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2027 REQUEST FOR PROPOSAL PACKET
LODGING TAX/TOURISM PROMOTION
This packet is for the 2027 TOURISM PROMOTION SERVICE PROPOSALS to be funded by
the Jefferson County Lodging Tax. Under Jefferson County guidelines, you must be a NON-
PROFIT or GOVERNMENTAL AGENCY to be eligible to be funded by the Jefferson County
Lodging Tax.
The Jefferson County Lodging Tax Advisory Committee may only consider complete and signed
proposals that include all of the requested information and documents, and that are submitted by
the deadline:
WEDNESDAY, SEPTEMBER 30, 2026 by 4:30 P.M.
Technical Assistance Period will be available by submitting questions to
afmcknight@co.jefferson.wa.us – Responses will be posted on LTAC webpage at:
https://www.co.jefferson.wa.us/1394/Lodging-Tax-Advisory-Council-LTAC
2027 Proposal Guidelines: Tourism Promotion Activities
The Jefferson County Lodging Tax Advisory Committee (LTAC) is accepting proposals from
government agencies and non-profit organizations for tourism promotion to be provided during
calendar year 2027 and paid for from the County’s lodging tax fund. The Committee will make
recommendations to the Jefferson County Commissioners within one month following the
proposal deadline. All decisions for use of the lodging tax will be made by the Jefferson County
Commissioners.
●Proposals from government agencies or non-profit organizations are to be for
tourism promotion during calendar year 2027. Please refer to Section 1 of this
packet for examples of eligible tourism promotion activities for this funding
round.
●At the time of implementation, tourism related activities within proposals must comply
with federal, state, and county laws and requirements, including county Public
Health direction. NOTE: Jefferson County may not use public funds in any way that
can be construed as a gift to an individual or organization.
●Proposals must completely address the questions, and all requested supplemental
information including letters of support must be provided. Incomplete or late proposals
may not be considered by LTAC.
●To be considered, a fully completed and signed digital application (digital
signatures acceptable) must be received at afmcknight@co.jefferson.wa.us by the
deadline listed above.
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●All applications must be submitted as a signal digital application in a one PDF file
attached to an email. If you need assistance combining multiple documents into a
single PDF document, please contact our office.
●All documents filed with the County are public records, potentially eligible for release.
Jefferson County is committed to the non-discriminatory treatment of all Persons in the
employment and delivery of services and resources.
2027 Proposal Checklist for Tourism Promotion Activities
Organization Name:Jefferson County Fairgrounds
Event Name, if different:Port Townsend Pump Track
Proposed Contract Amount: $30,000 501(c)(3) ☒ (6) ☐
WA UBI Number:61 001 174 EIN Number:91-2040690
Proposals should completely address the questions, and all requested supplemental
information should be provided. Incomplete or late proposals may not be considered by the
Jefferson County LTAC.
To be eligible for consideration, your application must be signed, dated, and include the
following items in the listed order.
Check each item submitted:
☐ Signed and Dated Proposal Checklist for Tourism Promotion Activities.
☐ Declaration of capital expenditures and operations, if applicable (Attachment A).
☐ Proof of liability insurance (Attachment B)
☐ Section 1 - Itemized list of proposed services and estimated costs.
☐ Section 2 - Proposal Questions.
☐ Section 3 - Proposed 2027 promotion, facility, event or activity budget.
☐ Section 3 - 2026 organizational budget and year-to-date income and expense statement(s).
☐ Section 3 - List of names and addresses of the organization’s current Board of Directors.
Name and contact information for event chairperson, if applicable.
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☐ Section 3 - Optional work samples such as season brochures, promotional materials, reviews,
news/magazine articles, etc. (maximum of 5 separate pieces)
To be considered, a fully completed and signed original application with supporting
documents and letters of support must be electronically received and date stamped at the
Jefferson County Administrator’s Office, to Adiel McKnight @ afmcknight@co.jefferson.wa.us
by WEDNESDAY, SEPTEMBER 30, 2026 by 4:30 p.m. (Secure and approved file transfer
links are acceptable to accommodate large file sizes if needed.)
Documents submitted to the County are public records, potentially eligible for release.
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Lodging Tax Funding Timeline for 2026-27
Note: Tasks that are accomplished during an LTAC meeting are “highlighted” in grey. Any meetings that
are not part of a fully-noticed regular meeting schedule are considered “special meetings” and must be
noticed as such, unless a schedule is set and fully-noticed in advance.
July 8, 2026, 2:00 pm Meeting to discuss RFP and timeline edits.
July 24, 2026 10:00 am Revise RFP and budget
August 28, 2026 Finalize RFP, budget and scorecard
By September 9, 2026 Email RFP to prior 3 years Lodging Tax recipients; Post RFP on
county’s website and social media; Send RFP legal notice to
newspaper of record.
Opens upon public notice of RFP
and closes Friday, September 18,
at 4:30 p.m.
Technical Assistance Period wherein applicants can submit
questions to staff by email. Answers to those questions are posted
on an FAQ on the LTAC RFP webpage after review by the LTAC
Chair, Deputy Prosecuting Attorney, or both. Emails are sent to
prior 3 years Lodging Tax recipients and any other known
applicants when a new question and answer are posted.
September 30, 2026 Deadline for receiving funding proposals. Notify Lodging Tax
Applicants of the meeting date/presentation time. RFPs shared
with LTAC for review.
October 30, 2026 8:30 a.m.LTAC review applications
Cure period: October 30, 2026 Questions posed by the Committee sent after meeting
Cure period: November 6, 2026
by 4:30 p.m.
Answers by the applicants due 5 days after emailed Committee
questions sent
November 20, 2026,
8:30am – 12:30pm
Continued LTAC deliberations
December 9, 2026
12:30 p.m. – 4:30 p.m.
If needed – continued deliberations
Mid December Present recommendations to BoCC for ratification. Send results to
recipients after BoCC approves recommendations. (This could be
conducted as a joint meeting of the LTAC and the BoCC if properly
noticed in advance.)
END December Prepare agreements and send through Contract Review process.
December / January Schedule agreements on Consent Agenda for BoCC approval and
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send agreements to funding recipients.
Early February Remind Lodging Tax recipients to submit reporting form for prior
year by the deadline: February 28 per RCW 3.25
February 28 Deadline for receiving Annual State Report for Lodging Tax
(deadline: February 28 per RCW 3.25)
March Input State Lodging Tax reports online at Joint Legislative Audit &
Review Committee (JLARC).
2027 Proposal Checklist for Tourism Promotion Activities
Proposal Deadline:WEDNESDAY, SEPTEMBER 30, 2026 AT 4:30 P.M.
Electronically to Email Address: afmcknight@co.jefferson.wa.us
Please type (10 point or larger) or legibly print in ink.
To be considered: all questions must be answered; all requested documents provided; this form
must be signed and dated.
