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HomeMy WebLinkAboutThe University of Washington Brinnon and Lower Dosewallips River Project - 092126 PROFESSIONAL SERVICES AGREEMENT BETWEEN JEFFERSON COUNTY& THE UNIVERSITY OF WASHINGTON SUPPORT FOR THE BRINNON AND LOWER DOSEWALLIPS RIVER PROJECT This Professional Services (Agreement) is made and entered into by and between the University of Washington (UW), an agency of the State of Washington, on behalf of the College of Built Environments, a division of UW, and Jefferson County, a political subdivision under the laws of the State of Washington(County), (collectively the"Parties"). WHEREAS, County desires to retain the services and expertise of UW for the purpose of assisting County in completing the Brinnon and Lower Dosewallips River Project(Project); WHEREAS,the Scope of Services that UW shall provide is set forth below and in Exhibit A, attached hereto, as Scope of Services; WHEREAS, both County and UW agree that UW shall be compensated for its services and expertise; WHEREAS, County intends to utilize Washington state government issued Shorelands FCAAP Competitive Planning Grant funds, awarded via Agreement No. SEAFCAAC-2527- JeCoEH-00043, to compensate UW in exchange for performance of the services described below and set out more completely in Exhibit A; NOW,THEREFORE, the Parties agree as follows: 1) Purpose and Interpretation. It is the purpose of this Agreement to allow County to contract with and secure the expertise and services of UW's College of Built Environments to assist Jefferson County in the execution and completion of the Brinnon and Lower Dosewallips River project. Under this Agreement, UW shall review existing flood-related reports and materials, visit Brinnon and Dosewallips State Park, meet with project partners, produce educational visualizations, present case studies, and contribute expertise to community events. A further description of the expected scope of work is set forth under Section 4,below. 2) Manner of Financing and Source of Funding for the Project. Funding for this project is provided by the Washington Department of Ecology Flood Control Assistance Account Program, Grant No. SEAFCAAC-2527-JeCoEH-00043 and matched by the Brinnon Reach Assessment & Conceptual Design, RCO#23-1062. 3) Term. This agreement shall commence on September 16, 2026 and continue through March 15, 2027.Work performed consistent with this Agreement during its term,prior to the adoption of this Agreement, is hereby ratified. UW shall perform all services pursuant to this Agreement as outlined in Exhibit A,within the time frame set forth herein.Time is of the essence in performance this Agreement. Brinnon & Lower Dosewallips River Project PSA Page 1of12 4) Obligations and Scope of Work of University of Washington. a. UW agrees to perform the services identified in Exhibit A, attached hereto and incorporated by reference, including the provision of all labor. b. Compliance with Laws. UW shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this Agreement. c. Audit. Upon fifteen 15 business days' written notice and during regular business hours, County may reasonably inspect and copy UW records directly related to verifying the hours and expenses charged under this Agreement. County shall not be entitled to inspect, copy, or audit privileged, confidential, student, personnel, patient, human subject, proprietary, or legally protected records, except as required by applicable law and subject to appropriate protections. d. Maintain Insurance. Prior to commencing work, UW shall obtain at its own cost and expense the following insurance coverage or commensurate coverage via a self-insurance program pursuant to RCW 28B.20.250, RCW 28B.20.253, and RCW 28B.20.255. If UW maintains self- insurance, then UW shall provide evidence of its self-insurance coverage to County upon written request. UW's self-insurance coverage shall be considered sufficient to meet the policy limits set forth below: i. Commercial Automobile Liability Insurance providing bodily injury and property damage liability coverage for all owned and non-owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than $500,000 each occurrence with County named as an additional insured in connection with UW's performance of this Agreement. This insurance shall indicate on the certificate of insurance the following coverage: (a) Owned automobiles; (b) Hired automobiles; and, (c)Non-owned automobiles. ii. Commercial General Liability Insurance in an amount not less than a single limit of one million dollars ($1,000,000) per occurrence and an aggregate of not less than two (2) times the occurrence amount ($2,000,000.00 minimum) for bodily injury, including death