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Home My WebLink AboutM052311 District No.1 Commissioner: Phil Johnson District No.2 Commissioner: David W. Sullivan District No.3 Commissioner: John Anstin County Administrator: Philip Morley Clerk of the Board: Lorna Delaney MINUTES Week of May 23, 2011 Chairman John Austin cal1ed the meeting to order at the appointed time in the presence of Commissioner David Sullivan. Commissioner Phil Johnson was not present. PUBliC COMMENT PERIOD: The following comments were made by citizens in attendance at the meeting and reflect their personal opinions: . Sunfield School has brought many economic benefits to the County the past 4 years. They are a struggling non-profit corporation and the Board was urged to support their request for a fee waiver. . A listing of binding site plan fees for several counties in Washington was provided to the Board. Jefferson County's fee is higher than many other counties. Support was expressed for the County waiving, iIi whole or in part, the binding site plan fee for Sunfield Farm. . Sunfield Farm operates programs for children and the Cost of the binding site plan fee will cut into the ability to provide these programs. . DCD gave Sunfield Farm 5 years to finish the Conditional Use Permit and they have done that. $11,000 in fees has been imposed on Sunfield Farm and it is an agricultural accessory use and there is an exemption that allows fees to be waived for agricultural projects and the County should grant Sunfield's request. . Quilcene volunteers are concentrating their efforts on many community projects but the business group is not making any headway because of2 main barriers which are water (fire flow) and wastewater (sewer or septic). . Maritime security teams from Security Services NW provided water borne security for a large asset that went through the Straits of Juan de Fuca last week and they are working on a "Shoot House" for training security and law enforcement agencies. . Quilcene was a major economic driver in Jefferson County a number of years ago and was a tremendous asset; if a major forest fire breaks out it will burn itself out because there isn't enough local equipment and other resources to fight a forest fire as a result of the decline of the timber industry. Commissioners Meeting Minutes: Week of May 23,2011 e' :~,. ~~., APPROV ALAND ADOPTION OF CONSENT AGENDA: Commissioner Sullivan moved to approve the Consent Agenda as presented. Chairman Austin seconded the motion which carried. 1. HEARING NOTICE: 2011 Conservation Futures Funding Program Applications; Hearing Scheduled for June 27, 2011 at 10:15 a.m. in the Commissioners Chambers. Jefferson County Courthouse 2. AGREEMENT: Website Hosting and Maintenance; In the Amount of$3,600 per Year; Jefferson County Public Health; LineAngle Internet Solutions 3. AGREEMENT NO. Gll00189: Hood Canal Watershed Clean Water Project; In the Amount of $154,938; Jefferson County Public Health; Jefferson County Conservation District 4. AGREEMENT: Courthouse ADA Door Modernization Project No. 30118641; In the Amount of $34,999.23; Jefferson County Central Services; Little and Little Construction 5. AGREEMENT NO. CR-1806: E. Price Street Improvement Project, County Road No. 667009, M.P. 0.00 to M.P. 0.25; In the Amount of$136,877.15; Jefferson County Public Works; Shold Excavating, Inc. 6. AGREEMENT NO. ER-0902(318): Willoughby Creek Bridge Emergency Repair, County Project No. XO 1825, Upper Hoh Road M.P. 3.50; In the Amount of $523,670.97; Jefferson County Public Works; Seton Construction 7. MEMORANDUM OF UNDERSTANDING and MEMBERSIllP AGREEMENT: Washington Counties Select Retrospective Rating Program; No Dollar Amount; Jefferson County Administrator; Washington State Association of Counties 8. Request to Convene for the Purpose of Hearing Property Tax Appeals for the Year 2011; Jefferson County Board ofEqua1ization 9. Advisory Board Resignation; Jefferson County Lodging Tax Advisory Council (LTAC); Miriam Villiarcl, Inn at Port Ludlow 10. Payment of Jefferson County VoucherslWarrants Dated May 16, 2011 Totaling $595,963.76 COMMISSIONERS BRIEFING SESSION: The Commissioners each provided updates on the following items: Chairman Austin reported that he met with the Director of the Island County Health Department and discussed how Island County handles fees especially for food establishments. The State Board of Health discussed Class B water systems and they are changing the definition; He will be going to the first meeting of the Regional Parks Advisory Board in place of Commissioner Johnson. The JEFFCom meeting on Thursday has been cancelled and moved to a week later. Commissioner Sullivan said that he has heard many people asking for the ferry service to Whidbey Island to run later in the evening once 2 ferries are working again. The ADO desigoation will be discussed at a meeting of Joint Economic Development officials tomorrow. HEARING: Mats Mats Beach Homeowner's Association Water and Effluent Line Franchise: Monte Reinders, County Engineer introduced Terry Duff, Public Works Engineering Tech, and noted that Mike Monahan