HomeMy WebLinkAboutChimacum, Pot Townsend, and Quilcene School Districts Health Centers - 090826 INTERLOCAL AGREEMENT
between
Jefferson County Public Health, Chimacum School District#49, Port Townsend School
District#50, and Quilcene School District#48 For School-based Health Centers
This Interlocal Agreement(the"Agreement") is made and entered into by and between
Chimacum School District#49 (CHD), Port Townsend School District#50(PTSD), and
Quilcene School District #48 (QSD) (the Districts), and Jefferson County, a political subdivision
under the laws of the State of Washington ("Jefferson County"), (collectively, the "Parties").
WHEREAS, the Interlocal Cooperation Act, as amended, and codified in Chapter 39.34
of the Revised Code of Washington ("RCW") provides for interlocal cooperation between
governmental agencies; and
WHEREAS, pursuant to RCW 39.34.080, a public agency may contract with another
public agency to perform any governmental service, activity, or undertaking which each public
agency is authorized to perform by law, provided that the contract shall be approved by the
governing body of each Party to the contract and the contract sets forth fully the purposes,
powers, rights, objectives and responsibilities of the contracting Parties; and
WHEREAS, it is in the best interest of the citizens of the Parties' respective jurisdictions
that the Parties cooperate to promote lifelong wellness and increase access to high-quality,
comprehensive health services and education in a safe, nurturing environment that serves the
unique needs of those students enrolled in the Districts; and
WHEREAS, Jefferson County, by and through its Jefferson County Public Health
department(JCPH), maintains and operates a School-based Health Center (SBHC) for students
in the named Districts in Jefferson County; and
WHEREAS, the Districts desire to support for the limited purpose of enabling Jefferson
County to provide comprehensive clinical medical care and referrals to students in the School-
based Health Centers in each of the Districts;
NOW, THEREFORE, in consideration of the premises and the mutual covenants set forth
herein and for other good and valuable consideration, the receipt and sufficiency of which are
hereby acknowledged, the Parties hereto covenant and agree as follows:
1. Purpose. The purpose of this Agreement is to authorize the Parties to cooperate to
support School-based Health Centers in the Chimacum Junior Senior High School, the Port
Townsend High School, the Blue Heron Middle School/OCEAN (Opportunity, Community,
Experience, Academics, Navigation) School Campus, and the Quilcene K-12 School.
2. Term. This Agreement shall commence on September 1, 2026 (the
"Commencement Date") and shall remain in effect until terminated by either party pursuant to
Paragraph 7.
Any work completed in compliance with this contract between September 1, 2026 and the time
this contract is fully executed is hereby ratified.
N-26-049 Page 1 of 8
3. Manner of Relationship
a. Jefferson County shall be solely and fully responsible for owning, operating,
managing, hiring, staffing, insuring, setting policies and procedures for, and complying with all
applicable federal, state and local laws and regulations related to school-based health centers
clinical services. The Districts shall have no responsibility or authority at any time to direct or
control the provision of any services sought by any party seeking services in the School-based
Health Centers.
b. The Districts shall have no obligation or liability whatsoever for the Jefferson
County School-based Health Centers services rendered. "Services rendered" shall mean, and be
strictly limited to, those services described in more detail in the attachment to this Agreement
titled: "Terms of ILA" at Paragraph 1. "Obligations of Jefferson County" subparagraphs (a) —
(o). "Services rendered" shall not be interpreted to encompass any hazard created by the sole
negligence of the Districts in maintaining utilities such as water, electricity, heat, and internet.
c. The Districts shall provide a space and janitorial services for said School-based
Health Centers; and be responsible for the provision of utilities such as water, electricity, heat,
and internet.
4. No Separate Legal Entity or Relationship. This Agreement shall not be construed
to create or authorize any separate legal entity or joint venture of any kind to conduct the
undertakings in this Agreement. The Parties hereto are and shall remain independent of each
other.