and property damage,unless a greater amount is specified in the contract specifications.The insurance coverage shall contain no limitations on the scope of the protection provided and include the following minimum coverage: A. Broad Form Property Damage, with no employee exclusion; B. Personal Injury Liability, including extended bodily injury; C. Broad Form Contractual/Commercial Liability — including coverage for products and completed operations; D. Premises—Operations Liability(M&C); E. Independent UWs and subcontractors; F. Blanket Contractual Liability. Brinnon & Lower Dosewallips River Project PSA Page 2 of 12 iii. Professional Liability Insurance. UW shall maintain professional liability insurance against legal liability arising out of activity related to the performance of this Agreement, on a form acceptable to Jefferson County Risk Management in the amounts of not less than$1,000,000 Each Claim and $2,000,000 Aggregate. The professional liability insurance policy should be on an "occurrence" form. If the professional liability policy is "claims made," then an extended reporting periods coverage (tail coverage) shall be purchased for three (3) years after the end of this Agreement, at UW's sole expense. UW agrees UW's insurance obligation to provide professional liability insurance shall survive the completion or termination of this Agreement for a minimum period of three(3) years. iv. County shall be named as an "additional named insured" under all insurance policies required by this Agreement, except Professional Liability Insurance when not allowed by the insurer. Where UW maintains a self-insurance policy in compliance with applicable law, it shall not be required to name County as an additional named insured. v. Such insurance coverage shall be evidenced by one of the following methods: (a) Certificate of Insurance; or, (b) Self-insurance through an irrevocable Letter of Credit from a qualified financial institution. vi. UW shall furnish County with properly executed certificates of insurance that, at a minimum, shall include: (a) The limits of overage; (b) The project name to which it applies; (c) The certificate holder as Jefferson County, Washington and its elected officials, officers, and employees with the address of Jefferson County Public Health 615 Sheridan Street,Port Townsend, WA 98368,and,(d)A statement that the insurance policy shall not be canceled or allowed to expire except on thirty (30) days prior written notice to County. If the proof of insurance or certificate indicating County is an"additional insured"to a policy obtained by UW refers to an endorsement (by number or name) but does not provide the full text of that endorsement, then it shall be the obligation of UW to obtain the full text of that endorsement and forward that full text to County. Certificates of coverage as required by this section shall be delivered to County within fifteen(15) days of execution of this Agreement. vii. Failure of UW to take out or maintain any required insurance shall not relieve UW from any liability under this Agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the obligations concerning indemnification of County. viii. UW's insurers shall have no right of recovery or subrogation against County(including its employees and other agents and agencies),it being the intention of the parties that the insurance policies, with the exception of Professional Liability Insurance, so affected shall protect both parties and be primary coverage for all losses covered by the above described insurance. ix. Insurance companies issuing the policy or policies shall have no recourse against County (including its employees and other agents and agencies) for payment of any premiums or for assessments under any form of policy. Brinnon & Lower Dosewallips River Project PSA Page 3 of 12 x. All deductibles in the above described insurance policies shall be assumed by and be at the sole risk of UW. xi. Any deductibles or self-insured retention shall be declared to and approved by County prior to the approval of this Agreement by County. At the option of County,the insurer shall reduce or eliminate deductibles or self-insured retention, or UW shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. xii. Any judgments for which County may be liable,in excess of insured amounts required by this Agreement, or any portion thereof,may be withheld from payment due, or to become due, to UW until UW shall furnish additional security covering such judgment as may be determined by County. xiii. Any coverage for third party liability claims provided to County by a "Risk Pool" created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any policy of insurance UW must provide in order to