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Home My WebLink About019 11 ,- r\\.. \ -~y- ,\\. ,~\'( \ " \ "'~. \- , "/! l \ 1\ '1 . ! JEFFERSON COUNTY State of Washington .' . ~. c ~.;o O'RDER: BUDGET APPROPRIATIONS IEXTENSIONS FOR VARIOUS COUNTY FUNDS } } } 19-11 RESOLUTION NO. WHEREAS, the Jefferson County Board of Commissioners declared on the 25th day of April, 2011 that an emergency existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, the Jefferson County Board of Commissioners did on the 25th day of April, 2011, set a hearing on said emergency for the 9th day of May, 2011, at the hour of 10:00 a.m. in the County Commissioner's Chambers, Courthouse, Port Townsend, Washington and published notice of this hearing on April 27th and on May 4th in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set for said hearing and no objection or objection interposed; NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the Current Expense Fund and various other funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed below and per the attached requests. FUND # FUND NAME AMOUNT FROM UNENCUMBERED FUND BALANCE REVENUE EXPENSE CURRENT EXPENSE/GENERAL FUND 001-080-000 District Court 001-180-000 Sheriff 001-270-000 Non Departmental Total General Fund $0 $0 $57,027 $57,027 (24,865) $10,856 $0 $10,856 $57,027 SPECIAL REVENUE/CAPITAUENTERPRISEIINTERNAL SERVICE FUNDS 108-000-010 WSU Extension $3,000 160-000-010 Water Pollution Control $10,112 180-000-010 Public Works Roads $0 303-000-010 Central Services $2,800 $113,867 $116,867 $10,112 (216,395) $2,800 (155,000) APPROVED this 9th day of May, 2011. \I. t ~ r .:~,-, ,,' ._. 'I '!., . o }.," .0".... - " ,,!.;,..r . ........ -"'.... ~c \ ;'. '.'.; "'l( : ,....- o , ,j ."'SEAL:. i " I . \ \ j ~ I \~ ~. \' '- , aJt" . ~\ s-:; I.; '. !; .......--~~ ..' JEFFERSON COUNTY BOARD OF COMMISSIONERS qL :1" /~ Jdfn AUS~~, Ch~rman r { I'U .' 'J \... L I, \_. ---, Daz:S~U:~ Phil Johnson, Member ATTEST ',' ~Uu.: k.Zcu'\.N'-..Q5l Raina Randall. Deputy Clerk of the Board TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: I / J!~;!JJ , L-- ~ v Sheriff Department/Fund Name Commissioners: (mark all that apply with an "X") o Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I 001-180-000 Fund Number o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) B~~~over this additional expenditure? o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $10,856 TOTAL REVENUE BUDGET CURRENT REVISION AMENDED $0 $10,856 $10,856 $0 $0 $0 $0 $10,856 $10,856 BARS Revenue # 33916.80.4000 Description B me E ui ment Grant BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51400.00.0000 PendinaLabor Neaotiations -$54,737 $54,737 $0 52127.35.0000 EauiDment $51,200 -$47,200 $4, 000 52122100500 Patrol Overtime $92,790 -$7,537 $85,253 52521.35.0000 Bvme Grant EauiDment $0 $10,856 $10,856 $0 TOTAL EXPENDITURE $10,856 $100,109 Reason for Appropriation/Extension There is a remaining balance of $1 0,856 in our Byme grant. Corresponding revenues and expenditures have been added to the budget. The additional amendments to the budget show reductions in lieu of salary freeze in 2011 and do not change the bottom line of the budget. /.- Respectfully Submitted, ----' / , , ---" " i II // I , lal/Depa7t Head Signature /' "/~ . TO; BOARD OF COUNTY COMMISSIONERS RE; Request for Emergency Budget Appropriation/Extension and Amendment Date; April 1. 2011 District Court Department/Fund Name Commissioners; (mark all that apply with an "X") o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this yeaL After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find thai my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount ot I $0 I DOl 65"0 COO Fund Number o For funds other than Current Expense (General Fund)- -Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [lVes ONo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I -$24,865 BUDGET CURRENT REVISION AMENDED $199,570 -$24865 $174705 $0 $0 $0 $199,570 -$24,865 $174,705 BARS Revenue # 33812.10.0000 Description Re ional Serv Contract with PTICourts BUDGET CURRENT REVISION AMENDED $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 BARS Expenditure # Description Reason for A rQ riation/Extension The regional service contract was not negotiated or signed until after the 2011 budget had been submitted. R...speclfully Submitted, ~~~ CzJ<-"2- 0 .0 ,- <,-"",..