. Project Designation. The Contractor is retained by the County to perform the following Project: The North Olympic Peninsula Resource Conservation and Development Council NODC) will provide support to the Lower Dosewallips Flood Hazard Reduction project by assisting with the planning and facilitation of meetings with community members and project partners, the development of educational materials, and the production of a community-led action plan for flood hazard mitigation. This project is supported by Grant#WQ-26-050 from the Department of Ecology through its Flood Control and Assistance Account Program (FCAAP). 2. Scope of Services. Contractor agrees to perform the services identified on Exhibit "A" attached hereto including the provision of all labor. 3. Time for Performance. This Agreement shall commence upon signature and continue through June 1, 2027. Work performed consistent with this Agreement during its term, but prior to the adoption of this Agreement, is hereby ratified. The Contractor shall perform all services pursuant to this Agreement as outlined on Exhibit"A". Time is of the essence in the performance of this Agreement. 4. Payment. The Contractor shall be paid by the County for completed work and for services rendered under this Agreement as follows: a. Payment for the work provided by Contractor shall be made as provided on Exhibit B" attached hereto, provided that the total amount of payment to Contractor shall not exceed $9,990 without express written modification of the Agreement signed by the County. b. Invoices must be submitted by the 10th of the month for the previous month's expenses. Such invoices will be checked by the County, and upon approval thereof, payment will be made to the Contractor in the amount approved. Failure to submit timely invoices and reports pursuant to Exhibit B of the Agreement may result in a denial of reimbursement. Invoices not submitted within 60 days may be denied. c. Invoices shall be submitted to publichealthap@co.jefferson.wa.us. d. Final payment of any balance due the Contractor of the total contract price earned will be made promptly upon its ascertainment and verification by the County after Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 1 of 13 WQ-26-056 the completion of the work and submittal of reports under this Agreement and its acceptance by the County. e. Contractor is to provide invoices and necessary backup documentation for all services including timesheets and statements (specifying the services provided). Charges for per diem fees for lodging, meals and mileage shall comply with General Services Administration(GSA) Per Diem Rates in Washington State (see https://www.gsa.gov/travel/plan-book/per-diem-rates, updated annually). In no circumstance will the County pay amounts above the GSA established rate. This restriction will also apply to any charges invoiced by subcontractors. Any indirect charges require the submittal of an indirect cost plan with methodology using 2 C.F.R. Part 255 and 2 C.F.R. Part 230 and must be approved by the County. f. The Contractor's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the County and state for a period of six 6)years after final payments. Copies shall be made available upon request. 5. Ownership and Use of Documents. All non-confidential or de-identified documents, drawings, specifications, and other materials produced by the Contractor in connection with the services rendered under this Agreement shall be the property of the County whether the project for which they are made is executed or not. The Contractor shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with Contractor's endeavors. Contractor shall not be held liable for reuse of documents or modifications thereof, including electronic data, by County or its representatives for any purpose other than the intent of this Agreement. 6. Compliance with Laws. Contractor shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this Agreement. 7. Audit. An audit will be submitted to the County upon request. Upon request, Contractor will submit the most recent financial audit within 30 days. a. Upon request the County shall have the option of performing an onsite review of all records, statements, and documentation. b. If the County finds indications of potential non-compliance during the monitoring process, the County shall notify Contractor within ten (10) days. County and Contractor shall meet to discuss areas of contention in an attempt to resolve issues. c. Audit will provide statements consistent with the guidelines of Reporting for Other Non-Profit Organizations AICPA SOP 78-10, and is performed in accordance with generally accepted auditing standards and with Federal Standards for Audit of Governmental Organizations, Programs, Activities and Functions, and meeting all requirements of 2 C.F.R. Part 200, as applicable. Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 2 of 13 8. Indemnification. The Contractor shall defend, indemnify and hold the County, its officers, officials, employees, agents and volunteers (and their marital communities) harmless from any claims, injuries, damages, losses or suits, including attorney's fees, arising out of or resulting from the acts, errors or omissions of the Contractor in performance of this Agreement, except for injuries and damages caused by the sole negligence of the County. Should a court of competent jurisdiction determine this Agreement is subject to RCW 4.24.115 if liability for damages occurs arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the County, its officers, officials, employees, agents and volunteers (and their marital communities) the Contractor's liability, including the duty and cost to defend, shall be only for the Contractor's negligence. It is further specifically understood that the indemnification provided constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. This section shall survive the expiration or termination of this Agreement. 9. Insurance. Prior to commencing work, the Contractor shall obtain at its own cost and expense the following insurance coverage specified below and shall keep such coverage in force during the terms of the Agreement. a. Commercial Automobile Liability Insurance providing bodily injury and property damage liability coverage for all owned and non-owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than $500,000 each occurrence with the County named as an additional insured in connection with the Contractor's performance of this Agreement. This insurance shall indicate on the certificate of insurance the following coverage: (a) Owned automobiles; b) Hired automobiles; and, (c) Non-owned automobiles. b. Commercial General Liability Insurance in an amount not less than a single limit of one million dollars ($1,000,000) per occurrence and an aggregate of not less than two (2) times the occurrence amount ($2,000,000.00 minimum) for bodily injury, including death and property damage, unless a greater amount is specified in the contract specifications. The insurance coverage shall contain no limitations on the scope of the protection provided and include the following minimum coverage: i. Broad Form Property Damage, with no employee exclusion; ii. Personal Injury Liability, including extended bodily injury; iii. Broad Form Contractual/Commercial Liability—including coverage for products and completed operations; iv. Premises—Operations Liability(M&C); v. Independent Contractors and subcontractors; vi. Blanket Contractual Liability. Professional Services Agreement, JCPH, Version 4, PAO Approved 5/ 5/2026 Page 3 of 13 c. The County shall be named as an "additional named insured"under all insurance policies required by this Agreement, except Professional Liability Insurance when not allowed by the insurer. d. Such insurance coverage shall be evidenced by one of the following methods: a) Certificate of Insurance; or, (b) Self-insurance through an irrevocable Letter of Credit from a qualified financial institution. e. The Contractor shall furnish the County with properly executed certificates of insurance that, at a minimum, shall include: (a) The limits of overage; (b) The project name to which it applies; (c) The certificate holder as Jefferson County, Washington and its elected officials, officers, and employees with the address of Jefferson County Public Health 615 Sheridan Street, Port Townsend, WA 98368, and, (d) A statement that the insurance policy shall not be canceled or allowed to expire except on thirty(30) days prior written notice to the County. If the proof of insurance or certificate indicating the County is an "additional insured"to a policy obtained by the Contractor refers to an endorsement (by number or name) but does not provide the full text of that endorsement, then it shall be the obligation of the Contractor to obtain the full text of that endorsement and forward that full text to the County. Certificates of coverage as required by this section shall be delivered to the County within fifteen(15) days of execution of this Agreement. f. Failure of the Contractor to take out or maintain any required insurance shall not relieve the Contractor from any liability under this Agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the obligations concerning indemnification of the County. g. The Contractor's insurers shall have no right of recovery or subrogation against the County (including its employees and other agents and agencies), it being the intention of the parties that the insurance policies, with the exception of Professional Liability Insurance, so affected shall protect both parties and be primary coverage for all losses covered by the above described insurance. h. Insurance companies issuing the policy or policies shall have no recourse against the County (including its employees and other agents and agencies) for payment of any premiums or for assessments under any form of policy. i. All deductibles in the above described insurance policies shall be assumed by and be at the sole risk of the Contractor. j. Any deductibles or self-insured retention shall be declared to and approved by the County prior to the approval of this Agreement by the County. At the option of the County, the insurer shall reduce or eliminate deductibles or self-insured retention, or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. k. Any judgments for which the County may be liable, in excess of insured amounts required by this Agreement, or any portion thereof, may be withheld from payment Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 4 of 13 due, or to become due, to the Contractor until the Contractor shall furnish additional security covering such judgment as may be determined by the County. 1. Any coverage for third party liability claims provided to the County by a"Risk Pool" created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any policy of insurance the Contractor must provide in order to comply with this Agreement. m. The County may, upon the Contractor's failure to comply with all provisions of this Agreement relating to insurance, withhold payment or compensation that would otherwise be due to the Contractor. n. The Contractor's liability insurance provisions shall be primary and noncontributory with respect to any insurance or self-insurance programs covering the County, its elected and appointed officers, officials, employees, and agents. o. Any failure to comply with reporting provisions of the insurance policies shall not affect coverage provided to the County, its officers, officials, employees, or agents. p. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. q. The Contractor shall include all subcontractors as insured under its insurance policies or shall furnish separate certificates and endorsements for each subcontractor. All insurance provisions for subcontractors shall be subject to all the requirements stated herein. r. The insurance limits mandated for any insurance coverage required by this Agreement are not intended to be an indication of exposure nor are they limitations on indemnification. s. The Contractor shall maintain all required insurance policies in force from the time services commence until services are completed. Certificates, insurance policies, and endorsements expiring before completion of services shall be promptly replaced. All the insurance policies required by this Agreement shall provide that thirty (30) days prior to cancellation, suspension, reduction or material change in the policy, notice of same shall be given to the Jefferson County Public Health Contracts Manager by registered mail, return receipt requested. t. The Contractor shall place insurance with insurers licensed to do business in the State of Washington and having A.M. Best Company ratings of no less than A-, with the exception that excess and umbrella coverage used to meet the requirements for limits of liability or gaps in coverage need not be placed with insurers or re- insurers licensed in the State of Washington. u. The County reserves the right to request additional insurance on an individual basis for extra hazardous contracts and specific service agreements. Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 5 of 13 10. Worker's Compensation (Industrial Insurance). a. If and only if the Contractor employs any person(s) in the status of employee or employees separate from or in addition to any equity owners, sole proprietor, partners, owners or shareholders of the Contractor, the Contractor shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to Jefferson County Public Health, upon request. b. Worker's compensation insurance covering all employees with limits meeting all applicable state and federal laws. This coverage shall include Employer's Liability with limits meeting all applicable state and federal laws. c. This coverage shall extend to any subcontractor that does not have their own worker's compensation and employer's liability insurance. d. The Contractor expressly waives by mutual negotiation all immunity and limitations on liability, with respect to the County, under any industrial insurance act, disability benefit act, or other employee benefit act of any jurisdiction which would otherwise be applicable in the case of such claim. e. If the County incurs any costs to enforce the provisions of this subsection, all cost and fees shall be recoverable from the Contractor. 11. Independent Contractor. The Contractor and the County agree that the Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. The Contractor specifically has the right to direct and control Contractor's own activities, and the activities of its subcontractors, employees, agents, and representatives, in providing the agreed services in accordance with the specifications set out in this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded County employees by virtue of the services provided under this Agreement, including, but not limited to: retirement, vacation pay; holiday pay; sick leave pay; medical, dental, or other insurance benefits; fringe benefits; or any other rights or privileges afforded to Jefferson County employees. The County shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to Contractor, or any employee of Contractor. 12. Subcontracting Requirements. a. The Contractor is responsible for meeting all terms and conditions of this Agreement including standards of service, quality of materials and workmanship, costs, and schedules. Failure of a subcontractor to perform is no defense to a breach of this Agreement. The Contractor assumes responsibility for and all liability for the actions and quality of services performed by any subcontractor. Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 6 of 13 b. Every subcontractor must agree in writing to follow every term of this Agreement. The Contractor must provide every subcontractor's written agreement to follow every term of this Agreement before the subcontractor can perform any services under this Agreement. The Public Health Director or their designee must approve any proposed subcontractors in writing. c. Any dispute arising between the Contractor and any subcontractors or between subcontractors must be resolved without involvement of any kind on the part of the County and without detrimental impact on the Contractor's performance required by this Agreement. 13. Covenant Against Contingent Fees. The Contractor warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Contractor, to solicit or secure this Agreement, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Contractor, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the County shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 14. Discrimination Prohibited. The Contractor, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, gender, sexual orientation, material status, sex, or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 15. No Assignment. The Contractor shall not sublet or assign any of the services covered by this Agreement without the express written consent of the County. Assignment does not include printing or other customary reimbursable expenses that may be provided in an agreement. 16. Non-Waiver. Waiver by the County of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 17. Termination. a. The County reserves the right to terminate this Agreement at any time by giving ten 10) days written notice to the Contractor. b. In the event of the death of a member, partner, or officer of the Contractor, or any of its supervisory personnel assigned to the project, the surviving members of the Contractor hereby agree to complete the work under the terms of this Agreement, if requested to do so by the County. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Contractor and the County, if the County so chooses. Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 7 of 13 c. The County reserves the right to terminate this contract in whole or in part, with 10 days' notice, in the event that expected or actual funding from any funding source is withdrawn, reduced, or limited in any way after the effective date of this agreement. In the event of termination under this clause, the County shall be liable for only payment for services rendered prior to the effective date of termination. 18. Notices. All notices or other communications which any party desires or is required to give shall be given in writing and shall be deemed to have been given if hand-delivered, sent by facsimile, email, or mailed by depositing in the United States mail, prepaid to the party at the address listed below or such other address as a party may designate in writing from time to time. Notices to the County shall be sent to the following address: Tami Pokorny, Natural Resources Program Coordinator Jefferson County Public Health Department 615 Sheridan Street Port Townsend, WA 98368 Email: tpokorny@co.jefferson.wa.us Phone: 360-379-4498 Notices to Contractor shall be sent to the following address: Karen Affeld, Executive Director North Olympic Development Council P.O. Box 2526 Port Angeles, WA 98362 Email: karen@noprcd.org Phone: 360-477-1593 19. Integrated Agreement. This Agreement together with attachments or addenda represents the entire and integrated Agreement between the County and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No representation or promise not expressly contained in this Agreement has been made. This Agreement supersedes all prior or simultaneous representations, discussions, negotiations, and agreements, whether written or oral, by the County within the scope of this Agreement. The Contractor ratifies and adopts all statements, representations, warranties, covenants, and agreements contained in its proposal, and the supporting material submitted by the Contractor, accepts this Agreement and agrees to all of the terms and conditions of this Agreement. 20. Modification of this Agreement. This Agreement may be amended only by written instrument signed by both County and Contractor. 