comply with this Agreement. xiv. County may, upon UW's failure to comply with all provisions of this Agreement relating to insurance, withhold payment or compensation that would otherwise be due to UW. xv. UW's liability insurance provisions shall be primary and noncontributory with respect to any insurance or self-insurance programs covering County, its elected and appointed officers, officials, employees, and agents. xvi. Any failure to comply with reporting provisions of the insurance policies shall not affect coverage provided to County, its officers, officials, employees, or agents. xvii. UW's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. xviii. UW shall include all subcontractors as insured under its insurance policies or shall furnish separate certificates and endorsements for each subcontractor. All insurance provisions for subcontractors shall be subject to all the requirements stated herein. xix. The insurance limits mandated for any insurance coverage required by this Agreement are not intended to be an indication of exposure nor are they limitations on indemnification. xx. UW shall maintain all required insurance policies in force from the time services commence until services are completed. Certificates, insurance policies, and endorsements expiring before completion of services shall be promptly replaced. All the insurance policies required by this Agreement shall provide that thirty (30) days prior to cancellation, suspension, reduction or material change in the policy, notice of same shall be given to the Jefferson County Public Health Contracts Manager by registered mail, return receipt requested. Brinnon & Lower Dosewallips River Project PSA Page 4 of 12 xxi. UW shall place insurance with insurers licensed to do business in the State of Washington and having A.M. Best Company ratings of no less than A-, with the exception that excess and umbrella coverage used to meet the requirements for limits of liability or gaps in coverage need not be placed with insurers or re-insurers licensed in the State of Washington. xxii. County reserves the right to request additional insurance on an individual basis for extra hazardous contracts and specific service agreements. 5) Obligations of Jefferson County. a. County shall compensate UW for work performed and services rendered pursuant to the requirements of Section 6, below. b. County shall,upon request,provide UW with any materials,information,permission or license to access property owned by County, and shall make County employees reasonably available for consult with UW where such is necessary for UW to carry out its responsibilities under this Agreement. c. County shall, in good faith, attempt to resolve any disagreements regarding methodology, timing, access, or any other issue between the Parties by way of notice and discussion. d. County shall notice UW regarding any Public Records Act response which may implicate the disclosure of documents and things that UW has previously identified as confidential. 6) Payment. UW shall be paid by County for completed work and for services rendered under this Agreement as follows: a. Payment for the work provided by UW shall be made as provided in Exhibit B,attached hereto and incorporated herein by reference, provided that the total amount of payment to UW shall not exceed $63,735.00 without express written modification of the Agreement signed by County. b. Invoices must be submitted by the 10th of the month for the previous month's expenses. Such invoices will be checked by County, and upon approval thereof, payment will be made to UW in the amount approved. Failure to submit timely invoices and reports pursuant to Exhibit B of the Agreement may result in a denial of reimbursement. Invoices not submitted within 60 days may be denied. c. Invoices shall be submitted to publichealthap@co.jefferson.wa.us. d. Final payment of any balance due UW of the total contract price earned will be made promptly upon its ascertainment and verification by County after the completion of the work and submittal of reports under this Agreement and its acceptance by County. e. Consultant shall provide invoices and necessary backup documentation for all services including timesheets and statements(specifying the services provided). Charges for per diem fees Brinnon & Lower Dosewallips River Project PSA Page 5 of 12 for lodging, meals and mileage shall comply with General Services Administration (GSA) Per Diem Rates in Washington State (see https://www.gsa.gov/travel/plan-book/per-diem-rates, updated annually). In no circumstance will County pay amounts above the GSA established rate. This restriction will also apply to any charges invoiced by subcontractors. Any indirect charges require the submittal of an indirect cost plan with methodology using 2 C.F.R. Part 255 and 2 C.F.R. Part 230 and must be approved by County. f. UW's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of County and state for a period of six (6) years after final payments. Copies shall be made available upon request. 