Organization Name:Jefferson County Fairgrounds
Organization Address:4907 Landes St, Port Townsend, WA 98368
Contact Name:Linda Noble, or community volunteer Joe Johnson
Contact Address:4907 Landes St., Port Townsend, WA 98368
Day Phone:360-643-3443
Evening or Cell Phone:360-643-3443
E-Mail Address:admin@jeffcofairgrounds.org or PTpumptrack@gmail.com
Facility/Event: (if applicable)
Port Townsend Pump Track at the Jefferson County
Fairgrounds
Total Lodging Tax Request:$_________30,000_____________
Estimated 2026 org. operating
budget: (Incl. Lodging Tax funds)$______________________
If asking for funds for a specific
event, list other cash funding
sources and dollar amounts
Dollar Amount
$
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budgeted for this project.
Note: This section is only due for
specific event and festival funding
requests.
$
$
$
$
$
Total Project Revenue Budget:$
Did your organization receive Lodging Tax Funds from the County in 2026? ☐ Yes ☒ No
I understand that if my organization’s proposal for tourism promotion activities is approved by the County that my
organization will enter into a contract with the County to provide the contracted services up to the maximum
contract amount. I understand that the proposal herein is a public record potentially eligible for public release.
Sign Name:Linda Noble Date:09-30-2026
Print Name and Title:Linda Noble, Campground and Operations Manager
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1. Itemized List of Proposed Tourism Promotion Services
In the following space or on a separate sheet of paper, please specify each proposed tourism
promotion, program, facility, event or activity, including quantities and costs (see examples at
bottom of page). Please be advised that if you are awarded less than your request, you may be
asked to provide an updated budget prior to finalizing your 2027 contract.
Creation of promotional video highlighting the new pump track at the Fairgrounds $5,000
Cost for local videographer……………………………………………………… $ 4900
4 hours staff time for social media……………………………………………… $ 100
Examples of how to list your proposed tourism promotion services or event (Please be as
specific AS POSSIBLE about the services, quantities, the tourism market, distribution
method, and cost):
10,000 promotional rack cards for I-5 corridor from Portland to Bellingham, April - June 2018…………$1,835
The rack cards will promote an event/hotel/restaurant promotional package.
Design and printing………………………………………………………… $1,250
Distribution by XYZ Company……………………………………………… $ 500
5 hours of staff time at $17.00 per hour to write copy, edit and proof the cards…...$ 85
1/3 page black and white event promotional advertisement in XYZ Magazine, July 2018 edition…. $1,500
XYZ Magazine has 250,000 subscribers in western and northwest states. This 1/3-page ad
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will be part of a full-page advertisement being coordinated by the VCB. XYZ Magazine will match
the value of the advertisement with a feature article on Jefferson County and the event in the same edition.
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2. Proposal Questions
Please limit your answers to no more than one page for each question.
A sample contract may be found on Laserfiche at the following path:
(https://test.co.jefferson.wa.us/WeblinkExternal/Browse.aspx?
startid=10483451&dbid=0&repo=Jefferson )
Or visit: www.co.jefferson.wa.us – Jefferson - Board of Commissioners - Boards &
Committees – Lodging Tax Advisory Committee – RFP – RFP 2027
1.How much, if any, of your application is considered "destination marketing" for
Jefferson County? IF any, please ensure this is clearly identified and itemized in your
budget.
A portion of this request will support destination marketing associated specifically with the Port
Townsend Pump Track at the Jefferson County Fairgrounds, a county-owned property. The
primary purpose of the project, however, is destination development: establishing and
promoting a new outdoor recreation destination that gives visitors another reason to travel to
Jefferson County and extend their stay.
Approximately $5,000 of the total request will be designated for destination marketing. These
funds will be used to create a promotional video highlighting the new track and pairing it with
festivals and other recreational opportunities throughout the county.
The marketing campaign will use a memorable “Come for _____. Stay for the Pump Track.”
concept to connect the facility with existing reasons people travel to Jefferson County. For
example:
Come for the beaches. Stay for the Pump Track.
Come for the festivals. Stay for the Pump Track.
2.Tell us about your promotion, program, facility, event or activity and why you think
it will increase tourists traveling to and staying in Jefferson County. Include a general
description of the promotion, program, facility, event or activity including its purpose,
history, etc.
The Port Townsend Pump Track at the Jefferson County Fairgrounds is a professionally
designed asphalt pump track that will provide a free, accessible outdoor recreation attraction for
bicycles, scooters, skateboards, and other wheeled recreation. The facility is being developed
through a community-driven partnership involving the Jefferson County Fairgrounds
Association, local cycling advocates, community organizations, businesses, donors, and
volunteers.
The track has approved permits through the City of Port Townsend and is pending a Recreation
and Conservation Office (RCO) grant that would provide $350,000 toward construction of the
track. To date, the pump track group, through the Jefferson County Fairgrounds, has secured
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$112,000 in grants and raised $85,000 in local funds through private donations, a sold-out
fundraiser, and an auction.
The purpose extends beyond providing recreation for Jefferson County residents. The pump
track creates a new tourism asset at the Fairgrounds capable of drawing families, cycling
enthusiasts, youth, and outdoor-recreation travelers from throughout the Olympic Peninsula,
Kitsap Peninsula, Puget Sound region, and beyond. The goal is to draw visitors off Highway 101
to enjoy all that the county has to offer while providing a free, all-ages recreational opportunity.
Rather than competing with existing attractions or events, the pump track gives visitors another
reason to extend their itinerary:
Come for the beach. Stay for the Pump Track.
Come for the festival. Stay for the Pump Track.
The facility can also support future races, clinics, youth events, and cycling gatherings capable of
generating their own overnight visitation.
The long-term objective is to make the pump track part of the answer to a common visitor
question: “What else can we do while we’re here?” By adding another high-quality, free
outdoor activity, Jefferson County becomes a stronger multi-day destination for families.
3.If this is a continuing or reoccurring promotion, program, facility or event, describe
your organization’s prior activities. If applicable, how is it different than in the past?
This is a new tourism facility, rather than a continuation of an existing pump track program, so
there are no prior-year pump track attendance numbers to report.
The Jefferson County Fairgrounds Association, however, has a longstanding role in supporting
the Jefferson County Fairgrounds as a community gathering place and venue for events and
activities. The Fairgrounds already provides infrastructure that brings residents and visitors
together, including the annual Fair, events, camping, and community activities.
The Port Townsend Pump Track represents an expansion of that role. Instead of being used
primarily during scheduled events, this facility creates an attraction that can bring visitors to the
Fairgrounds throughout the year.
The project also expands the Fairgrounds’ appeal to families, youth, cyclists, and outdoor-
recreation travelers and creates opportunities for future pump track races, clinics,
demonstrations, and regional cycling events.
This transition from primarily event-based visitation toward an additional year-round
recreational attraction is an important element of the project.
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4.How does your promotion, program, facility or event support one of the Highest
Priorities or Additional Considerations listed below under “Other Criteria” (see
page 9)?
The Port Townsend Pump Track directly supports Jefferson County’s highest LTAC priority:
destination development. The County identifies destination development as its top priority and
additionally considers whether projects promote Jefferson County to outside tourists, generate
overnight stays and economic benefits, involve partnerships, and enhance tourism facilities or
infrastructure.
The pump track meets these objectives by creating a permanent recreational asset that expands
the range of activities available to visitors at the Jefferson County Fairgrounds and throughout
the county.