21. Disputes. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved pursuant to the terms of this Agreement shall be submitted in writing within 10 days to the County Risk Manager, whose decision in the matter shall be final, but shall be subject to judicial review. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such Professional Services Agreement, JCPH, Version 4, PAO Approved 5/ 5/2026 Page 8 of 13 action shall bear the cost of its own attorney's fees and court costs. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County. The parties agree that all questions shall be resolved by application of Washington law and that the parties have the right of appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The Contractor hereby consents to the personal jurisdiction of the Superior Court of the State of Washington for Jefferson County. 22. Section Headings. The headings of the sections of this Agreement are for convenience of reference only and are not intended to restrict, affect, or be of any weight in the interpretation or construction of the provisions of the sections or this Agreement. 23. Limits of Any Waiver of Default. No consent by either party to, or waiver of, a breach by either party, whether express or implied, shall constitute a consent to, waiver of, or excuse of any other, different, or subsequent breach by either party. 24. No Oral Waiver. No term or provision of this Agreement will be considered waived by either party, and no breach excused by either party, unless such waiver or consent is in writing signed on behalf of the party against whom the waiver is asserted. Failure of a party to declare any breach or default immediately upon the occurrence thereof, or delay in taking any action in connection with, shall not waive such breach or default. 25. Severability. Provided it does not result in a material change in the terms of this Agreement, if any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the remainder of this Agreement and the application this Agreement shall not be affected and shall be enforceable to the fullest extent permitted by law. 26. Binding on Successors, Heirs and Assigns. This Agreement shall be binding upon and inure to the benefit of the parties' successors in interest, heirs, and assigns. 27. No Assignment. The Contractor shall not sell, assign, or transfer any of rights obtained by this Agreement without the express written consent of the County. 28. No Third-party Beneficiaries. The parties do not intend, and nothing in this Agreement shall be construed to mean, that any provision in this Agreement is for the benefit of any person or entity who is not a party. 29. Signature in Counterparts. The parties agree that separate copies of this Agreement may be signed by each of the parties and this Agreement shall have the same force and effect as if all the parties had signed the original. 30. Facsimile and Electronic Signatures. The parties agree that facsimile and electronic signatures shall have the same force and effect as original signatures. 31. Arms-Length Negotiations. The parties agree that this Agreement has been negotiated at arms-length, with the assistance and advice of competent, independent legal counsel. Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 9 of 13 32. Public Records Act. Notwithstanding the provisions of this Agreement to the contrary, to the extent any record, including any electronic, audio, paper or other media, is required to be kept or indexed as a public record in accordance with the Washington Public Records Act, Chapter 42.56 RCW, as may hereafter be amended, the Contractor agrees to maintain all records constituting public records and to produce or assist the County in producing such records, within the time frames and parameters set forth in state law. The Contractor further agrees that upon receipt of any written public record request, Contractor shall, within two business days, notify the County by providing a copy of the request per the notice provisions of this Agreement. APPROVED AND ADOPTED this day of 2026. SIGNATURES FOLLOW ON THE NEXT PAGE) Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 10 of 13 SIGNATURE PAGE JEFFERSON COUNTY WASHINGTON NORTH OLYMPIC PENINSULA RESOURCE CONSERVATION AND Board of County Commissioners DEVELOPMENT COUNCIL Jefferson County,Washington By: By: Of'C-- Greg Brotherton, Chair Signature By: Namc: Karen Affeld Heather Dudley-Nollette,Commissioner Title: Executive Director By: Date: 08/ 03/2026 Heidi Eisenhour, Commissioner SEAL: ATTEST: Carolyn Gallaway, CMC Clerk of the Board Approved as to form only: 07- 30-2026 Jeremiah B. Luther,Date Civil Deputy Prosecuting Attorney Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 11 of 13 EXHIBIT A Scope of Work The North Olympic Peninsula Resource Conservation and Development Council (Contractor) will support Jefferson County and the Lower Dosewallips Flood Hazard Reduction project through planning activities and community outreach. Contractor will attend meetings and contribute to project deliverables. All activities below are to be carried out by Karen Affeld, Executive Director, NODC, and/or Angela Glore, Community Development Director, NODC. Contractor shall perform the following tasks: Task 1: Coordinate, plan and conduct meetings and outreach activities in support of the Lower Dosewallips Flood Hazard Reduction project: 1 a) Assist with planning and facilitating an all-day community meeting in early 2027. Deliverable: Agenda for all-day community meeting Due: December 31, 2026 lb) Assist with development of communications materials for community education. Deliverable: Attendance at three or more communications meetings Due: December 31, 2026 1 c) Attend Lower Dosewallips Flood Hazard Reduction project meetings, coordination meetings with COHORT, and meetings with Tribes and state agencies. Deliverable: Attendance at six or more project meetings Due: June 30, 2027 1 d) Review final draft action plan. Deliverable: Comments on Action Plan Due: June 30, 2027 1 e) Provide invoices. Deliverable: Invoices and approved backup Due: Monthly through June 30, 2027 Professional Services Agreement, JCPH, Version 4, PAO Approved 5/ 5/2026 Page 12 of 13 EXHIBIT B Estimated Budget 96 hours of Executive Director Karen Affeld's time at$65 per hour=$6,240 75 hours of Community Development Director Angela Glore's time at $50 per hour= $3,750 Total Budget = $9,990 Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 13 of 13 4fING Payroll Expense Report 8/1/2026 PAYROLL DATE 1884DE PAYROLL WARRANT# Payroll Checks: $2,601.00 Check#'s: 15967 Payroll Direct Deposit: N/A Advice #'s: N/A Benefits Paid: $815.65 AP Warrant#'s: 100248223-100248229; Elect. Pymnts Total: $3,416.65 Payment of Jefferson County Payroll Warrants Dated August 1,2026 Totaling$3,416.65(Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office.) BoCC Chair t. 9 S I N O Payroll Expense Report 8/5/2026 PAYROLL DATE 260805 PAYROLL WARRANT# Payroll Checks: $28,785.49 Check#'s: 15968-15970 Payroll Direct Deposit: $1,425,394.33 Advice#'s: 10102612-10102917 Benefits Paid: $1,167,535.68 AP Warrant#'s: 100248231-100248255; Elect. Pymnts Total: $2,621, 715.50 Payment of Jefferson County Payroll Warrants Dated August 5,2026 Totaling$2,621,715.50(Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office.) BoCC Chair 615 Sheridan Street Port Townsend, WA 98368 c9e„ehson www.JeffersonCountyPublicHealth.org Public Hee= Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Josh D. Peters, County Administrator FROM: Michael Dawson, Water Quality Manager Tami Pokorny, Natural Resources Program Coordinator DATE: 9tM- /°l 2 SUBJECT: Agenda Item - Professional Services Agreement with Natural Systems Design for the Dosewallips Rocky Brook Final Design Project; July 6, 2026 - June 30, 2027; $231,820.00 STATEMENT OF ISSUE: Jefferson County Public Health requests approval of a Professional Services Agreement with Natural Systems Design for the Dosewallips Rocky Brook Final Design Project; July 6, 2026 - June 30, 2027. ANALYSIS/STRATEGIC GOALS/PROS and CONS: Natural Systems Design was selected through a Request for Proposals process to provide consulting services to the Dosewallips Rocky Brook Final Design Recreation Conservation Office (RCO) Salmon Recovery Funding Board (SRFB) project to develop preliminary and final restoration designs (River Mile 3.4 to 5.8). The project follows previous work funded through RCO #21-1024 to conduct landowner outreach and develop conceptual designs. These are now complete. Natural Systems Design will address the loss of salmon habitat by creating engineered preliminary and final designs to support natural channel migration zone processes. The designs will incorporate a range of actions including engineered log jams as well as side channel excavations and enhancements. Public engagement will include Dosewallips River Collaborative meetings and individual meetings with landowners. FISCAL IMPACT/COST BENEFIT ANALYSIS: Funding for this project is being provided by Recreation and Conservation Office (RCO) Salmon Recovery Funding Board (SRFB) grant #24-1096 with no match requirement. Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 f) 360-379-4487 360-385-9401 (f) Always working for a safer and healthier community WQ-26-052 RECOMMENDATION: JCPH Management recommends BOCC signature for the Professional Services Agreement with Natural Systems Design for the Dosewallips Rocky Brook Final Design Project; July 6, 2026 — June 30, 2027; 231,820.00 REVIEWED BY: Josh . Peters, County Administrator Date Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 f) 360-379-4487 Always working for a safer and healthier community CONTRACT REVIEW FORM I Clear Form I INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Natural Systems Design Contract No: WQ-26-052 Contract For: Rocky Brook Final Design Term: 7/6/2026 - 6/30/2027 COUNTY DEPARTMENT: Environmental Health Contact Person: Tami Pokorny Contact Phone: x 498 Contact email: tpokorny@co.jefferson.wa.us AMOUNT: $231,820 PROCESS: Exempt from Bid Process Revenue: Cooperative Purchase Expenditure: $231,820 Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s) of Matching Funds Vendor List Bid Fund # 128 RFP or RFQ Munis Org/Obj 12800379 Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMPPI L Nj WITI- 5.080 AND CHAPTER 42.23 RCW. CERTIFIED: N/A:July 30, 2026 Glenn Gilbert Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBAIr BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: N/A: ri July 30,2026 Glenn Gilbert Date STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche): Electronically approved by Risk Management on 7/31/2026. STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche): Electronically approved as to form by PAO on 7/31/2026. DPA Luther reviewed and approved on 7-31-2026 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 PROFESSIONAL SERVICES AGREEMENT FOR Dosewallips Rocky Brook Reach Final Design THIS PROFESSIONAL SERVICES AGREEMENT("this Agreement")is entered into between the County of Jefferson, a municipal corporation("the County") and Natural Systems Design the Contractor"),in consideration of the mutual benefits,terms, and conditions specified below. 1. Project Designation. The Contractor is retained by the County to perform the following Project: Provide civil and structural engineering, surveying, geotechnical engineering, geology,hydrology and hydraulic analysis, and environmental assessments and permitting,to develop preliminary and final habitat restoration designs and associated permits for a portion of the Dosewallips River and floodplain River Mile 3 .6 to 4.0)upstream of the community of Brinnon, WA. The primary deliverable is a construction-ready design package including all necessary local, state, and federal permit applications to restore critical spawning and rearing habitat for Hood Canal summer chum and Puget Sound Chinook salmon. Included within this process is the collection of additional site-specific data to support restoration designs, completion of proposed conditions hydraulic modeling, drafting of preliminary and final designs including basis of design reporting and cost estimation(per Appendix D of Manual 18, Salmon Recovery(SRFB) Grants), delineation of existing wetland and waters, and a cultural resources assessment. During this work, Contractor will engage with project stakeholders at Dosewallips River Collaborative(DRC)meetings and through site visits and other meetings with individual landowners and the local community. The project is funded through a grant agreement between Jefferson County and the Washington State Recreation and Conservation Office(RCO) Salmon Recovery Funding Board(SRFB)#24-1096. 2. Scope of Services. Contractor agrees to perform the services identified on Exhibit A"attached hereto including the provision of all labor. 3. Time for Performance. This Agreement shall commence on July 6, 2026 and continue through June 30, 2027. Work performed consistent with this Agreement during its term,but prior to the adoption of this Agreement, is hereby ratified. The Contractor shall perform all services pursuant to this Agreement as outlined on the Schedule and Estimated Budget(Exhibit"B"). Time is of the essence in the performance of this Agreement. 4. Payment. The Contractor shall be paid by the County for completed work and for services rendered under this Agreement as follows: a. Payment for the work provided by Contractor shall be made as provided on Exhibit"B" attached hereto,provided that the total amount of payment to Contractor shall not exceed$231,820.00 without express written modification of the Agreement signed by the County. Professional Services Agreement, JCPH, Version 4, PAO Approved 5/ 5/2026 Page I of 24 WQ-26-052 b. Invoices must be submitted by the 10th of the month for the previous month's expenses. Such invoices will be checked by the County, and upon approval thereof, payment will be made to the Contractor in the amount approved. Failure to submit timely invoices and reports pursuant to Exhibit B of the Agreement may result in a denial of reimbursement. Invoices not submitted within 60 days may be denied. c. Invoices shall be submitted to publichealthap@co.jefferson.wa.us. d. Final payment of any balance due the Contractor of the total contract price earned will be made promptly upon its ascertainment and verification by the County after the completion of the work and submittal of reports under this Agreement and its acceptance by the County. e. Consultant shall provide invoices and necessary backup documentation for all services including timesheets and statements (specifying the services provided). Charges for per diem fees for lodging, meals and mileage shall comply with General Services Administration (GSA) Per Diem Rates in Washington State(see https://www.gsa.gov/travel/plan-book/per-diem-rates, updated annually). In no circumstance will the County pay amounts above the GSA established rate. This restriction will also apply to any charges invoiced by subcontractors. Any indirect charges require the submittal of an indirect cost plan with methodology using 2 C.F.R. Part 255 and 2 C.F.R. Part 230 and must be approved by the County. f. The Contractor's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the County and state for a period of six (6) years after final payments. Copies shall be made available upon request. 5. Ownership and Use of Documents. All non-confidential or de-identified documents, drawings, specifications, and other materials produced by the Contractor in connection with the services rendered under this Agreement shall be the property of the County whether the project for which they are made is executed or not. The Contractor shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with Contractor's endeavors. Contractor shall not be held liable for reuse of documents or modifications thereof, including electronic data, by County or its representatives for any purpose other than the intent of this Agreement. 6. Compliance with Laws. Contractor shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this Agreement. 7. Climate Commitment Act. This project is funded through the Climate Commitment Act(Chapter 316, Laws of the State of Washington, 2021 ("CCA" or"the Act"). Contractor shall ensure that it and its subcontractors, service providers and others who assist the County in implementing the project include recognition of CCA project funding on their website and other promotional and informational materials. Professional Services Agreement, JCPH, Version 4, PAO Approved 5/ 5/2026 Page 2 of 24 Language: "The Dosewallips Rocky Brook Final Design is supported with funding from Washington's Climate Commitment Act. The CCA supports Washington's climate action efforts by putting cap-and-invest dollars to work reducing climate pollution, creating jobs, and improving public health. Information about the CCA is available at www.climate.wa.gov." Logo: The CCA logo, available at https://climate.wa.gov/washington-climate-action- work/climate-commitment-act-polluters pay-communities-benefit/climate- commitment-act-brand-and-style-guidelines, can be used in a variety of applications, including websites, social media,print media,print materials, and signage. When using the logo in digital applications or printing for signage, it is important to use a high-resolution version of the logo. 8. Audit. An audit will be submitted to the County upon request. Upon request, Contractor will submit the most recent financial audit within 30 days. a. Upon request the County shall have the option of performing an onsite review of all records, statements, and documentation. b. If the County finds indications of potential non-compliance during the monitoring process,the County shall notify Contractor within ten(10)days. County and Contractor shall meet to discuss areas of contention in an attempt to resolve issues. c. Audit will provide statements consistent with the guidelines of Reporting for Other Non-Profit Organizations AICPA SOP 78-10, and is performed in accordance with generally accepted auditing standards and with Federal Standards for Audit of Governmental Organizations, Programs, Activities and Functions, and meeting all requirements of 2 C.F.R. Part 200, as applicable. 9. Indemnification. The Contractor shall defend, indemnify and hold the County,its officers, officials, employees, agents and volunteers(and their marital communities) harmless from any claims, injuries, damages, losses or suits, including attorney's fees, arising out of or resulting from the acts, errors or omissions of the Contractor in performance of this Agreement, except for injuries and damages caused by the sole negligence of the County. Should a court of competent jurisdiction determine this Agreement is subject to RCW 4.24.115 if liability for damages occurs arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the County, its officers, officials, employees, agents and volunteers(and their marital communities)the Contractor's liability, including the duty and cost to defend, shall be only for the Contractor's negligence. It is further specifically understood that the indemnification provided constitutes the Contractor's waiver of immunity under Industrial Insurance,Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. This section shall survive the expiration or termination of this Agreement. Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 3 of 24 10. Insurance. Prior to commencing work, the Contractor shall obtain at its own cost and expense the following insurance coverage specified below and shall keep such coverage in force during the terms of the Agreement. a. Commercial Automobile Liability Insurance providing bodily injury and property damage liability coverage for all owned and non-owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than 500,000 each occurrence with the County named as an additional insured in connection with the Contractor's performance of this Agreement. This insurance shall indicate on the certificate of insurance the following coverage: (a) Owned automobiles; (b) Hired automobiles; and, (c) Non-owned automobiles. b. Commercial General Liability Insurance in an amount not less than a single limit of one million dollars ($1,000,000) per occurrence and an aggregate of not less than two (2) times the occurrence amount ($2,000,000.00 minimum) for bodily injury, including death and property damage, unless a greater amount is specified in the contract specifications. The insurance coverage shall contain no limitations on the scope of the protection provided and include the following minimum coverage: i. Broad Form Property Damage, with no employee exclusion; ii. Personal Injury Liability, including extended bodily injury; iii. Broad Form Contractual/Commercial Liability—including coverage for products and completed operations; iv. Premises—Operations Liability(M&C); v. Independent Contractors and subcontractors; vi. Blanket Contractual Liability. c. Professional Liability Insurance. The Contractor shall maintain professional liability insurance against legal liability arising out of activity related to the performance of this Agreement, on a form acceptable to Jefferson County Risk Management in the amounts of not less than $1,000, 000 Each Claim and 2,000,000 Aggregate. The professional liability insurance policy should be on an"occurrence" form. If the professional liability policy is "claims made," then an extended reporting periods coverage(tail coverage) shall be purchased for three(3) years after the end of this Agreement, at the Contractor's sole expense. The Contractor agrees the Contractor's insurance obligation to provide professional liability insurance shall survive the completion or termination of this Agreement for a minimum period of three (3) years. d. The County shall be named as an "additional named insured" under all insurance policies required by this Agreement, except Professional Liability Insurance when not allowed by the insurer. Professional Services Agreement, JCPH, Version 4, PAO Approved 5/ 5/2026 Page 4 of 24 e. Such insurance coverage shall be evidenced by one of the following methods: a) Certificate of Insurance; or, (b) Self-insurance through an irrevocable Letter of Credit from a qualified financial institution. f. The Contractor shall furnish the County with properly executed certificates of insurance that, at a minimum, shall include: (a) The limits of overage; (b) The project name to which it applies; (c) The certificate holder as Jefferson County, Washington and its elected officials, officers, and employees with the address of Jefferson County Public Health 615 Sheridan Street, Port Townsend, WA 98368, and, (d) A statement that the insurance policy shall not be canceled or allowed to expire except on thirty (30) days prior written notice to the County. If the proof of insurance or certificate indicating the County is an"additional insured" to a policy obtained by the Contractor refers to an endorsement (by number or name) but does not provide the full text of that endorsement, then it shall be the obligation of the Contractor to obtain the full text of that endorsement and forward that full text to the County. Certificates of coverage as required by this section shall be delivered to the County within fifteen (15) days of execution of this Agreement. g. Failure of the Contractor to take out or maintain any required insurance shall not relieve the Contractor from any liability under this Agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the obligations concerning indemnification of the County. h. The Contractor's insurers shall have no right of recovery or subrogation against the County(including its employees and other agents and agencies), it being the intention of the parties that the insurance policies, with the exception of Professional Liability Insurance, so affected shall protect both parties and be primary coverage for all losses covered by the above described insurance. i. Insurance companies issuing the policy or policies shall have no recourse against the County(including its employees and other agents and agencies) for payment of any premiums or for assessments under any form of policy. j. All deductibles in the above described insurance policies shall be assumed by and be at the sole risk of the Contractor. k. Any deductibles or self-insured retention shall be declared to and approved by the County prior to the approval of this Agreement by the County. At the option of the County, the insurer shall reduce or eliminate deductibles or self-insured retention, or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. 1. Any judgments for which the County may be liable, in excess of insured amounts required by this Agreement, or any portion thereof, may be withheld from payment due, or to become due, to the Contractor until the Contractor shall furnish additional security covering such judgment as may be determined by the County. Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 5 of 24 m. Any coverage for third party liability claims provided to the County by a"Risk Pool" created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any policy of insurance the Contractor must provide in order to comply with this Agreement. n. The County may, upon the Contractor's failure to comply with all provisions of this Agreement relating to insurance, withhold payment or compensation that would otherwise be due to the Contractor. o. The Contractor's liability insurance provisions shall be primary and noncontributory with respect to any insurance or self-insurance programs covering the County, its elected and appointed officers, officials, employees, and agents. p. Any failure to comply with reporting provisions of the insurance policies shall not affect coverage provided to the County, its officers, officials, employees, or agents. q. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. r. The Contractor shall include all subcontractors as insured under its insurance policies or shall furnish separate certificates and endorsements for each subcontractor. All insurance provisions for subcontractors shall be subject to all the requirements stated herein. s. The insurance limits mandated for any insurance coverage required by this Agreement are not intended to be an indication of exposure nor are they limitations on indemnification. t. The Contractor shall maintain all required insurance policies in force from the time services commence until services are completed. Certificates, insurance policies, and endorsements expiring before completion of services shall be promptly replaced. All the insurance policies required by this Agreement shall provide that thirty(30) days prior to cancellation, suspension, reduction or material change in the policy, notice of same shall be given to the Jefferson County Public Health Contracts Manager by registered mail, return receipt requested. u. The Contractor shall place insurance with insurers licensed to do business in the State of Washington and having A.M. Best Company ratings of no less than A-, with the exception that excess and umbrella coverage used to meet the requirements for limits of liability or gaps in coverage need not be placed with insurers or re-insurers licensed in the State of Washington. v. The County reserves the right to request additional insurance on an individual basis for extra hazardous contracts and specific service agreements. Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 6 of 24 11. Worker's Compensation (Industrial Insurance). a. If and only if the Contractor employs any person(s) in the status of employee or employees separate from or in addition to any equity owners, sole proprietor, partners, owners or shareholders of the Contractor, the Contractor shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to Jefferson County Public Health, upon request. b. Worker's compensation insurance covering all employees with limits meeting all applicable state and federal laws. This coverage shall include Employer's Liability with limits meeting all applicable state and federal laws. c. This coverage shall extend to any subcontractor that does not have their own worker's compensation and employer's liability insurance. d. The Contractor expressly waives by mutual negotiation all immunity and limitations on liability, with respect to the County, under any industrial insurance act, disability benefit act, or other employee benefit act of any jurisdiction which would otherwise be applicable in the case of such claim. e. If the County incurs any costs to enforce the provisions of this subsection, all cost and fees shall be recoverable from the Contractor. 12. Independent Contractor. The Contractor and the County agree that the Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. The Contractor specifically has the right to direct and control Contractor's own activities, and the activities of its subcontractors, employees, agents, and representatives, in providing the agreed services in accordance with the specifications set out in this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded County employees by virtue of the services provided under this Agreement, including, but not limited to: retirement, vacation pay; holiday pay; sick leave pay; medical, dental, or other insurance benefits; fringe benefits; or any other rights or privileges afforded to Jefferson County employees. The County shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to Contractor, or any employee of Contractor. 13. Subcontracting Requirements. a. The Contractor is responsible for meeting all terms and conditions of this Agreement including standards of service, quality of materials and workmanship, costs, and schedules. Failure of a subcontractor to perform is no defense to a breach of this Agreement. The Contractor assumes responsibility for and all liability for the actions and quality of services performed by any subcontractor. Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 7 of 24 b. Every subcontractor must agree in writing to follow every term of this Agreement. The Contractor must provide every subcontractor's written agreement to follow every term of this Agreement before the subcontractor can perform any services under this Agreement. The Public Health Director or their designee must approve any proposed subcontractors in writing. c. Any dispute arising between the Contractor and any subcontractors or between subcontractors must be resolved without involvement of any kind on the part of the County and without detrimental impact on the Contractor's performance required by this Agreement. 14. Covenant Against Contingent Fees. The Contractor warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Contractor, to solicit or secure this Agreement, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Contractor, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the County shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 15. Discrimination Prohibited. The Contractor, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, gender, sexual orientation, material status, sex, or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 16. No Assignment. The Contractor shall not sublet or assign any of the services covered by this Agreement without the express written consent of the County. Assignment does not include printing or other customary reimbursable expenses that may be provided in an agreement. 17. Non-Waiver. Waiver by the County of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 18. Termination. a. The County reserves the right to terminate this Agreement at any time by giving ten(10) days written notice to the Contractor. b. In the event of the death of a member, partner, or officer of the Contractor, or any of its supervisory personnel assigned to the project, the surviving members of the Contractor hereby agree to complete the work under the terms of this Agreement, if requested to do so by the County. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Contractor and the County, if the County so chooses. Professional Services Agreement, JCPH, Version 4, PAO Approved 5/ 5/2026 Page 8 of 24 c. The County reserves the right to terminate this contract in whole or in part, with 10 days' notice, in the event that expected or actual funding from any funding source is withdrawn, reduced, or limited in any way after the effective date of this agreement. In the event of termination under this clause, the County shall be liable for only payment for services rendered prior to the effective date of termination. 19. Notices. All notices or other communications which any party desires or is required to give shall be given in writing and shall be deemed to have been given if hand- delivered, sent by facsimile, email, or mailed by depositing in the United States mail, prepaid to the party at the address listed below or such other address as a party may designate in writing from time to time. Notices to the County shall be sent to the following address: Tami Pokorny, Natural Resources Program Coordinator Jefferson County Public Health Department 615 Sheridan Street Port Townsend, WA 98368 Email: Pokorny@,co.jefferson.wa.us Ph: 360-379-4498 Notices to Contractor shall be sent to the following address: John Soden, Principal in Charge Natural Systems Design 203 W Chestnut Street Bellingham, WA 98225 Email: John@naturaldes.com Ph: 360-656-5207 20. Integrated Agreement. This Agreement together with attachments or addenda represents the entire and integrated Agreement between the County and the Contractor and supersedes all prior negotiations,representations, or agreements written or oral. No representation or promise not expressly contained in this Agreement has been made. This Agreement supersedes all prior or simultaneous representations, discussions, negotiations, and agreements, whether written or oral, by the County within the scope of this Agreement. The Contractor ratifies and adopts all statements, representations, warranties, covenants, and agreements contained in its proposal, and the supporting material submitted by the Contractor, accepts this Agreement and agrees to all of the terms and conditions of this Agreement. 21. Modification of this Agreement. This Agreement may be amended only by written instrument signed by both County and Contractor. 22. Disputes. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved pursuant to the terms of this Agreement shall be submitted in writing within 10 days to the County Risk Manager, whose decision in the matter shall be final, but shall be subject to judicial review. If either party deem it necessary to institute legal action or Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 9 of 24 proceeding to enforce any right or obligation under this Agreement, each party in such action shall bear the cost of its own attorney's fees and court costs. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County. The parties agree that all questions shall be resolved by application of Washington law and that the parties have the right of appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The Contractor hereby consents to the personal jurisdiction of the Superior Court of the State of Washington for Jefferson County. 23. Section Headings. The headings of the sections of this Agreement are for convenience of reference only and are not intended to restrict, affect, or be of any weight in the interpretation or construction of the provisions of the sections or this Agreement. 24. Limits of Any Waiver of Default. No consent by either party to, or waiver of, a breach by either party, whether express or implied, shall constitute a consent to, waiver of, or excuse of any other, different, or subsequent breach by either party. 25. No Oral Waiver. No term or provision of this Agreement will be considered waived by either party, and no breach excused by either party, unless such waiver or consent is in writing signed on behalf of the party against whom the waiver is asserted. Failure of a party to declare any breach or default immediately upon the occurrence thereof, or delay in taking any action in connection with, shall not waive such breach or default. 26. Severability. Provided it does not result in a material change in the terms of this Agreement, if any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the remainder of this Agreement and the application this Agreement shall not be affected and shall be enforceable to the fullest extent permitted by law. 27. Binding on Successors, Heirs and Assigns. This Agreement shall be binding upon and inure to the benefit of the parties' successors in interest, heirs, and assigns. 28. No Assignment. The Contractor shall not sell, assign, or transfer any of rights obtained by this Agreement without the express written consent of the County. 29. No Third-party Beneficiaries. The parties do not intend, and nothing in this Agreement shall be construed to mean, that any provision in this Agreement is for the benefit of any person or entity who is not a party. 30. Signature in Counterparts. The parties agree that separate copies of this Agreement may be signed by each of the parties and this Agreement shall have the same force and effect as if all the parties had signed the original. 31. Facsimile and Electronic Signatures. The parties agree that facsimile and electronic signatures shall have the same force and effect as original signatures. Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 10 of 24 32. Arms-Length Negotiations. The parties agree that this Agreement has been negotiated at arms-length, with the assistance and advice of competent, independent legal counsel. 33. Public Records Act. Notwithstanding the provisions of this Agreement to the contrary, to the extent any record, including any electronic, audio, paper or other media, is required to be kept or indexed as a public record in accordance with the Washington Public Records Act, Chapter 42. 56 RCW, as may hereafter be amended, the Contractor agrees to maintain all records constituting public records and to produce or assist the County in producing such records, within the time frames and parameters set forth in state law. The Contractor further agrees that upon receipt of any written public record request, Contractor shall, within two business days, notify the County by providing a copy of the request per the notice provisions of this Agreement. 