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Home My WebLink About09-23-2026 PC Signed MinutesPLANNING COMMISSION MINUTES JEFFERSON COUNTY PLANNING COMMISSION Regular Meeting - September 9, 2026 Jefferson Transit Center 63 Four Corners Road, Port Townsend, WA 98368 CALL TO ORDER AND ROLL CALL: Chair Koan called the meeting to order at 5:30 PM Recording started and then stopped and not started again. Meeting ended at 7:45pm. Kevin Coker Present Virtually Matt Sunny Allen Present Present Sircely Cynthia LD Richert Present Chris Present Present Koan Llewellyn Devin Unexcused Michael Andrew Present Present Gonzalez Absence Shultz Schwartz APPROVAL AND ADOPTION OF THE AGENDA: Chair Koan asked the commissioners if there were any objections to adoption of the agenda as written. No objections were made. The agenda was approved by unanimous consent. APPROVAL OF 06-10-2026 MINUTES: Chair Koan requested a motion to approve the minutes. A motion was made to approve, the motion seconded, and passed 8-0-0. APPROVAL OF 08-14-2026 RETREAT MINUTES: Chair Koan requested a motion to approve the minutes. A motion was made to approve, the motion was seconded, and passed 8-0-0. GENERAL UPDATES PLANNING COMMISSION UPDATES: NONE DCD STAFF UPDATES: NONE PUBLIC COMMENT- GENERAL PUBLIC COMMENT: NONE TRANSMITTED INFORMATION 1. 09-09-2026 Agenda 2. 06-10-2026 Meeting Minutes 3. 08-14-2026 Meeting Minutes 4. 2026 08 31 Chapter 18.32 JCC (Transportation Concurrency) - PC Public Hearing Draft 5. Summary of Transportation Concurrency 6. Process Improvements Summary from 8-14-26 Retreat 7. Draft 2026 Planning Commission Goals 8. Community Development & Planning Commission Goals 9. 04-16-2025 Planning Commission Bylaws with Recommended Amendments (to be transmitted Tuesday September 8th). REGULAR BUSINESS 1. Nominations and possible elections for Chair and Vice Chair positions. a. Chair Koan opened the floor for annual nominations to Chair and Vice- Chair positions. Chair nominations: Cynthia Koan. Vice-Chair nominations: Andrew Schwartz. b. A motion was made by Chris Llewellyn, and seconded by Andrew Schwartz to hold the annual election of officers this evening rather than next meeting pursuant to the PC bylaws. The motion passed 8-0-0. c. The motion to re-elect Cynthia Koan as Chair and Andrew Schwartz as Vice-Chair passed 8-0-0. 2. Environmental Public Health Presentation "Residential Design & Food Processing, Septic Considerations", Carter Erickson. (S:45pm-6:55pm). Slides were provided and added to the meeting record. a. Septic components and design parameters: Septic sizing per WAC 246- 272A-0230, consisting of number of bedrooms (2 people per) x standard gallons/person/day+ surge capacity surcharge. Examples and caveats discussed. b. Soil type and percolation rate determines "Hydraulic Loading Rate" (formerly "percolation rate") and drainfield sizing. Requires minimum 12 inches soil+ two feet of separation from water or restrictive soils. Examples of loading rate and different system designs discussed. c. Cottage foods & kitchens: Regulated by Washington Department of Agriculture food safety (ch. 16-149 WAC). Local jurisdiction's rules also apply. Health codes applied to kitchens making food for sale directly to public (not to supermarket). Has to be shelf-stable, not requiring refrigeration or heating. Septic system capacity is evaluated for any additional waste strength or loading from food processing (WAC 246- 272A-0230). d. Septic classes available through Public Environmental Health for homeowners. Authorizes homeowner to make system inspections. e. Greywater Use for subsurface irrigation. Can't use greywater during wet months, so storage is required. Can't use greywater for other water reuse in Jefferson County. f. Outhouses. State of Washington does not allow outhouses anymore. Can install a holding tank septic system, but requires pump-out every two weeks at a cost of ca. $1,000 for pump-out service. 3. Transportation Concurrency Ordinance, Greg Ballard. (6:57pm-7:10pm) The 2025 Comprehensive Plan, adopted by Ordinance No. 03-0713-26, specifically calls for development of a transportation concurrency ordinance. The purposes of proposed chapter 18.32 JCC (Transportation Concurrency) are to ensure that adequate Jefferson County Comprehensive Plan's adopted Level of Service (LOS) standards are maintained and achieved concurrently with new development. a. The background info on the concurrency and the proposed concurrency ordinance was provided in the PC packet. Greg provided a general summary of the proposed concurrency ordinance and provided some general background of why it was being proposed. He provided the background on the issues with the Mason Street development and the Hearing Examiner (H.E.) issue with the adequacy of the intersection of SR 19 and SR 116. The courts determined that the issue brought up by the H.E. was not appropriate. The Concurrency Ordinance only applies to county roads and not state highways. Cynthia Koan asked what would happen if someone proposed 1,000 lots off of a state highway. Greg Ballard indicated that a Traffic Impact Analysis would be required and that if the development brought county roads below the established LOS that the proposal would require modification, mitigation, or would be denied per the proposed concurrency ordinance. b. A public hearing is scheduled for the 9/23/26 Planning Commission meeting. 4: Summary of 8/14/2026 PC and Board Retreat & items to operationalize. Joel Peterson (7:10pm-7:30pm). a. Participants reviewed "Process Improvements Summary from 8/14/26 Retreat" document and discussed coordination opportunities between PC and Board. No additional implementation items were added. Discussion about joint workshops with Board-they would be efficient for small items, but big topics may be better served by having hearings and public participation at both PC and at Board. b. Participants reviewed document "Community Development & Planning Commission Goals", and the proposed new text from the 8/14/2026 retreat to Goal #3: "On a quarterly basis, invite a Board member to the Planning Commission to increase alignment with Board priorities". A motion to incorporate this language and to update the DCD/PC goals document from 2024 to 2026, passed 6-0-2. 5. Proposed Amendments to Planning Commission Bylaws, Cynthia Koan. (7:30pm- 7:45pm) Amendments to the Planning Commission bylaws were suggested at the 8/14/2026 Retreat. Specific text amendments to the bylaws include a description of required member training (new Section 4), and discussion on member attendance (no new text proposed). Discussion queried if we need to be clear about what the consequences are if members do not take the training. Pursuant to bylaws Section 15, the proposed amendments are discussed as an item of business at a meeting (i.e., this meeting is for that purpose), and proposed changes are given at least a 10-day review of the proposals by the PC before consideration and action at the next regular PC meeting, scheduled for September 23, 2026. No action was taken on this item at this meeting. PUBLIC COMMENT ON REGULAR BUSINESS ITEMS No public comment (only one attendee in person) ADJOURNED at 7:45pm. The next Planning Commission meeting is scheduled September 23rd at 5:30 p.m. at the Jefferson Transit Center. a Koan, Chair Tonya Flores Cruz, PC Clerk