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Home My WebLink AboutCONSENT Little Quil Bridge Amend 3 Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Josh Peters, County Administrator From: Eric Kuzma, Public Works Director Agenda Date: August 24, 2026 Subject: Local Agency Agreement Supplement No. 3 for the Washington State Dept. of Transportation (WSDOT), Little Quilcene River Bridge Replacement, Project No. 18020970, County Road No. 931507, Federal Aid No. BRS- Q161(010) Statement of Issue: The attached Local Agency Agreement Supplement is necessary in order to obligate funding for the construction phase and authorize additional funding for the preliminary engineering phase for the Little Quilcene River Bridge Replacement. Analysis/Strategic Goals/Pro's a Con's: The Little Quilcene River Bridge, located at Center Road MP 14.62, is classified as structurally deficient, functionally obsolete, and has load restrictions for single unit trucks. Replacement of this bridge is of high importance because Center Road is Jefferson County's main north-south route for freight mobility and the travelling public. The project is funded by the Federal Bridge Replacement and Rehabilitation (BRR) Program. This supplement will obligate the construction funding. Construction is planned for 2027. This supplement will also authorize additional preliminary engineering funding for a re-design of the bridge foundation, which is necessary in order to avoid right of way conflicts, and to allow the project to proceed to construction. Fiscal Impact/Cost Benefit Analysis: The Supplement amount is $8,623,611 ($141,980 PE and $8,481,631 Construction). The preliminary engineering and construction phase are funded at 100% by the BRR. Recommendation: The Board is requested to sign the one original of the Local Agency Agreement Supplement No. 3 and the Project Prospectus, and return to Public Works. Department Contact: Mark Thurston, P.E. Project Manager, 385-9210. Reviewed By: ?°A6s Josh eters, County Administrator Date CONTRACT REVIEW FORM Clear Form (INSTRUCTIONS ARE ON THE NEXT PAGE) Q/�y� h •r CONTRACT WITH: Washington State Dept.of Transportation Contract No: - V gV A(P G'qv Contract For: Little Quilcene River Bridge Replacement Term: end date December 31,2029 COUNTY DEPARTMENT: Public Works Contact Person: Mark Thurston/Chris Spat Contact Phone: Ext.210/Ext.200 Contact email: mthurston@co.jefferson.wa us/cspall@co.jefferson.we.us AMOUNT: 88,623,611.00 PROCESS: — Exempt from Bid Process Revenue: 180000010.33320.23.0000 Cooperative Purchase Expenditure: 595 - Competitive Sealed Bid Matching Funds Required: Yes - Small Works Roster Sources(s) of Matching Funds Federal BRR — Vendor List Bid Fund# - RFP or RFQ Munis Org/Obj ✓ Other: Local Agency Agreement Supplement APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES CO�yIPLIANCE WITH JCC 3.55.080 AND CHAPTE 42.23 RCW. CERTIFIED: ❑ N/A:n Signs a Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROP SED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. � , CERTIFIED: ❑ N/A: a �- /I 8 2- 7 Signature Date STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche): Electronically approved by Risk Management on 8/19/2026. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 8/19/2026. DPA Luther reviewed and approved on 8-19-2026. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 Ilik � Washington State �I/ Department of Transportation Local Agency Agreement Supplement Agency Supplement Number Jefferson County 3 Project Number Agreement Number ALN. 20.205-Highway Planning BRS-Q161(010) LA10280 and Construction Federal Highway Administration(FHWAI___ All provisions in the basic agreement remain in effect except as modified by this supplement. The Local Agency certifies that it is not excluded from receiving Federal funds by a Federal suspension or debarment (2 CFR Part 180).Additional changes to the agreement are as follows: Project Description Name Little Quilcene Bridge Replacement Length 0.15 Termini Center Road milepost 14.55 to 14.70 Description of Work No Change See attached Exhibit A Reason for Supplement Authorization of construction funding. Indirect Cost Rate Yes t/ No Project Agreement End Date December 31, 2029 Advertisement Date October 28, 2026 Estimate of Funding (3 Type of Work Previous (2) Estimate)d Total EstimatedAgency Estimated)Federal AgreemenUSupPl. Supplement Project Funds Funds Funds PE a.Agency 111,934.00 5,000.00 116,934.00 116,934.00 100 % b.Other Consultant 610,654.00 136,980.00 747,634.00 747,634.00 Federal Aid c.Other 0.00 Participation 10,000.00 10,000.00 10,000.00 Ratio(s)for PE d.State Services e.Total PE Cost Estimate 732,588.00 141,980.00 874,568.00 0.00 874,568.00 RW f.Agency - 124,888.00 124,888.00 0.00 124,888.00 100 % g.Other - 0.00 Federal Aid h.Other 0.00 Participation 1,000.00 1,000.00 1,000.00 Ratio(s)for RW i.State Services i.Total RIW Cost Estimate 125,888.00 0.00 125,888.00 0.00 125,888.00 CN k.Contract 7,906,109.00 7,906,109.00 7,906,109.00 100 % I. Other Consultant 272,761.00 272,761.00 272,761.00 Federal Aid m. Other 0.00 Participation n.Other 0.00 Ratio(s)for CN 272,761.00 272,761.00 272,761.00 o.Agency __. _ p.State Services _ - 30,000.00 30,000.00 30,000.00 q Total CN Cost Estimate 0.00 8,481,631.00 8,481,631.00 0.00 8,481,631.00 r.Total Project Cost Estimate 858,476.00 8,623,611.00 9,482,087.00 0.00 9,482,087.00 The Local Agency further stipulates that pursuant to said Title 23, regulations and policies and procedures, and as a condition to payment of the Federal funds obligated, it accepts and will comply with the applicable provisions. Agency Official Washington State Department of Transportation By By Title Approved as to lorm only: Director, Local Programs Agency Date Date Executed -1 DOT Form 140-041 LP Revised 09/2025 Jeremiah_ usher, Date Page 1 •Previous Versions Obsolete• Civil Deputy Prosecuting Attorney Agency Supplement Number Jefferson County 3 Project Number Agreement Number ALN 20.205-Highway Planning BRS-Q161(010) LA10280 and Construction Federal Highway Administration(FHWA) VI. Payment and Partial Reimbursement The total cost of the project, including all review and engineering costs and other expenses of the State, is to be paid by the Agency and by the Federal Government. Federal funding shall be in accordance with the Federal Transportation Act, as amended, 2 CFR Part 200. The State shall not be ultimately responsible for any of the costs of the project. The Agency shall be ultimately responsible for all costs associated with the project which are not reimbursed by the Federal Government. Nothing in this agreement shall be construed as a promise by the State as to the amount or nature of federal participation in this project. The Agency shall bill the state for federal aid project costs incurred in conformity with applicable federal and state laws. The agency shall minimize the time elapsed between receipt of federal aid funds and subsequent payment of incurred costs. Expenditures by the Local Agency for maintenance, general administration, supervision, and other overhead shall not be eligible for federal participation unless a current indirect cost plan has been prepared in accordance with the regulations outlined in 2 CFR Part 200 - Uniform Admin. Requirements, Cost Principles and Audit Requirements for Federal Awards, and retained for audit. The State will pay for State incurred costs on the project. Following payment, the State shall bill the Federal Government for reimbursement of those costs eligible for federal participation to the extent that such costs are attributable and properly allocable to this project. The State shall bill the Agency for that portion of State costs which were not reimbursed by the Federal Government(see Section IX). VII. Audit of Federal Consultant Contracts The Agency, if services of a consultant are required, shall be responsible for audit of the consultant's records to determine eligible federal aid costs on the project. The report of said audit shall be in the Agency's files and made available to the State and the Federal Government. An audit shall be conducted by the WSDOT Internal Audit Office in accordance with generally accepted governmental auditing standards as issued by the United States General Accounting Office by the Comptroller General of the United States; WSDOT Manual M 27-50, Consultant Authorization, Selection, and