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Home My WebLink AboutPUBLIC HEARING re: 2025-2026 Community Development Block Grant (CDBG) and July 2026-June 2027 Funding - 092826 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Josh Peters, County Administrator FROM: Amanda Christofferson, Grants Administrator DATE: September 28,2026 SUBJECT: PUBLIC HEARING re: Public hearing for citizens of Jefferson and Clallam Counties' to learn about the spending of the 2025-2026 Community Development Block Grant(CDBG), Public Service funding, and the proposed use of the July 2026 - June 2027 funding. STATEMENT OF ISSUE: Jefferson County Staff and our subrecipient Olympic Community Action Programs (OlyCAP) will present information regarding the use of$ 88,477.32 from the CDBG- Public Services program expended between July 2025 and June 2026 to serve low-and moderate-income persons in Jefferson and Clallam counties. In addition,they will present their plan for use of$101,000.00 in funding for July 2026 - June 2027. Staff recommends that the Board of County Commissioners hear the public testimony on needs in Jefferson and Clallam Counties. ANALYSIS: This hearing is a requirement of the CDBG program and intended to inform citizens of the use of funding in the prior year and the availability of funds and eligible uses for the future. It is our interest to receive testimony on proposed activities in particular from low-to moderate-income individuals of our Counties. FISCAL IMPACT: Available CDBG -Public Services funding for the 2026-2027 contract period is $101,000.00. RECOMMENDATION: Staff recommends that Commissioners make a motion to authorize the Chair to execute the 2025-26 CDBG- Public Services Close Out Report, the 2026-27 CDBG Public Services Grant Application and the Determination of Exemption and Categorical Exclusion for the 2026-27 CDBG-Public Services funding. REVIEWED BY: Josh eters, ounty Administrator Date ATTACHMENT 12-D(1) a Washington State %Of Commerce Community Development Block Grant CONTRACT CLOSE OUT REPORT— PUBLIC SERVICES 1. Contract Number: 25-64210-007 2. Grantee Jurisdiction: Jefferson County 3. Chief Administrative Official and Title: Josh Peters,Jefferson County Administrator 4. CDBG Contract End Date or Project Completion Date: 6/30/2026 5. Final Public Hearing Date: September 14,2026 6. Brief project summary and results achieved: During this period,we began providing on-site case management at Caswell-Brown Village. This allowed residents to access support directly where they live and gave staff more consistent opportunities to identify needs, provide referrals, coordinate services, and connect residents with community resources. 7. Service area of the project/activity(s): Clallam and Jefferson counties. The chief administrative official of the grantee jurisdiction certifies that: 1. The financial information and data provided in this report is accurate as of the signature date indicated below. 2. The project was completed in accordance with the grant contract and scope of work. 3. A final public hearing was conducted to assess project performance. 4. Records supporting the information provided in this report will be maintained for a minimum of six(6)years from final closeout and made available upon request. 5. The CDBG Program can use or reproduce all media material provided by the grantee. In the event audits disclose disallowable costs,the Washington State Department of Commerce shall retain the right to recover an appro ' to amoun .of posts after fully considering the recommendations on disallowed costs resulting from the final udit. '\ Signature: 9 2 g1 Z(p ief Ad nistra ' fficial Date December 2022 ATTACHMENT 12-D(2) FINANCIAL SUMMARY Budget Summary HUD IDIS Activity Number, Budget Code and Description (See the project A-19 invoice voucher information) Expenditures IDIS Activity# Budget Code and Description Budget Amount Funds Expended Balance* 9072 05Z Public Services $100,000 $85,515,84 $14,484.16 9073 21A General Admin $3,000 $2,961.48 38.52 Total CDBG $103,000 $88,477.32 *$14,522.68 Other Funding Total Project $ $ *Any dollar amount reflected in the Total CDBG Balance column will be de-obligated and returned to the CDBG Program. PROGRAM INCOME 1. Will this project generate program income? ❑ Yes ® No 2. If"Yes"to question 1, have you submitted a Program Income Reuse Plan to your CDBG project manager? ❑ Yes ❑ No For detail on program income and content of a Program Income Reuse Plan, see Section 4 CDBG Management Handbook. December 2022 26-84210-007 n^"l form, Community Development f Block Grant ^�[]��`�� ^��/�� /��m ^�� ^ r Grant Application Data Grant Year 2O2G