5. Filing with the Jefferson County Auditor. An executed copy of this Interlocal
Agreement shall be filed as required by RCW 39.34.040 prior to this Agreement becoming
effective.
6. Risk Allocation, Including Hold Harmless and Indemnity.
a. Each Party to this ILA shall indemnify, defend, and hold harmless each of the
other Parties and their officers, agents, employees, and volunteers from and against any and all
claims, lawsuits, demands for money damages, losses or liability, or any portion thereof,
including attorney's fees and costs, arising from any injury to person or persons (including the
death or injury to any other Party to this ILA or damage to personal property) if said injury or
damage was caused by the negligent acts or omissions of that Party. In the event of concurrent
liability, the Parties shall have the right of contribution in proportion to the respective liability of
each Party. Nothing contained in this section shall be deemed to waive immunities established
pursuant to state statute or to create third-party right or immunities.
b. Neither Party assumes responsibility to any other party for the consequences of
any act or omission of any person or entity not a Party to this Agreement.
c. Jefferson County shall obtain and keep in force at all times during the Term of
this Agreement, and as otherwise required:
Page 2 of 8
i. Commercial Automobile Liability insurance providing bodily injury and
property damage liability coverage for all owned and non-owned vehicles
assigned to or used in the performance of Jefferson County's duties and
responsibilities under this Agreement, for a combined single limit of not less
than $300,000 each occurrence; and
ii. Professional Liability insurance covering the school-based health centers and
applicable staff that provides not less than $2,000,000 per incident,
$4,000,000 aggregate; and
iii. Membership in the Washington Counties Risk Pool; and
iv. Jefferson County shall participate in the Worker's Compensation and
Employer's Liability Insurance program as may be required by the State of
Washington.
d. Jefferson County shall name the Districts as additional insureds on applicable
liability policies or coverage documents, where available; however, nothing in this Agreement
shall be interpreted to require Jefferson County to obtain any insurance, policy of insurance, or
enter into any agreement with a third-party providing insurance-like coverage sufficient to meet
the requirements of this section 6(d).
e. The provisions of this Paragraph 6 shall survive the expiration or termination of
this Agreement with respect to any event occurring prior to such expiration or termination.
7. Termination. This Agreement may be terminated at any time by Party(ies) for
any reason, with or without cause, upon thirty (30) days' advance notice. Notice under this
paragraph must be in writing to be effective. In the event of termination under this clause, the
Contractor shall be liable for only payment for services rendered prior to the effective date of
termination.
8. Compliance with Laws. Each Party accepts responsibility for its own compliance
with federal, state, or local laws and regulations.
9. Governing Law. This Agreement shall be governed by and construed according to
the laws of the state of Washington. Venue for any dispute related to this Agreement shall be in
Jefferson County, Washington.
10. Administrators. The administrators of this Agreement are:
a. County:
Director of Jefferson County Public Health
Jefferson County
615 Sheridan Street
Port Townsend, WA 98368
Phone: (360) 385-9400
Page 3 of 8
b. District Superintendents:
Chimacum School District#49
91 West Valley Road
Chimacum, WA 98325
Port Townsend School District #50
1610 Blaine Street
Port Townsend, WA 98368
Quilcene School District #48
294715 US Highway 101
Quilcene, WA 98367
11. Section Headings. The headings of the sections of this Agreement are for
convenience of reference only and are not intended to restrict, affect, or be of any weight in the
interpretation or construction of the provisions of the sections or this Agreement.
12. Limits of Any Waiver of Default. No consent by either Party to, or waiver of, a
breach by either Party, whether express or implied, shall constitute a consent to, waiver of, or
excuse of any other, different, or subsequent breach by either Party. No term or provision of this
Interlocal Agreement will be considered waived by either Party, and no breach excused by either
Party, unless such waiver or consent is in writing signed on behalf of the Party against whom the
waiver is asserted. Failure by a Party to declare any breach or default immediately upon the
occurrence thereof, or delay in taking any action in connection with, shall not waive such breach
or default.