9) Risk Allocation, Including Hold Harmless & Indemnity. a. Each Party shall be liable and responsible for the consequence of any negligent or wrongful act or failure to act on the Party of itself and its employees, officers, or elected officials. b. Neither Party assumes responsibility to the other Party for the consequences of any act or omission of any person or entity not a Party to this Agreement. c. To the extent of its comparative liability, each Party agrees to indemnify, defend and hold the other Party, its elected and appointed officials, employees, agents and volunteers, harmless from and against any and all claims, damages, losses and expenses, including but not limited to court costs,attorney's fees and alternative dispute resolution costs,for any personal injury,for any bodily injury, sickness, disease or death and for any damage to or destruction of any property (including the loss of use resulting therefrom)which are alleged or proven to be caused by an act or omission, negligent or otherwise, of its elected and appointed officials, employees, agents or volunteers. d. A Party shall not be required to indemnify,defend,or hold the other Party harmless if the claim, damage,loss or expense for personal injury, for any bodily injury, sickness, disease or death or for any damage to or destruction of any property (including the loss of use resulting therefrom) is caused by the sole act or omission of the other Party. e. In the event of any concurrent act or omission of the Parties, negligent or otherwise, these indemnity provisions shall be valid and enforceable only to the extent of each Party's comparative liability. f. The Parties agree to maintain a consolidated defense to claims made against them and to reserve all indemnity claims against each other until after liability to the claimant and damages, if any, are adjudicated. If voluntary settlement and the Parties resolve any claim cannot agree upon apportionment of damages and defense costs, they shall submit apportionment to binding arbitration. g. If mutual indemnification language is used and includes a "waiver" of immunity under the Washington State Industrial Insurance Act, RCW Title 51 or other workers' compensation, Brinnon & Lower Dosewallips River Project PSA Page 6 of 12 disability or benefit acts, the following language should be used to maintain basic workers' compensation protection for the Party: The indemnification obligations of the Parties shall not be limited in any way by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other workers' compensation act, disability benefit act or other employee benefit act. Each Party hereby expressly waives any immunity afforded by such acts to the extent required by a Party's obligations to indemnify, defend and hold harmless the other Party. A Party's waiver of immunity does not extend to claims made by its employees directly against the Party as employer. The foregoing indemnification obligations of the Parties are a material inducement to enter into this Agreement and have been mutually negotiated. h. If either Party places the enforcement of this Agreement in the hands of an attorney, or files a lawsuit, each Party shall pay all it its own attorney's fees, costs, and expenses. i. The venue for any dispute related to this Agreement shall be in Jefferson County,Washington. j. The provisions of this Section 9 shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. 10)Non-compliance. If, at any time,County finds indications of potential non-compliance it shall notice UW in a writing describing the non-compliance.UW shall,within 10 business days,respond via a writing disputing County's claim(s) or providing assurances that the issues contained in County's claim(s) have been corrected. Should UW fail to provide a written response as set forth herein,County shall immediately cease the dispensation of all funding until such matter is resolved or the Contract is terminated. County shall have the right to terminate this agreement at any time if UW fails to satisfactorily respond to or address an issue of non-compliance raised by County pursuant to the procedures set forth herein. 11) Compliance with Laws. Each Party accepts responsibility for compliance with federal, state, or local laws and a regulation including that Party's bidding requirements applicable to the acquisition of any goods, services, or equipment obtained through the cooperative process agreed to herein. 