<:_.-~ Elected OfficiaJlDepartment Head S' Ignature TO: BOARD OF COUNTY COMM[SS[OI\ERS RE: Request For Emergency Budget Appropriation/Extension and Amendment Date: April 4, 2011 Non Departmental Department/Fund Name 0111-270-000 Fund :-.lumber Commissioners: (check all that apply) o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses or this department for this year. After a careful examination of all the expenditures within the department budget \\lith respect to present and future needs, I find that my budget is short. Therefore. I request an emergency appropriation and budget extension in the amount $57,027.00_. for this current year Cor the rcason(s) outlined belov.' o For jimds other than expenditure'? \{ es Current I::'<pense -- Is there enough Fund Balance (uncncumberr.:d cash) to cover this additional \10 o Please be advised that a revenue SOUrl'C (i,e. gnu', ncw fee) has been received by' this department \vhich was not included in the annual budget at the time it was prepared. Therefore, I request an emcrgem:y appropriation and budget t:xtension in the amount or to includt: this ne\v revenue in the budget this year as outlined beIO\\'. Current B-"(!g!_!____ . _--1-_ Revision Ne,,," Budget BARS # Revcnue Description TOTAL REVENUE $000 $0.00 $0.00 SO.OO I $0.00 $0.00 $0.00 ---,. Current ,___ Budget__ S405,I01.00 Revision TOTAL EXPENDITURE $405,193:00i $57.027.00 New Budget $462,220,00 -----.---. $0,00 $0.00 $0.00 $0.00 S462,220.00 BARS # Expenditure Desl'ription j ~I $57,027.00 5[281.41l1002 Public Detendcr Reason tor Appropriation. Extension J\cvv Public Defender contract for 2011 wasn't approved until after the hudget was adopted. Respectfu[ly submitted, TO: BOARD OF COUNTY COMMISSIONERS Date: March 1, 2011 RE: Request for Emergency Budget Appropriation/Extension and Amendment WSU JEFFERSON COUNTY EXTENSION 108000010 DepartmenUFund Name Fund Number Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $103,000 I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? BYes No [K] Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $103,000 I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 333.14.190305 ST OF WA-DEPT OF ECOLOGY $0 MARINE RESOURCE COMMITTEE $134,020 $109,133 $243,153 $0 $0 >i .....i...... i.',':.i.i.., i. ...... TOTAIJREVENUE $134,020 $109,133 $243,153 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 531.9041.0031 PROJECT CONTGRACT CONSULTANT $78,400 $109,133 $187,533 $0 $0 $0 $0 ... .. ." ii,,' ........ TOTAIJEXF'ENOITUFtE $78,400 $109,133 $187,533 Reason for Appropriation/Extension STATE OF WASHINGTON, DEPARTMENT OF ECOLOGY - MARINE RESOURCES COMMITTEE PROJECT GRANT WAS AMENDED IN JANUARY 2011 TO INCLUDE AN ADDITIONAL $103,000 IN TASKS. THIS REQUEST IS 100% GRANT FUNDED. Rep-:::r~d'-IU:t Elected Official epartment Head Signature TO BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: February 1, 2011 WSU JEFFERSON COUNTY EXTENSION Department/Fund Name 108000010 Fund Number Commissioners: (mark all that apply with an "X") o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $4,737 I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~s o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $4,734 I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 33857.00.0000 COMMUNITY SERVICES $0 $4,734 $4,734 $0 $0 $0 . >:, .. .> TOTAL REVENUE $0 $4,734 $4,734 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 57121.10.0600 TEMP WAGES-CLERK HIRE $400 $4,234 $4,634 57121.20.0000 BENEFITS $24,433 $500 $24,933 $0 $0 $0 .'.... . i ce. TOTALEXPENDITURE $24,833 $4,734 $29,567 Frontier Bank gave Katherine Baril a check for the balance of the funds in the former Economic Development Council. The EDC offices were formerly located in the Frontier Bank building and their bank account held at Frontier Bank, now known as Union Bank. WSU Jefferson County Extension Department will pay Victoria Polling / Temp Clerk Hire Wages and benefits related to Team Jefferson work. Respectfully Submitted,. / i {.!