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Home My WebLink AboutGeneral Code LLC Ecode Online Services Agreement - 090826Agreement for Supplementation Services PREPARED FOR: Jefferson County, WA PREPARED BY: Emily Wood Strategic Enterprise Executive ewood @iccsafe.org (585)761-0059 DATE: August 21, 2026 08/21/2026 Adiel McKnight Executive Assistant Jefferson County 1820 Jefferson Street, PC Box 1220 Port Townsend, WA 98368 Dear Adiel, The enclosed Agreement provides for the continuation of codification services as provided by General Code; LLCO from August 21, 2026, to August 20, 2027. If you'd like to adjust these dates, just let me know and I can send you an updated copy. If the County would prefer a different term length, let me know and I can discuss our options with my team. If the terms outlined in this Agreement are acceptable, please have your signatory sign the last page and return it to me. We will provide you with a fully executed copy for your records once we sign. We look forward to our continued work with Jefferson County and your office on this very important project. Thank you for your continued assistance. Very truly yours, Emily Wood Scope of Services Jefferson County, Washington August 21, 2026 — August 20, 2027 General Code shall continue to provide electronic updates, supplement services, and online hosting services to Jefferson County, Washington. Supplements General Code's supplementation service includes, but is not limited to, codification of new ordinances, creation of files for a web -based code, publishing of supplements to the printed code. and code archiving. A fee schedule titled "Supplementation Costs' appearing on page six of this proposal outlines costs for these services. The work on your supplement specifically focuses on the new legislation being incorporated with each supplement. You determine the frequency of supplementation services. We can accommodate mutually agreed upon frequency of updates, known as a "supplement schedule" (e.g. monthly, semi-annually. annually), or on an "as -needed" basis. Legislation that is sent to us is posted within 24 hours to the "New Laws' section of your eCode3600' site until the legislation goes through the full supplementation editorial process described herein. For each supplement we provide project management, recordkeeping, processing, professional review of new legislation, and will consult throughout the project. Our goal is to make the information easily accessible without altering in any way the meaning of what was originally adopted. As part of our process for new legislation; we will. > Acknowledge receipt of all materials > Verify adoption of all legislation, including date of action by governing body > Review legislation and distinguish between Code and non -Code material > Update record of legislation received and its disposition (Disposition List) > Request any missing legislation/missing pages > Determine proper placement of legislation within Code > Impose or utilize the adopted flexible section numbering system that allows for later changes > Create/modify chapter; article and/or section titles > Add historical annotations > Add any necessary cross references > Include editorial notes to sections that require additional explanation > Correct any misspellings so that searchability in eCode360 is not compromised > Impose a distinctive style for definitions, to aid Code user in quickly finding the meaning of a particular term 2 > Maintain legislative integrity by following the original tables and graphics and; where necessary, improving the presentation so that the information contained therein is easily accessible > Impose standard internal section organizational hierarchy consistent with the rest of the Code > Impose standard style conventions consistent with the rest of the Code, i.e., number citation, capitalization, non -substantive grammar and punctuation, internal and statutory reference citation > Confirm accuracy of internal references; correct as necessary and appropriate > Confirm accuracy of statutory references correct as necessary and appropriate > Read and review for missing wording; internal conflicts > Notify client of any issues and concerns noted and work together to determine appropriate resolution eCode360 Premium Online Our eCode360 platform is designed specifically to house codified laws and municipal information. eCode360's intuitive design, responsive navigation, and robust search functionality drive performance and user satisfaction. Simple for Everyone eCode360 offers a user experience that's simple and intuitive. Our easy -to -use, uncluttered interface allows users to access, search and share Code sections with incredible speed and precision on desktop and mobile devices. It provides the power to communicate information to everyone in your municipality like never before. 