13. Severability. Provided it does not result in a material change in the terms of this
Agreement, if any provision of this Agreement or the application of this Agreement to any
person or circumstance shall be held by a court of competent jurisdiction to be invalid, illegal, or
unenforceable to any extent, the remainder of this Agreement and the application this Agreement
shall not be affected and shall be enforceable to the fullest extent permitted by law.
14. No Assignment, Sale or Transfer. No Party may sell, transfer, or assign any rights
or benefits under this Agreement without the written approval of all the Parties.
15. No Third-Party Beneficiaries. The Parties do not intend, and nothing in this
Agreement shall be construed to mean, that any provision in this Agreement is for the benefit of
any person or entity who is not a Party.
16. Modification of Agreement. This Agreement may be amended or supplemented
only by a writing that is signed by duly authorized representatives of all the Parties.
17. Signature in Counterparts. The Parties agree that separate copies of this
Agreement may be signed by each of the Parties and this Agreement shall have the same force
and effect as if all the Parties had signed the original.
Page 4 of 8
18. Arms-Length Negotiations. The Parties agree that this Agreement has been
negotiated at arms-length, with the assistance and advice of competent, independent legal
counsel.
19. Entire Agreement. The Parties agree that:
a. This Agreement contains all the agreements of the Parties with respect to any
matter covered or mentioned in this Agreement.
b. No representation or promise not expressly contained in this Agreement has been
made.
c. They are not entering into this Agreement based on any inducement, promise or
representation, expressed or implied, which is not expressly contained in this Agreement.
d. This Agreement supersedes all prior or simultaneous representations, discussions,
negotiations, and agreements, whether written or oral, within the scope of this Agreement.
20. Times SBHC Services will be Provided: SBHC services will be provided from the
start of each school year, approximately mid-to-late August of each year, through the end of the
school year, or June 30th, whichever is earlier. SBHC services will not be provided during the
summer break, mid-winter break, spring holiday, Thanksgiving holiday, Christmas holiday
breaks, or anytime the school is closed. No student shall be transported away from school
premises by staff or volunteers of JCPH during the school day without express authorization of
both a parent/guardian and the school building administrator.
21. Information received at the SBHC will be kept confidential in accordance with
applicable state and federal healthcare privacy laws, including but not limited to HIPPA.
Health/medical records shared with school personnel at CSD, PTSD, or QSD become "education
records" governed by FERPA and RCW 28A.605.030, to which parents of students under the
age of eighteen have the right of access.
a. A signed parental consent form is required before any student can receive primary
healthcare at the SBHC with two exceptions:
1. Per RCW 9.02.100(2) and RCW 71.34.530, people thirteen or older may self-
consent for mental health services, and people of any age may self-consent for
reproductive health services; and
2. A Consent to Release form must be signed by a student in order to release
confidential health information to parent (s) or guardian (s).
JCPH will make available materials to provide parents with accurate information and appropriate
consent options about SBHC services.
APPROVED AND ADOPTED this day ofp ?2a26.
(SIGNATURES FOLLOW ON THE NEXT PAGE)
Page 5 of 8
SIGNATURE PAGE
JEFFERSON COUNTY WASHINGTON CHIMACUM SCHOOL DISTRICT#49
Board of County C missioners
Jefferson County, shington By: 8ig12t OrL
Signature- ((0(.0/1?9
By: Name:
Greg erton, Chair
Title:
B Date:
Heat dley-Nollette, Commissioner
By: PORT TOWNSEND SCHOOL DISTRICT#50
eidi Eisenhour, Commissioner
SEAL: ,,,on•eN,,,.,, ri a/'e O/Z
B
,,.� FERs. y:
••''�,o ,M js•'!' Signatures y co
pa
jr_O
lr 1-11 Name:
ATTEST: gy • Title:
( �l he ,,/��",,,,•N,••.•+•" Date:
Carolyn allaway,
Clerk o e Board
QUILCENE SCHOOL DISTRICT #48
Approved as to form only:
Sts..411108-04-2026 By:
ig•
Signature ,111,--
Jerem . B. uther, Date
Civil Deputy Prosecuting Attorney Name: -V
"" /47-
Title: r,rck.� .r .i.
