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Home My WebLink AboutCONSENT BOCC minutes N (fj(i D1 1/ \FT MINUTES Jefferson County Board of County Commissioners Regular Meeting — August 17, 2026, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Hybrid) CALL TO ORDER: Chair Greg Brotherton, Commissioner Heidi Eisenhour and Commissioner Heather Dudley-Nollette participated in the meeting. Chair Brotherton called the meeting to order at the appointed time and played a tune on a penny whistle. PUBLIC COMMENT PERIOD: Chair Brotherton called for public comments, and three comments were received. The Commissioners addressed the comments. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dudley-Nollette moved to approve the Consent Agenda as presented. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO.42-0817-26R re: In the Matter of Approving the Road Funds ER&R Rental Rates for the 2027 Calendar Year 2. AGREEMENT re: Environmental conservation services; $10,000; County Administrator's Office; Jefferson County Conservation District 3. AGREEMENT re: Emergency Shelter—Extended hours during extreme weather; $5,000; Public Health; Bayside Housing and Services 4. AGREEMENT re: Hall rental for Master Gardener community presentation; $165 ($100 deposit to be returned); WSU Extension; Quimper Grange#720 5. APPROVAL OF MINUTES: Regular Meeting Minutes of August 10, 2026 6. APPROVAL OF PAYROLL WARRANTS: Dated August 5, 2026 totaling$190,570.44 7. APPROVAL OF ACCOUNTS PAYABLE WARRANTS: Dated August 10, 2026 and totaling$879,185.82 UPDATE re: Washington State Department of Natural Resources (DNR) 2nd Quarter County Income Report: DNR Assistant Region Manager Drew Rosanbalm, Treasurer Stacie Prada, and Assessor Jeff Chapman were present for discussion. Manager Rosanbalm reported strong timber-sale revenue this quarter, with about $1.4 Million received,while noting that several current and upcoming sales could generate additional revenue,but with uncertain timing driven by harvest schedules and market conditions. Officials also discussed smaller regional and direct sales, a new stream restoration sale option, and the likelihood that 2027 may be a relatively low-revenue year, with larger payments arriving in 2028. After discussion, Chair Brotherton opened the floor to allow comments from Junior Taxing Districts and the public, and one comment was received. 1 DRAFT Commissioners Meeting Minutes of August 17, 2026 The meeting was recessed at 10:37 a.m. and reconvened at 10:45 a.m. with all three Commissioners present. COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent meetings they attended, miscellaneous topics, and reviewed their meeting schedules. The meeting was recessed at 11:49 a.m. and reconvened at 1:30 p.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 1:30 p.m. to 2:00 p.m. Chair Brotherton announced that the Executive Session will be held from 1:31 p.m. to 2:31 p.m. regarding Attorney-Client Privilege, Potential/Actual Litigation under exemption RCW 42.30.110(1)(i)as outlined in the Open Public Meetings Act. Staff present: County Administrator, Chief Civil Deputy Prosecuting Attorney(DPA), Civil DPA, Environmental Health Manager, and Environmental Health Specialist. The Board concluded the Executive Session and resumed the regular meeting at 2:32 p.m. The Board took the following action: Commissioner Eisenhour moved that the Board responds to Pleasant Harbor Marina& Resort(PHMPR) LLC's August 13, 2026, Settlement Offer as follows: 1) The Board accepts the offer,the material terms of which are: a. PHMPR shall pay$30,000 at once to replenish the retainer. b. Fred Ford and PHMPR agree to allow Ford to subcontract to Otak under the terms of Otak's standard subcontractor agreement. c. PHMPR shall quickly pay$8,103.75 towards the disputed amounts. d. The County and PHMPR release each other from claims to the billing dispute related to PHMPR's preliminary plat application e. The County shall keep 100%of the amounts it recovers from SCJ Alliance caused by its error in using Jefferson County, Colorado in its engineering analysis for the preliminary plat application, which caused the county damage and humiliation. f. The county and PHMPR will work together in good faith on revising the Future Staffing and Consultant Agreement to improve the future billing process. 2) The parties prefer that the material terms of settlement be memorialized in a signed written settlement agreement. The parties shall use their best efforts to agree on the final terms of the written settlement agreement. However, the material terms shall be binding on the parties if the parties do not sign a written settlement agreement within 10 business days. 3. Delegation. The Board delegates to the County Administrator the authority to: a. Declare that no written settlement agreement has been signed within the 10 business days. b. Extend the time limit in Paragraph 2. c. Approve and sign a final written settlement agreement. Commissioner Dudley-Nollette seconded the motion. Chair Brotherton called for public comments on the motion, and two comments were received. After a brief discussion, Chair Brotherton called for a vote on the motion. The motion carried by a unanimous vote. Chair Brotherton announced that the Board will go back into Executive Session from 2:42 p.m. to 3:28 p.m. regarding