Loading...
HomeMy WebLinkAbout092526 RFP Question meeting_saved_closed_caption[HFB RFP] 14:33:06 If I don't record, if I can publish the transcript. So I'll do that if I can, but no guarantees on that. [Audrey Morford] 14:33:07 Yeah [Audrey Morford] 14:33:13 Okay. [Audrey Morford] 14:33:13 I mean, we can also take written questions at any time, can't we? [HFB RFP] 14:33:15 Thank you. [Audrey Morford] 14:33:19 If they go [HFB RFP] 14:33:19 Well, today was the last day, I think for the RFP timeline. [Audrey Morford] 14:33:22 Oh, okay. [Audrey Morford] 14:33:23 Gotcha. Okay. [HFB RFP] 14:33:29 So it's up to you. I have people, I can bring them all over as panelists so that they can all kind of chime in whenever. [Audrey Morford] 14:33:35 Sure. Yeah, that sounds fine to me. [HFB RFP] 14:33:41 And then hopefully when Heather gets in, she can hop on and help you out. [Audrey Morford] 14:33:57 Hi, everyone. Thanks for hopping on today. My name is Audrey Moorford. I'm on the Housing Fund Board, and I helped to redo the RFP. I might be joined by a couple of our other members, but I thought we could go ahead and get started. Did any of you folks want to [Audrey Morford] 14:34:13 Jump in with a question [Audrey Morford] 14:34:19 Hey, Kelly. [Kelli Parcher - OWL360] 14:34:22 Yeah, I have, I think just a couple of questions kind of diving into it and been doing some work. I'm not seeing any word limit on anything. Is that true or am I just missing that new feature? [Audrey Morford] 14:34:37 That's true. We took the word limits out. We encourage folks to be as concise and to the point as possible. The previous one had somewhat seemingly arbitrary word counts. We never counted [Kelli Parcher - OWL360] 14:34:40 Okay. [Kelli Parcher - OWL360] 14:34:45 Really? Yeah. [Audrey Morford] 14:34:53 And so a lot of the questions, part of what we tried to update is there were some [Audrey Morford] 14:34:59 Redundancies in the questioning, so with this new one, hopefully you're only sharing that same [Audrey Morford] 14:35:04 Information once is kind of the hope. [Kelli Parcher - OWL360] 14:35:07 Yeah. Okay. [HFB RFP] 14:35:08 I'd like to chime in with that real quick. Whatever you put in the RFP, though, does become the part of the contract, because per the new legal team, they would like the RFP as an attachment to the contract. So it… just whatever you do, just know that that's part of the contract. [HFB RFP] 14:35:23 Thank you, Heather, for joining. [Heather Dudley-Nollette] 14:35:26 Of course, it's good to be here [Kelli Parcher - OWL360] 14:35:26 Yeah, seems reasonable. [Audrey Morford] 14:35:28 another [Kelli Parcher - OWL360] 14:35:29 Perfect. [Margaret Webster] 14:35:29 I have a question. [Margaret Webster] 14:35:32 Can you hear me? [Margaret Webster] 14:35:33 Peggy. [Audrey Morford] 14:35:33 Oh, yeah. Hi, Penny [Heather Dudley-Nollette] 14:35:34 Peggy [Margaret Webster] 14:35:35 I have a question on kind of detail thing, but [Margaret Webster] 14:35:43 I was looking to ask for some pre-development [Margaret Webster] 14:35:47 funds [Margaret Webster] 14:35:49 for a project [Margaret Webster] 14:35:52 And I notice it's in there as a possible use [Margaret Webster] 14:35:57 And the question I have is [Margaret Webster] 14:36:00 The budget is the budget form [Margaret Webster] 14:36:05 is for a operating kind of budget or a capital budget [Margaret Webster] 14:36:09 There isn't… it doesn't really apply for [Margaret Webster] 14:36:13 Pre-development. So I was wondering, is it okay if I just kind of in the in the narrative part just put down here are the items and here is the [Margaret Webster] 14:36:26 expected expense, and just do it that way [Heather Dudley-Nollette] 14:36:31 Do you want to answer that? [Audrey Morford] 14:36:31 Heather can chime in on that too. I think that would be fine. I guess that's an oversight on our part since that's always been an allowable part of the capital development fees, but [Margaret Webster] 14:36:41 I don't think anyone ever asked for it, but okay, I'll just. Yeah [Audrey Morford] 14:36:43 I don't think so. But yeah, if you just want to make it [Heather Dudley-Nollette] 14:36:47 Yeah, I think it's a fair assumption to make that that's that kind of pre-development costs is included as allowable. [Audrey Morford] 14:36:48 Yeah, add a note there. [Margaret Webster] 14:36:56 Okay. [Audrey Morford] 14:36:58 And if it