Unlike a single-day event, investment in the pump track has the potential to generate tourism
benefits for many years. Once constructed, it can support everyday recreational tourism as well
as races, clinics, and special events. A recent BMX event in Port Angeles attracted more than
500 visitors.
The project also creates opportunities for cooperative tourism promotion. Pump track visitors can
be encouraged to combine riding with camping, lodging, dining, shopping, beaches, trails, Fort
Worden, and other Jefferson County attractions.
The project therefore represents both a physical investment in Jefferson County’s visitor
infrastructure and an opportunity to connect a new outdoor attraction with existing tourism
businesses and events.
5.Describe how you intend to market/promote your promotion, program, facility, event
or activity to potential tourists who reside outside Jefferson County or traveling
more than 50 miles.
a. Event date
The pump track is a permanent facility rather than a single event. Pending RCO grant approval
and remaining fundraising efforts, construction could begin in early summer 2027 and be
completed by mid- to late summer 2027. Once open, the track will be available to the public
from dawn to dusk.
Future races, clinics, and special events will be promoted separately as dates are established.
b. Timeline
The timeline will ultimately be determined by grant awards and the construction schedule. Fall
2027 is the projected start time for marketing outreach. Social media will be used to highlight the
opening of the track, combined with a promotional video created with funds from this grant. The
Port Angeles Pump Track used a similar strategy with significant success.
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c. Target audience
Primary audiences will include families with children and teenagers; recreational cyclists and
mountain bikers; BMX and pump track riders; skateboard and scooter users; and outdoor-
oriented travelers.
Since the initial marketing timeline will not begin until fall 2027, a primary audience will be
people visiting family and friends who live in Jefferson County. Our organization was fortunate
to receive LTAC grant evaluation data from the Port Angeles Pump Track. The Port Angeles
Pump Track received $100,000 from Clallam County LTAC funds, despite being located within
the Port Angeles city limits.
A QR code was placed at the Port Angeles Pump Track asking visitors where they came from,
why they visited, and where they were staying. A common theme in the responses was that
families had initially come to visit relatives for the day but, after discovering the pump track,
wanted to return and stay longer because their children had an additional activity to enjoy.
Data from the Port Angeles Pump Track includes:
Port Angeles Pump Track 2023 LTAC User Survey – 179 participants:
●Approximately 52% of pump track visitors stayed overnight in paid accommodations,
including hotels and campgrounds.
●Approximately 28% of visitors traveled from more than 50 miles away.
●Visitors came from 27 different Washington cities and 12 different states.
d. Promotion methods
The primary campaign will use a promotional video, similar to the Port Angeles Pump Track and
Port Townsend Golf Park videos, distributed through social media, local tourism websites, and
local bike shops. Our group has also reached out to county hotels to discuss opportunities to
partner on marketing strategies.
A central campaign will be:
COME FOR _____. STAY FOR THE PUMP TRACK.
This campaign allows the pump track to promote Jefferson County as a whole, rather than
simply advertising one facility.
e. Promoting overnight stays
Social media posts and the pump track/Fairgrounds website will encourage visitors to “Make a
Weekend of It,” with links and suggested itineraries incorporating Jefferson County lodging,
county-owned campgrounds, restaurants, and attractions.
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For example, a “Jefferson County Family Adventure Weekend” could include a Friday arrival
and overnight stay, followed by Saturday pump track riding and downtown dining, a visit to Fort
Worden or a local beach, and a second overnight stay. The following day could include riding
the Larry Scott Trail, followed by dinner and an additional local activity.
Combining this messaging with the Olympic Discovery Trail creates numerous possibilities. The
pump track can act as an anchor that encourages adventure-minded families to stay in Jefferson
County, rather than simply visit for the day.
f. Collaboration
The Jefferson County Fairgrounds Association will seek collaborations with county hotels and
campgrounds to develop co-marketing opportunities. The Association will also work with local
bike shops that provide bike rentals and promote connections with the Olympic Discovery Trail.
6.How will you measure the effectiveness of your promotion, program, facility, event
or activity?
a.Also, describe how you will document and report to the County the economic
impact from your promotion, program, facility, event or activity.
A QR code survey system will be established at the pump track entrance, similar to the system
used by the Port Angeles Pump Track. The survey will ask users whether they traveled more
than 50 miles to use the pump track and, if they stayed locally, what type of lodging they used.
This data will be collected in an Excel spreadsheet, analyzed, and provided to the County as part
of the project’s economic-impact reporting.
7.What economic impact can we expect in Jefferson County from your proposed
promotion, program, facility, event or activity?
a. Actual or estimated number of tourists at your event/facility last year (2025):
Zero in relation to the pump track, as the facility has not yet been constructed.
b. Estimated number of tourists who will attend your event/facility this year (2026):
Zero in relation to the pump track, as the facility has not yet been constructed.
c. Projected economic impact in Jefferson County from your event/facility:
For 2027, the majority of the immediate economic impact will come from construction of the
project. Due to the specialized nature of pump track construction, workers will need to be
brought in from around the state and provided with per diem lodging. The construction budget
includes $58,734 in lodging costs, which will directly support local lodging establishments
during the construction period.
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8.Have you applied for any other LTAC funding, including other municipalities? If
yes, how much did you apply for and for what purpose or project?
The Jefferson County Fairgrounds Association applied for Port Townsend LTAC funding for the
2026 funding year but was not selected as a recipient.
9.Describe your organization’s area of expertise. Do you provide a unique service?
The Jefferson County Fairgrounds Association’s area of expertise is operating and maintaining a
community gathering place that supports agricultural education, youth development, recreation,
and public events. Through the County Fair, 4-H activities, and partnerships with local
organizations, the Association brings together residents, businesses, volunteers, and visitors.
The Fairgrounds provides a unique service by combining flexible event facilities, outdoor space,
and agricultural traditions in one accessible location. It serves as both a community resource and
a destination for visitors to Jefferson County.
The planned Port Townsend Pump Track will build on this role by adding an outdoor recreation
opportunity for riders of different ages and skill levels, encouraging year-round use and
connecting recreation with the Fairgrounds’ longstanding commitment to youth and community
engagement.
3. Background Information about Your Organization
Attach the following items to your proposal in the order listed:
(Note: To be considered by the Committee, all of the listed information must be included with
your proposal.)
Attachments:
●Projected 2027 promotion, program, facility, event or activity budget including income and
expenses. (Please note: if an LTAC award is granted at a different than requested, you will
be asked to submit a revised budget prior to contract approval.)
●2026 Budget and Actual income and expenses year to date statement(s) (for example, Profit
& Loss and Balance Sheets).
●List of names and addresses of the organization’s Board of Directors as of the date the
proposal is filed. Also, if the proposal is for the marketing of an event and there is a
chairperson for the event (either volunteer or paid), list that individual’s name, address and
phone number.
●Any letters of support
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●If you desire, you may provide samples of promotional and/or design materials such as
brochures, artist renderings, graphics, etc. (recommended 1-10 samples.)
Note:Staff will verify Incorporation status of the non-profit agencies who submit service
proposals by checking the Washington Secretary of State’s on-line corporation records.
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2027 LTAC Opportunity Information
1. Jefferson County’s Proposal Process -
The Jefferson County LTAC solicits service proposals each year. The proposal form is attached,
posted on the County’s website, www.co.jefferson.wa.us and may also be requested by calling the
Jefferson County Commissioner’s Office at the Courthouse, (360) 385-9102.
This year, the Committee will review proposals on OCTOBER 30, 2026 from 8:30 a.m. to 12:30
p.m. Applicants are welcome to attend the OCTOBER 30, 2026 meeting beginning at 8:30 a.m.
The County will provide meeting information for all complete applications. At that meeting, the
Committee will deliberate on RFP’s received. Following this meeting there will be a cure period
where the Committee may pose questions to applicants, and the applicants will have at least
five days to respond. This will be applicants’ only opportunity to provide clarifying
information about the application. There will be a further deliberation meeting of LTAC on
Friday, November 20, 2026 at 8:30 a.m. The Lodging Tax Advisory Committee will make a
recommendation to the Board of County Commissioners regarding which proposals to fund, and
at what funding levels within available revenues.
The review of the LTAC recommendations and final decision about how to use the lodging tax
monies is made by the County Commissioners. Each agency will be notified of the status of their
proposal. Contracts are prepared by the County and sent to agencies.
2. Available Funding for 2027
Organizations submitting proposals should be aware that the total available LTAC funding is
$1,004,000, of which up to $379,000 has been designated for destination marketing for
Jefferson County. Lodging tax awards will be available for allocation to eligible tourism
promotion activities through this RFP. This amount may also include $5,584 in staff administrative
costs to manage the grants and to process invoices, and $6,500 contingency fund for maintenance
of the Welcome to the Olympic Peninsula roundabout sign. County Ordinance 09-1207-98
provides for distribution of Lodging Tax as follows:
(1) Not more than 50 percent for the operation of tourist-related facilities, including but not
limited to Jefferson County Historical Society, Tourism Coordinating Council and Olympic
Peninsula Gateway Visitor Center.
(2) Not more than 25 percent for the acquisition and development of tourism-related facilities
owned or operated by a municipality or a public facilities district created under Chapters 35.57
and 36.100 RCW, including but not limited to the McCurdy Pavilion and Olympic Peninsula
Gateway Visitor Center.
(3) Not less than 25 percent for tourism promotion.
3. Definitions
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By state law, lodging tax funds may only be used for tourism promotion and the acquisition and/or
operation, including maintenance, of tourism-related facilities. The following definitions are
copied verbatim from RCW 67.28.080. Note: State law changed in 2007 to include “operation” of
tourism events in the definition of “tourism promotion.”
"Tourism"means economic activity resulting from tourists, which may include sales of
overnight lodging, meals, tours, gifts, or souvenirs.
"Tourist"means a person who travels from a place of residence to a different town, city,
county, state, or country, for purposes of business, pleasure, recreation, education,
arts, heritage, or culture.
"Tourism promotion"means activities, operations, and expenditures designed to increase
tourism, including but not limited to advertising, publicizing, or otherwise
distributing information for the purpose of attracting and welcoming
tourists; developing strategies to expand tourism; operating tourism
promotion agencies; and funding the marketing of special events and
festivals designed to attract tourists.
“Tourism-related means real or tangible personal property with a usable life of three or more
facility”years, or constructed with volunteer labor that is: (a)(i) Owned by a public
entity; (ii) owned by a nonprofit organization described under section
501(c)(3) of the federal internal revenue code of 1986, as amended; or (iii)
owned by a nonprofit organization described under section 501(c)(6) of the
federal internal revenue code of 1986, as amended, a business organization,
destination marketing organization, main street organization, lodging
association, or chamber of commerce and (b) used to support tourism,
performing arts, or to accommodate tourist activities.
4. Proposal Evaluation Criteria
Jefferson County Policy Statement for Use of the Lodging Tax
Jefferson County’s Lodging Tax Fund will be the primary source of county funding for activities,
operations, and expenditures designed to increase tourism. The County does not make any multi-
year commitments with Lodging Tax funds. However, service providers are not limited or
prohibited from making repeat annual requests of the same nature. The County intends to maintain
a reserve in the Fund and will assess on an annual basis how much of the Fund to appropriate in a
given year. The Jefferson County Commissioners have created a Lodging Tax Advisory
Committee to conduct an annual process to solicit and recommend Lodging Tax funded services
for the County Commissioners’ consideration. Jefferson County will only consider proposals for
use of the Lodging Tax from public and non-profit agencies.
The Fund will ONLY be used for the following purposes:
1.The promotion of emerging or on-going tourism events, facilities, and activities by
government or non-profit agencies so as to attract and draw tourists to unincorporated
Jefferson County from outside Jefferson County.
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2.Operation of a tourism promotion agency (such as a visitor and convention bureau);
3.The marketing of special events and festivals designed to attract tourists to
unincorporated Jefferson County from outside Jefferson County.
4.Capital and/or operating costs for tourism facilities owned by a public entity or a non-
profit organization as defined in State law RCW 67.28.080.1(7) – Tourism Related Facility.
5.Administrative costs to support tourism events, facilities and activities.
Other Criteria
HIGHEST PRIORITIES will be given to tourism activities that reflect those defined by the
Jefferson County Board of County Commissioners per the memo “BoCC priorities for
2025 LTAC RFP” dated October 14, 2024:
1.Destination development, such as supporting a Public Facilities District to build a pool,
public campground improvements, and developing the Gateway VIC are examples of the
allowed use listed in RCW 67.28.1816 and represent our county’s top priority after an
extended period of de-emphasizing this type of investment.
2.“The marketing and operations of special events and festivals designed to attract
tourists,” as listed in the RCW is our second priority, continuing years of investment in
event marketing.
3.Destination marketing, often called “Tourism Marketing” is our lowest priority for 2026
Lodging tax funding.
ADDITIONAL CONSIDERATIONS:
■Promote Jefferson County and/or events, activities, and places in the County to potential
tourists from outside Jefferson County.
■Have demonstrated potential or high potential from the Committee’s perspective to result
in overnight stays by tourists in lodging establishments within the unincorporated areas
Jefferson County.
■Have demonstrated potential or high potential from the Committee’s perspective to result
in documented economic benefit to Jefferson County.
■Have a demonstrated history of success in Jefferson County or are proposed by a group
with a demonstrated history or high potential of success with similar activities.
■Minimize duplication of services where appropriate and encourage cooperative marketing
and/or includes an element of cooperation or partnership.
■Provide, maintain, operate, or enhance County-owned tourism facilities or infrastructure.
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RESPONSIBILITIES:
▪On or before April 30, 2027 (Q1); July 31, 2027 (Q2); October 31, 2027 (Q3); and January
31, 2028 (Q4), provide to the COUNTY:
●A quarterly report of the use, services, programs and activities of organization
for the quarter under this Agreement;
●A quarterly financial statement detailing revenues, expenses and cash balances
for the quarter; and for the final quarter report, the financial statement shall also
include a detailed year-to-date financial statement .
1.Upon execution of this agreement, provide to the COUNTY:
● A billing invoice requesting payment of Hotel-Motel Funding.
2.For a minimum of six (6) years, maintain documented proof of payments made, contracts
executed, and other expenditures authorized under this Agreement. Upon reasonable notice,
provide access to County or State representatives to audit those records.
3.Funding provided by this Agreement may only be expended on the services described in
Section 1 of this Agreement. Any monies used for other services or purposes shall be refunded to
Jefferson County Hotel/Motel Fund. Any monies under-expended of the total funding allocated
under this Agreement shall be refunded to Jefferson County by January 31, 2027.
4.By February 28 th of each year provide the following information by reference for the previous
year.
a.Each festival, event, or tourism facility owned and/or operated by organization.
b.The amount of lodging tax revenue allocated for expenditure (whether actually
expended or not) by organization on each festival, event or tourism facility.
c.Estimated number of tourists served at each festival, event or tourism facility.
d.Estimated lodging stays. (“Lodging” refers to commercial lodging such as hotels,
motels, resorts, bed and breakfasts, or commercial campgrounds).
e.Measurements that demonstrate the impact of increased tourism are attributable to the
event, festival or facility.
5.Scheduled Site Visits may be conducted as part of the evaluation process at the Committee’s
discretion.
LODGING TAX ADVISORY COMMITTEE REVIEW CONSIDERATIONS
In developing its recommendations, the Committee considers:
■The estimated amount of lodging tax receipts for the coming year provided by the County
Administrator’s Office.
20 | Page
■Operational adaptations or pivots that ensure future organizational success of tourism
related activities and promotion.
■Thoroughness and completeness of the proposal.
■The relationship of proposed services to the areas of high priority identified by the
Committee.
■Percent of the proposal request to the event/facility promotions budget and overall
revenues.
■Percent of increase over prior year Jefferson County Lodging Tax funded proposal if any.
■Projected economic impact within the unincorporated Jefferson County, in particular
projected overnight stays to be generated in lodging establishments in the unincorporated
areas of Jefferson County.
■Requirements in State law for use of the tax, and the definitions in State RCW 67.28.080
for “tourism,” “tourist,” “tourism promotion,” and “tourism-related facility.”
■The applicant’s history of promotion success, reporting history and financial stability.
■Committee member general knowledge of the community and tourism-related activities.
Please be advised that if you are awarded less than your request, you may be asked to provide an
updated budget prior to finalizing your 2027 contract.
NOT CONSIDERED are requests for:
■Services to be provided beyond calendar year 2027.
■Proposals from for-profit businesses (however, a government or nonprofit agency
contracting with the County may itself contract with for-profit businesses as third-party
vendors).
■Promotional activities that reach a target audience solely traveling from less than a 50-
mile radius.
NOTE:
1.On February 2, 2006, the State of Washington Attorney General’s Office issued Opinion
#AGO 2006 #4, which clarifies that a municipality may NOT provide advance payment
to private organizations for tourism promotion. Payment must occur after the services have
been performed and documentation in keeping with the contract is submitted to the County.
2.The County may not pay for donated or volunteer services or pay more than the actual
cost incurred by the contracting agency to provide the service.
5. Background Information
Jefferson County’s Lodging Tax
21 | Page
The Lodging Tax is an excise (sales) tax authorized by State law in RCW 67.28, Public Stadium,
Convention, Arts and Tourism Facilities.
In 1998, the State Legislature amended Chapter 67.28 of the Revised Code of Washington (RCW)
to allow local governments to assess an additional 2% tax on lodging for tourism promotion and/or
tourism-related facilities (sometimes referred to as “the new 2%”). In April 1999, the County
Commission, by Ordinance, increased the County's Lodging Tax from a 2% to a 4% tax as allowed
by RCW 67.28.
Jefferson County’s Lodging Tax Advisory Committee
Per RCW 67.28.1817, the State requires that local governments collecting the Lodging Tax
establish a Lodging Tax Advisory Committee consisting of at least five (5) members:
The Chair – a member of the County Commission or their designee
2 members – representing the lodging industry
2 members – representing activities authorized to be funded by said tax
The Committee’s role is advisory in nature, with the Committee’s purpose being to advise the
County Commissioners. The Committee must select the candidates from amongst the applicants
applying for use of revenues and provide a list of such candidates and recommended amounts of
funding to the County Commissioners for final determination.
In 1998, the Jefferson County Commissioners created such a Committee, and asked the Committee
to establish an annual process to solicit and review proposals for tourism services eligible for
lodging tax funding. Committee members are appointed by the County Commissioners as part of
the County’s regular advisory committee appointment process.
For additional information, contact:
County Administrator’s Office
Jefferson County Courthouse
1820 Jefferson Street
PO Box 1220
Port Townsend, WA 98368
Ph: 360-385-9102 e-mail: afmcknight@co.jefferson.wa.us
- END -
ATTACHMENT A
Declaration of Capital Expenditures and Operations
1. The total amount of my request for LTAC funding is: $_____30,000_________________
2. Of the total listed in Paragraph 1, above:
a. The amount requested for capital expenditures is: $___________________
b. The requested capital expenditures are for:
22 | Page
3. Of the total amount listed in Paragraph 1, above:
a. The total amount requested for operations is: $________________________________
b. The requested operations expenditures are for:
I declare under penalty of perjury under the law of Washington that the foregoing representation
about the capital expenditures and operations is true and correct.