Agreement Administration; memoranda of understanding between WSDOT and FHWA; and 2 CFR Part 200.501 -Audit Requirements. If upon audit it is found that overpayment or participation of federal money in ineligible items of cost has occurred, the Agency shall reimburse the State for the amount of such overpayment or excess participation. IX. Payment of Billing The Agency agrees that if payment or arrangement for payment of any of the State's billing relative to the project(e.g., State force work, project cancellation, overpayment, cost ineligible for federal participation, etc.) is not made to the State within 45 days after the Agency has been billed, the State shall effect reimbursement of the total sum due from the regular monthly fuel tax allotments to the Agency from the Motor Vehicle Fund. No additional Federal project funding will be approved until full payment is received unless otherwise directed by the Director, Local Programs. Project Agreement End Date-This date is based on your projects Period of Performance (2 CFR Part 200.309). Any costs incurred after the Project Agreement End Date are NOT eligible for federal reimbursement.All eligible costs incurred prior to the Project Agreement End Date must be submitted for reimbursement within 90 days after the Project Agreement End Date or they become ineligible for federal reimbursement. VIII. Single Audit Act The Agency, as a subrecipient of federal funds, shall adhere to the federal regulations outlined in 2 CFR Part 200.501 as well as all applicable federal and state statutes and regulations.A subrecipient who expends $1,000,000 or more in federal awards from all sources during a given fiscal year shall have a single or program-specific audit performed for that year in accordance with the provisions of 2 CFR Part 200.501. Upon conclusion of the audit, the Agency shall be responsible for ensuring that a copy of the report is transmitted promptly to the State. XVII. Assurances Local Agencies receiving Federal funding from the USDOT or its operating administrations (i.e., Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration)are required to submit a written policy statement, signed by the Agency Executive and addressed to the State, documenting that all programs, activities and services will be conducted in compliance with Section 504 and the Americans with Disabilities Act(ADA). DOT Form 140-041 LP Revised 09/2025 Page 2 •Previous Versions Obsolete• Washington State Local A enc Federal Aid iii; Department of Transportation g y Project Prospectus Prefix Route ( ) Date 8/11/2026 Federal Aid BRS Q161(O10) DUNS Number 179278197 Project Number Local Agency LA10280 ( wsDol. ) Federal Employer 91-60001322 Project Number Use Only Tax ID Number Agency CAAgency Federal Program Title Jefferson County ✓ Yes ❑No n 20.205 ❑Other Project Title Start Latitude N 47.830833 Start Longitude W 122.873889 Little Quilcene Bridge Replacement End Latitude N 47.828889 End Longitude W 122.875278 Project Termini From-To Nearest City Name Project Zip Code(+4) Milepost 14.55 Milepost 14.70 Quilcene 98376-7506 Begin Mile Post End Mile Post Length of Project Award Type 14.55 14.70 0.15 I✓I Local❑Local Forces❑State❑Railroad Route ID Begin Mile Point End Mile Point City Number County Number County Name Center Rd. 14.55 14.70 n/a 16 Jefferson WSDOT Region Legislative District(s) Congressional District(s) Urban Area Number Olympic Region 24 6 n/a Total Local Agency Phase Start Federal Funds Phase Estimated Cost Funding Date (Nearest Hundred Dollar) (Nearest Hundred Dollar) (Nearest Hundred Dollar) Month _ Year P.E. $874,600 $0 $874,600 4 2022 R/W $125,900 $0 $125,900 1 2026 Const. $8,481,600 $0 $8,481,600 _ 10 _ 2026 Total $9,482,100 $0 $9,482,100 Description of Existing Facility (Existing Design and Present Condition) Roadway Width Number of Lanes 38 ft 2 The existing facility is a 64 ft. long, single span concrete bridge located at milepost 14.62 on Center Road. The bridge is classified as structurally deficient and is load posted for single unit vehicles. Description of Proposed Work Description of Proposed Work(Attach additional sheet(s)if necessary) The proposed work is to replace the existing bridge with a 128 ft. long single span concrete girder bridge. The bridge width will be 38 ft. curb-to-curb to match the existing roadway. Other work will include a temporary bypass road,reconstruction of bridge approaches, guardrail, and paving. Local Agency Contact Person Title Phone Mark Thurston Project Manager/Engineer 4 360-385-9210 Mailing Address City State Zip Code 623 Sheridan Street Townsend WA 98368 By Project Prospectus Approving Authority Title Public Works Director Dater , DOT Form 140-101 Page 1 Revised 01/2022 Previous Editions Obsolete Agency Project Title Date Jefferson County Little Quilcene Bridge Replacement 8/11/2026 Type of Proposed Work Project Type(Check all that Apply) Roadway Width Number of Lanes ❑ New Construction El Path / Trail ❑ 3-R 38 2 ✓ Reconstruction El Pedestrian / Facilities ❑ 2-R ❑ Railroad ❑ Parking ❑ Other ❑ Bridge Geometric Design Data Description Through Route Crossroad ❑ Principal Arterial ❑ Principal Arterial Federal ❑ Urban ElMinor Arterial ❑ Urban ❑ Minor Arterial Functional L✓ Rural ❑ Collector ❑ Rural ❑ Collector ✓ Major Collector ❑ Major Collector Classification El NHS ❑ Minor Collector El NHS ❑ Minor Collector ❑Local Access ❑Local Access Terrain ✓ Flat ❑ Roll El Mountain ❑ Flat ❑Roll ❑Mountain Posted Speed 35 Design Speed 40 Existing ADT 2676 Design Year ADT 4133 Design Year 2037 Design Hourly Volume (DHV) Performance of Work Preliminary Engineering Will Be Performed By Others Agency 80 % 20 % Construction Will Be Performed By Contract Agency Contractor 100 % Environmental Classification El Class I - Environmental Impact Statement (EIS) Class II - Categorically Excluded (CE) ❑ Project Involves NEPA/SEPA Section 404 Ill Projects Requiring Documentation Interagency Agreement (Documented CE) ❑ Class III - Environmental Assessment (EA) ❑ Project Involves NEPA/SEPA Section 404 Interagency Agreements Environmental Considerations DOT Form 140-101 Page 2 Revised 01/2022 Previous Editions Obsolete Agency Project Title Date Jefferson County Little Quilcene Bridge Replacement 8/11/2026 Right of Way ❑ No Right of Way Needed ✓ Right of Way Needed *All construction required by the ✓ No Relocation n Relocation Required contract can be accomplished within the existing right of way. Utilities Railroad ❑No utility work required ✓ No railroad work required ❑All utility work will be completed prior to the start ❑All railroad work will be completed prior to the start of of the construction contract the construction contract ✓ All utility work will be completed in coordination ❑All the railroad work will be completed in coordination with the construction contract with the construction contract Description of Utility Relocation or Adjustments and Existing Major Structures Involved in the Project There is overhead power(PUD#1 of Jefferson County)and phone(Lumen/Century Link) at the site, which will which will require some temporary relocation. FAA Involvement Is any airport located within 3.2 kilometers (2 miles) of the proposed project? n Yes i✓I No Remarks This project has been reviewed by the legislative body of the administration agency or agencies, or it's designee, and is not inconsistent with the agency's comprehensive plan for community development. Agency Date By Mayor/Chairperson DOT Form 140-101 Page 3 Revised 01/2022 Previous Editions Obsolete Documented Cost Estimate for Construction Funding Local Agency Agreement Supplement No. 3 Little Quilcene River Bridge Replacement Prepared by: Jefferson County and Sargent Engineers Date: 8/18/2026 CONSTRUCTION ADMIN/OBSERVATION/PROJECT MANAGEMENT Agency: Construction Engineering (3% of construction cost, based on past projects) $237,183 Contingency (15%) $35,577 CN Agency Total $272,761 Consultant: Construction Engineering (3% of construction cost, based on past projects) $237,183 Contingency(15%) $35,577 CN Consultant Total $272,761 CN State Services (including fabrication inspection) $30,000 CONSTRUCTION CONTRACT Construction Contract Cost (from Sargent Engineers estimate) $7,906,109 CN Contract Total $7,906,109 CN Total $8,481,631 Documented Cost Estimate for Preliminary Engineering supplement Local Agency Agreement Supplement No. 3 Little Quilcene