General Information j8ff8[SOO [|DUOtv Program Name 2026 CDBG Public Services — ---------] ---Jurisdiction - Juhodiodon Jefferson County | i Unique Entity |dentifior#(UE|) FGN7DOK4j/\7H7 _-1 UB /SAM.gov Expiration date 11/19/2020 Total Grant Amount Q1O1.U0O SVVVNumbar SVVV0002430'28 i '-- ------------- -1 Street Address 1O2O Jefferson St. City Port Townsend ' - --State WA VVA - Zip code 98368 | Signature Authority for Grant Agreement - ---' -----'---7 First Name Josh -------- - -- -- l Last Name peters Tide Jefferson County Administrator Email jdpeters@co.jefferson.wa.us Contact Information Contact First Name Amanda Contact Last Name Christofferson Phone (360) 385-9233 Title Grants Administrator Email amchristofferson@co.jefferson.wa.us Mail Address 182O Jefferson St. - - - � City Port Townsend � State WA Zip Code 98368 26-64210-007 Funding Total CDBG Grant Amount (from Page 1) $ 101,000 County General Admin ($3,500 max.) $3,000 -3000 Services Amount (Equals grant total minus funds reserved for Admin) $ 98,000 Program Income $ 0 Local Public Funds $ 0 Other State Funds $ 0 Other Federal Funds $ 0 Private Funds $ 0 Total Additional Funding Involved in delivering Service Activities $0 Total Funding including CDBG $ 101,000 Beneficiaries Number of Persons 100 Number of Households 75 Number LMI Persons 100 Numbetr LMI Households 75 Subrecipients Reset Sub data Subrecipient 1 Subrecipient Name Olympic Community Action Programs Subrecipient Address 823 Commerce Loop Subrecipient City Port Townsend Subrecipient State WA Subrecipient Zip 98368 Subrecipient Contact First Name Holly Subrecipient Contact Last Name Morgan Subrecipient Phone (360)385-2571 Subrecipient Title Executive Director j Subrecipient email hmorgan@olycap.org Subecipient 2 Remove Sub 1 26-64210-007 :, Washington State Reset Form Department of "40 Commerce Community Development Block Grant PROGRAM ACTIVITIES and LOW - AND MODERATE - INCOME (LMI) BENEFIT DESCRIPTIONS 2026 Jefferson County Program Activities must be detailed enough for Commerce to understand what direct services will be accomplished with CDBG funds and how the activities meet the CDBG definition of an eligible public service that provides a direct benefit to principally low- and moderate-income persons. Housing Services Operation of the Housing Department at Olympic Community Action Program and Caswell Brown Village 03T Homeless Services I = Improved 2- Income eligibility limited to LMI persons only 1 Save Entries /Add another Activity ADD Activity 2 Save Entries /Add another Activity 26-64210-007 Washington State Reset "40 Co merce Community Development Block Grant Demographics and Title VI Certification Grant Year 2026 LAWS AND REGULATIONS GOVERNING TITLE VI CERTIFICATION Title VI of the Civil Rights Act of 1964,which states: "No person in the United States shall,on the grounds of race,color,or national origin,be excluded from participation in, be denied benefits of,or be subjected to discrimination under any program or activity receiving federal financial assistance." Section 1.4(b)(2)(I)of the regulations of the Department of Housing and Urban Development issued pursuant to Title VI, which require:"A recipient,in determining the types of housing,accommodations,facilities,services,financial aid,or other benefits which will be provided under any such program or activity,or the class of persons to whom,or the situations in which, such housing,accommodations,facilities,services,financial aid,or other benefits will be provided under any such program or activity,or the class of persons to be afforded an opportunity to participate in any such program or activity,may not,directly or through contractual or other arrangements,utilize criteria methods of administration which have the effect of subjecting persons to discrimination because of their race,color,national origin,or have the effect of defeating or substantially impairing accomplishment of the objectives of the program or activity as respect to persons of a particular race,color,or national origin." Demographics 1. Ethnicity of the service area (see the Ethnicity and Race instructions). Provide the numeric count of those residents in the service area who are of Hispanic or Latino origin. 1305 Hispanic or Latino origin 2. Race-Provide numeric count by race. 28588 White 207 Black or African American 565 American Indian/Alaska Native 497 Asian persons 50 Native Hawaiian and Other Pacific Islander 518 Some Other Race 2,552 Two or more 32362 TOTAL POPULATION 4.03% Hispanic/Latino percentage Minority Outreach 3. MINORITY POPULATIONS reported in the service area demographics above are: ✓ Scattered throughout the community. 