Signed on this day of (date) (month) (year)
a
t
(city or other location, and state or country)
(Printed Name)
(Signature)
23 | Page
ATTACHMENT B
Insurance Certificate
24 | Page
ATTACHMENT C
Quarterly Report Template for reference
PORT TOWNSEND PUMP TRACK
Project income and expenses budget • USD
BUDGET SUMMARY Cash In-kind Total project
Total funding including grant requests $575,400.00 $49,724.00 $625,124.00
Total expenses $630,082.74 $49,724.00 $679,806.74
Surplus / (gap) if grants awarded ($54,682.74)–($54,682.74)
INCOME / FUNDING
Funding source Cash In-kind Total funding
ARPA grant $50,000.00 $50,000.00
Cash raised $85,200.00 $85,200.00
Applied for RCO Youth Facilities Grant (Pending, Not Approved)$350,000.00 $350,000.00
RCO planning grant $60,200.00 $60,200.00
Applied for County LTAC (this application, pending)$30,000.00 $30,000.00
Donated materials, services and volunteer labor $49,724.00 $49,724.00
TOTAL INCOME / FUNDING $575,400.00 $49,724.00 $625,124.00
EXPENSES
Expense item Large track cash Small track cash Total cash In-kind value Total expense Paid to date Cash remaining
Planning and project administration
Planning, permits and drawings $60,200.00 –$60,200.00 –$60,200.00 $60,200.00 –
Archaeological work $10,000.00 –$10,000.00 –$10,000.00 –$10,000.00
Project manager $7,500.00 $5,000.00 $12,500.00 –$12,500.00 –$12,500.00
Construction administration $7,920.00 $2,160.00 $10,080.00 –$10,080.00 –$10,080.00
Fairgrounds admin $8,000.00 $5,000.00 $13,000.00 $500.00 $13,500.00 $13,000.00
Planning and project administration subtotal $93,620.00 $12,160.00 $105,780.00 $500.00 $106,280.00 $60,200.00 $45,580.00
Site preparation and construction
Mobilization $34,518.00 $24,216.00 $58,734.00 –$58,734.00 –$58,734.00
Site prep, asphalt removal and pathways $20,000.00 $10,000.00 $30,000.00 –$30,000.00 –$30,000.00
Asphalt labor — prevailing wage $38,720.00 $31,680.00 $70,400.00 –$70,400.00 –$70,400.00
Landscape labor — prevailing wage $23,760.00 $12,960.00 $36,720.00 –$36,720.00 –$36,720.00
Landscape equipment operator — prevailing wage $34,320.00 $18,720.00 $53,040.00 –$53,040.00 –$53,040.00
Equipment $32,120.00 $20,640.00 $52,760.00 –$52,760.00 –$52,760.00
Equipment Fuel $5,544.00 $3,456.00 $9,000.00 –$9,000.00 –$9,000.00
5/8 course mix $22,000.00 $5,000.00 $27,000.00 $13,500.00 $40,500.00 –$27,000.00
Asphalt $13,000.00 $6,000.00 $19,000.00 $1,900.00 $20,900.00 –$19,000.00
Gravel/Fill Dirt Delivery –––$5,940.00 $5,940.00 ––
Asphalt Delivery –––$11,466.00 $11,466.00 ––
Supplies $8,030.00 $6,230.00 $14,260.00 –$14,260.00 –$14,260.00
Final landscaping $20,000.00 $10,000.00 $30,000.00 –$30,000.00 –$30,000.00
Site preparation and construction subtotal $252,012.00 $148,902.00 $400,914.00 $32,806.00 $433,720.00 –$400,914.00
Amenities and visitor facilities
signs/plaques $10,000.00 –$10,000.00 –$10,000.00 –$10,000.00
Shelter 12x20 $7,000.00 –$7,000.00 $4,000.00 $11,000.00 –$7,000.00
Helmet station –––$1,000.00 $1,000.00 ––
Bike repair station $1,000.00 –$1,000.00 –$1,000.00 –$1,000.00
picnic tables $3,000.00 –$3,000.00 –$3,000.00 –$3,000.00
Video camera $500.00 –$500.00 –$500.00 –$500.00
Amenities and visitor facilities subtotal $21,500.00 –$21,500.00 $5,000.00 $26,500.00 –$21,500.00
Marketing and fundraising
Marketing and fundraising $14,750.00 –$14,750.00 –$14,750.00 $9,975.00 $4,775.00
Marketing and fundraising subtotal $14,750.00 –$14,750.00 –$14,750.00 $9,975.00 $4,775.00
Donated volunteer labor
Volunteer planning — 135 hours at $22/hour –––$2,970.00 $2,970.00 ––
Volunteer planning — 152 hours at $24/hour –––$3,648.00 $3,648.00 ––
Volunteer labor pledged — 200 hours at $24/hour –––$4,800.00 $4,800.00 ––
Donated volunteer labor subtotal –––$11,418.00 $11,418.00 ––
Contingency
Contingency $20,000.00 $13,000.00 $33,000.00 –$33,000.00 –$33,000.00
Contingency subtotal $20,000.00 $13,000.00 $33,000.00 –$33,000.00 –$33,000.00
EXPENSE SUBTOTAL (before tax)$401,882.00 $174,062.00 $575,944.00 $49,724.00 $625,668.00 $70,175.00 $505,769.00
Estimated sales tax $37,776.91 $16,361.83 $54,138.74 $54,138.74 $54,138.74
TOTAL EXPENSES $439,658.91 $190,423.83 $630,082.74 $49,724.00 $679,806.74 $70,175.00 $559,907.74
Sales tax assumption 9.4%
BUDGET NOTES
Jefferson County Fair Association
Statement of Financial Position
As of Sep 29, 2026
Accrual Basis Tuesday, September 29, 2026 03:34 PM GMT-07:00 1/2
Total
Assets
Current Assets
Bank Accounts
100 Clearing Account 0.00
101 First Federal (Primary Account) *0200 219,814.16
102 !!NO!! First Federal (pump track) - 1603 87,995.19
103 !!NO!! First Security Bank (premium checks)1,929.56
104 Petty Cash 0.00
Total for Bank Accounts $309,738.91
Accounts Receivable
111 Accounts Receivable 6,532.43
Total for Accounts Receivable $6,532.43
Other Current Assets
110 Undeposited Funds 938.50
119 Employee Advance 0.00
QuickBooks Tax Holding Account 3,409.37
ZZZ DO NOT USE Inventory Asset 0.00
Total for Other Current Assets $4,347.87
Total for Current Assets $320,619.21
Fixed Assets
120 Fixed Assets $536.05
121 Improvements $62,440.48
121.1 Campground Improvements 897.84
121.2 Office Remodel 1,561.46
121.3 Facilities Improvements - other 138.38
Total for 121 Improvements $65,038.16
122 Machinery & Equipment 149,515.13
123 Fixed Asset Furniture 675.02
Total for 120 Fixed Assets $215,764.36
125 Accumulated Depreciation -76,007.00
Total for Fixed Assets $139,757.36
Total for Assets $460,376.57
Jefferson County Fair Association
Statement of Financial Position
As of Sep 29, 2026
Accrual Basis Tuesday, September 29, 2026 03:34 PM GMT-07:00 2/2
Total
Liabilities and Equity
Liabilities
Current Liabilities
Accounts Payable
211 Accounts Payable (A/P)-1,806.11
Total for Accounts Payable -$1,806.11
Other Current Liabilities
220 Payroll Liabilities $0.00
221 Federal Taxes (941/943/944)1,919.34
223 WA Cares Fund 192.60
224 WA Paid Family and Medical Leave Tax 267.98
225 WA SUI Employer 1,027.72
226 WA Workers Compensation 1,353.57
DCS #2995446 263.44
Total for 220 Payroll Liabilities $5,024.65
227 Direct Deposit Payable 0.00
230 Washington State Department of Revenue Payable $10,294.65
230.1 Sales Tax Payable -10,544.61
Total for 230 Washington State Department of Revenue Payable -$249.96
240 Other Current Liabilities
241 Security Deposits 300.00
242 Camping Income Holding Account (Hipcamp)748.57
Total for 240 Other Current Liabilities $1,048.57
ZZZ DO NOT USE Out Of Scope Agency Payable 0.00
Total for Other Current Liabilities $5,823.26
Total for Current Liabilities $4,017.15
Total for Liabilities $4,017.15
Equity
300 Opening Balance Equity 0.00
301 Retained Earnings 287,064.03
Net Revenue 169,295.39
Total for Equity $456,359.42
Total for Liabilities and Equity $460,376.57
Jefferson County Fair Association
Statement of Activity
January 1-September 27, 2026
Accrual Basis Sunday, September 27, 2026 10:06 AM GMT-07:00 1/5