River Bridge Replacement Prepared by: Jefferson County and Sargent Engineers Date: 8/18/2026 PRELIMINARY ENGINEERING Agency: Design review of re-designed bridge foundation $3,000 PE Agency Total $5,000 Consultant: Re-design bridge foundation to avoid need for easement(based on consultant fee estimate) $50,000 PE Consultant Total $136,980 Total PE Supplement $141,980 SARGENT SEI #A22154.00 File: QuantEst16_90%_Secant Piles.xlsx Sargent e y, e� Project: Little Quilcene Bridge Date: 8/17/2026 320 Ronlee Are'iv', Designed By: JSS Page 1 uymna wa yap::: Tel 360-867-9284 CONSTRUCTION COST ESTIMATE ITEM ITEM DESCRIPTION SECTION UNIT QTY UNIT COST COST NO. PREPARATION 0001 MOBILIZATION 2-01.5 LUMP SUM 1 $ 625,000.00 $ 625,000 0025 CLEARING AND GRUBBING 3-01.5 ACRE 1.2 $ 15,000.00 $ 18,000 0071 REMOVING EXISTING BRIDGE 3-02.5 LUMP SUM 1 $ 117,780.00 $ 117,780 0256 REMOVING SHAFT OBSTRUCTIONS 6-19.5 ESTIMATED 1 $ 80,000.00 $ 80,000 GRADING 0310 ROADWAY EXCAVATION INCL.HAUL 3-03.5 CU.YD. 438 $ 45.00 $ 19,710 0408 2434 CLPFD, 0 6 35.00 $-- 0421 GRAVEL BORROW INCL.HAUL 3-03.5 CU.YD. 1460 $ 45.00 $ 65,700 0470 EMBANKMENT COMPACTION 3-03.5 CU.YD. 1460 $ 10.00 $ 14,600 ---- TEMPORARY BYPASS ROAD 1-08.7 LUMP SUM 1 $ 220,000.00 $ 220,000 DRAINAGE - STREAMBED MIX SPECIAL CU.YD. 470 $ 610.00 $ 286,700 0928 BOULDER ANCHOR(DOUBLE) SPECIAL EACH 5 $ 2,000.00 $ 10,000 0928 BOULDER ANCHOR(SINGLE) SPECIAL EACH 6 $ 1,500.00 $ 9,000 0917 SLASH SPECIAL CU.YD. 28 $ 120.00 $ 3,360 0919 LARGE WOODY MATERIAL-LOG WITH ROOTWAD DIA 18-IN SPECIAL EACH 4 $ 1,500.00 $ 6,000 0919 LARGE WOODY MATERIAL-LOG WITH ROOTWAD DIA 34-IN SPECIAL EACH 1 $ 1,500.00 $ 1,500 0919 LARGE WOODY MATERIAL-LOG WITH ROOTWAD DIA 48-IN SPECIAL EACH 1 $ 1,500.00 $ 1,500 0824 84076 6d-YD. 0 5---- 130M $ 1040 CHANNEL EXCAVATION INCL.HAUL 3-03.5 CU.YD. 1400 $ 55.00 $ 77,000 ---- TEMPORARY ISOLATION SYSTEM SPECIAL 8-32 LUMP SUM 1 $ 25,000.00 $ 25,000 3077 FISH EXCLUSION ASSISTANCE 8-31.5 ESTIMATED 1 $ 5,000.00 $ 5,000 3078 FISH BLOCK NET MAINTENANCE 8-31.5 ESTIMATED 1 $ 5,000.00 $ 5,000 3091 CATCH BASIN TYPE 1 7-05.5 EACH 5 $ 3,000.00 $ 15,000 3100 ADJUST CATCH BASIN TYPE 1 TO FINAL GRADE SPECIAL 7-05 EACH 5 $ 1,500.00 $ 7,500 3100 ADJUST CATCH BASIN TYPE 2 TO FINAL GRADE SPECIAL 7-05 EACH 14 $ 2,000.00 $ 28,000 3105 CATCH BASIN TYPE 2 48 IN. DIAM. 7-05.5 EACH 5 $ 6,000.00 $ 30,000 3106 CATCH BASIN TYPE 2 54 IN. DIAM. 7-05.5 EACH 4 $ 7,500.00 $ 30,000 3106 CATCH BASIN TYPE 2 54 IN. DIAM.W/OVERFLOW 7-05.5 EACH 5 $ 10,000.00 $ 50,000 3541 SCHEDULE A STORM SEWER PIPE 12 IN. DIAM. 7-04.5 LIN.FT. 610 $ 120.00 $ 73,200 3815 BANK RUN GRAVEL FOR TRENCH BACKFILL 7-09.5 CU.YD. 120 $ 55.00 $ 6,600 ---- ADJUST STORMFILTER TO FINAL GRADE SPECIAL 7-05 EACH 8 $ 1,500.00 $ 12,000 ---- CONC.STORMFILTER 1 -18"CARTRIDGE SPECIAL 7-20 EACH 4 $ 12,750.00 $ 51,000 ---- CONC.STORMFILTER 1 -27"CARTRIDGE SPECIAL 7-20 EACH 1 $ 15,750.00 $ 15,750 ---- CONC.STORMFILTER 2-27"CARTRIDGE SPECIAL 7-20 EACH 3 $ 18,750.00 $ 56,250 CMP INFILTRATION TRENCH SYSTEM-CMP#1 SPECIAL 7-21 LUMP SUM 1 $ 60,730.00 $ 60,730 CMP INFILTRATION TRENCH SYSTEM-CMP#2 SPECIAL 7-21 LUMP SUM 1 $ 24,530.00 $ 24,530 CMP INFILTRATION TRENCH SYSTEM-CMP#3 SPECIAL 7-21 LUMP SUM 1 $ 34,260.00 $ 34,260 CMP INFILTRATION TRENCH SYSTEM-CMP#4 SPECIAL 7-21 LUMP SUM 1 $ 23,280.00 $ 23,280 CMP INFILTRATION TRENCH SYSTEM-CMP#5 SPECIAL 7-21 LUMP SUM 1 $ 72,200.00 $ 72,200 CMP INFILTRATION TRENCH SYSTEM-CMP#6 SPECIAL 7-21 LUMP SUM 1 $ 61,120.00 $ 61,120 CMP INFILTRATION TRENCH SYSTEM-CMP#7 SPECIAL 7-21 LUMP SUM 1 $ 29,150.00 $ 29,150 REMOVED-ITEM ADDED ITEM LEGEND REDUCED ITEM SARGENT SEI #A22154.00 File: QuantEst16_90%_Secant Piles.xlsx Sargent Engineers Project: Little Quilcene Bridge Date: 8/17/2026 320 Ronlee lane Nit"1 Designed By: JSS Page 2 Olympia.WA 98502 T.i.4n(L4-Q2a4 CONSTRUCTION COST ESTIMATE ITEM NO. ITEM DESCRIPTION SECTION UNIT QTY UNIT COST COST STRUCTURE 4006 STRUCTURE EXCAVATION CLASS A INCL. HAUL 3-07.5 CU.YD. 600 $ 60.00 $ 36,000 4009 ROCK EXCAVATION FOR SHAFT INCLUDING HAUL 6-19.5 LIN. FT. 400 $ 900.00 $ 360,000 4013 SHORING OR EXTRA EXCAVATION CL.A 6-19.5 LUMP SUM 1 $ 77,500.00 $ 77,500 4025 GRAVEL BACKFILL FOR WALL 6-02.5 CU.YD. 50 $ 65.00 $ 3,250 41085 FURNISHING AND DRIVING STEEL TEST PILE 6 05.5 EACH 0 $- 1-&,000.00 $ 4000 6 05.5 UN. FT. 0 $ 80.00 $ /1095 DRIVING ST. PILE 6-85-5 EACH 9 $--3,000.09 $ --- SECANT PILE WALL SPECIAL L.S. 1 $1,638,000.00 $1,638,000 4160 QA SHAFT TEST 6-19.5 EACH 20 $ 1,000.00 $ 20,000 4300 SUPERSTRUCTURE 6-02.5 LUMP SUM 1 $1,038,000.00 $1,038,000 4322 CONC.CLASS 4000 FOR BRIDGE 6-10.5 CU.YD. 75 $ 1,200.00 $ 90,000 4219 DEFICIENT STRENGTH CONC.PRICE ADJUSTMENT 6-02.5 CALC 1 $ 1.00 $ 1 4149 ST.REINF. BAR FOR BRIDGE 6-02.5 POUND 10000 $ 2.00 $ 20,000 4410 BRIDGE RAILING TYPE 6-06.5 LIN. FT. 383 $ 250.00 $ 95,750 4415 TRAFFIC BARRIER 6-10.5 LIN. FT. 383 $ 400.00 $ 153,200 7169 STRUCTURAL EARTH WALL 6-13.5 SQ.FT. 2193 $ 60.00 $ 131,580 5656 BRIDGE APPROACH SLAB 6-02.5 SQ.YD. 257 $ 600.00 $ 154,200 SURFACING 5100 CRUSHED SURFACING BASE COURSE 4-05.5 TON 1450 $ 60.00 $ 87,000 5120 CRUSHED SURFACING TOP COURSE 4-05.5 TON 400 $ 50.00 $ 20,000 HOT MIXED ASPHALT 5767 HMA CL. 1/2 IN.PG 64H-28 SPECIAL TON 732 $ 200.00 $ 146,400 5837 ASPHALT COST PRICE ADJUSTMENT SPECIAL CALC 1 $ 1.00 $ 1 6511 HMA JOINT SEAL AT BRIDGE END 5-03.4 LIN.FT. 74 $ 75.00 $ 5,550 EROSION CONTROL AND PLANTING 6488 EROSION CONTROL AND WATER POLLUTION PREVENTIO 8-01.5(1) LUMP SUM 1 $ 50,000.00 $ 50,000 6429 SEEDING AND FERTILIZING 8-02.5 SQ.YD. 1396 $ 5.00 $ 6,980 6552 PSIPE-DOUGLAS FIR 2GAL 8-02.5 EACH 45 $ 60.00 $ 2,700 6552 PSIPE-W.HEMLOCK 2GAL 8-02.5 EACH 8 $ 60.00 $ 480 6552 PSIPE-W.RED CEDAR 2GAL 8-02.5 EACH 10 $ 60.00 $ 600 6552 PSIPE-RED ALDER 2GAL 8-02.5 EACH 12 $ 40.00 $ 480 6552 PSIPE-VINE MAPLE 2GAL 8-02.5 EACH 195 $ 40.00 $ 7,800 6552 PSIPE-SALMONBERRY 1GAL 8-02.5 EACH 506 $ 30.00 $ 15,180 6552 PSIPE-SNOWBERRY 1GAL 8-02.5 EACH 705 $ 30.00 $ 21,150 6552 PSIPE-DOUGLAS SPIREA 1GAL 8-02.5 EACH 195 $ 30.00 $ 5,850 6552 PSIPE-SALAL 1GAL 8-02.5 EACH 512 $ 30.00 $ 15,360 6552 PSIPE-CLUSTER ROSE 1GAL 8-02.5 EACH 200 $ 30.00 $ 6,000 6552 PSIPE-SWORD FERN 1GAL 8-02.5 EACH 200 $ 30.00 $ 6,000 6552 PSIPE-PACIFIC WILLOW STAKE 8-02.5 EACH 75 $ 20.00 $ 1,500 6552 PSIPE-SITKA WILLOW STAKE 8-02.5 EACH 75 $ 20.00 $ 1,500 SARGEIVT SEI #A22154.00 File: QuantEst16_90%_Secant Piles.xlsx saryentEngfreers.Inc . Project: Little Quilcene Bridge Date: 8/17/2026 320 Ronk*Lane NW Designed By: JSS Page 3 0lympa.WA 98502 99 Tel 360-867.9284 CONSTRUCTION COST ESTIMATE ITEM ITEM DESCRIPTION SECTION UNIT QTY UNIT COST COST NO. TRAFFIC 6719 BEAM GUARDRAIL TYPE 31 NON-FLARED TERMINAL 8-11.5 EACH 3 $ 5,000.00 $ 15,000 6757 BEAM GUARDRAIL TYPE 31 8-11.5 LIN. FT. 228 $ 75.00 $ 17,100 6760 BEAM GUARDRAIL TRANSITION SECTION TYPE 8-11.5 EACH 4 $ 4,000.00 $ 16,000 6786 BEAM GUARDRAIL ANCHOR TYPE 11 8-11.5 EACH 1 $ 3,000.00 $ 3,000 6806 PAINT LINE 8-22.5 LIN. FT. 3490 $ 2.50 $ 8,725 6913 PORTABLE TEMPORARY TRAFFIC CONTROL SIGNAL 2-04.5(2) LUMP SUM 1 $ 25,000.00 $ 25,000 6843 TEMPORARY STOP LINE-LONG DURATION 8-23.5 LIN.FT. 40 $ 20.00 $ 800 6858 PAINTED STOP LINE 8-22.5 LIN.FT. 68 $ 20.00 $ 1,360 6973 OTHER TEMPORARY TRAFFIC CONTROL DEVICES 2-04.5(2) LUMP SUM 1 $ 10,000.00 $ 10,000 6974 TRAFFIC CONTROL SUPERVISOR SPECIAL LUMP SUM 1 $ 20,000.00 $ 20,000 7572 WORK ZONE SAFETY CONTINGENCY SPECIAL ESTIMATED 1 $ 50,000.00 $ 50,000 6982 CONSTRUCTION SIGNS CLASS A 2-04.5(2) SQ. FT. 266 $ 50.00 $ 13,300 6993 PORTABLE CHANGEABLE MESSAGE SIGN 2-04.5(2) HOUR 12960 $ 5.00 $ 64,800 OTHER 7006 STRUCTURE EXCAVATION CLASS B INCL.HAUL 3-07.5 CU.YD. 470 $ 40.00 $ 18,800 7008 SHORING OR EXTRA EXCAVATION CLASS B 3-07.5 SQ.FT. 5160 $ 1.00 $ 5,160 7017 GRAVEL BACKFILL FOR PIPE ZONE BEDDING 7-08.5 CU.YD. 140 $ 55.00 $ 7,700 7037 STRUCTURE SURVEYING 6-08.5 LUMP SUM 1 $ 15,000.00 $ 15,000 7038 ROADWAY SURVEYING SPECIAL LUMP SUM 1 $ 20,000.00 $ 20,000 7145 ACCESS CONTROL GATE 8-12.5 EACH 2 $ 7,500.00 $ 15,000 7530 CONSTRUCTION GEOTEXTILE FOR SEPARATION 3-09.5 SQ.YD. 62 $ 10.00 $ 620 7567 GRAVEL BORROW FOR STRUCTURAL EARTH WALL INCL. 6-13.5 CU.YD. 477 $ 40.00 $ 19,080 7480 ROADSIDE CLEANUP 3-01.5 ESTIMATED 1 $ 10,000.00 $ 10,000 7490 TRIMMING AND CLEANUP 3-08.5 LUMP SUM 1 $ 25,000.00 $ 25,000 7736 SPCC PLAN 1-07.15(1) LUMP SUM 1 $ 4,000.00 $ 4,000 SUBTOTAL $6,874,877 --- CONTINGENCY(10%) EST. 10% --- $ 687,488 --- INFLATION FACTOR(5%PER YEAR) YEAR 1 --- $ 