makes more sense to [Audrey Morford] 14:37:01 sketch out your own Excel sheet with your actual [Margaret Webster] 14:37:05 Okay, okay. [Audrey Morford] 14:37:06 plan and attach it, I think that would be fine too. [Margaret Webster] 14:37:09 Okay. [Margaret Webster] 14:37:12 I have one other question, if no one else does. I know in the past when we were asking for the Caswell Brown Village operating, and I think it was that one, and then we put in for capital as well in the same [Margaret Webster] 14:37:27 And that kind of got some folks up [Margaret Webster] 14:37:31 nervous or upset or whatever, because it's too different. Some of it's coming from 5386, and some of it's coming from 5090. So I hate to just duplicate the RFP response, except for the budget [Margaret Webster] 14:37:47 So can I do the operating budget in that that part and then do the capital budget also in the same application? [Audrey Morford] 14:38:00 My immediate thought is that a big part of our effort here is to, based on feedback is to make sure we have more sort of consistency or that people scoring or are really [Audrey Morford] 14:38:14 working off the same rubric, so I kind of hate to say it, but I think because we have to score [Audrey Morford] 14:38:22 those separately [Margaret Webster] 14:38:23 Okay, okay. [Audrey Morford] 14:38:23 It might make sense, even if you're copy-pasting the bulk of impact, you know [Audrey Morford] 14:38:30 That's what I'm thinking, Heather. Otherwise, I think we might struggle to [Margaret Webster] 14:38:31 Yeah. [Heather Dudley-Nollette] 14:38:36 Yeah, I'd say I tend to agree with that. I think you want to just make it really clear maybe within just simple things like the name of the project [Heather Dudley-Nollette] 14:38:48 Should be the same and in your brief description that you note that these two applications are part of the same project, but that you are recognizing the asks are coming from two different funding sources, and [Margaret Webster] 14:39:04 Yeah. [Heather Dudley-Nollette] 14:39:04 will help us to kind of keep those separate, but [Margaret Webster] 14:39:08 Okay. [HFB RFP] 14:39:08 I'd like to chime in [Heather Dudley-Nollette] 14:39:08 But be able to score them with their own appropriate rubrics [Margaret Webster] 14:39:12 Okay. [HFB RFP] 14:39:14 Yeah, I'd like to add also for me when I'm separating all these RFPs out and there are more than one from a certain housing provider, it is helpful if they have a distinct name that separates them all. Like if it's Caswell Brown and then operations, Caswell Brown, you know [Margaret Webster] 14:39:30 Okay. [HFB RFP] 14:39:30 whatever it might be, it helps me, because then I have to follow it through the whole process, like, when I make all the contracts, I have to make sure I'm dragging in the right one, and so it's just helpful for me if… if it is kind of have its own title. So, thank you. [Heather Dudley-Nollette] 14:39:31 There you go. [Margaret Webster] 14:39:42 Okay, I can do that. [Heather Dudley-Nollette] 14:39:43 That makes sense. Yeah, maybe one that ties it together and one that distinguishes. [Margaret Webster] 14:39:44 That's the great thing about being able to duplicate things electronically. [Audrey Morford] 14:39:50 Yeah [Heather Dudley-Nollette] 14:39:50 That's great. [Margaret Webster] 14:39:54 That's [Kelli Parcher - OWL360] 14:39:54 Yep, so kind of follow-up, because that was my next question. Let's pretend we're gonna apply, we're eligible for all three 5386, 1590 operations and 1590 new projects. [Kelli Parcher - OWL360] 14:40:07 3 Rfps you want a majority of the language is really going to be the same in a lot of them, but a little different in a couple of top text box. I think that just that original thing is I'm looking at my sorry I'm an old school paper girl. So give me a second, but just right at the top where it [Heather Dudley-Nollette] 14:40:24 -H [Kelli Parcher - OWL360] 14:40:25 delineates the three. It seems like there's a little text box in which you can talk about those three in particular, and then most of the questions are the same throughout, unless you're in a big capital project. [Margaret Webster] 14:40:36 Okay, sounds good. [Audrey Morford] 14:40:37 Would you say, because when you say three, are we talking about operations and capital [Audrey Morford] 14:40:45 That are both coming through the 5386 [Audrey Morford] 14:40:52 Because I [Kelli Parcher - OWL360] 14:40:52 Well, maybe you help me. So 50, I think I what I understand is 5386 is this own pot of money and 1590 is own pot of money. And there's two things within 1590, which [Heather Dudley-Nollette] 14:41:02 development and operations [Kelli Parcher - OWL360] 14:41:03 Yeah, so development, which could just be a new landscape and or capital and operations. [Audrey Morford] 14:41:04 Right [Audrey Morford] 14:41:10 I think in the past we've been able to assess [Audrey Morford] 14:41:14 Like if you're in that first year [Audrey Morford] 14:41:17 Where you're still eligible for those operations, we've been able to work that from one application in the past. [Kelli Parcher - OWL360] 14:41:23 -H [Audrey Morford] 14:41:24 But what do we think, Heather, now that we're trying to [Kelli Parcher - OWL360] 14:41:28 It looks like it's separated in dollars now and it hadn't been separated in dollars before. [Heather Dudley-Nollette] 14:41:34 You mean looking at separated in dollars and that four A, B and C, giving you [Kelli Parcher - OWL360] 14:41:41 Right [Heather Dudley-Nollette] 14:41:41 Three different places to put up those funds. [Kelli Parcher - OWL360] 14:41:45 Yeah, yeah. [Kelli Parcher - OWL360] 14:41:46 you know, and I think my experience in the past has been like [Kelli Parcher - OWL360] 14:41:51 when it gets back to folks, they make a decision, be like, oh, we can move it to this pot of money, or move it to this pot of money. Is that still happening? Do you all still have the authority, or are you asking us to specifically say which pot of money we are hoping to pull from [Heather Dudley-Nollette] 14:41:56 -H [Heather Dudley-Nollette] 14:42:06 We're initially asking you to say which pot of money you think most best fits your project and then allowing room. If you feel like you want to propose a couple different scenarios, that's great. I don't think we expect that though [Kelli Parcher - OWL360] 14:42:10 -H [Heather Dudley-Nollette] 14:42:24 I would just say, give your first cut where you think the funds, you know, the project [Heather Dudley-Nollette] 14:42:32 you know, most… falls most [Kelli Parcher - OWL360] 14:42:34 Right, right. [Heather Dudley-Nollette] 14:42:35 squarely, and then we'll you know we do have the authority to say, well, how about if we split it up a little bit differently because it… because it actually meets these requirements. [Kelli Parcher - OWL360] 14:42:42 Okay. [Kelli Parcher - OWL360] 14:42:46 Got it, okay. I just want to make sure you guys still had that autonomy. That's helpful to know. And then is it me or is the formatting and the actual thing really strange like it's coming up like in these text boxes of sorts, which I've never seen before, which is really [Heather Dudley-Nollette] 14:42:48 Yeah [Heather Dudley-Nollette] 14:42:51 Yeah [Audrey Morford] 14:43:05 The goal was for it to be a fillable document so you could fill in and submit. Is that not how it's appearing for you? [Kelli Parcher - OWL360] 14:43:14 It is, but it's [Margaret Webster] 14:43:16 Kelly, you can make the box bigger [Heather Dudley-Nollette] 14:43:19 Yep, you can [Kelli Parcher - OWL360] 14:43:19 Yeah, yeah, for sure I am. It's a weird thing. I just, I will do a transfer and then transfer it over. [Margaret Webster] 14:43:20 Yeah. [Audrey Morford] 14:43:26 Definitely open to feedback on that. The hope was it would simplify, make sure everyone hit every question and sort of simplify instead of folks kind of [Kelli Parcher - OWL360] 14:43:39 Yeah. [Audrey Morford] 14:43:39 Referring back and forth and recreating the outline. But if it's not helpful, please let us know. [Heather Dudley-Nollette] 14:43:43 Give it, yeah, give us that feedback. But I think the way I'm just playing, have been playing around with it, Kelly, I think the easiest thing is to, you know, answer your questions in a separate document so that you don't have to mess around. And then when you're ready to dump it in, put it in and then and then size the box to the amount of text that you have [Audrey Morford] 14:43:46 Yeah. [Kelli Parcher - OWL360] 14:43:46 Yeah. [Kelli Parcher - OWL360] 14:44:00 Yeah. [Kelli Parcher - OWL360] 14:44:05 Yeah, yeah, that seems to be [Heather Dudley-Nollette] 14:44:06 And it does, it pushes the rest of the application down to however many pages it's going to need. [Kelli Parcher - OWL360] 14:44:13 