Date:
/214
Page 6 of 8
SIGNATURE PAGE
JEFFERSON COUNTY WASHINGTON CHIMACUM SCHOOL DISTRICT#49
Board of County Commissioners
Jefferson County, Washington By:
Sign ture
By: Name: �D
Greg Brotherton, Chair
Title: e ►✓L G
By: Date: F I g Z Y°
Heather Dudley-Nollette, Commissioner
By: PORT TOWNSEND SCHOOL DISTRICT#50
Heidi Eisenhour, Commissioner
SEAL: By:
Signature
Name:
ATTEST: Title:
Date:
Carolyn Gallaway,
Clerk of the Board
QUILCENE SCHOOL DISTRICT#48
Approved as to form only:
By:
08-04-2026
Signature
Jerem B. uther, Date
Civil Deputy Prosecuting Attorney Name:
Title:
Date:
Page 6 of 8
SIGNATURE PAGE
JEFFERSON COUNTY WASHINGTON CHIMACUM SCHOOL DISTRICT#49
Board of County Commissioners
Jefferson County, Washington By:
Signature
By: Name:
Greg Brotherton,Chair
Title:
By: Date:
Heather Dudley-Nollette, Commissioner
By: PORT TOWNSEND SCHOOL DISTRICT#50
Heidi Eisenhour, Commissioner
SEAL: ByC�
Signature
Name: LIN M g,%tre-NeRtliaki
ATTEST: Title: SV e G(v bGN
14
Date: v I 1 �/v►
Carolyn Gallaway,
Clerk of the Board
QUILCENE SCHOOL DISTRICT#48
Approved as to form only:
By:
08-04-2026 Signature
Jerem B. uther, Date
Civil Deputy Prosecuting Attorney Name:
Title:
Date:
Page 6of8
Terms of ILA
1. Obligations of Jefferson County Public Health
a. Provide a consistent Nurse Practitioner(ARNP) or Naturopathic Doctor(ND) for
each SBHC along with appropriate training, supervision, and medical
malpractice/liability insurance as stated above in the body of this ILA.
b. Provide a medical assistant or clerical support person to each SBHC during
medical clinic hours.
c. Provide the following scope of services: age-appropriate primary care,
reproductive health care, screening and treatment for sexually transmitted
infections, mental health and substance abuse screening and referral, health
education and promotion to reduce risky behaviors, and coordination with and
referral to other medical, drug/alcohol, and social services. ARNP/ND,
assistants/clerical support who may contact children in the course of their duties
on school premises will be identified to CSD, PTSD, QSD prior to the performing
of services, and will submit to background checks and be fingerprinted consistent
with RCW 28A.400.303 through .309.
d. Provide a service summary of the SBHCs to each Party, Jefferson County Board
of Health, and any funding sources, and provide and annual report.
e. Provide care equipment and supplies for use in the SBHCs. Equipment shall
remain the property of Jefferson County.
f. Provide maintenance of medical records per HIPAA, state, and federal
requirements.
g. Provide laptop computer, modem, and encryption services for electronic medical
records.
h. Provide cell phone for each clinic foe use by clinic staff as needed.
i. Provide medical supervision of clinic support staff, and overall medical oversight
and guidance by the Jefferson County Health Officer.
j. Provide billing services.
k. Provide maintenance and disposal of all hazardous wastes generated in the clinic
setting.
1. Consult annually with member of the Districts via an Advisory Committee to
review school health program needs and work with schools to adjust the scope of
services.
m. JCPH staff will convene and facilitate the Advisory Committee meetings.
n. JCPH will contract for mental health services and deliverables in the SBHC in
each of the Districts.
o. Any providers of mental health services through the SBHC will be identified to
CSD, PTSD, QSD prior to the provision of such services, and such providers will
submit to background checks and be fingerprinted consistent with RCW
28A.400.303 through .309.