Attorney-Client Privilege, Potential/Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. Staff present: County Administrator, Chief Civil Deputy Prosecuting Attorney(DPA), Civil DPA. The Board resumed the regular meeting at 2 DRAFT Commissioners Meeting Minutes of August 17, 2026 3:29 p.m. Chair Brotherton announced that the Board will be extending the Executive Session from 3:31 p.m. to 4:01 p.m. The Board concluded the Executive Session and resumed the regular meeting at 4:02 p.m. There was no proposed action, and therefore no public comment taken on this topic. ADDITIONAL DISCUSSION ITEMS: The Commissioners and County Administrator reviewed the following: • Commissioners' Briefing- continued • Calendar Coordination NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 4:23 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Greg Brotherton, Chair ATTEST: Heidi Eisenhour, Member Carolyn Gallaway, CMC Heather Dudley-Nollette, Member Clerk of the Board 3 DRAFT ISi/1NC.; MINUTES Joint Special Meeting — August 14, 2026, 9:00 a.m. Jefferson County Board of Commissioners and Jefferson County Planning Commission Jefferson Transit Facility, 63 Four Corners Road, Port Townsend, WA 98368 CALL TO ORDER: Board of County Commissioners' Chair Greg Brotherton called the Special Board of County Commissioners meeting to order at the appointed time in the presence of Commissioner Heidi Eisenhour and Commissioner Heather Dudley-Nollette. The Planning Commission(PC) called their meeting to order after establishing a quorum, and PC Chair Cynthia Koan assumed chairing duties. Everyone present introduced themselves, and some members provided opening statements. DISCUSSION re: 2025-2026 in Review-After-action discussion of work completed: Department of Community Development(DCD)Associate Planner Joel Peterson facilitated discussion and reviewed major planning work completed during the 2025-2026 season, including Comprehensive Plan Periodic Update, housing-related UDC amendments, short-term rental regulations, and the Critical Areas Ordinance update. Members generally viewed completion of the Comprehensive Plan update as a success, while much of the discussion focused on staff, Planning Commission, legal, and enforcement capacity and how those constraints affected implementation and project timelines. The group also discussed the need to evaluate whether adopted regulations,particularly short-term rental program, are achieving their intended outcomes. Participants of the meeting emphasized improving communication and collaboration between the Planning Commission and the Board of County Commissioners going forward. DISCUSSION re: Proposed UDC Omnibus Amendments: Code Development Administrator Greg Ballard reviewed the UDC Omnibus amendment process and said this process provides an opportunity to incorporate administrative practices that are working well into the code, address provisions that create unnecessary delays or complexity, and implement regulatory reforms following adoption of the Comprehensive Plan. The members discussed potential amendments related to site development review and Legal Lots of Record, commercial and industrial development standards, short-term rentals, and other code provisions where greater flexibility or clarity may be appropriate. Participants supported moving the Omnibus process forward and involving the Planning Commission in reviewing proposed changes. The County Commissioners and Planning Commissioners were encouraged to identify additional amendments they would like staff to consider, with particular interest expressed in institutionalizing successful process improvements and evaluating regulations that may no longer be achieving their intended purpose. PUBLIC COMMENT PERIOD: PC Chair Koan opened the floor to allow for public comments, and four comments were received. During the Public Comment Period, Economic Development Council (EDC)Team Jefferson Director David Ballif introduced new staff member Brett Bishop. 1 BOCC Special Meeting August 14, 2026 D R A F T DISCUSSION re: 2026-2027 Projects and Work Planning: Staff presented an initial list of potential 2026-2027 projects and emphasized that they would like to establish a framework rather than make final project-priority decisions. The group discussed potential work related to the UDC Omnibus, annual Comprehensive Plan amendments, Port Hadlock economic development, South County/Brinnon planning and floodplain issues, Glen Cove infrastructure and economic development, and other long- range planning needs. Participants emphasized that the final work program will need to reflect available staffing, legal and enforcement capacity,the County budget, and competing current-planning responsibilities. The project list will continue to be refined as part of the upcoming budget and work-planning process. Staff will also conduct outreach regarding potential 2027 Comprehensive Plan amendment applications and suggested amendments, so that emerging projects can be identified early. Commissioner Eisenhour excused herself from the remainder of the meeting at 11:57 a.m. NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 12:01 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Greg Brotherton, Chair Heidi Eisenhour, Member ATTEST: Heather Dudley-Nollette, Member Carolyn Gallaway, CMC Clerk of the Board 2