343,744 TOTAL $7,906,109 SARGEN1r SEI #A22154.00 File: QuantEst16_90%_Secant Piles.xlsx sargenl Engi,eers lnt Project: Little Quilcene Bridge Date: 8/17/2026 320 Ronlee Lane NW Designed By: JSS Page 4 Olympia.WA 98501 Tel 360-867-9264 CONSTRUCTION COST ESTIMATE ITEM ITEM DESCRIPTION SECTION UNIT QTY UNIT COST COST NO. BREAKDOWN OF LUMP SUM ITEMS 0071 REMOVING EXISTING BRIDGE 3-02.5 1 $ 117,780.00 $ 117,780 3-SPAN CONCRETE BRIDGE 1963 $ 60.00 $ 117,780 ---- TEMPORARY BYPASS ROAD 8-01 1 $ 223,095 $ 223,095 0025 CLEARING AND GRUBBING 3-01.5 ACRE 1 $ 40,000.00 $ 20,000 0310 ROADWAY EXCAVATION INCL. HAUL 3-03.5 CU.YD. 5 $ 500.00 $ 2,530 0405 COMMON BORROW INCL.HAUL 3-03.5 CU.YD. 464 $ 35.00 $ 16,240 4001 TEMPORARY BRIDGE SPECIAL LUMP SUM 1 $ 100,000.00 $ 100,000 4322 CONC.CLASS 4000 FOR BRIDGE 6-10.5 CU.YD. 28 $ 1,200.00 $ 33,000 5100 CRUSHED SURFACING BASE COURSE 4-05.5 TON 89 $ 100.00 $ 8,900 5767 HMA CL. 1/2 IN.PG 64H-28 SPECIAL TON 84 $ 250.00 $ 21,000 6789 PRECAST CONC.BARRIER TYPE F ANCHORED 6-10.5 LIN.FT. 80 $ 200.00 $ 16,000 7530 CONSTRUCTION GEOTEXTILE FOR SEPARATION 3-09.5 SQ.YD. 1085 $ 5.00 $ 5,425 4013 SHORING OR EXTRA EXCAVATION CL.A 6-19.5 3100 $ 25.00 $ 77,500 4300 SUPERSTRUCTURE 6-02.5 1 $ 1,037,535 $1,037,535 4380 CONC.CLASS 4000D FOR BRIDGE 6-02.5 CU.YD. 147 $ 2,000.00 $ 294,000 4322 CONC.CLASS 4000 FOR BRIDGE 6-10.5 CU.YD. 31 $ 1,500.00 $ 46,500 4148 EPDXY-COATED ST.REINF.BAR FOR BRIDGE 6-02.5 POUND 22197 $ 3.00 $ 66,590 4149 ST.REINF. BAR FOR BRIDGE 6-02.5 POUND 2248 $ 2.00 $ 4,495 4269 PRESTRESSED CONC.GIRDER 6-02.5 LIN.FT. 883 $ 650.00 $ 573,950 4306 ELASTOMERIC PAD-SUPERSTR. SPECIAL EACH 14 $ 2,000.00 $ 28,000 4319 TRANSVERSE STOP BEARING SPECIAL EACH 28 $ 500.00 $ 14,000 MISC 1 $ 10,000.00 $ 10,000 ---- SECANT PILE WALL L.S. $1,638,000 PRIMARY SHAFTS L.F. 900 $ 1,500.00 $1,350,000 SECONDARY SHAFTS L.F. 320 $ 900.00 $ 288,000 Wrima Washington State Department of Transportation Local Agency Agreement Supplement Agency Supplement Number Jefferson County 2 Project Number Agreement Number ALN. 20.205-Highway Planning BRS-Q161(010) LA10280 and Construction Federal Highway Administration(FHWA) All provisions in the basic agreement remain in effect except as modified by this supplement. The Local Agency certifies that it is not excluded from receiving Federal funds by a Federal suspension or debarment (2 CFR Part 180).Additional changes to the agreement are as follows: Project Description Name Little Quilcene Bridge Replacement Length 0.15 Termini Center Road milepost 14.55 to 14.70 Description of Work No Change See attached Exhibit A Reason for Supplement PE Agency funding is depleted due to project delay associated with long permitting timelines. Re-design of the stormwater facilities is necessary to comply with recently updated SWMMWW. Authorization of RW funds. Indirect Cost Rate Yes I No Project Agreement End Date December 31,2029 Advertisement Date Estimate of Funding (3) (4) ) Type of Work Prevlious (2) Estimated Total Estimated Agency Estimated)Federal Agreement/Suppl. Supplement Project Funds Funds Funds PE a.Agency 64,500.00 47,434.00 111,934.00 111,934.00 % C b.OtherConsultant 522,314.00 88,340.00 610,654.00 610,654.00 Federal Aid c.Other 0.00 Participation 10,000.00 10,000.00 10,000.00 Ratio(s)for PE d•State Services . e.Total PE Cost Estimate 596,814.00 135,774.00 732,588.00 0.00 732,588.00 RW f.Agency 124,888.00 124,888.00 0.00 124,888.00 % g.Other 0.00 Federal Aid h.Other 0,00 Participation Ratio(s)for RW i.State Services 1,000.00 1,000.00 1,000.00 j.Total R/W Cost Estimate 0.00 125,888.00 125,888.00 0.00 125,888.00 CN k.Contract 0.00 I.Other 0.00 Federal Aid m. Other 0.00 Participation n.Other 0.00 Ratio(s)for CN o.Agency 0.00 p.State Services 0.00 g.Total CN Cost Estimate 0.00 0.00 0.00 0.00 0.00 r.Total Project Cost Estimate 596,814.00 261,662.00 858,476.00 0.00 858,476.00 The Local Agency further stipulates that pursuant to said Title 23, regulations and policies and procedures, and as a condition to •- 1 : of the Federal funds obligated, it accepts and will comply with the applicable provisions. Agency. .` Washington State Department of Transportation , !Film _ By Title M Director, Local Programs Agency late i ' Date Executed 07-16-2026 DOT Form 140 041 LP Revised 09/2025 Page 1 .Previous Versions Obsolete• Approved as to loinl only: Jeremia B. Luther Date Agency (Supplement Number Jefferson County 2 !Project Number Agreement Number ALN 20.205-Highway Planning BRS-Q161(010) LA10280 and Construction Federal Highway Administration{FHWA) VI. Payment and Partial Reimbursement The total cost of the project, including all review and engineering costs and other expenses of the State, is to be paid by the Agency and by the Federal Government Federal funding shall be in accordance with the Federal Transportation Act, as amended, 2 CFR Part 200. The State shall not be ultimately responsible for any of the costs of the project. The Agency shall be ultimately responsible for all costs associated with the project which are not reimbursed by the Federal Government. Nothing in this agreement shall be construed as a promise by the State as to the amount or nature of federal participation in this project. The Agency shall bill the state for federal aid project costs incurred in conformity with applicable federal and state laws The agency shall minimize the time elapsed between receipt of federal aid funds and subsequent payment of incurred costs. Expenditures by the Local Agency for maintenance, general administration, supervision, and other overhead shall not be eligible for federal participation unless a current indirect cost plan has been prepared in accordance with the regulations outlined in 2 CFR Part 200 - Uniform Admin. Requirements, Cost Principles and Audit Requirements for Federal Awards, and retained for audit. The State will pay for State incurred costs on the project. Following payment, the State shall bill the Federal Government for reimbursement of those costs eligible for federal participation to the extent that such costs are attributable and properly allocable to this project. The State shall bill the Agency for that portion of State costs which were not reimbursed by the Federal Government (see Section IX). VII. Audit of Federal Consultant Contracts The Agency, if services of a consultant are required, shall be responsible for audit of the consultant's records to determine eligible federal aid costs on the project. The report of said audit shall be in the Agency's files and made available to the State and the Federal Government. An audit shall be conducted by the WSDOT Internal Audit Office in accordance with generally accepted governmental auditing standards as issued by the United States General Accounting Office by the Comptroller General of the United States; WSDOT Manual M 27-50, Consultant Authorization, Selection. and Agreement Administration; memoranda of understanding between WSDOT and FHWA, and 2 CFR Part 200.501 -Audit Requirements If upon audit it is found that overpayment or participation of federal money in ineligible items of cost has occurred, the Agency shall reimburse the State for the amount of such overpayment or excess participation IX. Payment of Billing The Agency agrees that if payment or arrangement for payment of any of the State's billing relative to the project (e.g., State force work, project cancellation, overpayment, cost ineligible for federal participation, etc.) is not made to the State within 45 days after the Agency has been billed, the State shall effect reimbursement of the total sum due from the regular monthly fuel tax allotments to the Agency from the Motor Vehicle Fund. No additional Federal project funding will be approved until full payment is received unless otherwise directed by the Director, Local Programs Project Agreement End Date -This date is based on your projects Period of Performance (2 CFR Part 200.309). Any costs incurred after the Project Agreement End Date are NOT eligible for federal reimbursement. All eligible costs incurred prior to the Project Agreement End Date must be submitted for reimbursement within 90 days after the Project Agreement End Date or they become ineligible for federal reimbursement. VIII. Single Audit Act The Agency, as a subrecipient of federal funds, shall adhere to the federal regulations outlined in 2 CFR Part 200.501 as well as all applicable federal