1-1 Scattered throughout the community,with concentrations in the areas listed in the following question. E1 Concentrated in the areas listed in the following question. 4. Description of areas of population concentrations: Input "N/A" if no area concentration issues. N/A 26-64210-007 5. The following opportunities were provided to Title VI protected groups to participate in and comment on the design of activities to be undertaken as part of this project (check all that apply): I ✓ I Public hearing to review community development and housing needs Community meeting(s) 0 Community survey = Apply to be on a wait list for direct assistance Other: 6. Will all residents of the service area have the opportunity to benefit from this CDBG project? If the answer is NO, provide the Title VI protected group(s)or minority populations residing in the area that will not benefit from the CDBG project. ✓ Yes, all residents of the service area will benefit 0 If not- please explain below: benefits low to moderate income persons or households 7. The above populations that will not benefit from this CDBG project: I— I Will receive similar services provided through existing programs. Do not receive similar services provided through existing programs. explain: I N/A-All residents of the service area will have the opportunity to benefit 8. For those protected groups that will not benefit from this CDBG project nor will receive similar services, provide a plan that identifies a timetable for providing such services in the future OR describe the reason no services are planned. Enter "N/A"if no explanation is required. 9. The following steps will be taken to ensure CDBG benefits are offered to all residents and Title VI protected groups within the community: (check all that apply) I I Protected groups will be informed of the opportunity to apply for the direct assistance program funded by CDBG I I Protected groups will be informed of the availability of programs to be located in a CDBG funded facility I A community meeting will be held to inform all residents of benefits resulting from this CDBG project I ✓ I REQUIRED:A final public hearing to receive comment on this CDBG project is required and will be conducted (if applicable)with outreach and accommodation for non-English speaking residents. CI Other: The applicant is certifying compliance with Title VI of the Civil Rights Act of 1964 by assessing and reporting on the ethnicity/racial composition of its residents and minority outreach above. Name&Title [Title] Digital Signature Signing will lock all form entries ATTACHMENT 6-G (1) Determination of Exemption & Determination of Categorical Exclusion (not subject to Section 58.5) 24 CFR 58.34(a) and 58.35(b) Grantee/Responsible Entity (City. Town or County): Jefferson County WA Project Name: 2026 Public Services Total Project Cost: $ 101,000.00 List Proposed Funding Sources and Amounts: CDBG $101,000.00 Project Location: Clallam and Jefferson counties Project Representative: Amanda Christofferson, Grants Administrator Telephone Number: 360-385-9232 Description of the Proposal: Include all contemplated actions, which logically are geographically or functionally a composite part of the project, regardless of the source of funding. [24 CFR 58.32] Public Services through Olympic Community Action Programs to low-and Moderate income persons in Clallam and Jefferson counties The activity falls into the checked category below, and listed at 24 CFR 58.34(a) as Exempt. 1. Environmental and other studies, resource identification, and development of plans and strategies 2. Information and financial services 3. Administrative and management activities 4. Public services that will not have a physical impact or result in any physical changes including but not limited to services concerned with: • Employment • Recreation needs • Energy conservation • Crime prevention • Drug abuse • Welfare • Child care • Education • Other • Health • Counseling - 5. Inspections and testing of properties for hazards or defects 6. Purchase of insurance 7. Purchase of tools 8. Engineering or design costs 9. Technical assistance and training +- 10. Temporary or permanent improvements that do not alter environmental conditions and are limited to activities to protect, repair or arrest the effects of disasters or imminent threats to public safety, including those resulting from physical deterioration. 11. Payment of principal and interest on loans made or obligations guaranteed by HUD December 2022 ATTACHMENT 6-G(2) The activity falls into the checked category listed below,and is listed at 24 CFR 58.35(b)as a Categorically Excluded activity not subject to Section 58.5. 