24/7/365 Access and Security General Code supports your community through technologies that transform your users' experience and empower your community to access, navigate and share your Code in exciting new ways. Our eCode360 platform was designed by our own in-house team of software engineers, experts who understand the importance and value of simplifying how you access and use your Code; generating an impressive 71.000 users a day while boasting an incredible uptime average of 99.9%, eCode360 is available 24/7, 365 days a year. eCode360 is hosted on Amazon Web Services (AWS)'s EC2, which has an uptime guarantee of 99.99%. Our servers are backed up using IT industry best practices, taking advantage of multiple redundancies and regions within AWS. In addition to a robust disaster recovery plan.. we have taken steps to avoid disaster by building eCode360 from the ground up to be secure and scalable. The system is designed and engineered to minimize the possibility of intrusion and uses multiple leading -edge technologies to harden and secure the service. eCode360 is our proprietary platform and does not require any Folio installation or licenses. Maintenance and Updates eCode360 is maintenance -free for our users. General Code employs a team of software developers, web application developers and system administrators who maintain and update the platform to give you an intuitive and seamless experience with your Code. Each time your Code is supplemented, Genera! Code will automatically update your eCode360 to reflect any changes that were made to the Code. New Laws Between regular Code supplements. General Code will temporarily post PDF copies of new legislation to your online Code Custom Settings for Control the look of your eCode360 by selecting custom colors and accents, and Admin Users uploading a custom banner or photo Easy and Flexible Search by key words, phrases, section numbers and more Searching Electronic Index A comprehensive list of key words and phrases to speed searching Dynamic Table of Contents Users can find the information they need and see their current location with a table of contents that moves as users browse Email or Share Links Email a link to a specific Code section or share via social media Printing Print with user-friendly functionality and a variety of user options Bookmarking Searches Save "favorites" to quickly return to sections of the Code Archive View View a permanent archive of your Code; updated with each supplement "Sticky" Table Headers Table headers remain stationary as you scroll Translate Jsers can view your Code in more than 100 additional languages eCode360 Search App Use your mobile device to search your Code ;s new legislation is posted we will add links from the New Laws section of eCode360 Linked New Laws ,o the affected Code chapters or articles Public and Private Notes ;;reate personalized links and annotations within the Code Search across multiple Codes by municipality, geographic region, government type or Multicode Search population to find sample legislation or other Code content for zoning use; legal cases or historical research Download to Word Administrative users can download Code text to a Microsoft Word document to edit and track changes when drafting new legislation Download to PDF Public users can directly download Code text to a PDF document Code Change Indicators help users identify sections of your Code that have been New Laws Indicator changed and provide links to the new legislation Advanced Search Search across the Code, Public Documents, New Laws and Notes using an intuitive query tool and filtering system to quickly pinpoint the most relevant information Customizable Titles Administrative users can add customized titles and comments to your legislation in New Laws eAlert Public users can sign up to receive notifications of changes in the Code PubDocs Module Post non -Code documents along with your online Code 4 Supplementation Costs Supplement Service Editorial rate Index rate Graphics.. maps. tables.. diagrams (additional charge per change) Small Supplement charge — supplements under 10 pages Printed supplement pages PDF creation — supplemented pages only PDF creation — full code with supplement pages incorporated Shipping and handling $23.50 per page $7.00 per page $15.00 per change $100.00 per supplement $0.15 per impression $0.00 (new PDF-only pages charged at editorial rate) $75.00 per hour at cost None of the costs of the services outlined above are included in the eCode360 Premium Annual Maintenance Fee Ongoing Service Costs eCode360 Online Code eCode360 Premium Annual Maintenance $1,195.00 The maintenance fee is an annual recurring flat fee that begins following the initial posting of eCode360. Therefore, we recommend that the County budget for this service each year. The fee covers annual software licensing, web hosting, posting of code updates (end work product of separately billed Supplement Services), posting of pre -codified new legislation between regular Code supplements (known as the "New Laws" feature of eCode360, defined on page 4) and posting of documents to the eCode360 PubDocs Module. Please note that this annual fee does not include any costs for Supplementation Services, which are outlined in the "Supplements" section located on page 2 and 3 of this proposal. . Above