and state statutes and regulations A subrecipient who expends $1,000,000 or more in federal awards from all sources during a given fiscal year shall have a single or program-specific audit performed for that year in accordance with the provisions of 2 CFR Part 200.501 Upon conclusion of the audit, the Agency shall be responsible for ensuring that a copy of the report is transmitted promptly to the State. XVII. Assurances Local Agencies receiving Federal funding from the USDOT or its operating administrations (i.e., Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration) are required to submit a written policy statement, signed by the Agency Executive and addressed to the State, documenting that all programs, activities and services will be conducted in compliance with Section 504 and the Americans with Disabilities Act (ADA). DOT Form 140-041 LP Revised 09/2025 Page 2 •Previous Versions Obsolete • Exhibit A Description of Work The proposed work is to replace the existing bridge with a 128 ft. long single-span concrete girder bridge on a driven pile foundation. The bridge width will be 38 ft. curb-to-curb to match the existing roadway. The predecessor to the current bridge, a concrete arch bridge located 150 ft. upstream, will be used for a detour during construction. This supplement is needed for additional PE funds and for RW fund authorization. 111.V.)t/f.LI 1 1,71 Washington State AgencyAgreement Local Supplement Department of Transportation 9 pP Agency Supplement ftum3er Jefferson County 1 Federal Aid Pro eci l�bar_ Agreem nt to umber CFDA No. �•Highway Planning BRS-0181(010) LA10280 and Construction All provisions in the basic agreement remain in effect except as modified by this supplement. The Local Agency certifies that it is not excluded from receiving Federal funds by a Federal suspension or debarment (2 CFR Part 180).Additional changes to the agreement are as follows: Project Description Name Little Quitcene Bridge Replacement Length 0.15 Termini Center Road milepost 14.55 to 14.70 Description of Work / No Change Reason for Supplement The consultant fee proposal for project design and permrtt.ng exceeds the Agency's estimate by$300,000,largely due to permitting and stormwater changes related to PGIS requirements,which occurred subsequent to the grant award. See attachment for details Are you claiming indirect cost rate? i _Yes ✓ No Project Agreement End Date December 31,2026 Advertisement Date Estimate of Funding_ Type of Work (1) [Z) /3) - (4) (5) Previous Estimated Total Estimated Agency Estimated Federal Supplement g y AgreemenUSuopl. Project Funds Funds Funds PE "/0 8,Attract_ 64,500.00 64,500.00 64,500.00 - - — - b,Other Consultant 292,000.00 230,314.00 322,314.00 522,314.00 FederaiAia r - 0.00 •Participation - -- - - - Ratio for PE ' a4�59reg 10,000.00 10,000.00 - 10,000.00 T'tal PE Cost Estimate fr.b+c. 1 366,500.00 230,314.00 596,814.00 0.00 596,814.00 hipfifoiWay -- ------- -- A.egy 0.00 - --- ,Other 0.00 - ed� eral Aid -- 0.00 Participation 1 °.file! -. - _- Ratio for RW .StJte Services 0•00 _ �1�13/W Cost�flilmate U!q+A•11 0.00 0.00 0.00 0.00 0.00 Construction• S8IIlII4t 0.00 /o Other 0.00 -- m.Other _.._ - 0.00 - eCeial-Aid- 0.00 Participation °.Other --- — — RatioforCN ' A'e '1 _. _ __ __ — -- 0.00 —`_- . ;St'-LvlcJ!— —— — 0.00 ,I N Cost Estimetp(or+rn.n+y s) 0.00 0.00 0.00 0.00 0.00 _ r,T, :I Pr'ject Cost Estimate(ons) 366,500.00 230,314.0(1 596,814.00 0.00 596,814.00 Local Agency further stipulates that pursuant to said Title 23, regulations and policies and procedures,and as a conditlo o payment of the Federal funds obligated,it accepts and will comply with the applicable provisions. Agency 0 cial Washington State Department of Transportation y F ByStephanie Di itall signed B Ste hanie g y g by Title Heidi Eisen our,Chair Board of County Commissioners Director, Local Program p Stephanie Tax Agency Date Approved alto form only: Date Executed Tax Date:2 - ' g�r` i C 13:34:28 07 8.12 07'00 I jr4""`a"` July 30.2022 DOT Form 140-041 Philip C.Hunsucker, Date Pepe 1 Revised 04/2022 Chief Civil Deputy Prosecuting Attorney Agency Supplement Number .,eferso-County 1 Federal Aid Project Number 'Agreement Number CFDANo 20.205.H gh.va,+Planning BRS-Q161(010) :LA10280 and Construction VI. Payment and Partial Reimbursement The total cost of the project, including all review and engineering costs and other expenses of the State, is to be paid by the Agency and by the Federal Government Federal funding shall be in accordance with the Federal Transportation Act, as amended, 2 CFR Part 200 The State shall not be ultmately responsible for any of the costs of the project. The Agency snal; be ultimately responsible for ail costs associated with the project which are not reimbursed by the Federal Government. Nothing le this agreement shall be construed as a promise by the State as to the amount or nature of federal participation in tn's project. The Agency shall bill the state fur federal aid protect costs incurred in conformity with applicable federal and state laws. The agency shall minimize the time elapsed between receipt of federal aid funds and subsequent payment of incurred costs Expenditures by the Local Agency for maintenance,general administration, supervision and other overhead shall not be eligible for federal participation unless a current indirect cost plan has been prepared in accordance with the regulations outlined in 2 CFR Part 200- Unform Admin Requirements,Cost Principles and Audit Requirements for Federal Awards, and retained for audit The State will pay for State incurred costs on the project Following payment, the State shall bill the Federal Government for reimoursement of those costs eligible for federal partic+patio^ to the extent that such costs are attributable and properly allocable to this proect. The State shall bill the Agency for that portion of State costs which were not re mbursed by the Federal Government(see Section IX VII. Audit of Federal Consultant Contracts The Agency, if services of a consultant are required,shall be responsible for audit of the consultant's records to determine eligible federal aid costs on the project.The report of said audit shall be in the Agency-s files and made available to the State and the Federal Government. An audit shall be conducted by the WSDOI Internal Audit Office in accordance with generally accepted governmental auditing standards as .ssued by the United States General Accounting Office by the Comptroller General of the United States, WSDOT Manua M 27-50,Consultant Authorizat on, Selection, and Agreement Administration: memoranda of understanding between WSDOT and FHWA; and 2 CFR Part 200.501 -Audit Requirements. If upon audit it is found that overpayment or participation of federal money n ineligible items of cost has occurred, the Agency shall reimburse the State for the amount of such overpayment or excess participation. IX. Payment of Billing The Agency agrees that if payment or arrangement for payment of any of the State's billing relative to the project(e g., State force work, project cancellation, overpayment,cost ineligible for federal participation, etc.;is not made to the State within 45 days after the Agency has been b,lied,the State shall effect reimbursement of the total sum due from the regular monthly fuel tax allotments to the Agency from the Motor Vehicle Fund. No additional Federal project funding wit be approved until full payment is received unless otherwise directed by the Director, Local Programs. Project Agreement End Date-This date is based on.your projects Per od of Performance (2 CFR Part 200 309). Any costs incurred after the Project Agreement End Date are NOT eligible for federal reimoursement All eligible costs incurred prior to the Project Agreement End Date must be submitted for reimbursement within 9C days after the Project Agreement End Date or they become ineligible for federal reimbursement VIII. Single Audit Act The Agency,as a subrecip ent of federal funds, sha l adhere to the federal regulations outlined in 2 CFR Part 200 501 as well as all applicable federal and state statutes and regulations A subrecip,ent who expends$750,000 or more in federal awards from ai sources during a given fiscal year shall have a single or program-specific audit performed for that year n accordance with the provisions of 2 CFR Part 200.501 Upon conclusion of the and