Page 7 of 8
2. Obligations of the Districts:
a. Serve on the Advisory Committee through its school building principal, or
designee.
b. Provide information to interested students and families about SBHC services.
c. Provide for all utilities including internet services. JCPH recognizes and
acknowledges that records of any internet activity and communication through the
government-operated servers of the Districts will be retained by said District as
required by law and constitute records subject to the Washington Public Records
Act, Chapter 42.56 RCW.
d. Provide routine maintenance, repairs, and supplies related to facilities being
utilized by the SBHC (e.g. light bulbs, windows, ceiling tiles, hand towels, toilet
paper).
e. Provide custodial services, such as mopping floors, rubbish removal of non-
hazardous waste on a weekly basis.
f. Provide for distribution of SBHC enrollment/consent of services forms to
interested students/families.
g. Include SBHC staff in parent nights and other events as appropriate to provide
information about services available to students and families through SBHC.
Page 8of8
4V 615 Sheridan Street
Port Townsend, WA 98368
den-Orson www.JeffersonCountyPublicHealth.org
Consent Agenda
Public Healt
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Josh D. Peters, County Administrator
FROM: Apple Martine, Director Public Health
Denise Banker, Community Health Division Lead
DATE: r cri-GsAair r 2041
SUBJECT: Agenda item — Interlocal Agreement Between Jefferson County Public Health
and Jefferson County School Districts Chimacum #49, Port Townsend #50,
Quilcene #48 for School-based Health Centers in the Chimacum Junior Senior
High School, the Port Townsend High School, the Port Townsend Ocean/Blue
Heron School, and the Quilcene K-12 School.
STATEMENT OF ISSUE:
Jefferson County Public Health (JCPH) Community Health Division requests Board approval to enter into a
renewed Interlocal Agreement with the School Districts to support access to care via School-based Health
Centers. The agreement defines roles, responsibilities of each party; September 1, 2026 until terminated.
ANALYSIS/STRATEGIC GOALS/PROS and CONS:
This agreement ensures continued partnership with the Districts to host, maintain, and support the School-
based Health Centers in each of the districts, a critical tool for the provision of healthcare, provider outreach,
education, and mental health support.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
No financial impact
RECOMMENDATION:
JCPH management recommends approval of the Interlocal Agreement between Jefferson County Public
Health and the Jefferson County School Districts, Chimacum #49, Port Townsend #50, and Quilcene #48.
REVIEWED BY:
g*(d-b
Josh . Peters, County Administrator Date
Community Health Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 (f) 360-379-4487
360-385-9401 (f) Always working for a safer and healthier community
N-26-049
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Chimacum,Port Townsend,and Quilcene School Districts Contract No: N-26-049
Contract For: School-based Health Centers Tenn: 9/1/2026- Until Terminated
COUNTY DEPARTMENT: Public Health
Contact Person: Denise Banker
Contact Phone: 360-385-9438
Contact email: dbanker@co.jefferson.wa.us
AMOUNT: -0- PROCESS: Exempt from Bid Process
Revenue: Cooperative Purchase
Expenditure: Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s)of Matching Funds Vendor List Bid
Fund# RFP or RFQ
Munis Org/Obj Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMP E WI J -AN D CHAPTER 42.23.RCW.
CERTIFIED: N/A:11 J ARgust 4, 2026
Glenn Gilbert Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BE , DEBARRE I BY ANY FEDERAL, STATE, OR LOCAL
AGENCY. j
CERTIFIED: El N/A: 171 4i� / ' J August 4,2026
Glenn Gilbert Date
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche):
Electronically approved by Risk Management on 8/6/2026.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 8/4/2026.
DPA Luther reviewed and approved on 8/4/2026.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL