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HomeMy WebLinkAbout12 OlyCAP Quilcene Community Center 0930262 | Page Jefferson County is committed to the non-discriminatory treatment of all Persons in the employment and delivery of services and resources. 2027 Proposal Checklist for Tourism Promotion Activities Organization Name: Olympic Community Action Programs Event Name, if different: Quilcene Community Center Proposed Contract Amount: $ 10,000 501(c)(3) ☒ (6) ☐ WA UBI Number: 600-443-619 EIN Number: 91-0814319 Proposals should completely address the questions, and all requested supplemental information should be provided. Incomplete or late proposals may not be considered by the Jefferson County LTAC. To be eligible for consideration, your application must be signed, dated, and include the following items in the listed order. Check each item submitted: ☒ Signed and Dated Proposal Checklist for Tourism Promotion Activities. ☐ Declaration of capital expenditures and operations, if applicable (Attachment A). ☒ Proof of liability insurance (Attachment B) ☒ Section 1 - Itemized list of proposed services and estimated costs. ☒ Section 2 - Proposal Questions. ☒ Section 3 - Proposed 2027 promotion, facility, event or activity budget. ☒ Section 3 - 2026 organizational budget and year-to-date income and expense statement(s). ☒ Section 3 - List of names and addresses of the organization’s current Board of Directors. Name and contact information for event chairperson, if applicable. ☒ Section 3 - Optional work samples such as season brochures, promotional materials, reviews, news/magazine articles, etc. (maximum of 5 separate pieces) To be considered, a fully completed and signed original application with supporting documents and letters of support must be electronically received and date stamped at the Jefferson County Administrator’s Office, to Adiel McKnight @ afmcknight@co.jefferson.wa.us by WEDNESDAY, SEPTEMBER 30, 2026 by 4:30 p.m. (Secure and approved file transfer links are acceptable to accommodate large file sizes if needed.) Documents submitted to the County are public records, potentially eligible for release. 4 | Page 2027 Proposal Checklist for Tourism Promotion Activities Proposal Deadline: WEDNESDAY, SEPTEMBER 30, 2026 AT 4:30 P.M. Electronically to Email Address: afmcknight@co.jefferson.wa.us Please type (10 point or larger) or legibly print in ink. To be considered: all questions must be answered; all requested documents provided; this form must be signed and dated. Organization Name: Olympic Community Action Programs Organization Address: 2120 Sims Way, Pt. Townsend WA 98368 Contact Name: Holly Morgan Contact Address: 2120 Sims Way, Pt. Townsend WA 98368 Day Phone: 425-551-7636 Evening or Cell Phone: 206-824-1589 E-Mail Address: hmorgan@olycap.org Facility/Event: (if applicable) Quilcene Community Center Total Lodging Tax Request: $10,000______________________ Estimated 2026 org. operating budget: (Incl. Lodging Tax funds) $______________________ If asking for funds for a specific event, list other cash funding sources and dollar amounts budgeted for this project. Note: This section is only due for specific event and festival funding requests. Dollar Amount $ $ $ $ $ $ Total Project Revenue Budget: $ Did your organization receive Lodging Tax Funds from the County in 2026? ☐ Yes ☒ No I understand that if my organization’s proposal for tourism promotion activities is approved by the County that my organization will enter into a contract with the County to provide the contracted services up to the maximum contract amount. I understand that the proposal herein is a public record potentially eligible for public release. Sign Name: Date: 09/30/2026 Print Name and Title: Holly Morgan, Executive Director 05/28/2026 The Partners Group LLC 1111 Lake Washington Blvd N. Suite 400 Renton WA 98056 Sally Boice (877) 455-5640 (425) 455-6727 sboice@tpgrp.com Olympic Community Action Programs 2120 W Sims Way Port Townsend WA 98368 Philadelphia Indemnity Ins Co 18058 Beazley Excess and Surplus Insurance, Inc.17520 A PHPK2560491008 06/01/2026 06/01/2027 1,000,000 1,000,000 20,000 1,000,000 2,000,000 2,000,000 A PHUB866213008 06/01/2026 06/01/2027 1,000,000 1,000,000 B Excess Liability D3C5C9260101 06/01/2026 06/01/2027 Each Occurence $1,000,000 Each Aggregate $1,000,000 RE: Haines Street Cottages - 2006-2112 Haines Street, Port Townsend, WA 98368 Evidence of Insurance Jefferson County Risk Management PO Box 1220 Port Townsend WA 98368 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 5 | Page 1. Itemized List of Proposed Tourism Promotion Services In the following space or on a separate sheet of paper, please specify each proposed tourism promotion, program, facility, event or activity, including quantities and costs (see examples at bottom of page). Please be advised that if you are awarded less than your request, you may be asked to provide an updated budget prior to finalizing your 2027 contract. One double-sided full-color LED reader board, purchased outright and installed at the Quilcene Community Center, 294952 US Highway 101, facing northbound and southbound 101 traffic. Installed by March 2027 and operated year-round.................. $30,000 Line item Quantity Cost Full-color LED display, double- sided, approx. 4 ft × 8 ft active area, P10–P16 pixel pitch 1 $21,500 Steel pole structure and concrete foundation 1 $2,500 Dedicated electrical service and connection 1 $1,800 Installation labor and equipment 1 $2,000 Permits (Jefferson County DCD; WSDOT as required) — $800 Shipping and freight — $400 Content management software, 2027 term only 12 months $500 Staff time: message calendar, tourism content, partner coordination 20 hrs at $25/hr $500 Total $30,000 6 | Page Funding split. The $20,000 in foundation and OlyCAP match is applied first. LTAC funds ($10,000) cover the balance of hardware, structure and installation, all capital costs. Ongoing software and staff time after 2027 are covered by OlyCAP and sponsorship revenue. Tourism market and distribution. The board reaches every vehicle on US 101 through Quilcene, the main route between the Seattle–Tacoma region and Olympic National Park's east side, Port Townsend and Port Angeles. Messages rotate between Quilcene and North Hood Canal events, nearby attractions, and lodging and dining options. 1. How much of the application is destination marketing? The full request of $10,000 is for the purchase and installation of a tourism-related facility: a permanent LED reader board with a useful life well beyond three years, on a County-owned building. It is a destination showcase for passing through visitors. No LTAC funds will pay for advertising placements. 2. The project and why it will increase tourists staying in Jefferson County OlyCAP will install a digital reader board at the Quilcene Community Center that does two jobs at once: it invites travelers on US 101 to stop, stay and experience what Jefferson County has to offer, and it shares OlyCAP's mission with the community it serves. A hybrid marketing model. Most reader boards serve one owner. This one is built as a shared platform. Local attractions, event organizers and lodging get a prominent place, free for event organizers and tourism partners and affordable for sponsoring businesses, to show passersby why Quilcene and North Hood Canal are worth a stop or an overnight stay. Alongside them, OlyCAP shares its services, volunteer opportunities and community programs. Why the two belong together. Each side strengthens the other: 1. Travelers see what is here and stop, stay and spend at local attractions, restaurants and lodging. 2. That spending supports local businesses and jobs, and grows the lodging tax that funds future tourism investment. 3. A stronger local economy supports the same Jefferson County residents OlyCAP serves, the people who need help the most. 4. The Community Center, operated by OlyCAP, hosts events and programs that give travelers still more reasons to visit and return. It is a circle: tourism strengthens the community, and a strong community makes Quilcene a place worth visiting. Because the sign is a permanent asset maintained by OlyCAP, the loop keeps running year after year without further Lodging Tax funds. Sustainability through local sponsorship. Local businesses and attractions can purchase affordable message slots on the board. That revenue is reinvested in the Quilcene Community Center, a County- owned facility, and its services, and covers the sign's ongoing software, maintenance and content costs. Advertisers gain a prominent spot in front of US 101 travelers; the Community Center gains a steady source of local support; and travelers see more of what Quilcene has to offer. The sign pays for its own upkeep, so the County's one-time investment keeps working without further Lodging Tax funds. 7 | Page The opportunity. The Community Center sits directly on US 101 in the middle of Quilcene. Nearly every visitor heading to or from the east side of the Olympic Peninsula drives past it. Today most of them do not stop. There is no visible, current information at the roadside telling them what is here. What is here. Quilcene is the gateway to some of the Peninsula's best-known day trips: - Mount Walker, the only peak facing Puget Sound with a road to its summit, with views of Mount Rainier, Seattle and Mount Baker. - The Quilcene National Fish Hatchery, operating since 1911, with a visitor center and coho returns in late summer and fall. - Mount Townsend, the Big Quilcene River trails, Dabob Bay, and Olympic National Forest recreation. - Community events such as the Quilcene Fair & Parade, plus music, markets and programs at the Community Center. How the sign turns drive-by traffic into overnight stays. A static sign cannot change with the season. A reader board can. It will run a rotating message calendar: upcoming events with dates, seasonal attractions (hatchery salmon runs, summit views, wildflowers), and "stay the night" messages directing travelers to North Hood Canal lodging and campgrounds. Each message will carry a short web address or QR code to a landing page listing Quilcene-area lodging, dining and events. Travelers who learn on their way north that a festival is happening the next weekend, or that the summit road is open, are more likely to plan a return trip or extend a stay. Purpose and history. The Quilcene Community Center is owned by Jefferson County and operated by OlyCAP. It already hosts community events, the food bank, meals and public meetings. The reader board puts that activity, and the whole area's attractions, in front of the traveling public for the first time. 3. Continuing or recurring project? This is a new, one-time capital project. There is currently no reader board in Quilcene or at the Quilcene Community Center. This project creates that opportunity. It builds on OlyCAP's long-running operation of the Quilcene Community Center, where the organization already runs public events, meals and programs. OlyCAP has also increased its own investment in the center in 2026, including having county contracts renewed in 2026. 4. Fit with the Highest Priorities and Additional Considerations Highest Priority 1 — Destination development. This is the Commissioners' top priority for this cycle, and this request fits it directly. It is a capital improvement to a County-owned facility on the main tourist corridor, the kind of "tourism-related facility" defined in RCW 67.28.080. It adds permanent visitor- information infrastructure in unincorporated Jefferson County, where the fund is aimed. Highest Priority 2 — Marketing of special events and festivals. Once installed, the board becomes a free, year-round promotion channel for Quilcene and North Hood Canal events, including the Quilcene Fair & Parade and events at the Community Center. Event organizers who already receive LTAC support gain another way to reach travelers. 8 | Page Additional considerations it meets: - Reaches tourists from outside the County. Its audience is US 101 through-traffic, not only residents. - Encourages overnight stays in unincorporated lodging through "stay the night" messaging tied to local lodging and campgrounds. - Cooperation and partnership. A private foundation and OlyCAP together fund $20,000 of the cost. The board is a shared platform: local attractions, event organizers and lodging providers can showcase themselves to travelers through free and affordable sponsored messages, alongside a nonprofit's community mission. Sponsorship revenue sustains a County-owned facility. - Enhances County-owned tourism facilities. The Community Center is County property; this project improves it at a fraction of full cost to the County. - Minimizes duplication. No changeable visitor information exists at the Quilcene Community Center today. 