12)Administrators of this Agreement. The administrators of this Agreement are: a. Jefferson County: Tami Pokorny, Natural Resources Program Coordinator Jefferson County Public Health Department 615 Sheridan Street Port Townsend,WA 98368 Email: tpokorny@co.jefferson.wa.us Ph: 360-316-9870 Brinnon & Lower Dosewallips River Project PSA Page 7 of 12 b. University of Washington: Rachel Ward,Associate Dean, Finance and Administration College of Built Environments University of Washington 3950 University Way, NE Seattle,WA 98195-5726 Email: wardrm@uw.edu Ph: 206-543-7679 13)Section Headings. The headings of the sections of this Agreement are for convenience of reference only and are not intended to restrict, affect, or be of any weight in the interpretation or construction of the provisions of the sections or this Agreement. 14)Limits on any Waiver of Default. No consent by either Party to, or waiver of, a breach by either Party, whether express or implied, shall constitute a consent to, waiver of, or excuse of any other, different, or subsequent breach by either Party. 15)No Oral Waiver. No term or provision of this Agreement will be considered waived by either Party, and no breach excused by either Party,unless such waiver or consent is in writing signed on behalf of the Party against whom the waiver is asserted. Failure of any Party to declare any breach or default immediately upon the occurrence thereof, or delay in taking any action in connection with, shall not waive such breach or default. 16)Severability. Provided it does not result in a material change in the terms of this Agreement, if any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the remainder of this Agreement and the application this Agreement shall not be affected and shall be enforceable to the fullest extent permitted by law. 17)No Assignment,Sale,or Transfer.No Party may sell,transfer,or assign any rights or benefits under this Agreement without the written approval of all the Parties. 18)No Third-Party Beneficiaries.The Parties do not intend,and nothing in this Agreement shall be construed to mean,that any provision in this Agreement is for the benefit of any person or entity who is not a Party. 19)Modification of this Agreement. This Agreement may be amended or supplemented only by a writing that is signed by duly authorized representatives of all the Parties. 20)Signature in Counterparts. The Parties agree that separate copies of this Agreement may be signed by each of the Parties and this Agreement shall have the same force and effect as if all the Parties had signed the original. Brinnon & Lower Dosewallips River Project PSA Page 8 of 12 21)Arms-Length Negotiations. The Parties agree that this Agreement has been negotiated at arms-length, with the assistance and advice of competent, independent legal counsel. 22)Public Records Act Compliance. Notwithstanding the provisions of this Agreement to the contrary,to the extent any record,including any electronic,audio,paper or other media,is required to be kept or indexed as a public record in accordance with the Washington Public Records Act, Chapter 42.56 RCW,as may hereafter be amended,UW agrees to maintain all records constituting public records and to produce or assist County in producing such records, within the time frames and parameters set forth in state law. UW further agrees that upon receipt of any written public record request, UW shall, within two business days, notify County by providing a copy of the request per the notice provisions of this Agreement. 23)Entire Agreement. The Parties agree that: a. This Agreement contains all the agreements of the Parties with respect to any matter covered or mentioned in this Agreement. b. No representation or promise not expressly contained in this Agreement has been made. c. They are not entering into this Agreement based on any inducement,promise or representation, expressed or implied, which is not expressly contained in this Agreement. d. This Agreement supersedes all prior or simultaneous representations,discussions,negotiations, and agreements, whether written or oral, within the scope of this Agreement. APPROVED AND ADOPTED this ?j day ofe2026. (SIGNATURES FOLLOW ON THE NEXT PAGE) Brinnon & Lower Dosewallips River Project PSA Page 9 of 12 SIGNATURE PAGE JEFFERSON COUNTY WASHINGTON UNIVERSITY OF WASHINGTON Board of County ommissioners Jefferson County, ashington By: By: /eaC,A Greg Brotherton, Chair Signature AbellBy: ALM �„��! r�� ' Name: Rachel Ward Heathe -"b -Nollette,Commissioner Title: Associate Dean, Finance&Administration By: • __a Date: 9/23/2026 Heidi Fisenhour,Connunissioner SEAL: ��FERSpy NI G ;I 8444 ::$"4..