34. Confidentiality. With respect to all information relating to County that is confidential and clearly so designated, as required by the Health Insurance Portability and Accountability Act (HIPAA) and any other applicable privacy laws, the Contractor agrees to keep such information confidential. The Contractor shall not disclose, transfer, or sell any such information to any party, except as provided by law or, in the case of personal information, with the prior written consent of the person to whom the personal information pertains. The Contractor shall maintain the confidentiality of all personal information and other information gained by reason of this Agreement, and shall return or certify the destruction of such information if requested in writing by Jefferson County. This Agreement, once executed, will be a"public record" subject to production to a third party if same is requested pursuant to• the Washington Public Records Act, Chapter 42.56 RCW, as may hereafter be amended. APPROVED AND ADOPTED this day of 2026. SIGNATURES FOLLOW ON THE NEXT PAGE) Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 11 of 24 SIGNATURE PAGE JEFFERSON COUNTY WASHINGTON NATURAL SYSTEMS DESIGN Board of County Commissioners Jefferson County, Washington By: By: Soak Greg Brotherton, Chair John Soden, Principal By: Date: 8/ 4/2026 Ileather Dudley-Nollette, Commissioner By: Heidi Eisenhour, Commissioner SEAL: ATTEST: Carolyn Gallaway, Clerk of the Board Approved as to form only: 07-31-2026 Jeremiah B. uther, Date Civil Deputy Prosecuting Attorney Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 12 of24 EXHIBIT A Scope of Work In the Rocky Brook Reach of the Dosewallips River, Natural Systems Design (Contractor) will advance previously developed preferred restoration concepts to a preliminary and final design including permit development and submittal of permit packages to applicable State and Federal regulatory agencies. Included within this process is the collection of additional site-specific data to support restoration designs, completion of proposed conditions hydraulic modeling, drafting of preliminary and final designs including basis of design reporting and cost estimation (per Appendix D of Manual 18, Salmon Recovery (SRFB) Grants), delineation of existing wetland and waters, and a cultural resources assessment. During this work, Contractor will engage with project stakeholders at Dosewallips River Collaborative (DRC)meetings and through site visits and other meetings with individual landowners and the local community. For this project, Contractor's core team consists of John Soden, PWS, Principal In-Charge, leading project QA/QC; Tim Abbe, PhD, PEG, PHG will be the stamping geomorphologist, Ryan DeKnikker, BS, will be the project manager leading the design process, managing staff time, and completing project documents; Eleanor Bartolomeo, MS, PE, senior engineering, Eby Lukose, MS, PE, CFM, lead engineer, and Scott Katz, MS, leading project geomorphology. Work to be completed by Contractor has been divided into the following list of tasks and linked to this Statement of Work: Task 1: Preliminary Design Task 2: Final Design Task 3: Cultural Resources Task 4: Data Collection and Reporting Task 5: Permit Applications Task 6: Education and Outreach Task 7: Project Management TASK 1: PRELIMINARY DESIGN Contractor will advance the conceptual design plans (Dosewallips River Rocky Brook Reach Resiliency Plan), cost, basis of design report, and supporting analysis to permit-ready preliminary design. Task 1 also includes development of an area of potential effect polygon to be used by archaeology(Task 3) for cultural resources consultation. Updates to the conceptual design will be based on review provided by project stakeholders (i.e. landowners, DRC, Jefferson County), and a site reconnaissance conducted by Contractor. Task 1.1 Project Kickoff To initiate this task, Contractor will arrange a conference call with Jefferson County to review project goals, scope of work and schedule, and review comments on the conceptual plans. It is the intent of this design process to closely follow the SRFB design process. Through this process Contractor will identify any key data gaps that should be addressed through the field data collection, desktop analysis, and/or engagement with project stakeholders. Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 13 of 24 The field reconnaissance will be performed as part of Task 4—Data Collection and Reporting. Task 1.2 Hydraulic Modeling—Proposed Conditions To evaluate the hydraulic effects of the preliminary design, Contractor will model proposed conditions hydraulics to evaluate the reach-scale effects of the proposed project. The model surface will be modified to represent the elements of the conceptual plan, which are assumed to be engineered log jams (ELJs) and side channel excavation. The model will be run with the same flows as evaluated as part of the existing conditions work (5 flows total) for a comparison of existing versus proposed conditions. Contractor will prepare model output graphics of depth and velocity to inform stakeholder evaluation. Flows to be modeled include: Two habitat flows representing spawning (median September exceedance) and outmigration periods (median February exceedance) for Hood Canal Summer Chum 2-Year Flow 10-Year Flow 100-Year Flow An initial "No Rise" screen will be performed based on the draft final hydraulic modeling output to inform if project actions are permittable under Jefferson County floodplain regulation and if they are likely to require a CLOMR. Any FEMA submittals or additional detailed analysis will be performed as part of a future contract or amendment. Task 1.3 Prepare Preliminary Design Contractor will prepare written responses to stakeholder comments on the conceptual design that have been received. This will provide clarity related to updates and changes to be incorporated into the preliminary design phase. The preliminary plans will describe all earthwork elements, structure locations, site restoration, and construction access and methods. Once the layout of proposed actions has been finalized, construction access, TESC measures, and scour and stability calculations will be evaluated. We anticipate the following sheets to be included in the preliminary design drawing sets: Cover sheet General notes Legend Overall site plan with access and staging areas identified Plan sheets covering areas with proposed restoration actions Profile and section sheets depicting key water surface elevation Grading and earthwork ELJ structure details TESC plan and details Misc. Details Site Restoration Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 14 of 24 Design drawings will be produced in CAD and delivered as 11" x 17" format PDFs for review by stakeholders and for permit submittal. Wetland and OHWM boundaries will be included in the plan sheets as generated in Task#4.3. Task 1.4 Prepare Construction Cost Estimate Contractor will update the estimate of probable construction cost based on the preliminary design. The cost will consider construction methods, quantities of materials, and average unit costs within the Jefferson County area over the past three years. The cost estimate will also include local taxes, inflation, and a contingency escalation. Task 1.5 Prepare Basis of Design Report Contractor will prepare a Basis of Design report following Manual 18 SRFB guidance to describe the goals, objectives, and intent of the restoration actions. This will include a description of engineering assumptions, intended function, and hydraulic model output. NSD will support Jefferson County through one SRFB Preliminary Design Review, including preparation of review materials, participation in the review meeting, and incorporation of one consolidated set of Review Panel comments into the final preliminary design package Assumptions Jefferson County and stakeholders will review the draft preliminary design documents and provide consolidated comments to Contractor or incorporation in the final preliminary design package. FEMA submittals or detailed analysis is not included in this scope of work and will be performed as part of a future contract amendment, if needed. Design drawings will use Contractor CAD standards and will be delivered as a 11" x 17" format PDF. Jefferson County will coordinate meetings with applicable stakeholders Deliverables: Preliminary design plans in 11"x17" PDF format Preliminary construction cost estimate in PDF format Preliminary basis of design reports in Microsoft Word and PDF formats. Area of potential effect Presentation materials for SRFB Review Panel Written response matrix documenting disposition of Review Panel comments TASK 2: FINAL DESIGN Task 2.1 Hydraulic Modeling— Proposed Conditions Contractor will update the hydraulic model to represent and evaluate the reach-scale effects of the final design. The model surface will be modified to represent the elements of the final plan which are assumed to be ELJs, side channel excavation, and bank revetments. The model will be run with the same flows as evaluated as part of the preliminary design. Contractor will prepare model output graphics of depth and velocity to inform stakeholder evaluation. Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 15 of 24 Task 2.2 Prepare Final Design Following analysis of the proposed conditions hydraulic modeling and comments from stakeholders and permit agencies on the preliminary plans, Contractor will make minor adjustments to the final designs to improve project effectiveness. This task includes an additional site visit and field data collection to field-verify the feasibility of project elements identified in the preliminary design phase(Task 1). This task will include geomorphic field observations and collection of field data and any site-specific ground survey required to refine design. The site visit will be targeted at locations of proposed structures, access routes, or work areas to field- verify feasibility and the appropriateness of the design. A supplemental site walk with participating landowners to discuss the design will be included with the site reconnaissance. Contractor will then prepare the draft final design package for stakeholder review. Following review, Contractor will update the plans to final. This step assumes only minor changes to the plan set sheets will occur for clarity (no design changes that require additional analysis or modeling). The final design will include the following: Draft and Final Plans: Cover sheet, general construction and permit notes, reach overview sheet, plan view restoration sheet with annotations to provide context for the proposed actions, an access and staging plan, and a site restoration plan. Plan view and profile views of proposed grading activities related to riprap removal and side channel excavation. Proposed locations and typical details for boulder clusters, if used. Proposed riparian planting and enhancement locations, species, and densities. Task 2.3 Prepare Construction Cost Estimate Contractor will develop estimates of probable construction cost based on the draft final and final designs. The cost will consider construction methods, quantities of materials, and average unit costs within Jefferson County area over the past three years. The cost estimate will also include local taxes, inflation, and a contingency escalation. Task 2.4 Prepare Specifications Under this task, draft construction special provisions will be prepared in WSDOT format. Construction specifications will be limited to project-specific special provisions (typically Divisions 2-9) including any applicable General Special Provisions. No Division 1 special provisions related to contracting are included as part of this scope of work. Contractor assumes that Division 1 will be prepared by Jefferson County. Following delivery and review of the revised draft final design package, Contractor will incorporate minor edits and prepare a final, stamped plan set and final construction specifications to be used for bid documents as prepared by Jefferson County. Task 2.5 Update Basis of Design Report Contractor will update the Basis of Design(BOD) report following stakeholder review to describe the final design plan development. This will include a description of engineering assumptions, intended function, and hydraulic model output. Contractor will submit a single version of the draft BOD to Jefferson County for review. Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 16 of 24 Assumptions One (1) round of stakeholder review of the draft final plans. Design drawings will be produced in Autodesk Civil 3D and delivered as 11" x 17" format PDFs. Contractor will resolve one set of consolidated comments on the draft final design as part of this consolidation. Specifications will be prepared in WSDOT format. Design plans will be prepared using Contractor's CAD standards. No archiving or e-transmittal of AutoCAD format (.dwg) files is included in this scope of work. Jefferson County will schedule the landowner meeting to coincide with the field reconnaissance and handle all landowner coordination. Bid package preparation and bid support are not included in this scope of work. Deliverables: Final design plan package delivered as 11" x 17" format PDF, Draft and Final Basis of Design Report, Draft and Final Project Special Provisions, Draft and Final Cost Estimate, Draft and Final TASK 3. CULTURAL RESOURCES Willamette Cultural Resources Associates, Ltd. (Subcontractor) will perform cultural resource survey and documentation services under the supervision of Contractor. Compliance by the County with state and possibly federal historic preservation regulations is required for Project completion. The Washington State Recreation and Conservation Office(RCO) is providing the County with a grant through the Salmon Recovery Funding Board, making the Project subject to the provisions of Governor's Executive Order 21-02 (GEO 21-02). In addition, any permit required for the Project to be issued by the US Army Corps of Engineers (USACE) would make it subject to the provisions of Section 106 of the National Historic Preservation Act, as amended. The approach proposed here will provide a technical report deliverable that should apply for either or both regulatory compliance frameworks. Subcontractor proposes the following tasks to assist Jefferson County with GEO 21-02 and, potentially, Section 106 compliance for their Project. Task 3.1 Project Management and Mobilization Subcontractor will coordinate with Contractor and Jefferson County to receive Project designs as maps and GIS datasets that will help our assessment. We will coordinate with them on schedule and deliverables, access during fieldwork, review project correspondence, and progress reporting and invoicing as required. This task includes meetings with Contractor and County Project staff, RCO cultural resource and grants management staff, and any other stakeholders the County may want to meet with where our presence is helpful. This task also includes informal fieldwork notification to affected Tribes, an online public utilities request for the field survey, and mobilization for the fieldwork (Task 3.3). Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 17 of 24 Assumptions: Subcontractor will attend up to two virtual/online meeting, each up to one hour in length. The public utility locate/call-before-you-dig request will be submitted by Subcontractor based on available GIS/map information. If physical spray paint marking is required to facilitate this request, it would be completed by Contractor/County. Non-public utilities that would not be marked by the utility locate request described above, and any other buried features that require avoidance during the Task 3.3 fieldwork, will be marked or their locations otherwise conveyed to Subcontractor prior to fieldwork. Task 3.2 Background Research Subcontractor will conduct background research of the Project parcels and their vicinity, in terms of its natural and cultural setting. Task 3.3 Archaeological Field Survey Subcontractor will conduct a field survey of the proposed ground-disturbing Project components. This will include pedestrian survey transects to document existing surface conditions in the vicinity of each ground-disturbing Project component. Subsurface shovel probe excavations will be completed with all spoils screened through 'A-inch mesh for some components as well. Assumptions: Although Project design proposes that the ELJs will be installed with driven-post anchors, most of them will be placed on the high energy coarse-grained alluvium typical of in-channel islands and point bars along the edges of the river channel. As these landforms lack the stability to host archaeological materials, they will be documented by surface/pedestrian survey observations only. We assume this level of effort is sufficient for RCO documentation requirements during fieldwork. For the two layback/revetment segments, we assume that the upstream (west) segment will provide a relatively unobstructed length of river channel bank where the eroding profile will be examined visually and two transects of shovel probes, separated by—15 feet and up to 6 probes per transect, will be systematically completed along its length (12 probes total). We assume the terminal depth of the probes will be no more than three feet below surface(fbs) to reach either culturally sterile deposits or maximum project excavation depth. The downstream (east) segment is primarily covered by riprap along the steep embankment adjacent to Dosewallips Road, where we assume that at most 4 shovel probes can be opportunistically excavated. For the proposed side channel excavation, two transects of shovel probes separated by 15 feet and up to 7 probes per transect, will be systematically completed along its length 14 probes total). We assume the terminal depth of the probes will be no more than three feet below surface (fbs) to reach either culturally sterile deposits or maximum project excavation depth. Excavation of up to 30 shovel probes, each no more than 3 fbs terminal depth, will provide sufficient coverage for the survey. We assume access will be facilitated by Contractor and the County for the Project components on the left bank of the river. We assume the ELJ locations within the river channel and along the right bank can either be sufficiently visually but indirectly Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 18 of 24 documented from the left bank of the river, or direct access provided to the right bank to examine those ELJ locations. Artifacts, if found, will be photographed, documented, bagged, and placed in the shovel probe of origin; no collections will be made. Archaeological site information will be collected to the extent allowed by the time in the field. Any additional significance testing, mitigation, and construction monitoring that may be required as an outcome of the field survey would be scoped in a separate proposal and cost estimate. No standing buildings or structures will be affected by the Project to the extent that historic build environment documentation would be required. Task 3.4 Reporting Subcontractor will complete all data entry and summarize the methods and results of the survey fieldwork in a technical report, which will also include results of background archival research and management recommendations at the conclusion of the report. Draft and final electronic PDF) versions of the technical report will be produced. If archaeological resources are identified during fieldwork, standard Washington State Archaeological Site Inventory forms will be prepared and appended to the report. The draft version of the report will be prepared and submitted to CONTRACTOR and the County for review. The final version will be prepared based on comments received from this review and submitted to RCO. The final report will also be uploaded to the Washington State Department of Archaeology and Historic Preservation DAHP) online database. Deliverables: Subcontractor will prepare a draft and final technical report documenting tasks 3.1 —3.3 and submit the report to RCO and DHAP. TASK 4: DATA COLLECTION AND REPORTING Task 4.1 Preliminary Design Field Reconnaissance Contractor will coordinate with Jefferson County project manager Tami Pokorny, to conduct a reconnaissance of the project area to support the refinement of the preliminary design. This is likely to include meeting and walking the site with the landowner, an evaluation of construction access, construction methods, avoidance of sensitive habitats (i.e., wetlands), and collection of supplemental survey data. This task assumes one day including travel for four NSD staff(lead biologist, project engineer, geomorphologist, and staff engineer). Data and notes will be collected via tablet device and incorporated into Task 1 deliverables. Task 4.2 Final Design Field Reconnaissance Contractor will coordinate with Jefferson County project manager Tami Pokorny, to conduct a reconnaissance of the project area to support the refinement of the final design. This is likely to include an evaluation of construction access, construction methods, avoidance of sensitive habitats (i.e., wetlands), and collection of supplemental survey data. This task assumes one day including travel for three Contractor staff(lead biologist, project engineer, and staff engineer). Data and notes will be collected via tablet device and incorporated into Task 2 deliverables. Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 19 of 24 Task 4.3 Wetlands Delineation, Reporting, and Analysis A team of two Contractor wetland scientists will perform a routine-level delineation of waters of the U.S., including wetlands, within the project area to support preliminary design, and permitting(Task 5). The delineation will focus on areas that may be affected by proposed project actions, including the anticipated locations of staging areas, access routes, excavation areas, and ELJ features, to evaluate potential temporary and permanent impacts, facilitate avoidance and minimization of direct and indirect impacts to wetlands wherever possible. Wetland boundaries will be delineated in accordance with the U.S. Army Corps of Engineers Wetlands Delineation Manual (1987) as updated by the Regional Supplement for the Western Mountains, Valleys, and Coast Region(2010). The OHWM of the Dosewallips River will be documented at representative locations using Washington State Department of Ecology OHWM data forms, with limits extrapolated based on observed elevational relationships and hydraulic model results. Representative wetland types (up to two) will be categorized using Ecology's Wetland Rating System for Eastern Washington(Hruby 2014), with functional assessment and buffer ratings completed. A delineation report will be prepared to document field findings and will include discussion of existing conditions, wetland and OHWM mapping, field data forms, and rating forms. Based on the preliminary design, Contractor will calculate temporary, permanent, and indirect impacts to wetlands and waters, including temporary access and staging area impacts. Contractor will also determine area and nature of functional lift/project benefits to wetland and waters and will describe that within the JARPA form (Task 5) to justify why no compensatory mitigation is presented/needed for the project. Assumptions Jefferson County will arrange for landowner access for the field reconnaissance efforts. The wetland delineation assumes 2 days for 2 Contractor biologists. Deliverables Wetlands and Waters Delineation Report. Impacts calculations and functional lift analysis to be presented in the JARPA (Task 5). One landowner site walk (Task 4.1) TASK 5. PERMIT APPLICATIONS Contractor will develop permit applications in support of the preliminary plans (Task 1). Jefferson County will submit the permit applications, be responsible for obtaining landowner signatures, and will function as the primary point of contact during agency review. As part of the permitting process, Contractor will meet with the local WDFW habitat biologist to confirm eligibility under WDFW's streamlined permitting pathway for fish habitat enhancement projects FHEP). Contract will prepare the following federal and state permit application materials based on the preliminary design (Task 1) and support Jefferson County through the permit application process: Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 20 of 24 Coordination with the Jefferson County floodplain administrator and related preliminary analysis of potential for rise in base flood elevation would be completed under Task 1. JARPA form and related JARPA Figures to present the project and quantification of impacts and benefits. The JARPA form and figures will be used to apply for the Clean Water Act(CWA) Section 404 and 401 approvals, and the information from the JARPA form will be used by the County to populate the fields in the WDFW APPS online application program for the Hydraulic Project Approval (HPA) Permit. CONTRACTOR has included 26 hours of support post-application submittals to be used at Jefferson County discretion for supporting Jefferson County's response to agency questions JARPA Attachments (e.g., Attachment E: Aquatic Use Authorization on Department of Natural Resources (DNR)-managed aquatic lands, adjacent landowners). HPA Fish Habitat Enhancement exemption form as JARPA attachment Temporary Disturbance Restoration and Project Monitoring Plan, required by the Corps for NWP 27 (aquatic habitat restoration) projects Endangered Species Act consultation documents are required to complete the Section 7 Endangered Species Act consultation as part of the CWA Section 404 review process. For this scope of work, we anticipate the ESA consultation documents will focus on Chinook, HC Summer Chum, and Steelhead Trout regulated by NMFS and Bull Trout regulated by USFWS. Section 7 No Effect letter for USFW terrestrial species, including those not covered by the current USFWS/USACE Restoration Programmatic Agreement Section 7 Abbreviated BE form for ESA listed fish species covered by the USFWS/Corps Restoration Programmatic agreement NMFS FPRP III form for ESA listed fish species covered by the NMFS/Corps Restoration Programmatic agreement Ecology 401 Water Quality Certification: `Pre-meeting request form' and `Request for 401 water quality certification review', if those materials are required at the time of permit application Wetland and Waters Delineation report, completed under Task 3 Cultural Resources Assessment report, completed under Task 4 Assumptions The permitting materials would be based on the final preliminary design. Preapplication meetings will be held virtually. Project will align with Nationwide Permit 27 and will be determined by WDFW to be eligible for Fish Habitat Enhancement HPA streamlined process, therefore: SEPA will not be required. Shorelines and Jefferson County critical areas review will not be required. Informal ESA Section 7 Consultation will allow the use of the Abbreviated BE and FPRP III form as the primary consultation documents. The County will enter the JARPA information into the WDFW APPS system as the application for the Hydraulic Project Approval (HPA) from WDFW. Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 21 of 24 The County or its designee will pay the application fee(s) associated with all permit applications. This scope does not include preparation of NPDES Construction Stormwater Permit Application or completion of required advertisements as these are permitting tasks typically associated with final design and may be completed by the construction contractor. This scope does not include the development of a Water Quality Monitoring Plan because it is currently unknown if such a plan will be required by the Department of Ecology. County will provide one round of consolidated comments on permit application materials. Deliverables Draft and final JARPA and JARPA figures (WORD and PDF) Draft and final Temporary Disturbance and Project Purpose Monitoring Plan (WORD and PDF) Section 401 Water Quality Certification Pre-Meeting Request Form and 401 Certification Request Form (if either or both of these forms are still required at the time of project application) HPA TASK 6. EDUCATION AND OUTREACH Meetings held at the Brinnon Community Center in Brinnon will be the primary method for the Contractor Team to lead outreach events, deliver draft analysis results, and obtain critical review of technical work. Contractor will attend and present in-person and online over the course of the design process to share findings, present preliminary design materials, and permitting approach. Contractor assumes the following meetings for the Rocky Brook Neighborhood: 1 in-person at Brinnon Community Center(BCC); Contractor Project Manager or Project Engineer will attend. Dosewallips River Collaborative Technical Work Group at the BCC: 1 in-person to inform preliminary design(One Contractor staff to attend) 1 in-person to inform final design (One Contractor staff to attend) Private landowners: In-person meetings will coincide with other tasks as needed—not to exceed three. Jefferson County Public Works: 3 1-hour meetings, online for one Contractor staff Department of Natural Resources and Washington State Parks: 2 1-hour meetings, online for one Contractor staff Assumptions: Jefferson County will coordinate meeting logistics Deliverables: Materials prepared for the meetings will be provided to Jefferson County to distribute to project stakeholders. Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 22 of 24 TASK 7. PROJECT MANAGEMENT AND STAKEHOLDER ENGAGEMENT CONTRACTOR will provide monthly invoices and progress reports related to project activities and deliverables. CONTRACTOR will coordinate these activities with Jefferson County to ensure that the scope, schedule, and deliverables are met and do not conflict with Jefferson County activities, approaches, or policies. Assumptions The project duration is anticipated to be one year, from July 2026 until July 2027. Jefferson County staff will coordinate with project stakeholders during key design and review milestones. Deliverables: Overall project schedule Monthly invoices with detailed progress reports will be delivered to Jefferson County staff Professional Services Agreement, JCPH, Version 4, PAO Approved 5/ 5/2026 Page 23 of 24 EXHIBIT B Estimated Budget and Schedule Task Beginning End Date Est. Date Budget Task 1: Preliminary Design July 2026 January 2027 $62,474 Task 2: Final Design January 2027 July 2027 51,936 Task 3: Cultural Resources October 2026 January 2027 $21,355 Task 4: Data Collection and Reporting July 2026 March 2027 52,517 Task 5: Permit Applications January 2027 March 2027 25,749 Task 6: Education and Outreach July 2026 July 2027 13,407 Task 7: Project Management July 2026 July 2027 4,382 Total Budget $231,820 Professional Services Agreement, JCPH, Version 4, PAO Approved 5/ 5/2026 Page 24 of 24 615 Sheridan Street Port Townsend, WA 98368 9eehson www.JeffersonCountyPublicHealth.org Consent Agenda Public Healt JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Josh D. Peters, County Administrator FROM: Apple Martine, Public Health Director Denise Banker, Community Health Division Director DATE: 4140S¢ / 7, 26 2-Co SUBJECT: Agenda Item -Professional Services Agreement between Cynthia Langston, LLC and Jefferson County Public Health; Sept. 1, 2026 - June 30, 2027; $22,200.00 STATEMENT OF ISSUE: Jefferson County Public Health (JCPH), as the fiscal agency for a grant through the Department of Health DOH), is requesting Board approval of a Professional Services Agreement with Cynthia Langston, LLC; Sept. 1, 2026 - June 30, 2027; $22,200.00. ANALYSIS/STRATEGIC GOALS/PROS and CONS: This agreement is between JCPH and Cynthia Langston, LLC for behavioral health counseling to youth who are seeking drop-in behavioral health support and enrolled in the Chimacum School District #49, Jefferson County, Washington. FISCAL IMPACT/COST BENEFIT ANALYSIS: This service agreement is fully funded through a grant from Department of Health, SBHC Operations in support of mental and behavioral health promotion and substance use prevention in the Chimacum School District. RECOMMENDATION: JCPH management requests approval of the Professional Services Agreement with Cynthia Langston, LLC; Sept. 1, 2026 - June 30, 2027; $22,200.00. REVIEWED BY: q•Of ColLtid6 Josh D. Peters, County Administrator Date Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 f) 360-379-4487 360-385-9401 (f)Always working for a safer and healthier community N-26-047 CONTRACT REVIEW FORM Clear Form INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Cynthia Langston,LLC Contract No: N-26-047 Contract For: School-based mental health services Term: 9/1/2026 -6/30/2027 COUNTY DEPARTMENT: Jefferson County Public Health Contact Person: Denise Banker Contact Phone: x 438 Contact email: dbanker@co.jefferson.wa.us AMOUNT: $22,200.00 PROCESS: Exempt from Bid Process Revenue: Cooperative Purchase Expenditure: $22,200.00 Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s) of Matching Funds Vendor List Bid Fund # RFP or RFQ Munis Org/Obj Other: 'ierview process for ongoing services in SBHC APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMJ-LI CE WI- 5.080 AND CHAPTER 42.23 RCW. CERTIFIED: N/A:f G/w'.- June 25, 2026 Glenn Gilbert Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARR i BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: El N/A: ri June 25, 2026 Glenn Gilbert Date STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche): Electronically approved by Risk Management on 6/29/2026. STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche): Electronically approved as to form by PAO on 6/27/2026. County Standard Professional Services Agreement. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 PROFESSIONAL SERVICES AGREEMENT FOR CYNTHIA LANGSTON, LLC THIS PROFESSIONAL SERVICES AGREEMENT ("this Agreement") is entered into between the County of Jefferson, a municipal corporation ("the County"), and Cynthia Langston, LLC the Contractor"), in consideration of the mutual benefits, terms, and conditions specified below. 1. Project Designation. The Contractor is retained by the County to perform the following Project: to provide one day per week of Mental Health Counseling in the Chimacum School-based Health Center, Chimacum School District#49. 2. Scope of Services. Contractor agrees to perform the services identified on Exhibit A" attached hereto including the provision of all labor. 3. Time for Performance. This Agreement shall commence on September 1, 2026 and continue through June 30, 2027. Work performed consistent with this Agreement during its term, but prior to the adoption of this Agreement, is hereby ratified. The Contractor shall perform all services pursuant to this Agreement as outlined on Exhibit"A". Time is of the essence in the performance of this Agreement. 4. Payment. The Contractor shall be paid by the County for completed work and for services rendered under this Agreement as follows: a. Payment for the work provided by Contractor shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to Contractor shall not exceed $22,200.00 without express written modification of the Agreement signed by the County. b. Invoices must be submitted by the 10`h of the month for the previous month's expenses. Such invoices will be checked by the County, and upon approval thereof, payment will be made to the Contractor in the amount approved. Failure to submit timely invoices and reports pursuant to Exhibit B of the Agreement may result in a denial of reimbursement. Invoices not submitted within 60 days may be denied. c. Invoices shall be submitted to publichealthap@co.jefferson.wa.us. d. Final payment of any balance due the Contractor of the total contract price earned will be made promptly upon its ascertainment and verification by the County after the completion of the work and submittal of reports under this Agreement and its acceptance by the County. e. Consultant shall provide invoices and necessary backup documentation for all services including timesheets and statements (specifying the services provided). Charges for per diem fees for lodging, meals and mileage shall comply with General Services Administration (GSA) Per Diem Rates in Washington State (see Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 1 of 13 N-26-047 https://www.gsa.gov/travel/plan-book/per-diem-rates, updated annually). In no circumstance will the County pay amounts above the GSA established rate. This restriction will also apply to any charges invoiced by subcontractors. Any indirect charges require the submittal of an indirect cost plan with methodology using 2 C.F.R. Part 255 and 2 C.F.R. Part 230 and must be approved by the County. f. The Contractor's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the County and state for a period of six (6) years after final payments. Copies shall be made available upon request. 5. Ownership and Use of Documents. All non-confidential or de-identified documents, drawings, specifications, and other materials produced by the Contractor in connection with the services rendered under this Agreement shall be the property of the County whether the project for which they are made is executed or not. The Contractor shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with Contractor's endeavors. Contractor shall not be held liable for reuse of documents or modifications thereof, including electronic data, by County or its representatives for any purpose other than the intent of this Agreement. 6. Compliance with Laws. Contractor shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this Agreement. 7. Audit. An audit will be submitted to the County upon request. Upon request, Contractor will submit the most recent financial audit within 30 days. a. Upon request the County shall have the option of performing an onsite review of all records, statements, and documentation. b. If the County finds indications of potential non-compliance during the monitoring process, the County shall notify Contractor within ten (10) days. County and Contractor shall meet to discuss areas of contention in an attempt to resolve issues. c. Audit will provide statements consistent with the guidelines of Reporting for Other Non-Profit Organizations AICPA SOP 78-10, and is performed in accordance with generally accepted auditing standards and with Federal Standards for Audit of Governmental Organizations, Programs, Activities and Functions, and meeting all requirements of 2 C.F.R. Part 200, as applicable. 8. Indemnification. The Contractor shall defend, indemnify and hold the County, its officers, officials, employees, agents and volunteers (and their marital communities) harmless from any claims, injuries, damages, losses or suits, including attorney's fees, arising out of or resulting from the acts, errors or omissions of the Contractor in performance of this Agreement, except for injuries and damages caused by the sole negligence of the County. Should a court of competent jurisdiction determine this Agreement is subject to RCW 4.24.115 if liability for damages occurs arising out of Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 2 of 13 bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the County, its officers, officials, employees, agents and volunteers (and their marital communities) the Contractor's liability, including the duty and cost to defend, shall be only for the Contractor's negligence. It is further specifically understood that the indemnification provided constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. This section shall survive the expiration or termination of this Agreement. 