5. Marketing to tourists from outside Jefferson County or more than 50 miles away a. Event date. Not a single event. The board runs year-round once installed. b. Timeline. January–March 2027: order, permit and install. March–December 2027: full operation, with the summer and fall peak season as the focus. The board continues operating in later years, funded by OlyCAP and local sponsorship revenue. c. Target audience. Travelers on US 101 through Quilcene: visitors from the Seattle–Tacoma metro, Kitsap Peninsula, Olympia and out of state, heading to Olympic National Park, Port Townsend, Port Angeles and the coast. WSDOT's own corridor planning describes this stretch of US 101 as the only north-south route on the east side of the Olympic Peninsula, used mainly by recreation travelers heading to Olympic National Forest and Olympic National Park. WSDOT calls it a gateway to the Peninsula and names seasonal tourists and recreation among its major trip generators. The board sits in front of exactly that audience. d. Promotion methods - A rotating message calendar, changed weekly or more often, built around seasonal attractions and upcoming events. - A short web address or QR code on each message leading to a Quilcene visitor page listing events, attractions, lodging and dining. - Matching posts on OlyCAP and Community Center social media and newsletters, so travelers who see the sign find the same information online. e. Promoting overnight stays. At least 25% of rotation time will carry lodging-focused messages, for example "Stay in Quilcene — lodging and campgrounds" or "Fair weekend: book your stay." The visitor landing page will list Quilcene and North Hood Canal lodging, including inns, cottages, RV parks and campgrounds. Event messages will run two to four weeks ahead so travelers can plan a return trip. 9 | Page Message mix. At least 60% of rotation time will go to tourism content: local attractions, events, lodging and dining, whether sponsored or offered free to tourism partners and event organizers. The remainder carries OlyCAP mission and Community Center messages. Sponsorship revenue will be tracked separately and reported to the County, and used only for the sign's operation and the Community Center's operations and services. f.Collaboration. Partners will submit event and seasonal content to the message calendar at no charge. The private foundation donor is contributing $10,000 toward the purchase, and local businesses can procure sponsorship to sustain the project longterm 6. Measuring effectiveness and reporting to the County OlyCAP will track five measures and report them in each quarterly report and the February 28 annual report: 1.Impressions. Vehicle passes, using WSDOT traffic counts for US 101 at Quilcene, multiplied by days in operation. 2.Response. QR scans and visits to the visitor landing page, with visitor location (ZIP or region) from web analytics. 3.Event attendance. Attendance at promoted Community Center events, with a sign-in or short survey asking "How did you hear about this?" and "Where are you visiting from?" 4.Lodging referrals. Participating Quilcene-area lodging and campgrounds will ask guests how they heard about the area, and report "saw the sign" responses quarterly. 5.Message log. Number of messages run, share of time on lodging and events, and partner organizations featured. 6.Reporting economic impact. The annual report will estimate tourists served and lodging stays attributable to the board, using landing-page visitors from 50+ miles away, survey responses and lodging-partner referrals. Visitor spending will be estimated using state-published average daily visitor spending. All counts and estimates, and the method behind them, will be documented and kept for six years. 