t, the Agency shall be responsible for ensuring that a copy of the report is transmitted promptly to the State. XVII.Assurances Local Agencies receiving Federal funding from the USUOT or its operating administrations(i.e., Federal Highway Administration Federa Transit Administration, Federal Aviation Administration)are required to submit a written pot cy statement,signed by the Agency Executive and addressed to the State, documenting that all programs, activities and services will be conducted in compliance with Section 534 and the Americans with Disabil,ties Act(ADA) DO'Form 140-C41 Page 2 Rev,sed 04i2022 ORIGINAL 40. Washington State V' Department of Transportation Local Agency Agreement Agency Jefferson County CFDA No. 20.205 (Catalog or Feierte Domestic Assistance) Address 623 Sheridan Street Port Townsend, WA 98368 Project No. BRS-Q l 61(010) Agreement No. Lit- to 9,16 For OSC VWSDOT Use Only The Local Agency having compiled, or hereby agreeing to comply,with the terms and conditions set forth in(1)Title 23, U S Code H.ghways. (2)the regulations issued pursuant thereto, (3)2 CFR Part 200, (4)2 CFR Part 180-certifying that the local agency is not excluded frorr receiving Federal funds by a Federal suspension or debarment,(5)the policies and procedures promulgated by the Washington State Department of Transportation, and(6)the federal aid project agreement entered into between the State and Federal Government.relative to the above project,the Washington Slate Department of Transportation will authorize the Local Agency to proceed on the project by a separate notification. Federal funds which are to be obligated for the project may not exceed the amount shown herein on line r,column 3,without written authority by the State, subject to the approval of the Federal Highway Administration All project costs not reimbursed by the Federal Government shall be the responsibility of the Local Agency Project Description Name Little Quilcene Bridge Replacement Length 0.15 Termini Center Road milepost 14.55 to milepost 14.70 Description of Work The proposed wont is to replace the existing bridge with an estimated 120 ft. long multi-span concrete slab bridge on drilled shafts. The bridge width will be 38 ft curb-to-curb to match the existing roadway The predecessor to the current budge,a concrete arch bridge located 150 ft. upstream,wilt be used for a detour during construction, and then demolished Project Agreement End Date December 31, 2026 Claiming Indirect Cost Rate i Proposed Advertisement Date i Yes ✓ No Estimate of Funding Type of Work tt) (2) (3) Estimated Total I Estimated Agency f Estimated Federal Project Funds ; Funds Funds PE ►00'; r a.Agency 64,500.00 fi '64,500.00 ''0 b Other Consultant 292,000 Co f 292.000.00 Federal Aid c.Other .Participation d.State 10,000.00 i 10,000 00 ;Ratio far PE e'Total PE Cost Esiim (t}ta•btoe -_ .366.500`00 10.00 1366,500.00 Right o ay (.Agency • g.Other — — II i Federal Aid h Other Participation — .- . - Ratio for R;'V 1,State i L T [.BM'- l EiIiliale r.1.4_h.1__._ ;0.00 0.00 10.00 Constructioc k.Contractr • r ).Other i iFederat Aid m.Other _—_ __... _ n.Other P — —__. _." articipation Ratio for CN o-Agency p,State I ---__St.Total CN Cost Estimate tt l•m•rt•9•el —_ 0.00 _ 0.00 i 0.00 r.Total Project Cost Estimate(eeel) 366.500.00 0.00 1366,500.00 _-- Agency Official j Washington State By__ 17_01 ' -341/IL- Department of Transportation Stephanie By Director, Local Program °7hM4.yra uy straeanw fn. Heidi ti,er'rha •- 9 Tax °u1u7;uiv.r�,sisuxn Title 1 n Date Executed ( btpi►� jeileico C'at..kr1.7 gam DOT Form 140-039 Revised 1212020 Page I Construction Method of Financing (Check Method Selected) State Ad and Award Method A-Advance Paymert -Agency Share of total construct on cost (based on contract award) Method B -Withhold from gas tax the Agency's share of total construction coast (line 5, column 2)in the amount of $ at$ per month for months. Local Force or Local Ad and Award ,/ Method C -Agency cost incurred with partial reimbursement The Local Agency further stipulates that pursuant to said Title 23, regulations and policies and procedures, and as a condition to payment of the federal funds obligated, it accepts and will comply with the applicable provisions set forth below. Adopted by official action on January 22 , 2003 , Resolution/Ordinance No Provisions I. Scope of Work The Agency shall provide all the work,labor, materials, and services necessary to perform the project wnich is described and set forth in detail in the"Project Description'and'Type of Work." When the State acts for and on behalf of the Agency,the State shall be deemed an agent of the Agency and shall perform the services described and indicated in'Type of Work"on the face of this agreement, in accordance with plans and specificatons as proposed by the Agency and approved by the State and the Federal Ilighway Administration. When the Stale acts for the Agency but is not subject to the right of control by the Agency. the State shall have the right to perform the work subject to the ordinary procedures of the State and Federal Highway Administration II. Delegation of Authority The State is willing to fulfill the respons.bilities to the Federal Government by the administration of this project. The Agency agrees that the State shell have the full authonty to carry out this administration. The State shall review,process, ano approve documents required for federal aid reimbursement in accordance with federal requirements. If the State advertises and awards tee contract,the State will further act for the Agency in all matters concerning the project as requested by the Agency. If the Local Agency advertises and awards the project,the State shall review the worn to ensure conformity with the approved plans and specifications Ill. Project Administration Certain types of work and services shall be provides by the State on this project as requested by the Agency and described in the Type of Work above In addit.on, the State will furnish qualified personnel for the supervision ana inspection of the work in progress On Local Agency advertised and awarded projects,the supervision and inspection shall be limited to ensuring all work is in conformance with approved plans,specifications, and federal aid requirements The salary of such engineer or other supervisor and all other salaries and costs incurred by State forces upon the project will be considered a cost thereof.All costs related to this protect incurred by employees of the State in the customary manner on highway payrolls and vouchers shall be charged as costs of the project IV.Availability of Records All project records in support of all costs incurred and actual expenditures kept by the Agency are to be maintained in accordance with local government accounting procedures prescribed by the Washington State Auditor's Office, the U S Department of Transportation.and the Washington State Department of Transportation. The records shall be open to inspection by the State and Federal Government at all reasonable times and shall be retained and made available for such inspection for a period of not less than three years from the final payment of any federal aid funds to the Agency Copes of said records shall be furnished to the State and/or Federal Government upon request V. Compliance with Provisions The Agency shall not incur any federal aid participation costs on any classification of work on this project until authorized in writing by the State for each classification.The classifications of work for projects are. 1 Pret minary engineering. 