Total
Revenue
400 Kitchen Revenue
400.1 Classes (retail tax)677.00
400.2 Catering (retail tax)3,400.00
400.4 Donations 144.00
Total for 400 Kitchen Revenue $4,221.00
405 Horse Arena Revenue (parent)
405.1 Haul-ins (drop in use)40.00
405.2 Horse shows (managed)1,707.00
Total for 405 Horse Arena Revenue (parent)$1,747.00
410 Campground Revenue
411 Campsite (Retail)$81,940.62
411.1 Campground revenue for which 9.5% Sales Tax reported and paid by Hipcamp 2,950.26
411.2 Fees paid by guests (Park)7,075.45
Total for 411 Campsite (Retail)$91,966.33
412 Long-term camping revenue 4,560.00
413 Dump station income 2,312.03
Total for 410 Campground Revenue $98,838.36
420 Fair Revenue
421 Fair Merchandise - Retail sales 10,906.86
423 Fair Revenue - Not taxed
424 Fair - Dept of Ag Fair Award 46,087.15
425 Fair - Donations 1,289.41
427 Fair - Vendor Revenue 17,445.40
428 Fair - Gate Receipts & Passes 48,437.63
429 Fair - Sponsorships 9,500.00
Total for 423 Fair Revenue - Not taxed $122,759.59
Total for 420 Fair Revenue $133,666.45
430 Other Revenue - Taxable Services
431 Short Term Rental Revenue 27,133.00
Total for 430 Other Revenue - Taxable Services $27,133.00
440 Other Revenue - Non-Taxable
441 Donations 4,987.00
442 Fundraising Revenue (parent)
442.1 Pump Track 85,367.79
442.2 Other fundraising revenue 7,758.42
Total for 442 Fundraising Revenue (parent)$93,126.21
443 Long-Term Lease Revenue $19,122.58
444 Utilities Reimbursed by Leaseholders 464.95
Total for 443 Long-Term Lease Revenue $19,587.53
445 Storage 11,375.00
Jefferson County Fair Association
Statement of Activity
January 1-September 27, 2026
Accrual Basis Sunday, September 27, 2026 10:06 AM GMT-07:00 2/5
Total
446 Jefferson County Operating Fund 100,000.00
Total for 440 Other Revenue - Non-Taxable $229,075.74
450 Grant Revenue (parent)
451 Grant Revenue - Grant 22-2466 Pump Track 22,366.42
453 Grant Revenue - Dept of Ag - Campground 12,272.22
454 Restricted donation/grant 14,200.00
Total for 450 Grant Revenue (parent)$48,838.64
Billable Expenditure Revenue 0.00
Total for Revenue $543,520.19
Cost of Goods Sold
521 Cost of goods sold (fair) - retail 6,123.41
Cost of Goods Sold 884.04
Total for Cost of Goods Sold $7,007.45
Gross Profit $536,512.74
Expenditures
500 Kitchen Expenses
500.1 Classes expenses
500.1.1 Food 599.58
Total for 500.1 Classes expenses $599.58
500.2 Catering Expenses
500.2.1 Food (catering)3,971.86
500.2.2 Personnel (Catering)1,020.00
Total for 500.2 Catering Expenses $4,991.86
500.3 Supplies - consumables/replacements 23.87
500.5 Licenses and permits 452.16
Total for 500 Kitchen Expenses $6,067.47
505 Horse Arena Expenses (parent)
505.1 Horse show personnel costs 1,827.12
505.2 Horse arena - other expenses 7,865.29
Total for 505 Horse Arena Expenses (parent)$9,692.41
510 Campground Expense
510.1 Campground Reservation Fees 791.95
510.2 Campground Expenses - General 110.52
Total for 510 Campground Expense $902.47
520 Fair Expenses
520.01 Advertising & Promotional Activities (Includes premium book)$6,094.40
520.01.01 Premium book 45.50
Total for 520.01 Advertising & Promotional Activities (Includes premium book)$6,139.90
520.02 Agriculture Exhibit & Education Expenses 1,741.06
520.03 Contracted Services & Exhibits (e.g. Janitorial)2,100.00
520.04 Convention & Super School 1,179.30
Jefferson County Fair Association
Statement of Activity
January 1-September 27, 2026
Accrual Basis Sunday, September 27, 2026 10:06 AM GMT-07:00 3/5
Total
520.05 Decorations & Supplies (incl. janitorial supplies)3,096.16
520.06 Entertainment 30,302.35
520.07 Fees & Licenses & Permits 1,346.60
520.09 Grounds, Landscaping & Maintenance 3,029.59
520.11 Judges Fees & Expenses 5,162.00
520.12 Office Expenses (Phone, Internet, Supplies, Postage)1,856.69
520.13 Other Operating Expenses (e.g. ticketing, software))3,220.75
520.14 Premiums, Prizes & Awards (parent)
520.14.1 Premiums 26.58
520.14.2 Prizes & Awards 0.00
Total for 520.14 Premiums, Prizes & Awards (parent)$26.58
520.17 Rentals & Repairs 208.54
520.19 Security & Traffic Control (Parking)29.99
Total for 520 Fair Expenses $59,439.51
531 Short Term Rentals Expenses 2,067.27
542 Fundraising Expenses - parent
542.1 Fundraising Expenses - pump track 5,471.80
542.2 Other fundraising expenses 2,808.90
Total for 542 Fundraising Expenses - parent $8,280.70
550 Grant Expenses (Parent)
551 Grant Expenses - Grant 22-2466 Pump Track 2,841.42
553 Grant Expenses - Dept of Ag - Campground K6394 15,009.72
554 Restricted donation expense 7,652.43
Total for 550 Grant Expenses (Parent)$25,503.57
560 Financial Transaction and Bank Fees
561 Bank Charges 10.00
563 Payment processing fees $837.66
563.1 Credit Card Processing Fee $677.14
563.11 Fees paid by guests (Park)7,075.45
Total for 563.1 Credit Card Processing Fee $7,752.59
563.3 QuickBooks Payments Fees 1,534.20
Total for 563 Payment processing fees $10,124.45
Total for 560 Financial Transaction and Bank Fees $10,134.45
566 Janitorial
566.1 Janitorial supplies 1,777.68
566.2 Labor 8,900.00
Total for 566 Janitorial $10,677.68
567 Licenses and Permits 328.77
568 Marketing (parent)
568.1 Marketing - general 1,535.00
568.2 Website 262.88
Total for 568 Marketing (parent)$1,797.88
Jefferson County Fair Association
Statement of Activity
January 1-September 27, 2026
Accrual Basis Sunday, September 27, 2026 10:06 AM GMT-07:00 4/5
Total
569 Membership Dues 29.00
570 General Administrative Expenses (parent)
570.1 Office/General Administrative Expenditures 1,503.74
570.2 Telephone 818.14
570.3 IT (info tech)0.00
Total for 570 General Administrative Expenses (parent)$2,321.88
580 Payroll Expenses
580.1 Wages 119,636.47
580.2 Taxes 14,671.39
Total for 580 Payroll Expenses $134,307.86
581 Professional Services (parent)
581.1 Accounting/Bookkeeping/Tax Prep 6,665.00
581.2 Contracted Services 10,140.00
Total for 581 Professional Services (parent)$16,805.00
582 Repairs & Maintenance 6,266.65
583 Equipment Expense (parent)
583.2 Equipment Expense - Repairs 7,793.92
Total for 583 Equipment Expense (parent)$7,793.92
584 Grounds (Parent)
584.2 Grounds - General Expenses 509.63
Total for 584 Grounds (Parent)$509.63
587 Software (parent)
587.1 QBO Subscription 1,651.68
587.2 Software - other 1,183.34
Total for 587 Software (parent)$2,835.02
588 Tax Expense (parent)
588.1 B&O 783.11
Total for 588 Tax Expense (parent)$783.11
590 Utilities
591 Electric
591.1 10728005 Area/animal/picnic (Acc't 17321001)1,699.90
591.2 10730091 Rock Club (acc't 28521002)627.51
591.3 10753847 Campground (acc't 28521003)6,159.24
591.4 10780264 Go Cart (acc't 17321002)668.87
591.5 10780757 Erickson (acc't 17321003)3,010.19
591.6 10780788 4H - Art/Yesteryear (acc't 17321000)1,340.50
591.7 10843136 Old Commercial (acc't 28521001)544.07
591.8 10843138 Vendor Booth (acc't 28521000)309.15