7. Expected economic impact a.Tourists at the facility in 2025. The Community Center has not tracked out-of-area attendance separately from local attendance. Establishing that baseline is part of this project: the sign-in surveys and landing-page analytics will measure out-of-area visitors for the first time. b. Estimated tourists in 2026. As above, no separate count exists yet. The board's potential audience is the full flow of US 101 travelers through Quilcene, which WSDOT identifies as recreation- and tourism- driven and strongly seasonal. c.Projected 2027 impact. The board creates economic impact in Jefferson County through four channels: 1.Overnight stays. Lodging-focused messages and event promotion running weeks in advance give travelers a reason to stay in Quilcene and North Hood Canal instead of driving through to larger towns. 10 | Page 2. Visitor spending. Travelers who stop spend at Quilcene restaurants, stores, fuel stations and attractions along the corridor. 3. Event attendance. Community Center and North Hood Canal events gain visibility with out-of- area travelers they cannot reach today. 4. Repeat visits. Travelers who learn what is here on one trip plan a return trip around an event or a season. Because the board is a permanent asset, this impact repeats every year after 2027 at no further cost to the Lodging Tax fund. The measurement plan in Q6 will turn these channels into reported numbers, including tourists served and estimated lodging stays, starting with the first quarterly report. 8. Other LTAC funding applied for OlyCAP has not applied for other lodging tax funding, from Jefferson County or any municipality, for this project. The remaining $20,000 comes from a private foundation gift ($10,000) and OlyCAP operating funds ($10,000). 9. Organizational expertise and unique service OlyCAP (Olympic Community Action Partnership) is the community action agency for Clallam and Jefferson Counties. Under agreement with Jefferson County, it operates the Quilcene and Brinnon Community Centers, the public gathering places for south Jefferson County. That role is what makes this project possible. OlyCAP already staffs the Quilcene center, runs its events calendar, and works with the food bank, library, local organizations and event organizers who use the building. It can keep the board's content current and local in a way a sign vendor or distant agency could not. It also brings its own money to the table: $10,000 from operating funds, plus ongoing software, maintenance and staff time after 2027. The service is unique. The Community Center has no reader board today, and this one would combine tourism promotion, local sponsorship and a community mission in one place. OlyCAP is positioned to do both: it knows the people who need help in south Jefferson County, and it knows the events, groups and businesses that make the area worth visiting. 11 | Page 3.Background Information about Your Organization Projected 2027 project budget Amount Income Private foundation grant $10,000 OlyCAP operating funds $10,000 Jefferson County LTAC (requested) $10,000 Total income $30,000 Expenses Reader board hardware, structure, electrical and installation (see Section 1) $27,800 Permits, freight, software (2027), staff time $2,200 Total expenses $30,000 OlyCAP 2026 Consolidated Budget Total Revenue Contributions Donations - Corporate $75,000 Donations - Individual $120,000 Grant Revenue Foundation Grant Income $175,000 Gov't Contracts $8,942,984 CSBG $101,000 Program Fee $10,500 Rental Income $124,482 Misc. Revenue $465,900 Total Revenue $10,014,866 Expense Total Salaries/benefits $4,601,970 Total Supplies $355,427 Total Community Pass Through $2,612,233 Total Contract/Professional Fees $334,319 Total Facilities/Equipment $775,318 Total Travel/Fleet $59,415 Total Training and Education $151,100 Total Admin Expenses $221,253 Total Expenses $9,111,035 ICR/Indirect $872,661 Net Revenue over Expense $31,170 Month Ending Year to Date 07/31/2026 07/31/2026 Actual Budget Difference Actual Budget Difference Revenues Contributions 10,495 16,250 (5,755) 222,474 113,750 108,724 Grant Revenues 614,342 680,273 (65,930) 6,180,991 4,761,909 1,419,082 Program Service Revenue 46,094 11,248 34,845 563,294 78,739 484,555 Other Revenue 721 38,825 (38,104) 7,849 271,775 (263,925) Total Revenues 671,652 746,596 (74,944)6,974,608 5,226,173 1,748,436 Expenditures Personnel 333,985 401,137 67,152 2,611,595 2,807,958 196,362 Direct 87,005 149,563 62,557 1,503,854 1,046,940 (456,914) Occupancy 31,411 56,302 24,892 266,934 394,119 127,185 Professional Fees 39,331 23,769 (15,562) 540,363 166,383 (373,980) Grants Awarded Expense 0 68,124 68,124 78,241 476,863 398,622 General and Administrative Expenses Advertising and Promotion 3,286 3,235 (51) 21,852 22,645 793 Business Licenses and Permits 0 0 0 205 0 (205) Conferences, Conventions, and Meet- ings 0 9,262 9,262 6,717 64,837 58,120 Copying and Printing 45 150 105 5,322 1,050 (4,272) Due and Subscriptions 25,110 13,841 (11,269) 111,314 96,887 (14,427) Equipment Rental 1,117 0 (1,117) 7,760 0 (7,760) Insurance 13,572 12,727 (845) 80,923 89,088 8,166 Interest Expenses 367 0 (368) 1,503 0 (1,504) Meals and Entertainment 0 0 0 1,274 0 (1,274) Miscellaneous Expense 3,417 1,287 (2,129) 38,306 9,013 (29,293) Office Supplies 5,654 11,937 6,283 47,900 83,555 35,655 Repairs and Maintenance 2,425 9,178 6,753 48,742 64,247 15,505 Taxes 0 0 0 50 0 (49) Internet and Phone 5,260 6,431 1,171 70,336 45,014 (25,323) Travel Expenses 3,760 7,857 4,098 46,536 55,005 8,469 Allocated Indirect Costs 18,926 0 (18,926) 362,982 0 (362,982) Total General and Administrative Ex- penses 82,939 75,905 (7,033)851,722 531,341 (320,381) Total Expenditures 574,671 774,800 200,130 5,852,709 5,423,604 (429,106) Total Operating 96,981 (28,204)125,186 1,121,899 (197,431)1,319,330 Non-operating Other Expenses Capital Improvements 8,185 0 (8,186) 1,138,966 0 (1,138,966) Depreciation Expense 9,729 0 (9,728) 73,619 0 (73,619) Total Other Expenses 17,914 0 (17,914)1,212,585 0 (1,212,585) Total Non-operating 17,914 0 (17,914)1,212,585 0 (1,212,585) Total Revenues over Expenditures 79,067 (28,204)107,272 (90,686)(197,431)106,745 Olympic Community Action Programs Income Statement - Budget vs Actual As of July 31, 2026 OlyCAP Budget Depts Page 4 Community Centers Community Support Early Childhood Encore Energy Assistance Housing Management G&A Other Assistance Weatherization All Departments Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Revenues Contributions 12,087 1,500 49,034 2,983 4,868 1,250 157,120 4,176 0 233,019 Grant Revenues 127,104 79,421 2,070,716 17,646 895,654 2,393,434 110,402 22 566,035 6,260,433 Program Service Revenue 4,000 0 0 0 0 133,301 425,993 178 0 563,472 Other Revenue 3,995 0 0 2,475 0 870 510 0 0 7,849 Total Revenues 147,186 80,921 2,119,750 23,104 900,522 2,528,855 694,025 4,376 566,035 7,064,773 Expenditures Personnel 73,841 27,583 1,191,314 20,410 90,286 611,754 548,364 0 75,627 2,639,178 Direct 1,997 28,716 122,318 1,575 598,216 399,714 0 (585) 380,034 1,531,985 Occupancy 16,140 2,570 39,949 1,430 4,772 119,951 84,670 1,470 20 270,973 Professional Fees 833 7,546 395,967 97 35,903 (14,992) 116,529 0 6,028 547,910 Grants Awarded Expense 0 0 0 0 0 78,240 0 0 0 78,240 General and Administrative Expenses Advertising and Promotion 335 682 300 376 394 1,429 18,714 0 306 22,535 Business Licenses and Permits 123 0 0 0 0 0 82 0 0 205 Conferences, Conventions, and Meet- ings 0 0 0 0 0 0 6,718 0 0 6,717 Copying and Printing 52 0 106 0 0 281 4,881 0 0 5,322 Due and Subscriptions 5,626 204 42,936 1,672 10,420 9,331 38,449 0 2,879 111,517 Equipment Rental 0 0 402 0 2,447 0 4,912 0 0 7,761 Insurance 7,943 650 15,039 6,806 3,661 18,793 27,472 0 1,207 81,572 Interest Expenses 0 0 0 0 0 0 1,504 0 0 1,503 Meals and Entertainment 0 0 0 0 0 152 1,122 0 0 1,274 Miscellaneous Expense 741 0 14,089 0 83 8,643 13,454 0 1,297 38,306 Office Supplies 3,760 0 28,720 0 728 3,532 10,014 0 1,171 47,925 Repairs and Maintenance 1,644 (456) 35,037 0 0 5,079 2,469 0 4,512 48,286 Taxes 0 0 0 0 0 17 33 0 0 50 Internet and Phone 7,086 447 23,406 2,327 2,837 5,572 27,511 0 1,597 70,783 Travel Expenses 2,593 688 22,640 13 311 11,527 7,870 0 1,582 47,225 Allocated Indirect Costs 0 15,282 150,623 0 64,021 92,942 7,411 0 47,986 378,264 Total General and Administrative Ex- penses 29,903 17,497 333,298 11,194 84,902 157,298 172,616 0 62,537 869,245 Total Expenditures 122,714 83,912 2,082,846 34,706 814,079 1,351,965 922,179 885 524,246 5,937,531 Total Operating 24,472 (2,991)36,904 (11,602)86,443 1,176,890 (228,154)3,491 41,789 1,127,242 Non-operating Other Expenses Capital Improvements 0 0 0 0 0 1,138,966 0 0 0 1,138,966 Depreciation Expense 0 0 33,164 0 0 30,613 9,843 0 0 73,619 Total Other Expenses 0 0 33,164 0 0 1,169,579 9,843 0 0 1,212,585 Total Non-operating 