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HomeMy WebLinkAboutWSU Extension - Program Assistant II - Marine Resources Committee ProgramJEFFERSON COUNTY Job Description Job Title: Program Assistant II — Marine Resources Committee Program Department: WSU Extension Reports To: WSU Extension Director FLSA Exempt: No Union: UFCW BBP: No Salary Level: Grade 23 FTE: .375 (15 hours per week) Location: WSU Extension Office_ Approved By: � Human Resources Direct( Approved Date: August 17, 2026 rJJ SUMMARY The Program Assistant II provides support to the Marine Resources Committee (MRQ by performing the essential duties associated with the administration of the Marine Resources Program projects and volunteer activities. Performs a wide variety of administrative and customer service activities. This position reports to the WSU Extension Director. Guidance and oversight may also be provided by the Water Resources Programs Coordinator. This is a grant -funded, limited -term position. Extension is contingent upon renewal and availability of grant funding. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Assists the Marine Resources Program and Committee by performing the following: • Compose, draft, and edit documents, including project reports, newsletters, public presentations, training modules, educational materials, monitoring protocols, marketing materials, public workshops, news releases, web content and other communications as needed. • Process email correspondence, including attaching related correspondence or information; respond to email that can be handled personally; prioritize and identify time -sensitive matters; and maintain security and confidentiality. • Collect, modify and record information and data. Research and gather information from a variety of sources including physical and electronic files, contracts, records, maps, spreadsheets and customized database applications. Enter, verify and maintain information. Ensure accuracy and completeness of reports. • Develop of grant content, reporting and submittal. • Maintain volunteer time logs and prepare monthly and quarterly grant reports. ■ Support the production and distribution of the monthly North Olympic Volunteer Opportunities newsletter. Jefferson County Jab Description: WSU Extension, Program Assistant II -Marine Resources Page Z of 5 ■ Contribute to updating and maintaining the MRC website, the Jefferson County website, and associated social media platforms. • Communicate regularly with MRC members and volunteers by phone, email, and in person. • Support volunteers in educational, monitoring and stewardship activities, both in the office and in the field. Maintain supplies for education and field work. • Perform other related duties as assigned to support program goals and priorities. SUPERVISORY RESPONSIBILITIES This position has no supervisory responsibilities. COMPETENCY: To perform the job successfully, an individual should demonstrate competency in the following: Analytical - Collects and researches data. Problem Solving, - Works well in group problem solving situations. Technical Skill - Uses a variety of computer software applications to complete duties; Pursues training and development opportunities; Shares expertise with others. ustom r Service - Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments. In a personal Skills - Maintains confidentiality; Keeps emotions under control; Remains open to others' ideas and tries new things. Oral Communication - Listens and gets clarification; Participates in meetings. Written Communication - Writes clearly, engagingly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Contributes to building a positive team spirit; Supports everyone's efforts to succeed. Cost Consciousness, - Works within approved budget; Conserves organizational resources. Diversity - Demonstrates knowledge of EEO policy; Promotes a harassment -free environment. Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically. Q anizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time, PIanningj,Or ga,�. nizing - Assigns priority and plans work activities; Uses time efficiently. Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Q20tity- Meets productivity standards; Completes work in timely manner. u lit - Demonstrates accuracy and thoroughness; Monitors own work to ensure quality. Creates high quality work product. Safety Security - Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly. Adaptability - Able to deal with frequent change, delays, or unexpected events. Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. Jefferson County Job Description: WSU Extension, Program Assistant II -Marine Resources Page 3 of 5 Dependability - Follows instructions, responds to management direction; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan. aLganizational SU22ort - Supports organization's values; supports affirmative action and respects diversity. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and EXPERIENCE High School Degree or General Education Degree (GED) and two (2) years as a Program Assistant I and one (1) year experience in a related field, OR Equivalent combination of education and experience. Demonstrated experience in planning and organizing. Experience with project coordination, budget tracking and reporting. LANGUAGE SKILLS Ability to read, analyze, and interpret complex documents. Ability to respond effectively to inquiries or complaints. Ability to write speeches and articles using original or innovative techniques or style. Ability to make effective presentations to management. public groups, and/or Boards of Directors. MATHEMATICAL SKILLS Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to solve problems and deal with a variety of concrete variables where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. COMPUTER SKILLS To perform this job successfully, an individual should have experience and be proficient in computer technology and Microsoft Excel, Word and PowerPoint. Ability to use databases to access, maintain and retrieve information. CERTIFICATES, LICENSES, REGISTRATIONS Valid Washington State Driver's License Must pass criminal background check Jefferson County Job Description: WSU Extension, Program Assistant II -Marine Resources Page 4 of 5 OTHER KNOWLEDGE, SKILLS AND ABILITIES Ability to establish and maintain effective, harmonious working relationships with volunteers, staff, the general public, WSU and various County Departments. Interest and awareness of local natural resource concerns and issues, and desire to participate in additional training and educational opportunities as available. Ability to learn about marine resources, shoreline stewardship, current trends and programs involved with environmental education and restoration. Strong organizational, prioritization and coordination skills. Strong outreach and communication skills. Demonstrated competency in using electronic communication methods and equipment for daily work activities. Ability to work effectively with other programs in the county to involve volunteers in on -the - ground action and individual stewardship. DESIRABLE EXPERIENCE AND ABILITIES Demonstrated ability to communicate effectively verbally and in writing with diverse audiences_ Demonstrated proficiency in online technology, including web development, social media and online educational delivery tools. Experience writing publications for the general public; such as short articles, newsletters and brochures. Experience coordinating educational programs and community volunteers. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to stand, walk, sit, reach with hands and arms, and climb or balance. The employee is occasionally required to stoop, kneel, crouch, or crawl and taste or smell. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this Jefferson County Job Description: WSU Extension, Program Assistant II -Marine Resources Page S of S job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate. May require paid travel year-round, including occasional travel by ferry, some evening and weekend work with occasional travel outside the area and overnight travel. CAREER LADDER: This position is the senior level position on a career ladder for Program Assistants. The entry level position is Program Assistant I. Advancement from Program Assistant I to Program Assistant II within the Career Ladder requires meeting the qualifications for Program Assistant II and a positive recommendation from the Department Director.