2 Right of way acquisition 3 Project construction. Once written authorization is given. the Agency agrees to show continuous progress through monthly billings. Failure to show continuous progress may result the Agency's project becoming inactive, as described in 23 CFR 830,and subject to de-obligation of federal aid funds and/or agreement closure. If right of way acquisition,cr actual construction of the road for which preliminary engineering is undertaken is not started by the close of the tenth fiscal year following the fscai year in which preliminary engineering phase was authorized the Agency will repay to the State the sum or sums of federal funds paid to the Agency under the terms of this agreement(see Section IX). If actual construction of the road for which right of way has been purchased is not started by the close of the tenth fiscal year following the fiscal year in which the right of way phase was authorized,the Agency will repay to the State the sum or sums of federal funds paid to the Agency under the terms of this agreement(see Section IX) DOT Form 140-039 Page 2 Revised 12/2020 The Agency agrees that at stages of construction necessary to provide the initially planned complete facility within the limits of this project will conform to at least the minimum values set by approved statewide design standards applicable to this class of highways, even though such additional work is financed without federal aid participation The Agency agrees that on federal aid highway construction projects,the current federal aid regulations which apply to liquidated damages rclatve to the basis of federal participation in the project cost shall be applicable in the event the contractor fails to compete the contract within the contract time. VI. Payment and Partial Reimbursement The total cost of the project, including all review and engineering costs and other expenses of the State, is to be paid by the Agency and by the Federal Government, Federal funding shall be in accordance with the Federal Transportation Act, as amended, 2 CFR Part 200 The State shall not be ultimately responsible for any of the costs of the project. The Agency shall be ultimately responsible for all costs associated with the project which are not reimbursed by the Federal Government Nothing in this agreement shall be construed as a promise by the State as to the amount or nature of federal participation in this project The Agercy slat bill the state for federal aid project costs incurred in conformity with applicable federal and state laws. The agency shall minimize the time elapsed between receipt of federal aid funds and subsequent payment of incurred casts. Expenditures by the Local Agency for maintenance, general administration,supervision, and otner overhead shall not be eligible for federal participation unless a current indirect cost plan has been prepared in accordance with the regulations outlined in 2 CPR Part 200 -Uniform Admin Requirements. Cost Principles and Audit Requirements for Federal Awards,and retained for audit. The State will pay for Stale incurred costs on the project Following payment, the State shall bill the Federal Government for reimbursement of those costs e.igible for federal participation to the extent that such costs are attributable and properly allocable to this project The State shall nit the Agency for that portion of State costs which were not reimbursed by the ederal Government(see Section IX) 1. Project Construction Costs Project construction financing will be accomplished by one of the three methods as indicated in this agreement Method A- The Agency wilt place with the State,within(20)days after the execution of the construction contract,an advance in the amount of the Agency's share of the total construction cost based on the contract award.The State will notify the Agency of the exact amount to be deposited with the State The State will pay all costs incurred under the contract upon presentation of progress billings from the contractor. Following such payments. the State will submit a billing to the Federal Government for the federal aid participation share of the cost. When the project is substantially completed and final actual costs of the project can be delermineo, the State will present the Agency with a final billing showing the amount due the State or the amount due the Agency. This billing will be cleared by either a payment from the Agency to the State or by a refund from the State to the Agency. Method B- The Agency's share of the total construction cost as shown on the face of this agreement shall be withheld from its monthly fuel tax allotments. The face of this agreement establishes the months in which the withholding shall take place and the exact amount to be withheld each month.The extent of withholding will be confirmed by letter from the State at the time of contract award. Upon receipt of progress billings from the contractor,the State will submit such billings to the Federal Government for payment of its participating portion of such billings Method C -The Agency may submit vouchers to the State in the format proscribed by the State,In duplicate,not mere than once per month for those costs et gible for Federal participation to the extent that such costs are directly attributable and properly allocable to this project Expenditures by the Local Agency for maintenance, general administration, supervision, and other overhead shall not be eligible for Federal participation unless claimed under a previously approved indirect cost plan The State snail reimourse the Agency for the Federal share of eligible project costs up to the amount shown on the face of this agreement.At the time of audit, tie Agency will provide documentation of all costs incurred on the project The State snail bill the Agency for all costs incurred by the State relative to the project The State shall also bill the Agency for the federal funds paid by the State to the Agency for project costs which are subsequently determined to be ineligible for federal participation(see Section IX) VII.Audit of Federal Consultant Contracts The Agency, if services of a consultant are required,shall be responsible for audit of the consultant's records to determine ebigihie federal aid costs on the project The report of said audit shall be in the Agency's files and made available to the State and the Federal Government. An audit shall be conducted by the WSDOT Internal Audit Office in accordance with generally accepted governmental auditing standards as issued by the United States General Accounting Office by the Comptroller General of the United States.WSDOT Manual M 27-50, Consultant Authorization,Selection,and Agreement Administration; memoranda of understanding between WSDOT and FHWA; and 2 CFR Part 200 501 -Audit Requirements If upon audit it is found that overpayment or participation of federal money in ineligible items of cost has occurred,the Agency snail reimburse the State for the amount of such overpayment or excess participation (see Section IX). VIII. Single Audit Act The Agency,as a subreciplent of federal funds, shall adhere to the federal regulations outlined in 2 CFR Part 200.501 as well as all applicable federal and state statutes and regulations.A subrecipient who expends S750,000 or more In federal awards from at sources during a given fiscal year shall have a single or program-specific audit performed for that year In accordance with the provisions of 2 CFR Part 200.501 Upon conclusion of the audit, the Agency shall be responsible for ensuring that a copy of the report is transm tted promptly to the Stale DOT Form 140.039 Page 3 Revised 170020 IX.Payment of Billing The Agency agrees that if payment or arrangement for payment of any of the State s billing relative to the project(e.g , State force work,project cancellation,overpayment, cost ineligible(or federal participation.etc.)is not made to the State within 45 days after the Agency has been billed the State shall effect reimbursement of the total sum duo from the regular monthly fuel tax allotments to the Agency from the Motor Vehicle Fund.No additional Federal project funding will be approved until lull payment is received unless otherwise directed by the Director, Local Programs. Project Agreement End Date-This date is cased on your projects Period of Performance(2 CFR Part 200.309). Any costs incurred after the Project Agreement End Date are NOT eligible for federal reimbursement.All eligible costs incurred prior to the Project Agreement End Date must be suomitted for reimbursement with n 60 days after the Project Agreement End Date or they become ineligible for federal reimbursement. X.Traffic Control, Signing, Marking, and Roadway Maintenance Toe Agency will not permit any changes to be made in the provisions for parking regulations and traffic control on this project without prior approval of the State and Federal Highway Administration.The Agency will not install or permit to be installed any signs, signals,or markings not in conformance with the standards approved by the Federal Highway Administration and MUTCD The Agency will, al its own expense, maintain the improvement covered by this