0 0 33,164 0 0 1,169,579 9,843 0 0 1,212,585 Total Revenues over Expenditures 24,472 (2,991)3,740 (11,602)86,443 7,311 (237,997)3,491 41,789 (85,343) Olympic Community Action Programs Income Statement - Program As of July 31, 2026 OlyCAP Page 5 DATE: September 29, 2026 TO: Holly Morgan, Executive Director, Olympic Community Action Partnership / Jefferson and Clallam Counties RE: Intent to donate $10,000 specifically for purchase of Quilcene Community Center Digital Billboard The mission of Count Me In for Quilcene, a federally registered 501 (c) (3) nonprofit organization, is to enhance and support the well-being of South County families and businesses. In early February 2026 CMIQ’s Board of Directors decided to donate $10,000 to the purchase and installation of a digital billboard for the Quilcene Community Center, and soon received word that OlyCAP would be donating an additional $10,000 to the project. The CMIQ Board specified that its donation would “result in installation of a new (digital) reader board at the Community Center.” Likewise, several of the individual donors who contributed to the CMIQ fund for this purpose were assured that their donations would collectively be invested in acquisition of the digital sign. Count Me In for Quilcene, having served the Quilcene community for over 15 years, is scheduled for dissolution at the end of 2026, requiring that its assets be fully distributed. Assuming that the procurement process is completed by that time and the vendor has accepted the financial terms, CMIQ remains committed to donate up to $10,000 to complete the purchase price. Linda A. Herzog, President Count Me In for Quilcene 1 | P a g e ATTACHMENT A Declaration of Capital Expenditures and Operations 1. The total amount of my request for LTAC funding is: $ _10,000__ 2. Of the total listed in Paragraph 1, above: a. The amount requested for capital expenditures is: $__10,000_ b. The requested capital expenditures are for: Reader board hardware, structure, electrical and installation. The amount represents ~36% Of the total capital expense which is $27,800 for the project. 3. Of the total amount listed in Paragraph 1, above: a. The total amount requested for operations is: $__0______________________________ b. The requested operations expenditures are for: N/A I declare under penalty of perjury under the law of Washington that the foregoing representation about the capital expenditures and operations is true and correct. Signed on this 7 day of October 2026 (date) (month) (year) at 2120 West Sims Way, Port Townsend, WA 98368 (city or other location, and state or country) Holly Morgan (Printed Name) (Signature) 2 | P a g e 1 | P a g e ATTACHMENT A Declaration of Capital Expenditures and Operations 1. The total amount of my request for LTAC funding is: $ _10,000__ 2. Of the total listed in Paragraph 1, above: a. The amount requested for capital expenditures is: $_30000_ b. The requested capital expenditures are for: Full-color LED display, double- sided, approx. 4 ft × 8 ft active area, P10–P16 pixel pitch x 1 for a total of $21,500 LTAC to cover $10,000 of $21,500 Steel pole structure and concrete foundation x 1 $2500 Dedicated electrical service and connection x 1 $1800 Installation labor and equipment x $2000 Permits(Jefferson County DCD; WSDOT as required) $800 Shipping and freight $400 Content management software, 2027 term only 12 months $500 Staff time: message calendar, tourism content, partner coordination 20 hrs at $25/hr $500 Total: $30,000 3. Of the total amount listed in Paragraph 1, above: a. The total amount requested for operations is: $__0______________________________ b. The requested operations expenditures are for: N/A - The entire amount of the request is put towards the capital request of covering $10,000 cost of purchasing the $21500 Full-color, double-sided P10-P16 pixel pitch display. I declare under penalty of perjury under the law of Washington that the foregoing representation about the capital expenditures and operations is true and correct. (date) (month) (year) Signed on this 8 day of October 2026 at 2120 West Sims Way, Port Townsend, WA 98368 (city or other location, and state or country) Holly Morgan (Printed Name) (Signature) 2 | P a g e