Yeah. [Kelli Parcher - OWL360] 14:44:14 Perfect. Okay. I think that's all [Kelli Parcher - OWL360] 14:44:18 We have for now. [Kelli Parcher - OWL360] 14:44:19 Thank you guys for being here. [Heather Dudley-Nollette] 14:44:21 Yeah, this is great. [Audrey Morford] 14:44:22 Yeah, thank you. [Heather Dudley-Nollette] 14:44:27 Anything else from anyone else? [Heather Dudley-Nollette] 14:44:30 Lisa, did you get your questions answered? [Liesl Slabaugh, she/her/hers] 14:44:32 Yeah, I'm here with Heather mainly, who has spent the most time with the application. So [Liesl Slabaugh, she/her/hers] 14:44:40 I'm going to defer to her if she had any questions that she came up with as she went. But otherwise it's looking clear to me. [Heather Dudley-Nollette] 14:44:49 Cool. [Heather Binns] 14:44:49 I just have a quick question. So we're applying for two. One will be capital funding from the Mason Street development, and then the second one will be critical home repair. And I'm just a little confused because that kind of [Heather Binns] 14:45:04 is in between. It could be operating, or it could be capital. So I'm not exactly sure where to put that one. Some of that capital questions definitely apply, but when it comes to the budget, I'm not sure which one makes the most sense. [Heather Dudley-Nollette] 14:45:19 I feel like it's most appropriate for capital as well. But I'd say you're going to find your answer in, you know, if you end up, yeah, if the questions don't just don't end up, don't seem to apply to what you're trying to accomplish [Heather Binns] 14:45:22 Okay [Heather Dudley-Nollette] 14:45:37 Then I'd say [Heather Dudley-Nollette] 14:45:38 You know, you might consider the other, but for me, it definitely kind of what I know about the project definitely falls into the [Heather Dudley-Nollette] 14:45:50 capital improvement. [Heather Binns] 14:45:51 Okay, great. And we may then end up doing like the other person asked more of a hybrid budget because there will be kind of, you know, it's a little in between because it is capital But you know there's more. Yeah, but programmatic. Exactly. So I think as long as you're open to us having a little more of a hybrid budget, that'll [Heather Dudley-Nollette] 14:46:03 But programmatic as well. Yeah. [Heather Binns] 14:46:09 That'll be great. [Audrey Morford] 14:46:11 Yeah [Heather Dudley-Nollette] 14:46:11 Yeah, I mean, I think there's room for nuanced interpretation here, which is one of the problems with an RFP. I mean, we've been trying to do so much to try to make what is inherently [Heather Binns] 14:46:13 Okay. [Heather Dudley-Nollette] 14:46:25 a subjective process into something as objective as possible to kind of address some of the equity issues and people's concerns about, you know, predictability and all those things. But at the end of the day, we still have really nuanced programs that we're trying to implement, right? [Heather Dudley-Nollette] 14:46:42 And so I think we just have to leave room for the fact that the reality is what you do is not black and white. [Heather Binns] 14:46:49 Exactly. Thank you. That's really helpful [Heather Dudley-Nollette] 14:46:50 You know. Yeah. [Heather Dudley-Nollette] 14:46:59 That's one of the benefits. [Liesl Slabaugh, she/her/hers] 14:46:59 That's all the questions from us then, I think. So [Heather Dudley-Nollette] 14:47:01 Okay. [Margaret Webster] 14:47:02 That's all for me. [Heather Dudley-Nollette] 14:47:04 Cool. Well, thanks for taking the time to… I mean, I think there's also value in you all kind of connecting together and working with each other on sort of understanding what you're each grappling with. So appreciated your willingness to give this a try. [Margaret Webster] 14:47:19 Okay. [Liesl Slabaugh, she/her/hers] 14:47:20 Yeah, no, very helpful. We really appreciate all the time you all put into this so much. Thank you. [Heather Dudley-Nollette] 14:47:24 Likewise, likewise, Liesel. [Heather Dudley-Nollette] 14:47:26 All right, well, we're still here, you know, I'm still your commissioner too, so you can always reach out. [Margaret Webster] 14:47:27 Okay, thank you. [Margaret Webster] 14:47:34 Okay. [Heather Dudley-Nollette] 14:47:34 All right, take care. [Liesl Slabaugh, she/her/hers] 14:47:35 Thank you. Okay, have a good weekend [Heather Binns] 14:47:36 Thank you. [Audrey Morford] 14:47:37 Thanks [Heather Dudley-Nollette] 14:47:38 Bye.