agreement Xl. Indemnity The Agency shall hold the Federal Government and the State harmless from and shall process and defend at its own expense all claims,demands,or suits,whether at law or equity brought against the Agency, State, or Federal Government,arising from the Agency's execution, performance or failure to perform any of the provisions of this agreement, or of any other agreement or contract connected with this agreement.or arising by reason of the particpatinn of the State or Federal Government in the project. PROVIDED. nothing herein shall require the Agency to reimburse the State or the Federal Government for damages arising out of bodily injury to persons or damage to property caused by or resulting from the sole negligence of the Federal Government or the State XII.Nondiscrimination Provision No liability shall attach to trio State or Federal Government except as expressly provided herein The Agency shall not dischrninate on the basis of race, color,national prig n,or sex in the award and performance of any USDOT- assisted contract and/or agreement or in the administration of Its DBE program cr the requirements of 49 CFR Part 26 The Agency shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of USDOT-assisted contracts and agreements. The WSDOT's DBE program,as required by 49 CFR Part 26 and es approved by USDOT, is incorporated by reference in tn's agreement Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as a vioation of this agreement Upon notification to the Agency of its failure to carry out its approved program, the Department may impose sanctions as provided for under Part 26 and may,in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986(31 U.S C 3801 et seq ) The Agency hereby agrees that it will incorporate or cause to be incorporated into any contract for construction work, or modification thereof, as defined in the rules and regulations of the Secretary of Labor in 41 CFR Chapter 60, which is paid for in whole or in part with funds obtained from the Federal Government or borrowed on the credit of the Federal Government pursuant to a grant, contract,loan, insurance,or guarantee or understanding pursuant to any federal program involving such grant, contract,loan,insurance,or guarantee, the required contract provisions for Federal-Aid Contracts(FHWA 1273), located in Chapter 44 of the Local Agency Guideiirles. The Agency further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work:Provided that if the applicant so participating Is a State or Local Government.the above equal opportunity clause is not applicable to any agency, instrumentality,or subdivision of such government which does not participate in work on or under the contract The Agency also agrees- (1)To ass st and cooperate actively with the State in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and rules. regulations. and relevant orders of the Secretary of Labor. (2)To furnish the State such information as it may require for the supervision of such compliance and that it will otherwise assist the State in the discharge of its prmary responsibility for securing compliance (3)To refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from. or who has rot demonstrated eligibility(or,government contracts and federally assisted construction contracts pursuant to the Executive Order. (4)To carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the State, Federal Highway Administration,or the Secretary of Labor pursuant to Part II, subpart D of the Executive Order. In addition, the Agency agrees that if it faits or refuses to comply with these undertakings, the State may lake any or all of the following actions. (a)Cancel,terminate, or suspend this agreement in whole or in part, (b) Refrain (corn extending any further assistance to the Agency under the program with respect to which the failure or refusal occurred until satisfactory assurance of future compliance has been received from the Agency; and (c)Refer the case to the Department of Justice for appropriate legal proceedings DOT Form 140.039 Page 4 Revised 120020 XIII. Liquidated Damages The Agency hereby agrees that the liquidated damages provisions of 23 CFR Part 635, Subpart 127,as supplemented, relative to the amount of Federal participation in the project cost, shall bo applicable in the event the contractor falls to complete the contract within the contract time Failure to include liquidated damages provision will not relieve the Agency from reduction of federal participation in accordance with this paragraph. XIV. Termination for Public Convenience The Secretary of the Washington State Department of Transportation may terminate the contract in whole, or from time to time in part,whenever (1)The requisite federal funding becomes unavailable through failure of appropriation or otherwise. (2)The contractor is prevented from proceeding with the work as a direct result of an Executive Order of the President with respect to the prosecution of war or in the interest of national defense,or an Executive Order of the President or Governor of the State with respect to the preservet"on of energy resources. (3)The contractor Is prevented from proceeding with the work by reason of a preliminary. special, or permanent restraining order of a court of competent jurisdiction where the issuance of such order is primarily caused by the acts or omissions of persons or agencies other than the contractor. (4)The Secretary's notified by the Federal Highway Administration that the project is inactive (5)The Secretary determines that such termination is in the best interests of the State XV. Venue for Claims and/or Causes of Action For the convenience of the parties to this contract, it is agreed that any clams and/or causes of action which the Local Agency has against the State of Washington, growing out of this contract or the project with which it is concerned shall be brought only In the Superior Court for Thurston County XVI. Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying The approving authority certifies,to the best of nis or her knowledge and belief,that. (1)Nlo federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned. to any person for influencing or attempting to influence an officer or employee of any federal agency, a member of Congress, an officer or employee of Congress,or an errployee of a member of Congress in connection with the awarding of any federal contract, the making of any federa'grant,the making of any federal loan, the entering into of any cooperative agreement,and the extension,continuation, renewal,amendment, or modification of any federal contract,grant,loan,or cooperative agreement. (2)If any funds other than federal appropriated funds have been paid or wit be paid to any person for influencing or attempting to influence an officer or employee of any federal agency, a member of Congress,an officer or employee of Congress,or an employee of a member of Congress in connection with this federal contract, grant, loan,or cooperative agreement,the undersigned shall complete and submit the Standard Form-LLL, "Disclosure Form to Report Lobbying,'in accordance with its instructions (3)The undersigned shall require that the language of this certification be included In the award documents for all subawards at all tiers(including suogrants, and contracts and subcontracts under grants,subgrants, loans, and cooperative agreements)which exceed $100 000, and that ail such subrecipients shall certify and disclose accordingly This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered Into. Submission of this certification as a prerequisite for making or entering into this transaction imposed by Section 1352,Title 31,U.S Code Any person who fails to file the required certification shall bo subject to a civil penalty of not less than 610,000 and not more than $100.000 for each such failure XVII.Assurances Local agencies receiving Federal funding from the USDOT or its operating administrations(le , Federal Highway Administration, Federal Transit Adm':.nistration, Federal Aviation Administration)are required to submit a written policy statement,signed by the Agency Executive and addressed to the State,documenting that all programs,activities,and services will be conducted in compliance With Section 504 and the Americans with Disabi ities Act(ADA). Additional Provisions DOT Form 140.039 Page 5 Revisal 12/7020