-( L::^. J- Pamela Roberts .. _Ir~" Elected Official/Department Head Signature TO BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: February 1, 2011 WSU JEFFERSON COUNTY EXTENSION Department/Fund Name 108000010 Fund Number Commissioners: (mark all that apply with an "X") o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $3,000 I o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [XJ Yes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # Description BUDGET CURRENT REVISION $0 TOTAL REVENUE $0 AMENDED $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURE BUDGET CURRENT REVISION AMENDED $6,000 $2,700 $8,700 $600 $300 $900 $0 SO SO $6,600 $3,000 $9,600 BARS Expenditure # 57121.45.0020 57121.47.0010 Description SUITE 213A (OFF SPRUCE ROOM LOBBY) UTILITIES SPURCE ROOM Continue to lease the office in front of the Spruce Room, Suite 213A, for six months. This space will also be sublet when available and appropriate. Respectfully Submitted, "'J' ,[ \ . A, ,} Pamela Roberts / {, ih!u ""0'1- Elected Official/Department Head Signature 1~1~r- TO: BOARD OF COUI\TY COMwIISSIO"JERS RL' Rcqucstl'or Lmergency Budget i\ppropriatil1n!Extcnsion and Amendment Date: April 4, 2011 \Vater Pollution Control Departmentlhllld Name 160-000-0 I 0 Fund Number Cl1mmissioners: (check all that apply) o Please be advised that after a thorough examination or my current budget it appears that the amount allocated is insuflicicnt to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget \vith respect to present and future needs. J find that my budget is short. Therefore. I request an emergency appropriation and budget extension in the amount 51 0, IJ_~,:g~~,___ for this current year for the reasotl(s) outlined below. [2] For fimds oIlier than Current E'\pense -- ]$ there enough Fund Balance (unencumbered cash) to cover this additional expenditure'! \\.'s,f No o 1)lease be advised that a revenue source (Le. grant, new fee) has been ret.'eiyed by this department \vhich \-vas not included in the annual budget at the time it \vas prepared. Therefore, I request an emergency appropriation and budget extension in the Jmount of 10 include this nev',' revenue in the budget this year as outlined below. Description Current i Bud et ^-~---t-- Re vision :\ew Budget .-.--. $0.00 --- $0.00 _._~,-~."-_....,- $0.00 $0.00 ----- ,0.00 $0.00 BARS # Revenue -------- . [ - TOTAl. REVENUE $0.00 BARS # Expenditure Description Current Revision Bud et ----l------~_..- __~~ $9,63 ]00 $0.00 i 548 ]00 Ne"l" Budget TOTAL EXPENDITURE $0.00 $10,112.00 $9,63 ]00 -----~.._,. $481.00 50.00 50.00 $000 $10,112.00 ! 53170.70.00 I 0 DOL Loan L0700000 I Principal I-S)17080-()O~)----;)Oi Loan LIJ700000 1 Interest f - .~..-,,~----- f ~- R\:ason ll)f Appropriation/Extension Chere are nc)\.v 2 DOt: Watcr Quality Loans l'his newer loan \\-"as overlooked at the time the budget \-vas turned in. f IOlllcowners payoff their loans to the Coullty. and the County pays DOL. Respectli.t1ly submitted, TO BOARD OF COUNTY COMMISSIONERS Date: April 11, 2011 RE Request for Emergency Budget Appropriation/Extension and Amendment PUBLIC WORKS / ROADS 180.000.010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my current budget it appears that the amount allocated IS insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budqet extension in the amount of: -$216,395 D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? BYes No D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below In the amount of: I -$155,000 I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 33402.73.0000 RCO Grants (State) $170,000 -$155,000 $15,000 $0 $0 $0 TOTAL REVENUE $170,000 -$155,000 $15,000 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51400.00.0000 Pendino Labor Neaotiations -$93,605 $93,605 $0 59500.65.0000 Construction Projects $1,519,500 -$310,000 $1,209,500 $0 $0 $0 TOTAL EXPENDITURE $1,425,895 -$216,395 $1,209,500 Reason for Appropriation/Extension This is to adjust the budget to show reductions in lieu of a salary freeze in 2011. The Larry Scott Trail Segment 4 project is funded 50% by local funds and 50% with a Recreation and Conservation Office (RCO) grant which represents one of the highest local matches for all current projects. In order to accomodate the budget reduction. the local match for this project was eliminated. The grant funding will be returned to the ReO. Respectfylly Submitted, , , I '--/..tc;._l~ '-.