9. Insurance. Prior to commencing work, the Contractor shall obtain at its own cost and expense the following insurance coverage specified below and shall keep such coverage in force during the terms of the Agreement. a. Commercial Automobile Liability Insurance providing bodily injury and property damage liability coverage for all owned and non-owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than 500,000 each occurrence with the County named as an additional insured in connection with the Contractor's performance of this Agreement. This insurance shall indicate on the certificate of insurance the following coverage: (a) Owned automobiles; (b) Hired automobiles; and, (c) Non-owned automobiles. b. Commercial General Liability Insurance in an amount not less than a single limit of one million dollars ($1,000,000) per occurrence and an aggregate of not less than two (2) times the occurrence amount ($2,000,000.00 minimum) for bodily injury, including death and property damage, unless a greater amount is specified in the contract specifications. The insurance coverage shall contain no limitations on the scope of the protection provided and include the following minimum coverage: i. Broad Form Property Damage, with no employee exclusion; ii. Personal Injury Liability, including extended bodily injury; iii. Broad Form Contractual/Commercial Liability—including coverage for products and completed operations; iv. Premises—Operations Liability (M&C); v. Independent Contractors and subcontractors; vi. Blanket Contractual Liability. c. Professional Liability Insurance. The Contractor shall maintain professional liability insurance against legal liability arising out of activity related to the performance of this Agreement, on a form acceptable to Jefferson County Risk Management in the amounts of not less than $1,000, 000 Each Claim and 2,000,000 Aggregate. The professional liability insurance policy should be on an"occurrence" form. If the professional liability policy is "claims made," then Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 3 of 13 an extended reporting periods coverage(tail coverage) shall be purchased for three(3) years after the end of this Agreement, at the Contractor's sole expense. The Contractor agrees the Contractor's insurance obligation to provide professional liability insurance shall survive the completion or termination of this Agreement for a minimum period of three (3) years. d. The County shall be named as an"additional named insured" under all insurance policies required by this Agreement, except Professional Liability Insurance when not allowed by the insurer. e. Such insurance coverage shall be evidenced by one of the following methods: a) Certificate of Insurance; or, (b) Self-insurance through an irrevocable Letter of Credit from a qualified financial institution. f. The Contractor shall furnish the County with properly executed certificates of insurance that, at a minimum, shall include: (a) The limits of overage; (b) The project name to which it applies; (c) The certificate holder as Jefferson County, Washington and its elected officials, officers, and employees with the address of Jefferson County Public Health 615 Sheridan Street, Port Townsend, WA 98368, and, (d) A statement that the insurance policy shall not be canceled or allowed to expire except on thirty (30) days prior written notice to the County. If the proof of insurance or certificate indicating the County is an "additional insured" to a policy obtained by the Contractor refers to an endorsement (by number or name) but does not provide the full text of that endorsement, then it shall be the obligation of the Contractor to obtain the full text of that endorsement and forward that full text to the County. Certificates of coverage as required by this section shall be delivered to the County within fifteen (15) days of execution of this Agreement. g. Failure of the Contractor to take out or maintain any required insurance shall not relieve the Contractor from any liability under this Agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the obligations concerning indemnification of the County. h. The Contractor's insurers shall have no right of recovery or subrogation against the County(including its employees and other agents and agencies), it being the intention of the parties that the insurance policies, with the exception of Professional Liability Insurance, so affected shall protect both parties and be primary coverage for all losses covered by the above described insurance. i. Insurance companies issuing the policy or policies shall have no recourse against the County (including its employees and other agents and agencies) for payment of any premiums or for assessments under any form of policy. j. All deductibles in the above described insurance policies shall be assumed by and be at the sole risk of the Contractor. k. Any deductibles or self-insured retention shall be declared to and approved by the County prior to the approval of this Agreement by the County. At the option of Professional Services Agreement, JCPH, Version 4, PAO Approved 5/ 5/2026 Page 4 of 13 the County, the insurer shall reduce or eliminate deductibles or self-insured retention, or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. 1. Any judgments for which the County may be liable, in excess of insured amounts required by this Agreement, or any portion thereof, may be withheld from payment due, or to become due, to the Contractor until the Contractor shall furnish additional security covering such judgment as may be determined by the County. m. Any coverage for third party liability claims provided to the County by a"Risk Pool" created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any policy of insurance the Contractor must provide in order to comply with this Agreement. n. The County may, upon the Contractor's failure to comply with all provisions of this Agreement relating to insurance, withhold payment or compensation that would otherwise be due to the Contractor. o. The Contractor's liability insurance provisions shall be primary and noncontributory with respect to any insurance or self-insurance programs covering the County, its elected and appointed officers, officials, employees, and agents. p. Any failure to comply with reporting provisions of the insurance policies shall not affect coverage provided to the County, its officers, officials, employees, or agents. q. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. r. The Contractor shall include all subcontractors as insured under its insurance policies or shall furnish separate certificates and endorsements for each subcontractor. All insurance provisions for subcontractors shall be subject to all the requirements stated herein. s. The insurance limits mandated for any insurance coverage required by this Agreement are not intended to be an indication of exposure nor are they limitations on indemnification. t. The Contractor shall maintain all required insurance policies in force from the time services commence until services are completed. Certificates, insurance policies, and endorsements expiring before completion of services shall be promptly replaced. All the insurance policies required by this Agreement shall provide that thirty (30) days prior to cancellation, suspension, reduction or material change in the policy, notice of same shall be given to the Jefferson County Public Health Contracts Manager by registered mail, return receipt requested. Professional Services Agreement, JCPH, Version 4, PAO Approved 5/ 5/2026 Page 5 of 13 u. The Contractor shall place insurance with insurers licensed to do business in the State of Washington and having A.M. Best Company ratings of no less than A-, with the exception that excess and umbrella coverage used to meet the requirements for limits of liability or gaps in coverage need not be placed with insurers or re-insurers licensed in the State of Washington. v. The County reserves the right to request additional insurance on an individual basis for extra hazardous contracts and specific service agreements. 10. Worker's Compensation (Industrial Insurance). a. If and only if the Contractor employs any person(s) in the status of employee or employees separate from or in addition to any equity owners, sole proprietor, partners, owners or shareholders of the Contractor, the Contractor shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to Jefferson County Public Health, upon request. b. Worker's compensation insurance covering all employees with limits meeting all applicable state and federal laws. This coverage shall include Employer's Liability with limits meeting all applicable state and federal laws. c. This coverage shall extend to any subcontractor that does not have their own worker's compensation and employer's liability insurance. d. The Contractor expressly waives by mutual negotiation all immunity and limitations on liability, with respect to the County, under any industrial insurance act, disability benefit act, or other employee benefit act of any jurisdiction which would otherwise be applicable in the case of such claim. e. If the County incurs any costs to enforce the provisions of this subsection, all cost and fees shall be recoverable from the Contractor. 11. Independent Contractor. The Contractor and the County agree that the Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. The Contractor specifically has the right to direct and control Contractor's own activities, and the activities of its subcontractors, employees, agents, and representatives, in providing the agreed services in accordance with the specifications set out in this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded County employees by virtue of the services provided under this Agreement, including, but not limited to: retirement, vacation pay; holiday pay; sick leave pay; medical, dental, or other insurance benefits; fringe benefits; or any other rights or privileges afforded to Jefferson County employees. The County shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to Contractor, or any employee of Contractor. Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 6 of 13 12. Subcontracting Requirements. a. The Contractor is responsible for meeting all terms and conditions of this Agreement including standards of service, quality of materials and workmanship, costs, and schedules. Failure of a subcontractor to perform is no defense to a breach of this Agreement. The Contractor assumes responsibility for and all liability for the actions and quality of services performed by any subcontractor. b. Every subcontractor must agree in writing to follow every term of this Agreement. The Contractor must provide every subcontractor's written agreement to follow every term of this Agreement before the subcontractor can perform any services under this Agreement. The Public Health Director or their designee must approve any proposed subcontractors in writing. c. Any dispute arising between the Contractor and any subcontractors or between subcontractors must be resolved without involvement of any kind on the part of the County and without detrimental impact on the Contractor's performance required by this Agreement. 13. Covenant Against Contingent Fees. The Contractor warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Contractor, to solicit or secure this Agreement, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Contractor, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the County shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 14. Discrimination Prohibited. The Contractor, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, gender, sexual orientation, material status, sex, or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 15. No Assignment. The Contractor shall not sublet or assign any of the services covered by this Agreement without the express written consent of the County. Assignment does not include printing or other customary reimbursable expenses that may be provided in an agreement. 16. Non-Waiver. Waiver by the County of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 17. Termination. a. The County reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Contractor. Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 7 of 13 b. In the event of the death of a member, partner, or officer of the Contractor, or any of its supervisory personnel assigned to the project, the surviving members of the Contractor hereby agree to complete the work under the terms of this Agreement, if requested to do so by the County. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Contractor and the County, if the County so chooses. c. The County reserves the right to terminate this contract in whole or in part, with 10 days' notice, in the event that expected or actual funding from any funding source is withdrawn, reduced, or limited in any way after the effective date of this agreement. In the event of termination under this clause, the County shall be liable for only payment for services rendered prior to the effective date of termination. 18. Notices. All notices or other communications which any party desires or is required to give shall be given in writing and shall be deemed to have been given if hand- delivered, sent by facsimile, email, or mailed by depositing in the United States mail, prepaid to the party at the address listed below or such other address as a party may designate in writing from time to time. Notices to the County shall be sent to the following address: Jefferson County Public Health Department 615 Sheridan Street Port Townsend, WA 98368 Notices to Contractor shall be sent to the following address: Cynthia Langston/ Cynthia Langston, LLC 191 Rainier Ln. Port Ludlow, WA 98365 19. Integrated Agreement. This Agreement together with attachments or addenda represents the entire and integrated Agreement between the County and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No representation or promise not expressly contained in this Agreement has been made. This Agreement supersedes all prior or simultaneous representations, discussions, negotiations, and agreements, whether written or oral, by the County within the scope of this Agreement. The Contractor ratifies and adopts all statements, representations, warranties, covenants, and agreements contained in its proposal, and the supporting material submitted by the Contractor, accepts this Agreement and agrees to all of the terms and conditions of this Agreement. 20. Modification of this Agreement. This Agreement may be amended only by written instrument signed by both County and Contractor. 21. Disputes. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved pursuant to the terms of this Agreement shall be submitted in writing within 10 days to the County Risk Manager, whose decision in the matter shall be final, but shall be Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 8 of 13 subject to judicial review. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall bear the cost of its own attorney's fees and court costs. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County. The parties agree that all questions shall be resolved by application of Washington law and that the parties have the right of appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The Contractor hereby consents to the personal jurisdiction of the Superior Court of the State of Washington for Jefferson County. 22. Section Headings. The headings of the sections of this Agreement are for convenience of reference only and are not intended to restrict, affect, or be of any weight in the interpretation or construction of the provisions of the sections or this Agreement. 23. Limits of Any Waiver of Default. No consent by either party to, or waiver of, a breach by either party, whether express or implied, shall constitute a consent to, waiver of, or excuse of any other, different, or subsequent breach by either party. 24. No Oral Waiver. No term or provision of this Agreement will be considered waived by either party, and no breach excused by either party, unless such waiver or consent is in writing signed on behalf of the party against whom the waiver is asserted. Failure of a party to declare any breach or default immediately upon the occurrence thereof, or delay in taking any action in connection with, shall not waive such breach or default. 25. Severability. Provided it does not result in a material change in the terms of this Agreement, if any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the remainder of this Agreement and the application this Agreement shall not be affected and shall be enforceable to the fullest extent permitted by law. 26. Binding on Successors, Heirs and Assigns. This Agreement shall be binding upon and inure to the benefit of the parties' successors in interest, heirs, and assigns. 27. No Assignment. The Contractor shall not sell, assign, or transfer any of rights obtained by this Agreement without the express written consent of the County. 28. No Third-party Beneficiaries. The parties do not intend, and nothing in this Agreement shall be construed to mean, that any provision in this Agreement is for the benefit of any person or entity who is not a party. 29. Signature in Counterparts. The parties agree that separate copies of this Agreement may be signed by each of the parties and this Agreement shall have the same force and effect as if all the parties had signed the original. 30. Facsimile and Electronic Signatures. The parties agree that facsimile and electronic signatures shall have the same force and effect as original signatures. Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 9 of 13 31. Arms-Length Negotiations. The parties agree that this Agreement has been negotiated at arms-length, with the assistance and advice of competent, independent legal counsel. 32. Public Records Act. Notwithstanding the provisions of this Agreement to the contrary, to the extent any record, including any electronic, audio, paper or other media, is required to be kept or indexed as a public record in accordance with the Washington Public Records Act, Chapter 42.56 RCW, as may hereafter be amended, the Contractor agrees to maintain all records constituting public records and to produce or assist the County in producing such records, within the time frames and parameters set forth in state law. The Contractor further agrees that upon receipt of any written public record request, Contractor shall, within two business days, notify the County by providing a copy of the request per the notice provisions of this Agreement. 33. Confidentiality. With respect to all information relating to County that is confidential and clearly so designated, as required by the Health Insurance Portability and Accountability Act(HIPAA) and any other applicable privacy laws, the Contractor agrees to keep such information confidential. The Contractor shall not disclose, transfer, or sell any such information to any party, except as provided by law or, in the case of personal information, with the prior written consent of the person to whom the personal information pertains. The Contractor shall maintain the confidentiality of all personal information and other information gained by reason of this Agreement, and shall return or certify the destruction of such information if requested in writing by Jefferson County. This Agreement, once executed, will be a"public record" subject to production to a third party if same is requested pursuant to. the Washington Public Records Act, Chapter 42. 56 RCW, as may hereafter be amended. 34. Criminal History/Background Check. Each of the Contractor's employees, the employees of any of the Contractor's approved subcontractor, or volunteers used by the Contractor shall submit to a Washington State Patrol fingerprint identity and criminal history check before they are authorized to perform services for the Project. The County agrees to bear all reasonable costs incurred in the performance of this fingerprint identity and criminal history check. Contractors who may or will have regular access or limited access to any juveniles shall also: a. Require that each of the Contractor's employees, the employees of any of the Contractor's approved subcontractor, or volunteers used by the Contractor undergo not less often than once every three(3) years another Jefferson County approved criminal history and background check; b. Ensure all employees, subcontractors, or volunteers are knowledgeable about the requirements of RCW 13.40.570 and of the new crimes included in RCW 9A.44, Sexual Offense; Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 10 of 13 c. Sign the Contractor Requirements for Responding to Situation of Sexual Misconduct Form, and shall submit to Jefferson County with signed Agreement. APPROVED AND ADOPTED this day of_ August _, 2026. JEFFERSON COUNTY WASHINGTON CYNTHIA LANGSTON, LLC Board of County Commissioners Jefferson County, Washington By:By: Greg Brotherton, Chair Cynthia Langston J By:Date: 08/03/26 Heather Dudley-Nollette, Commissioner By: Heidi Eisenhour, Commissioner SEAL: ATTEST: Carolyn Gallaway, Clerk of the Board Approved as to form only: C 44-0•1212— June 25, 2026 Philip C. Hunsucker,Date Chief Civil Deputy Prosecuting Attorney Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 11 of 13 EXHIBIT A SCOPE OF WORK Contractor will provide drop-in and scheduled mental health counseling in the Chimacum School-based Health Center one-day per week throughout the school year, 2026-2027. This Contract work commences on September 1st, 2026 and concludes June 30th, 2027. The contractor will provide a copy of current license and/or credential for the employee who will be providing the mental health counseling in the Chimacum School-based Health Center. Furnish the County with current insurance certificate. Throughout the school year provide individual counseling on a variety of issues and concerns including, but not limited to, substance misuse, anger management, stress, conflict resolution, relationship issues, hopelessness, support for grief or loss, family and personal violence, and crisis events. Work collaboratively with local mental health and substance abuse treatment agencies. Contractor will provide a yearly report on client(student and families), utilization, referrals, outcomes at one meeting of the School-based Health Center Advisory Board. Contractor will send monthly billing invoice, which includes detailed timesheet. Contractor will collaborate in regular consultations with the SBHC team and school professionals, including the Student Assistance Professional. Contractor will provide school district level required background check if requested. Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 12 of 13 EXHIBIT B Service Time for of Weeks #of Cost per week Total Cost Performance days per week Mental Health September 1, 37 weeks 600.00 22,200.00 Counseling 2026 —June 30, 2027 1 day per week Professional Services Agreement, JCPH, Version 4, PAO Approved 5/5/2026 Page 13 of 13 615 Sheridan Street Port Townsend, WA 98368 ehson www.JeffersonCountyPublicHealth.org Agenda Request Public Healt JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Josh Peters, County Administrator FROM: Apple Martine, Jefferson County Public Health Director DATE: July 30, 2026 SUBJECT: Agenda item — [Jefferson County Behavioral Health Advisory Committee Allocation Request for 1/10th of 1% Sales Tax Funding for contract years 2027 and 2028 (1/ 1/27-12/31/28); Jefferson County Fund 131; total 500,000.00 for each year] STATEMENT OF ISSUE: The Jefferson County Behavioral Health Advisory Committee BHAC) recommends to the Jefferson County Board of County Commissioners the approval of funding allocations of the Jefferson County 1/10th of 1% Sales Tax (Fund 131) in the amount of $500,000.00 each year from January 1, 2027 through December 31, 2028 for the next round of two-year contracts supporting services provided by local behavioral health organizations. ANALYSIS/STRATEGIC GOALS/PROS and CONS: Jefferson County's BHAC recommends funding two-year allocations to seven (7) awardees for a total of 500,000.00 each contract year, 2027 and 2028. The seven recipients being recommended for funding were chosen based on the recent Request for Proposal (RFP) issued publicly in May through June 2026, receipt and review of all qualifying applications received by deadline (6/12/26), BHAC subcommittee review and scoring of each application (17 total), and the subcommittee's recommendation that was accepted by the BHAC at their Special Meeting on 7/14/26. Considerations in this recommendation include less funds overall for distribution in the next two-year cycle because tax revenue came lower than anticipated, more qualifying applications were received than in years past, and higher funding requests were made from each applicant over the last contract cycle. Also, less funds were available to be RFP'ed in this upcoming round due to BoCC allocating $85,000.00 extra of available 1/l0th of 1% Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 f) 360-379-4487 360-385-9401 (f) Always working for a safer and healthier community fund to both the Courts and Juvenile Services in an attempt to keep them whole during this budget deficit year. FISCAL IMPACT/COST BENEFIT ANALYSIS: Requesting $500,000. 000 each year for two years, 2027 and 2028, from the Jefferson County 1/10th of 1% Sales Tax (Fund 131). RECOMMENDATION: Staff recommends that the BoCC approve a motion to fund the following projects: Gateway to Freedom-Mobile at $42,602.56 for 2027 and 39,994.24 for 2028; Jefferson County Public Health-Nurse Family Partnership at 122,568.60 for 2027 and $117,088.40 for 2028; Jumping Mouse Children's Center at $194,162.50 for 2027 and $207,016.56 for 2028; Jefferson County Juvenile Services at $29,400.00 for 2027 and $27,600.00 for 2028; OWL360-Resource Navigation at $39,396.00 for 2027 and 36,984.00 for 2028; OWL360-Therapeutic Support at 33,461. 12 for 2027 and $31,412.48 for 2028; and The Benji Project at 38,603.18 for 2027 and $37,312.44 for 2028. Individual contracts will come before the Board for approval at a later date. REVIEWED BY: leDetkitaA 6/(9- Jos Peters, County Administrator Date Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 f) 360-379-4487 Always working for a safer and healthier community JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO:Board of County Commissioners Josh D. Peters, County Administrator FROM: Judy Shepherd, Finance Director DATE: August 10,2026 SUBJECT: WORKSHOP re: 2027 Budget Goals and Objectives and POTENTIAL ACTION re: Resolution No. re: Establishing goals and objectives with budget preparation guidelines for the 2027 Budget STATEMENT OF ISSUE: The Board of County Commissioners adopts a resolution at the beginning of every budget cycle to establish Budget Goals and Objectives with Budget Preparation Guidelines for departments and elected offices as they work to prepare a balanced Jefferson County Budget for the coming fiscal year(i.e., calendar year). Due to the budgetary significance of the ballot measure for a Parks & Rec Levy Lid Lift, the budget resolution was delayed until following the August 4, 2026 primary election. The attached resolution shall establish Budget Objectives and Procedures for the 2027 Annual Budget. ANALYSIS: The proposed resolution provides guidelines for preparing the 2027 Annual Budget. It addresses the County's current financial realities and supports a focus on improving our five-year projection. The passage of the levy lid lift to support Parks & Rec enables the County's General Fund to rebuild its reserves and strengthen cash flow as we move into 2027. We continue to face challenges from rising costs that affect mandated services for which we receive partial or no funding. A few highlights are listed below: Unreserved Fund Balance—It is possible a portion of the projected year-end 2026 General Fund balance will be needed to present a balanced budget. 2027 Departmental Budgets within the General Fund: Departments will identify non-discretionary expenditures and request additions to their budgets for any non-discretionary expenditures using the General Fund Add Request Form. Discretionary expenditures shall have limited increase, focusing on training and associated travel. As a practice, departments are encouraged to continue to reduce these expenditures where possible to augment budget required in other areas (e.g.,professional services, service contracts). 1 Included in the budget strategy will be a proposed staffing pause policy (a form of hiring freeze), which will be considered by the Board in a separate resolution for FY27. Capital Expenditure limit will be set at$5,000; expenditures over this amount will be reviewed as part of the Add Request process. Other Funds: All new and existing transfer requests shall be submitted in compliance with the General Fund Assistance Policy. Recommended reserves, in accordance with Resolution 41- 19, are expected to be maintained. If a fund reserve falls below the recommendation,the department shall submit a plan to restore the recommended reserve. Fees shall be reviewed to align with recapturing the cost of service being provided. FISCAL IMPACT: The Resolution supports adopting a balanced 2027 Annual Budget. RECOMMENDATION: Adopt the proposed Resolution establishing the attached Goals and Objectives with Budget Preparation Guidelines for the 2027 Annual Budget. REVIEWED BY: 1 96 Jos i ). Peters, County Administrator Date 2 STATE OF WASHING TON County of Jefferson In the Matter of Establishing Goals and Objectives with Budget Preparation Guidelines } RESOLUTION NO. for the 2027 Annual Budget WHEREAS, limiting the growth of department and elected office non-salary and benefits budgets makes possible improvements in compensation and provides a hedge against an economic downturn and possible reductions in Federal and State funding; and WHEREAS, we have an obligation to account for these fiscal realities as we prepare the 2027 Annual Budget; NOW,THEREFORE BE IT RESOLVED,that the Board of Commissioners of Jefferson County does hereby establish the following objectives and procedures to guide the development and adoption of the 2027 Annual Budget: I.GOALS AND BUDGET OBJECTIVES 1. Balanced Budget - The budget, when adopted, shall be balanced within available resources. In addition to annual fiscal objectives, there should also be a focus on long-term financial analysis. The County shall continue to use multi-year budget forecasting for analyzing impacts the current budget will have on future revenues and expenditures. 2. Use of Unreserved Fund Balance - It is possible that a portion of the projected year-end 2026 General Fund unreserved fund balance will be needed to present a balanced budget for 2027. Unreserved fund balance is over and above the General Fund reserve target, which is set by Resolution at 15% of General Fund expenditures. Sufficient General Fund balance must be maintained to preserve a sustainable operational cash flow. 3. Property Taxes - Growth in property taxes for the General Fund, Road Fund, and Conservation Futures Fund shall not exceed the 1%limit,plus taxes collected on new construction. 4. Sales Taxes- The County shall budget and administer General Fund sales tax revenues including taxes consistent with Jefferson County Resolution No. 32-10 (Special Purpose Tax levy resolution). 5. Extraordinary General Fund Revenues - Continue to use available General Fund revenues such as federal Payment in Lieu of Taxes(PILT) to support Board of County Commissioners objectives and County Strategic Plan goals. Some General Fund revenues are volatile, varying significantly year-to-year (e.g., private timber harvests, DNR Forest Board Trust revenue, and investment income), and some are non-recurring. If revenues are received above the adopted 2027 Original Budget,the excess shall be dedicated to backfill shortfalls in other General Fund revenues first,and remaining excess revenue may be dedicated for any of the following purposes: Capital Improvement Program, Construction and Renovation Program, other one-time costs (including staffing expenditures to address retirement transitions),and for additional reserves to backfill future revenue shortfalls from volatility. Certain non-recurring revenues that are intended to pay for or reimburse the County for services it provides (e.g., state extraordinary justice appropriation) may also be retained in the General Fund for those purposes. 1 6. Board of County Commissioners Priorities- Priority for budget focus is to`maintain what we have," where possible, using a lens of mandated v. discretionary services for considering potential expenditure reductions. 7. County Strategic Priorities - The County' s Strategic Priorities, outlined in the County' s Strategic Plan, are important strategies as continued progress is being made in the areas of community resilience, economic viability, environmental stewardship, housing accessibility, organizational health, and thriving people. 8. Maximize Grant Funding - The County will continue to maximize its efforts to obtain grant funding, whenever possible. 9. General Fund (001) Preliminary Budget - All departments shall prepare preliminary budgets consistent with the following steps listed in Section II Budget Preparation Guidelines of this document. In addition, all of the following requirements shall apply: a. 2027 Salary & Benefit budget projections shall be prepared by the Finance Director. b. Internal Service cost for Facilities, Information Services, and Equipment Rental ER&R) allocations for 2027 shall be provided by these funds. c. 2026 Quarterly Appropriations shall be applied as follows: i. One-time appropriations to department budgets in 2026 shall not be included in the 2027 Preliminary Budget projection. i. Resolutions for on-going appropriations shall be included in 2027 Preliminary Budget projection iii. 2026 Quarter 3 Budget Appropriations approved as on-going shall be added to the 2027 Recommended Budget. iv. The 2026 Quarter 4 Budget Appropriations approved as on-going shall require a 2027 Budget Appropriation. d. General Fund add requests shall be submitted for externally driven, non- discretionary and discretionary costs using the General Fund Add Request Form. e. There shall be opportunities to provide collaboration within General Fund Departments to discuss process and challenges, working together to provide a balanced budget. 10.Other Funds (104-507) Preliminary Budget - Funds shall prepare preliminary budgets consistent with the following steps listed in Section II Budget Preparation Guidelines of this document. In addition, the following will apply: a. All operating transfers from the General Fund to other funds in 2026 shall be reviewed. All new and existing transfer requests shall be required to submit in compliance with the General Fund Assistance Policy. 2 b. Budgets for other funds shall be prepared as balanced budgets. c. All increases, including any wage and benefit increases, shall be absorbed within available resources or offsetting cost reductions within that fund. d. Recommended reserves shall be maintained for each fund as established by Resolution 41-19. Where fund reserves are below targets, funds shall submit a plan and schedule to restore reserves as soon as practicable. e. Fees shall be set at levels that recapture the cost of the service being provided,where possible. II. BUDGET PREPARATION GUIDELINES 1. Overview. Budget requests shall be prepared in a consistent, public friendly format that clearly identifies the resources needed and the services to be provided by each program. 2. Format and Schedule.Departments shall prepare budgets following the standard format and schedule provided to them in the 'Call for Budgets' from the County Auditor, including,when applicable, General Fund Add Request (see#4, below). 3. Budget Narratives. Departments, funds, or each major division or program within each department shall prepare a narrative, telling a story that is easy to understand. a. The department's mission statement in a clear concise statement explaining the purpose of the division or program. b. Departmental and program revenues, expenditure summaries and impacts anticipated by increased or decreased funding. c. Include grafts, photos,that presents the story. 4. Additions to General Fund Base Budgets. General Fund Departments requesting a one- time or on-going increase to their base budget in 2027, shall use the General Fund Add Request Form to request,designated by non-discretionary or discretionary.This form will also be used for Capital Expenditures or $5,000. 5. General Fund Transfers. Funds requesting a General Fund transfer shall submit in accordance with the General Fund Assistance Policy. All funds previously receiving an operating transfer shall also be required to submit in accordance with the policy. 6. Proposed Revenues,Expenditures.Budgets submitted by each Fund or Department shall be reviewed for their impacts on the County's financial health for the next three to five years. 7. Budget Day. County leadership shall participate in Budget Day with the Board of County Commissioners on October 13, 2026. This is an all-day event and attendance is required by one elected, director or designee of each department/fund. 3 APPROVED AND ADOPTED this 10th day of August,2026. JEFFERSON COUNTY BOARD OF COMMISSIONERS Greg Brotherton, Chair Heidi Eisenhour, Commissioner Heather Dudley-Nollette, Commissioner ATTEST: APPROVED AS TO FORM ONLY Philip C. Hunsucker, Chief Deputy Carolyn Gallaway,CMC Clerk of the Board 4 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Josh Peters, County Administrator FROM: Jeremy Williammee, Community Development Director DATE: August 10, 2026 SUBJECT: WORKSHOP and Approval of Hearing Notice re: Repetitive Use Build Program Establishment STATEMENT OF ISSUE: The creation of housing availability and affordability at all income levels is a core policy goal outlined in Jefferson County's Comprehensive Plan and the County Strategic Plan. In prior workshops with the Board of County Commissioners (BoCC), the Department of Community Development(DCD)has explored options that could help incentivize developers to participate in building affordable housing. The proposed repetitive use build program is one way to facilitate cost savings and find efficiencies in workflow in cases where affordable housing producers seek replicate standard plan sets at scale,thereby achieving savings in plan review and permitting. The program provides an avenue for the same set of plans to be used and reused to reproduce the same structure on the same or multiple sites. These efficiencies are designed to strike a balance between cost recovery for statutorily mandated review services while removing barriers for affordable housing construction within Jefferson County. ANALYSIS: The proposed Repetitive Use Build Program will align DCD's plan review, inspection, and administrative processes for optimum efficiency, allowing savings generated at scale to be realized. Following the established model for 100% fee recovery and following the fee study previously conducted; the program builds on efficiencies on processing permits, establishing new work classes and submittal templates within the EPL platform to streamline permit intake. Plan review is conducted upfront to establish a plan and then checked against a stored"master copy" for consistency and reduced review time. While the primary savings will come during the upfront plan review process, DCD will also look to optimize other aspects of the process. This will include inspection efficiency by scheduling and combining required inspections in a way that should reduce overall site visits, individual trips, mileage and staff time. The success of the program relies largely on a unified goal between the developer, contractor and the County. Transparent communication and clear goals and milestones through the life of the project will guide and ultimately determine the quality of the product and success of the program. Habitat for Humanity's Mason Street Neighborhood, a planned 136-unit affordable housing development, presents an ideal opportunity to pilot and refine this approach with a collaborative partner to advance shared housing goals. Commitments to support and establish the program have been memorialized in a Large Project Agreement. As DCD will present during the workshop, establishment of the program will require the preparation and approval of an ordinance to provide authority within Jefferson County Code. FISCAL IMPACT/COST-BENEFIT ANALYSIS: Fees for the program are based on DCD's existing fee schedule. Permit submittal fees to establish a repetitive use build primary plan to cover the additional administrative time for a permit tech to record and store the primary plan. There are significant savings for plan review on the subsequent use of the primary plan. This reinforces the requirement for DCD to maintain a 100% cost recovery and relies on efficiencies in workflow and technology via digital plan review without requiring additional budget or fiscal support from the County. RECOMMENDATION: The BoCC should hold this public workshop to receive updates program formation, review the draft ordinance, and approve noticing of a public hearing. REVIEWED BY: I ca(5 Jo D. Peters, County Administrator Date Please publish 2 times: August 12 and 19, 2026 Contact Person: Erin Martin