representing the Mats Mats Beach Homeowner's Association was also present. Terry Duff reported that this hearing is for a non-exclusive franchise with the Mats Mats Beach Homeowner's Association to install eflluent lines within County rights-of-way specifically Mats Mats Beach Road and crossing Bay Shore Drive along South Bayview Drive in the Port Ludlow area. A Page 2 Commissioners Meeting Minutes: Week of May 23, 2011 previous franchise granted to them in 2004 for waterlines in the same area will be rescinded and is incorporated into this new franchise agreement because it is on the same roads. This hearing was advertised in the Leader on May 4 and 11,2011 and also posted in three locations as required by RCW. This franchise is a binding contract between Jefferson County and the Homeowner's Association who will have to comply with all requirements of the Jefferson County Code and obtain necessary permits and a construction bond. The bond will be put in place as part of the utility agreement and will remain in place for 12 months after installation. Commercial liability insurance is also required for any claims against the County for injury or damAges to the rights of way. The Board can approve the franchise agreement at the conclusion of this hearing or the comment period can be extended to the end of the week. Once the franchise is approved the applicant has 30 days to accept the agreement. This is a 20 year franchise term. Monte Reinders, County Engineer, reported that this is for an effluent line to an upland parcel for the sewer system is near the shoreline. The Homeowner's Association has been working with the Health Department on this project. The Chair opened the public hearing. Hearing no comments for or against the franchise the Chair closed the public hearing. No site notice is required for a franchise and this is a non-exclusive franchise. Commissioner Sullivan moved to approve RESOLUTION No. 20-11 granting a non-exclusive franchise on County rights of way to operate a water system and effluent line for the Mats Mats Beach Homeowner's Association. Chairman Austin seconded the motion which carried. Fee Waiver RequestJor Binding Site Plan Application; Sunfleld Farms: Philip Morley, County Administrator, reported that DCD staffhas requested that this item be held over until the June 6, 2011 meeting so that legal advise can be obtained on the question of whether the Commissioners can hear this fee waiver. In Jefferson County steps are taken to keep the permitting process out of the legislative (Commissioners) sphere and in front of the Code Administrator in DCD or the Hearing Examiner. The resolution that creates the criteria for a fee waiver was adopted in 1995 and the creation of the County Administrator's Office was subsequent to that and it is not clear if this decision could be delegated to the County Administrator. They need to make sure that there is nothing put before the Commissioners that would cloud the role of the County Commissioners in regard to the substance of any permitting. lfthis comes back to the Board on the advise oflega! counsel, the Board can only rule on the fee waiver criteria and not on the substance or merits of the binding site plan. Chairman Austin noted that he has contributed financially to Sunfield Farm. Commissioner Sullivan also advised that he has contributed to Sunfield Farm in the past and he pointed out that Sunfield Farm has been the recipient of Conservation Future Funds as well. He asked that staff make a recommendation on the suggestion of the fee payment being made over time as work was done or as fimd raising is done. AI Scalf noted that staff will examine the fee ordinance and discuss the issues with legal counsel. The Board needs to avoid any appearance that they are dealing with the substance of the proposal. Philip Morley noted that the Binding Site Plan has to be filed by June 26 and staff will have this back to the Board before that deadline. The meeting was recessed at the conclusion of the business scheduled for the morning. Chairman Austin and Commissioner Sullivan were present when the meeting reconvened at 1 :32 p.m. Page 3 Commissioners Meeting Minutes: Week of May 23,2011 ." ~'~" ;~_,:l: COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Briefing: Six Year Transportation Improvement Plan Calendar Coordination Legislative Update Miscellaneous Items Future Agenda Items NOTICE OF ADJOURNMENT: Commissioner Sullivan moved to adjourn at 3:09 p.m. until the next regularly scheduled meeting or properly noticed special meeting. Chairman Austin seconded' motion. The motion carried. _._c_ ~ ~;;\-'f ~a~~ ,.,. . II" ,II' '._ '. ~/ ". -~ ,"!""/""., 7 o' '. Iii /.;. ~';/.-.... .'Q...'Ot.l.- ..'~ ,.: . if;...." · -'I' ?<oo.\ ! .., 00 I' ~."" .& ""~ I A' '\ . . ,r..' . ;.. .. ~' !~;..,. 4 .; ~j . ~ \:' ~\~ ,~ --:.: '.0.. '. ~~-..; ,.,~ -a.. .~ \,. ~".:'--~1!!j.' a:-.l'. \.r'". '.. <i.'/~' .~~""",~ _" ,!>'? -,' ;\~_-_ if' 'li'Eo$O'. :'):-""./ A ~__..... c::I~:J_~~ Lorna Delaney, CMC Clerk of the Board . JEFFERSON COUNTY B~T Oi1::..MMISSIONERS JO~ustin, Chair (Excused Absence) Phil JO/7 Mn Davi{(~~ Page 4