-; {, '"* - , \i"I" .' .' ! Elected Official/Depattment Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Emergency Budget Appropriation/Extension and Amendment Date: 04/05/11 Central Services 303-000-010 Fund Number Department/Fund Name Commissioners: (check all that apply) o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures \\iithin the department budget \vith respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount for this current year for the reason(s)outlined below. o For jll1ld8 other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No o Please be advised that a revenue source (Le. grant, new fee) has been received by this department \vhich \'....as not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this ne\\! revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud ej $0.00 Revision ::\ew Budget $0.00 SO.OO $0.00 $0.00 $0.00 $0.00 $0.00 SO.OO' BARS # Expenditure Description 59700.00.0019 Intcrfund Transfer - Construction & Renovati (303-000-010) Current Bud et $0.00 Revision New Budget SO.OO S2.800.00 $1.800.00 $0.00 $0.00 $0.00 $0.00 $2,800.00 $2,800.00 Reason for..Appropriation/Extension The cash balance in the Courthouse Capital Improvement Fund (303-000-010) should be transferred to the Construclion & Renovation Fund (301-000-0 I 0) as the funds were designated for the Courthouse Tmver project \vhich has been completed and closed out. 1 '" ~ , ~-'-"'~ '-~ ,......\ R~~pectfully sub;ltt~d, " TO BOARD OF COUNTY COMMISSIONERS RE Request for Emergency Budget Appropriation/Extension and Amendment Date: April 11, 2011 PUBLIC WORKS I SOLID WASTE Department/Fund Name Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $0 I 401.000,010 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover thiS additional expenditure? B~~s D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not Included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51400.00.0000 Pendinq Labor Neqotiations -$15,913 $15,913 $0 53700.10.0000 Salaries & Waqes $334,803 -$9,728 $325,075 53700.20.0000 Personnel Benefits $196,768 -$6,185 $190,583 $0 $0 TOTAL EXPENDITURE $515,658 $0 $515,658 Reason for Appropriation/Extension This is to adjust the budget to show reductions in lieu of a salary freeze in 2011. The reduction was accomplished through the elimination of a part time solid waste position. Re~eotfully Submitti'q, :,~ <:f.~.1 J \., ).; "7 Elected Official/Ddpartment Head Signature TO: BOARD OF COUNTY COMMISSIONERS Date: RE: Request for Emergency Budget Appropriation/Extension and Amendment Information Services DepartmenUFund Name 506 Fund Number Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs. I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~s D Please be advised that a revenue source (Le. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51400.00.0000 Pendino Labor Negotiations -$17,230 $17,230 $0 51979.48.0000 Reoair & Maintenance $32,142 -$6,000 $26,142 59418.64.0001 Copiers $31,000 -$11,230 $19,770 $0 $0 >i ...,. " u> .' iii:".. ::::",',':>' URE $45,912 $0 $45,912 Reason for Appropriation/Extension This is to adjust the budget to show reductions to budget in lieu of salary freeze in 2011. nature JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST o CONSENT AGENDA 00 REGULAR AGENDA TO: FROM: DATE SUBJECT Board of County Commissioners County Administrator Ann Sears, Budget Consultant May9,2011@10 am Hearing/Resolution - Adopt Budget Supplemental/Extension STATEMENT OF ISSUE: Various County Departments have requested increases to their 2011 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to hold the public hearing and adopt the Budget Changes. STRATEGIC GOALS These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. ANALYSIS (PRO & CON): Not Applicable COST BENEFIT ANALYSIS: Not Applicable FISCAL IMPACT: Provided in resolution Revenue Budget Line Item: Expenditure Budget Line Item: Gain or Loss (-): REQUESTED ACTION Approve resolution to adopt the supplemental budget appropriations. REVIEWED BY: Philip' Morley: County Administrator .... / ') Date