Bill to: Department of Community Development 621 Sheridan St Port Townsend, WA 98368 NOTICE OF PUBLIC HEARING Public hearing for a new ordinance to establish a repetitive use build program in Jefferson County. NOTICE IS HEREBY GIVEN that a public hearing is scheduled by the Jefferson County Board of Commissioners for MONDAY,August 24, 2026 at 11:00 a.m. in the Commissioners' Chambers, County Courthouse, 1820 Jefferson Street, Port Townsend, WA 98368 (HYBRID). Notice of said hearing is to be published in the official newspaper of Jefferson County. This hearing consists of changes to Jefferson County Code Chapter 15.05 related to building permits and fees. The information is available for viewing on the County website by visiting: www.cojefferson.wa.us and follow this pathway—Services—Laserfiche Web Portal(username and password is: public)-Board of Commissioners—BOCC Agenda Packets—2026 Weekly Agenda Items—08 August 2026—082426— HEARING re Repetitive Use Build Program You are welcome to participate in this hearing. You will need to join the meeting by 10:45 a.m. using the following methods: VIRTUALLY: Via the following Zoom, link: https://zoom.us/j/93777841705, PHONE: Dial 1-253-215-8782 and enter access code: 937-7784- 1705#and press *9 to "raise your hand"to be called upon. Access for the hearing impaired can be accommodated using Washington Relay Service at 1-800-833-6384,or IN-PERSON In addition, written testimony is also invited beginning on August 12, 2026 and ending on August 24, 2026 at the end of the Public Hearing,unless extended by the Board of County Commissioners. Written public testimony may be submitted by Email to:jeffbocc(a,co jefferson.wa.us You may view documents and testimony received by visiting: www.co.jefferson.wa.us and following this pathway—Services— Laserfiche Web Portal (username and password is public)—Board of Commissioners—BOCC Agenda Packets—2026 Weekly Agenda Items—08 August 2026—082426—HEARING re Repetitive Use Build Program You can also Mail your testimony to: Jefferson County Commissioners' Office; P.O. Box 1220, Port Townsend,WA 98368. Written testimony must be received by the Board of County Commissioners by the end of the hearing testimony period. Signed August 10, 2026. JEFFERSON COUNTY BOARD OF COMMISSIONERS S/Greg Brotherton, Chair STATE OF WASHINGTON County of Jefferson An Ordinance Establishing a Repetitive Use Build Program for Affordable Housing, ORDINANCE NO.XX-XXXX-XX Amending Chapter 15.05 JCC WHEREAS, Jefferson County is a political subdivision of the state of Washington as provided by Title 36 RCW and the Washington State Constitution Article XI, and may impose fees to recoup the costs of processing permit applications and providing services to the public, as permitted by RCW 82.02.020 and other statutes; and, WHEREAS,JCC 15.05.010 provides that the purpose of chapter 15.05 JCC is to enhance the health, safety, and welfare of the public by ensuring that dwellings, buildings, structures, and land will be constructed, maintained, or used in a manner so as to reduce hazards, increase durability, and provide consistent patterns of community development; and WHEREAS, JCC 15.05.010 charges the building official to issue permits, maintain necessary records and files, and do or cause to be done all things necessary and proper for the administration and enforcement of chapter 15.05 JCC (Building Codes); and, WHEREAS, a Repetitive Use Build Program allowing the repeated use of previously approved construction plans for qualifying projects that seek to replicate identical structures will reduce duplicative plan review, improve permitting process efficiency, promote consistency in code administration,and make more effective use of Jefferson County resources while maintaining compliance with applicable building and fire codes; and, WHEREAS, improving efficiency and predictability or the permitting process for qualifying repetitive residential construction will support timely development of housing opportunities within Jefferson County while protecting public health, safety, and welfare; and, WHEREAS, JCC 3.80.020 authorizes the Jefferson County Department of Community Development(DCD)to request adoption of new and updated fee schedules by resolution; and WHEREAS, DCD will prepare updated fees associated with the Repetitive Use Build Program in an amount reasonably related to Jefferson County's costs of administering the program and reviewing qualifying permit application, WHEREAS, in response to the public comment and testimony, additional improvements to the draft ordinance have been made, and, NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF JEFFERSON COUNTY, STATE OF WASHINGTON, AS FOLLOWS: Section 1. Whereas Clauses are Findings of Fact. The Jefferson County Board of County Commissioners (Board)hereby adopts the above recitals(the"WHEREAS" statements) as its findings of fact supporting this ordinance. 2. Purpose. The purpose of this ordinance is to adopt a Repetitive Use Build Program, allowing the repeated use of previously approved construction plans for qualifying projects that seek to replicate identical structures to reduce the costs of building. Section 3.Amendments to Chapter 15.05 JCC.Chapter 15.05 JCC is amended to add a new Section 15.05.062 and to amend Section 15.05.025,both as set forth in Appendix A. Section 4. Severability. The provisions of this ordinance are declared separate and severable. If any section, subsection, sentence, clause, phrase or section of this ordinance or its application to any person or circumstances is held invalid,then the remainder of this ordinance or application of its provisions to other persons or circumstances shall be fully valid and shall not be affected. Section 5. SEPA Compliance. This ordinance is categorically exempt from the State Environmental Policy Act under WAC 197-11-800(19). Section 6. Effective Date. This ordinance shall take effect and be in full force immediately upon passage by the Board. SIGNATURES FOLLOW ON NEXT PAGES) APPENDIX A —ADDITION TO CHAPTER 15.05 JCC 15.05.062 Repetitive Use Build Program 1) Purpose. The Building Official may institute a program to facilitate the repeated use of construction plans. The Repetitive Use Build Program allows repeated use of residential building plans for identical structures. The purpose of the program is to create a more efficient, cost saving procedure by reducing redundant plan reviews, and to support the availability of affordable housing in Jefferson County. 2) Definitions. For the purposes of this section, the following definitions apply: a) `Blanket letter"means a single letter, submitted in lieu of individual site-specific letters, in which the designer and Engineer of Record(when applicable)declare that an approved primary plan is appropriate for each lot identified in the letter within a specific plat or subdivision, accompanied by a plat map showing the location of each lot to which the letter applies. b) "Design option"means a variation in a primary plan, such as an alternate exterior finish, floor plan configuration, foundation type, or similar variation, that does not alter the size or use of the structure, and that is included and identified as an option within the plan set reviewed and approved as part of the primary plan, and that may be selected for construction without requiring the primary plan to be re-established as a new primary plan. c) "Designer"means the architect, engineer, or other person responsible for the preparation of the plans submitted for review under this section. d) "Engineer of Record"means the professional engineer, licensed under chapter 18.43 RCW, who has prepared or is responsible for the structural or other engineering components of a primary plan. e) "Primary plan"means a set of construction plans for a proposed structure, including all associated design options, that has been reviewed and approved by the building official under this section as eligible for repeated use in the Repetitive Use Build Program. f) "Repetitive Use Build Program"means the program established under this section allowing the repeated use of an approved primary plan for the construction of identical structures on multiple building sites. g) "Site-specific letter"means a letter,prepared and signed by the designer and Engineer of Record(when applicable), that declares an approved primary plan is appropriate for a specific lot identified in the letter. 3) Eligibility. a) A primary plan may be established for residential dwellings within the scope of the International Residential Code as adopted and amended in JCC 15.05.030(2), including detached one- and two-family dwellings, townhouses, duplexes, and multiplex dwellings of three to six units where such dwellings are within the scope of the International Residential Code as adopted and amended by the state. A primary plan may also be established for private garages attached to a dwelling eligible under this subsection, only where identified as such on the building supplemental application. b) A primary plan established and approved under this section is not transferable and may be used only by the applicant who established the primary plan,unless the department has approved a written request to assign the primary plan to another party. c) A primary plan may not be used on a lot located within a critical area regulated under chapter 18.22 JCC, including but not limited to a wetland, geologically hazardous area, frequently flooded area, or shoreline buffer. 4) Site-Specific and Blanket Letters. Eligible projects will require the designer to declare that the project constructed on a project site shall be accompanied by a site-specific letter from the designer and Engineer of Record(when applicable) that states the building design is appropriate for the lot. For buildings being constructed in a plat or subdivision, a blanket letter, that identifies all the lots,may be substituted for site-specific letters. A copy of the plat map showing the lot locations shall be included in the blanket letter. 5) Copyright Authorization. Plans submitted for approval under the Repetitive Use Build Program that are designed by a registered architect or professional engineer or are otherwise protected by federal copyright laws shall be accompanied by a document signed by the holder of copyright protection authorizing its copying and repeated use. 6) Design Options; Revisions; Validity Period. a) All proposed design options shall be included on the plan set submitted for review to establish the primary plan. At the time of permit application utilizing an approved primary plan, all design options to be constructed shall be clearly identified in the application materials. Revisions to approved primary plans other than identifying chosen design options are not permitted without establishing the revised plan as a new primary plan. Plans submitted with revisions not previously approved as a design option will be reviewed as a non-repetitive build application. b) A primary plan established under subsection(3)(a)of this section for a structure within the scope of the International Residential Code is valid and eligible for repeated use for one International Residential Code cycle as adopted by chapter 51-51 WAC and JCC 15.05.030(2). A primary plan established under subsection(3)(a) of this section for a structure within the scope of the International Building Code is valid and eligible for repeated use for one International Building Code cycle as adopted by chapter 51-50 WAC and JCC 15.05.030(1). c) At the time that a primary plan's eligibility lapses, it must be reestablished and reviewed for compliance with the new code cycle. d) Allowable options for a primary plan may include, but are not limited to, different attached garage sizes and configurations, elevations, energy code compliance methods, bay windows, skylights, reversals (mirror-image), or similar construction features that do not alter the size or use of the structure. 7) Permit Issuance. Building permit applications utilizing an approved primary plan shall be issued provided the required application has been received, assessed fees have been paid, and other required documentation regarding the suitability of the lot or land on which the building is to be constructed is found to be in compliance with the title 18 JCC (Unified Development Code), chapter 18.22 JCC (Critical Areas Ordinance), chapter 18.25 JCC (Shoreline Master Program), title 15 JCC (Buildings and Construction), , and any other law enforced by Jefferson County regulating construction of buildings. 8) Revocation. The building official may revoke or cancel an approved primary plan upon a determination that the plan, or the applicant's use of the plan, no longer meets the requirements of this section, including misuse of the program, submittal of inaccurate information in support of the primary plan or a site-specific or blanket letter, or unauthorized transfer of the primary plan under subsection(3)(b)of this section. 9) Fees. Fees for establishing and using a primary plan under this section are set forth in JCC 15.05.025(4). Supplemental Code Changes and Additions 15.05.025 Fees collection authorized. The county building official shall collect fees authorized under this chapter and chapter 3.80 JCC. 1)Residential and commercial building permit fees, unless the project qualifies as a large project, are determined by the building value or value of the improvement as calculated by either using the square footage of the project multiplied by the square foot construction cost, as compiled by the International Code Council (ICC) and published by the Building Safety Journal magazine biannually, or the value of the improvement, whichever is higher. For improvements not covered in the ICC table, applicants may be asked to provide the valuation for those projects i.e., remodels, decks, or other components of a construction project). For single-family residences, the permit fee may include all improvements of the structure, i.e., mechanical or plumbing permits, fixture fees, and plan review. For commercial projects, the permit fee includes the main structure only; supporting elements such as mechanical and plumbing, etc., will have a separate fee based on the improvement. 2)Where the values are unclear the department will use RS Means or Saylor Publications Inc. or other regionally accepted valuation determination publication, or contract documents. 3) Mechanical and plumbing fees are included in the building permit fee for new single-family residences. For all other permit types, mechanical and plumbing fees are based on a base minimum fee. 4) Repetitive Use Build Program Fees. Fees for establishing and using a primary plan under JCC 15.05.062, including the initial plan establishment fee and the plan check fee for subsequent buildingpermit applications, shall be established by resolution pursuant to chapter 3.80 JCC. The plan check fee for subsequent building permit applications shall be assessed in lieu of the plan review otherwise bundled into the permit fee under subsection(1) of this section. Jefferson County u _ Washington Jefferson County Repetitive Use Build Program Workshop presented to the Jefferson County Board of Commissioners August 10, 2026 Jeremy Williammee— Director, Community Development Brandon Brown —Senior Building Inspector, Plans Examiner, Community Development t,h 11111w aik Gabriel Shepherd —Community Development Tech (Lead) CONSULTANT'S Phil Cecere—Plans Examiner, BHC Consultants, LLC Background DCD has previously briefed the Board (most recently on October 6, 2025) on potential solutions to help support affordable housing utilizing efficiencies in repetitive construction methods at scale. The current proposal is based on the efficient utilization of DCD staff time on the review process when performing plan examination for repetitive structures at scale. Proposed process efficiencies support DOD's requirement for cost recovery while establishing a savings to the applicant through a reduction in permitting fees for subsequent reviews of like plan sets. Similar programs have successfully been implemented in neighboring jurisdictions including Kitsap and Mason Counties. Historically, this type of program was not conducive to the type of construction common in Jefferson County, but with the advent of sewer service in the Port Hadlock/Irondale UGA, new opportunities and needs have arisen. Guiding Principles DCD has well established reasonable fees, with a baseline set through a comprehensive fee study conducted in 2024. Based on International Code Council (ICC) Building Safety ti, '', , r F Journal Valuation Data, published twice annually. This is the industry standard. wNw. yfr 0Nc Annual participation in the Building Fee Survey conducted Wei i '`Eby across western Washington, which provides benchmarking W II __ E against peers. 11111141 W bg jt / II \\E's o I I fBasedonthis, and with a model of 100 /o cost recovery, few Sf solutions to reduce permitting fees are available. S4 Sf` f 41• Plan Review efficiency is one of the most impactful ways of 4' y s sF meeting this goal. ce 3 3 U1 Na^ w S n Inspections and permit administration tasks (i.e. permit creation and issuance in system) remain cost recoverable and are not impacted by this program. Jefferson County Department of Community Development Repetitive Use Build (RUB) Program Outline Fees cross checked through the Building Department Administration Handbook. 111"11111111111111.1.1111111.111111.11.1411111, .;,—,_ : ..,.' . Fee to establish a Primary Plan: fee intended to support admen time for increased processing of plans. f a Fee for a subsequent use plan: reduced plan check fees a `''M for reviewing efficiency. Inspection process continues as a normal permit and remains cost recoverable and revenue neutral. r Note: Additional efficiencies may be sought in the inspection process, including combination inspections and grouping of inspections on the same site to reduce the number of site visits, travel time, and mileage. This is a separate process to complement the RUB program and may be authorized by the DCD Director under a Large Project Agreement (JCC 3.80 060) A Shared Commitment w t AS J- mmemmosawF— x- The success of the program relies on a shared goal between the County, developer/project manager. and contractor(s); clear and transparent communication to meet construction and scheduling milestones; and coordinated effort to identify additional efficiencies and ensure the quality of the end permit experience. Permit Fee Estimates Mason Street Neighborhood as a real-life example* Plan Duplex Plan 1 Duplex Plan 2 Fourplex Plan 1 Fourplex Plan 2 Fourplex Plan 3 Totals Building Plan Quantity 8 16 6 11 5 46 Build Base 5 4, 257 $4,322 5 7,215 $ 7,356 $ 7,638 standard 65% 2,767.05 $ 2,809.3E $ 4,689.75 $ 4,781.40 $ 4,964.70 1x (85%) 3,618.45 3,673.7E 6,132.75 $ 6,252.60 $ 6,492.30 Subsequent(20%) 851.40 864.4E 1,443.00 $ 1,471.20 $ 1,527.60 Repetitive Savings 2,767.05 2,809.30 4,689.75 4,781.40 4,964.70 Establish RUB Basic Plan (lx) 7,875.45 $ 7,995.7C $ 13,347.75 $ 13,608.60 $ 14,130.30 $ 56,957.80 Total Repetitive Plans 35,758.80 $ 77,796.0E $ 43,290.00 $ 88,272.00 $ 36,662.40 $281, 779.20 Total Plan Cost per Plan 43,634.25 $ 85,791.7E $ 56,637.75 $ 101,880.60 $ 50,792.70 5338,737.00 Cost without RUB 56,192.40 114, 100.8E 71,428.50 133,511.40 63,013.50 438,246.60 RUB) savings based on quantities 12,558.15 28,309.1E 14,790.75 31,630.80 12,220.80 99,509.60 The RUB program as proposed presents an estimated savings of $99.5k over the life of the project. Estimate based on current replication per site plan, 2026 build cycle fees,and available information at time of presentation. 6 Next Steps 0 Public Notice Published in the Leader on 08/12/2026 and 08/19/2026 CI Public Hearing and Potential Action 08/ 24/2026 at 11:00 AM Fee Resolution oil) mT: 11F-)0 Per JCC 3.80 — September 2026 s Program Launch 4 Fall 2026 Jefferson County e!._ Washington Questions