< AIII-ST: ie4,4:4*.S. H Ii4.4310 #, 11// 6de . Carolyn Gallaway,CMC Clerk(gf the Board Approved as to form only: 09-15-2026 Jere 'ah . Luther, Date Civil Deputy Prosecuting Attorney Brinnon &Lower Dosewallips River Project PSA Page 10 of 12 EXHIBIT A: Scope of Work University of Washington College of Built Environments (UW) will support the Brinnon and Lower Dosewallips River project by reviewing existing flood-related reports and materials, visiting Brinnon and Dosewallips State Park, meeting with project partners, producing educational visualizations, presenting case studies, and by contributing expertise to community events. Dr. Celina Balderas Guzman (Assistant Professor),Karen May(PhD Student),and a Masters Degree Candidate from the Department of Landscape Architecture, College of Built Environments will develop the contract deliverables. Contractor shall perform the following tasks in support of the Brinnon and Lower Dosewallips River project: Task 1 Fall Quarter, Sept. 16 — December 15, 2026: UW will work with project partners to create graphics,maps and develop other visualizations for the Brinnon floodplain to support community outreach and education.UW will also provide relevant adaptation case studies.Dr.Balderas Guzman will be on leave during this time period. Karen will begin work on September 16, and with the Masters Degree candidate, will make a 2 day trip to Brinnon sometime in September. Fall Deliverables: 1 a) 5-6 large-scale maps and/or visualizations on agreed-upon themes such as riverine processes, development constraints, and natural floodplain processes that sustain water and habitat quality. Due: December 18,2026 lb)ESRI Story Map.Due: December 18,2026 1 c)DRAFT List of relevant adaptation case studies. Due: December 18,2026 1 d)Tentative List of adaptation pathways to be visualized. Due: December 18,2026 1 e)Itinerary and brief summary notes of 2-day visit to Brinnon. Due: October 9,2026 Task 2 Winter Quarter, Dec. 16, 2026 — March 15, 2027: UW will create visualizations of potential community pathways, describe their benefits and limitations, and provide design and planning spatial analyses. UW will research the relevant case studies identified in Task 1 to complement the adaptation option visualizations and produce an explanatory comic. UW will be available to advise partners on the development of outreach efforts and will visit Brinnon once during this time periods. Celina expects to return to work December 15, 2026. Winter Deliverables: 2a) Research findings of 3-5 relevant case studies identified in Task 1 compiled as a presentation. Due: February 5,2027 2b)Explanatory comic of 3-5 pages(about 20 images)to explain environmental circumstances and need for adaptation plans to the general public. Due: Mid-February, 15-18th, public meeting dependent 2c)Visualizations of three or more pathways identified in Task 1 Due: March 7,2027 2d)Up to eight hours advising on the development of outreach efforts: to be completed by end of January / beginning of February, community-meeting date dependent (Celina primarily, with some input from Karen) 2e)Itinerary and brief summary notes of 2-day visit to Brinnon. Due: March 15,2027 2f)Online participation in 3-5 online community meetings or events.Due:March 15,2027(Celina and Karen will divide these,unless critical for both to attend) 2g) Visualization enhancement or additions, as needed, in response to community input. Due: March 15,2027 Brinnon & Lower Dosewallips River Project PSA Page 11 of 12 EXHIBIT B: Estimated Budget Proposed Budget Item Cost Notes Fall Quarter: Karen Salary $14,990 Standard pay and benefit rate for PhD and Benefits student as per union contract for 50% FTE (20 hours per week) Winter Quarter: Karen $15,741 Standard pay and benefit rate for PhD Salary and Benefits candidate as per union contract (Karen will have advanced to candidacy by winter quarter)for 50% FTE (20 hours per week) Fall and Winter Quarter $14,000 $7,000 per quarter. Tuition must be Tuition: Karen covered for 50% FTE positions as per union contract Masters Student Salary $4,226 130 hours (average of 10 hours for 13 and Benefits weeks) paid at$28/hr plus benefits Winter Quarter: Celina $1,751 Based on 0.375 FTE, which amounts to Salary and Benefits 1.5 weeks of work that will include supervising students, attending partner meetings, traveling once to Brinnon, and project administration Travel $1,800 Two trips over the course of the project. Each trip would be 2 days (includes one overnight stay). First trip in Fall Quarter(Karen + Masters student) and second trip in Winter Quarter(Karen + Celina). Travel includes lodging and food per diems, car rental, gas, and ferry tickets. Direct Costs $52,508 UW College of Built $2,625 5% of direct costs Environments (CBE) Service Agreement Assessment Subtotal $55,134 UW Overhead $8,601 15.6% of subtotal TOTAL $63,735.00 Brinnon & Lower Dosewallips River Project PSA Page 12 of 12 WCOMPLIANCE & RISK SERVICES UNIVERSITY of WASHINGTON Coverage Terms and Conditions The University of Washington's self-insurance program provides protection from liability claims arising from the negligent acts or omissions of the University of Washington and its employees, students, and agents acting in the course and scope of their University duties. Coverage is subject to the terms of RCW 28B20.250 et sue._ and Board of Regents Governance Chapter . The term "agent" includes volunteers to official University programs. • Carrier: University of Washington • Address: Risk Services, 4320 Brooklyn Ave NE, Box 354964, Seattle, WA 98105 • Contact: Fax: 206-543-3773 I Phone: 206-543-3659 I rmcerts@uw.edu • Policy Number: None; the University is self-insured. • Limits: Follows state statutory limits unless increased limits are required by contract • Form: Claims-Made • Deductible: None • Extended Reporting ("tail") coverage: Not needed because this is claims-made coverage • Policy Period: Renews annually each July 1 For help and questions: rmcerts@uw.edu Gateway Building 4320 Brooklyn Ave NE, Suite 400 Box 354964 Seattle,WA 98105 41-ff 615 Sheridan Street Port Townsend, WA 98368 ce etson www.JeffersonCountyPublicHealth.org Consent Agenda Public Heal JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Josh D. Peters, County Administrator FROM: Apple Martine, Public Health Director Tami Pokorny, Natural Resources Program Coordinator DATE: 4/ +ti Ler 19 SUBJECT: Agenda Item — Professional Services Agreement for Support for the Brinnon and Lower Dosewallips Flood Hazard Reduction Project with University of Washington College of Built Environments Department of Landscape Architecture; September 16, 2026 — March 15, 2027; $63,735.00 STATEMENT OF ISSUE: Jefferson County Public Health requests approval of a Professional Services Agreement for Support for the Brinnon and Lower Dosewallips Flood Hazard Reduction project, University of Washington College of Built Environments Department of Landscape Architecture; September 16, 2026 — March 15, 2027; $63,735.00 ANALYSIS/STRATEGIC GOALS/PROS and CONS: The UW Department of Landscape Architecture will provide support to the Brinnon and Lower Dosewallips Flood Hazard Reduction project. Under this Agreement, UW will review existing flood-related reports and materials, visit Brinnon and Dosewallips State Park, meet with project partners, produce educational visualizations and maps, present case studies, and contribute expertise to community events. FISCAL IMPACT/COST BENEFIT ANALYSIS: Funding is provided by the Department of Ecology Shorelines FCAAP Competitive Grant Agreement No. SEAFCAAC-2527-JeCoEH-00043. The source of match is the Brinnon Reach Assessment & Conceptual Design project, RCO #23-1062P. RECOMMENDATION: JCPH Management recommends BOCC signature for a Professional Services Agreement for Support for the Brinnon and Lower Dosewallips Flood Hazard Reduction project, University of Washington College of Built Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 (f) 360-379-4487 360-385-9401 (f) Always working for a safer and healthier community Environments Department of Landscape Architecture; September 16, 2026 — March 15, 2027; $63,735.00 REVIEWED BY: fi Josh . Peters, County Administrator Date Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 (f) 360-379-4487 Always working for a safer and healthier community CONTRACT REVIEW FORM Clear Form (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: The University of Washington Contract No: WQ-26-077 Contract For: Brinnon and Lower Dosewallips River Project Term: 09/16/2026 - 03/15/2026 COUNTY DEPARTMENT: Environmental Health Contact Person: Tami Pokorny Contact Phone: 360-316-9870 Contact email: TPokorny@co.jefferson.wa.us AMOUNT: $63,735 PROCESS: V Exempt from Bid Process Revenue: Cooperative Purchase Expenditure: $63,735 Competitive Sealed Bid Matching Funds Required: Small Works Roster Sourccs(s) of Matching Funds Vendor List Bid Fund # RFP or RFQ Munis Org/Obj Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: N/A: � September 15,2026 Si nature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: N/A: September 15,2026 i ature Date STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche): Electronically approved by Risk Management on 9/15/2026. STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche): Electronically approved as to form by PAO on 9/15/2026. Extensive negotiations between PAO and UW on contract language. DPA Luther reviewed and approved on 9-15-2026. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1