prices are valid for the first year of services. Thereafter, fees may be increased annually consistent with the Producer Price Index for Publishing Industries, published by the U.S. Dept. of Labor. Authorization Agreement Jefferson County, Washington hereby agrees to the procedures set forth in the attached description of services dated August 21, 2026. Jefferson County, Washington hereby agrees to the procedures outlined above, and to General Code's Terms and Conditions, which are located here: Terms ana Conditions Jefferson W By -- -- Witnessed by ----- Title —s---may --f -� v ----- Title -- -- ---. Date: _- /v --- Date: _ - General Code, LLC By — --- - -- - -- - Witnessed by - Tide Title. Date: Date: This document serves both as a proposal and as an agreement- To kept this proposal and delegate authority to General Code to administer the project, complete the form above.. including authorized signatures. Approved as to form only: 08-21-2026 Jeremir B. .uther Date Civil Depute Prosecuting Attorney 6 Authorization Agreement Jefferson County Washington hereby agrees to the procedures set forth in the attached description of services dated August 21 2026 Jefferson County Washington hereby agrees to the procedures outlined above and to General Code s Terms and '.ondtttons which are Incated here Jefferson W ---- By pp Witnessed by Title CAM , PvC// C - Title Cate / �a �-%W Cate General CodeeLL/L�C/ By Witnessed by 4-7)avr,2 Tine VP of Client Solutions Title Proposal Publishing Associate Cate Sep 11, 2026 Cate 9/11 /2026 This document serves both as a proposal and as an agreement To accept this proposal and delegate authority to Gerierat Code to administer the protect complete the form above Nxhjd tg authorized signatures \ppro%ed as to torm only: 08-21-2026 )erenti t B uther Date t i%il Deputy Prowcuting Attorrio 6 A Member of the ICC Family of Solutions �1` INTERNATIONAL CODE COUNCIL' 3490 Winton Place I Rochester, NY 14623 800.836.8834 generalcode.com TO: FROM: DATE: SUBJECT: JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST Board of County Commissioners Adiel McKnight, Deputy Clerk of the Board �� -6, Lvrw, AGREEMENT e: General Code LLC., online services STATEMENT OF ISSUE: The Jefferson County Code contains the provisions under which the County government functions. The categories within the Code include revenue and finance; animals; health and safety; criminal code; vehicles and traffic; and others. General Code has made some supplemental changes and is offering eCode360 Premium Online. This will allow users a simple and intuitive experience with many features. ANALYSIS: General Code will continue to provide electronic updates, supplement services, and online hosting services to Jefferson County. This supplement specifically focuses on the new legislation being incorporated with each supplement. For each supplement they will provide project management, recordkeeping processing, professional review of new legislation, and consult throughout the project. FISCAL IMPACT: The annual maintenance for eCode360 online is $1,195, with supplemental service fees of: Editorial rate $23.50 per page Index rate $7.00 per page Graphics, maps, tables, diagrams (additional charge per page) $15.00 Small supplement charge — supplements under 10 pages $100.00 per supplement Printed supplement pages $0.15 per impression PDF creation — supplemented pages only $0.00 (new PDF-only pages charged at editorial rate) PDF creation — full code with supplement pages incorporated $75.00 per hour Shipping and handling at cost RECOMMENDATION: Sign the supplement to General Code. REVIEWED BY: Jodi . Peters, County Administrator Date CONTRACT REVIEW FORM Clear Form (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: GENERAL CODE LLC. Contract No: e64itw � Contract For: EcODE ONLINE SERVICES SUPPLEMENT 1, rnr AUG 21, 2026 - AUG 20, 2027 COUNTY DEPARTMENT: COUNTY ADMINISTRATOR Contact Person: ADIEL Contact Phone: X 102 Contact email: AFMCKNIGHT@CO.JEFFERSON.WA.US AMOUNT: 1,195 ANNUAL PLUS EXTRA SERVICES PROCESS: Revenue: Expenditure: Matching Funds Required: Sources(s) of Matching Funds Fund # Munis Org/Obj ND51120/490135 APPROVAL STEPS: STEP l: DEPARTMENT CERTIFIES 70�M 1 NC JC CERTIFIED: ❑ N/A:� , S i g n altr1re STEP 2: DEPARTMENT CERTIFIES THE PERSON PRC COUNTY (CONTRACTOR) HAS WIT BEE�T. AR �DAGENCY. x CERTIFIED: ❑ N/A: F ure STEP 3: RISK MANAGEMENT REVIEW (will be added Exempt from Bid Process Cooperative Purchase Competitive Sealed Bid Small Works Roster Vendor List Bid RFP or RFQ Other: 0 AND CHAPTER 42.23 RCW. Date ?D FOR CONTRACTING WITH THE ANY FEDERAL, STATE, OR LOCAL -,I Date icalk through 11,aserfiche): Electronically approved by Risk Management on 8/25/2026. STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electron icaliv through Laserfiche): Electronically approved as to form by PAO on 8/21/2026. DPA Luther reviewed and approved on 08-21-2026. This contract is a renewal of services and describes a fee schedule (Supplement) for services offered beyond the basic services. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR kl'PROVAL