1. Tenant-based rental assistance 2. Supportive Services (including but not limited to): • Health care • Nutritional services • Housing services • Short term payments for rent/mortgage/utilities • Permanent housing placement • Assistance in gaining access to government • Day care benefits/services 3. Operating Costs: • Supplies ✓ • Maintenance • Utilities • Staff training and recruitment • Security • Furnishings • Operation • Equipment 4. Economic Development Activities: • Interest subsidy • Other expenses not associated • Equipment purchase • Operating costs with construction or expansion • Inventory financing 5. Activities to assist homeownership of existing or dwelling units under construction, Including: • Closing costs and down payment assistance to homebuyers • Interest buy downs or other actions resulting in transfer of title 6. Affordable housing pre-development costs • Legal consulting • Developer and other site-option costs • Project financing • Administrative costs for loan commitments, zoning approvals, and other non-construction activities 7. Approval of supplemental assistance (including insurance or guarantee) to a project previously approved under Part 58, if: the same responsible entity conducted the environmental review on the original project and re-evaluation of the environmental findings is not required under Section 58.47 Additional HUD Laws&Authorities (24 CFR 58.6) Section 1. Flood Disaster Protection Act Section 58.6 requires compliance with the Flood Disaster Protection Act. However, under 24 CFR 55.1 (b)(1)the prohibitions are not applicable to HUD financial assistance under the State-administered CDBG Program (24 CFR part 570, subpart I). Therefore, the Act does not apply. Section 2. Airport Runway Clear Zones(Civil) and Accident Potential Zones (Military) Comply with 24 CFR Part 51, Subpart D which may include providing a written notice to a prospective buyer or leaser of the potential hazards from airplane accidents and the potential that an airport or airfield operator may wish to purchase the property at some point in the future as part of a clear zone acquisition program. Maintain copies of the signed notice. For properties located in a military clear zone, make and document a determination of whether the use of the property is generally consistent with DOD guidelines. (Check as appropriate) 2a. Does the project involve HUD assistance, subsidy or insurance for the I NO purchase or sale of an existing property? YES Skip 2b and 2c- Continue regulation does not apply. 2b. Is the project located within 2,500 feet of a civil airport or 15,000 feet of I NO a military airfield? YES Skip 2c- Continue regulation does not apply. 2c. Is the project located within an FAA-designated civilian airport Runway Clear Zone (RCA) or Runway Protection Zone, or within the military I NO Airfield Clear Zone (CZ) or Accident Potential Zone/Approach Protection YES Document— Zone (APZ), based upon information from the airport or military airfield Continue regulation does not administrator identifying the boundaries of such zones? apply. Section 3. Coastal Barrier Resources Act. Section 58.6 also requires compliance with the Coastal Barrier Resources Act. There are no Coastal Barrier Resource Areas in Washington State. Therefore, the Act does not apply. December 2022 ATTACHMENT 6-G (3) SEPA CERTIFICATION The Grantee certifies that the proposed CDBG project complies with the provisions of the State Environmental Protection Act(SEPA, Chapter 43.21 C RCW) and has determined: 1 The project is Categorically Exempt under SEPA WAC 197.11.800 OR The project does not have a probable adverse impact on the environment (WAC 197-11-970) and an environmental impact statement is not required. Documentation supporting the Determination of Non- significance is contained in the Environmental Review Record. NEPA CERTIFICATION A Request for Release of Funds (RROF) is not required for this project. The Responsible Entity can initiate the activity without further environmental review beyond 24 CFR Part 58.6. Preparer Name and Title (print): Amanda Christofferson, Grants Administrator Signature: Amanda Digitally signed by Amanda Date: 05/26/2026 1 Christofferson Christofferson Date:2026.06.03 12:58:56 0700' Certifying Official Name and Title (print): Greg Brotherton, Jefferson County BOCC Chair Signature: ` Date: 9 2W2,C7 This original, signed document and related supporting material must be retained on file by the Responsible Entity in an Environmental Review Record (ERR) for the activity/project (ref: 24 CFR Part 58.38) and in accordance with recordkeeping requirements for the HUD program(s). December 2022