Total for 591 Electric $14,359.43
592 Waste Management 8,818.68
Jefferson County Fair Association
Statement of Activity
January 1-September 27, 2026
Accrual Basis Sunday, September 27, 2026 10:06 AM GMT-07:00 5/5
Total
593 Propane $664.35
593.1 Rock club, BBQ, Brick Bathrooms 810.95
593.2 4-H & Art 1,825.70
593.5 Campground bathroom 144.19
593.6 Erickson 4,628.85
Total for 593 Propane $8,074.04
594 Water
594.1 Mobile home 69153350 1,265.73
594.2 UNKK5108 - Main Water for grounds except mobile home 22,975.61
Total for 594 Water $24,241.34
595 Wifi 790.00
Total for 590 Utilities $56,283.49
599.1 Extraordinary Expenses 3,341.14
599.2 Facilities Improvements Expenses (move to asset at period end)
599.2.1 Campground Improvements 439.33
599.2.3 Facilities improvements - other 375.74
Total for 599.2 Facilities Improvements Expenses (move to asset at period end)$815.07
911 Ask - confirm 388.86
Repair & Maintenance 514.21
Total for Expenditures $367,887.02
Net Operating Revenue $168,625.72
Other Revenue
490 Interest 2,679.59
491 Pump Track Donations 3,072.57
Total for Other Revenue $5,752.16
Net Other Revenue $5,752.16
Net Revenue $174,377.88
Jefferson County Fairgrounds Association Board of Directors
Board
Members address
Kristi
Pimentel 2830 Holcomb Street, Port Townsend, WA 98368
Ben
Thomas 641 Scott Street, Port Townsend, WA 98368
Emma
Hopkins 7263 Beaver Valley Road, Chimacum, WA 98325
Samantha
Wall 72 Bentley Place, Port Townsend WA 98368
Heather
Dudley-
Nollette 909 14th Street, Port Townsend, WA 98368
Owen
Rowe 250 Madison St, Port Townsend WA 98368
Anji Scalf 121 Oak Bay Rd. Port Hadlock WA 98339
Superintendent
Dr. Linda Rosenbury
Board of Directors
John Nowak, Chair
Simon Little, Vice-Chair
Amanda Grace
Nathanael O’Hara
Matt Klontz
1610 Blaine Street, Port Townsend, WA 98368
Phone: 360-680-5759 Fax: 360-385-3617
www.ptschools.org
March 11, 2026
To Whom It May Concern,
The Port Townsend School District Board of Directors is proud to endorse the development of the Port
Townsend Pump Track. This project represents a vital investment in the health, well-being, and
recreational future of our students and the broader community.
As a district committed to fostering active lifestyles and outdoor learning, we recognize the immense
value this facility will provide. A pump track offers a unique, accessible space for riders of all ages and
skill levels to build physical confidence and technical skills. Beyond being a sports facility, it will serve
as a vibrant community hub that encourages social connection and provides a safe, constructive
environment for our youth.
The Port Townsend School District values the collaboration and grassroots effort driving this proposal.
We believe this project aligns perfectly with our goals of supporting a healthy, engaged, and resilient
student body. We look forward to the positive impact the Port Townsend Pump Track will have on our
schools, community landscape and the lives of our local families.
We fully support the efforts to bring this project to fruition and look forward to its success.
Sincerely,
Linda Rosenbury and John Nowak
Superintendent and Board Chair
OCEAN K-12 Program
Opportunity, Community,
Experience, Academics,
Navigation
on Blue Heron Campus
3939 San Juan Avenue
Port Townsend, WA 98368
(360) 379-4251
I’m a teacher at OCE AN School here in Port Townsend, and I lead our middle school bike
team. I’m writing because I’ve seen firsthand how powerful this program is for our
students—and how much more it could be with a pump track.
The bike team has become something really special. Kids tell me all the time it’s their
favorite class. More than that, some of them say it’s the reason they come to school.
These are students who don’t always feel successful sitting at a desk, but when they’re
on a bike, something clicks. They show up. They try hard. They support each other. They
keep going, even when it’s hard.
There’s a lot of learning happ ening out there—confidence, resilience, problem-solving.
It’s not forced-It's real! Students have to focus on building p ersonal riding skills while
communicating with students riding closely on either side of them on the team,
cornering, braking and safely navigating traffic.
A pump track would make a huge difference for us. It would give students a consistent
place to build skills and ride regularly, without needing to travel or depend on trail
conditions. It would also make the program more accessible for beginners who are still
building confidence.
In a town like ours, it wouldn’t just be for O CEAN students. It would be used by kids and
families across the community.
I care deeply about this program because I see what it do es for kids—esp ecially the ones
who need it most. A pump track would help us reach more students and give them even
more reasons to feel connected, capable, and excited to b e at school.
Sincerely,
MB Armstrong OCE AN School Teacher & Middle School Bike Team Lead
Dear Community,
We know that bikes change lives; they build confidence, strengthen bodies, and teach
determination and coordination. The ReCyclery has seen firsthand the passion for mountain
biking in this community across all ages. This passion deserves a dedicated space in which to
thrive.
A pump track is an exciting and healthy addition that builds on our town’s strong bike culture.
We are especially impressed by the thoughtful design, which ensures accessibility for beginners
and riders using adaptive bikes. We also appreciate the location, which encourages use by local
schools and creates opportunities to teach safe riding skills in a pump track environment.
This project aligns closely with our vision of mobility as a pathway to community resilience,
well-being, and joy.
We support the Pumptrack project being implemented at the Fairgrounds and hope the
community of Port Townsend will embrace it too.
Sincerely,
March 9, 2026
T-Mobile Hometown Grants Committee
PO Box 37380
Albuquerque, NM 87176-7380
RE: Support for Jefferson County Fair Association’s T-Mobile Hometown Grant Application “Pump
Track Project”
To Whom It May Concern,
On behalf of the City of Port Townsend, I am pleased to express our support for the Jefferson County
Fair Association’s initiative to develop a pump track at the Jefferson County Fairgrounds.
The proposed pump track represents an exciting opportunity to expand recreational amenities for
residents and visitors while further activating the Fairgrounds as a dynamic community destination.
Facilities like this provide accessible outdoor recreation for youth, families, and riders of all ages,
encouraging healthy activity and strengthening community connections.
The City recognizes the Fair Association’s ongoing efforts to enhance the Fairgrounds as a year-round
asset for the region. Projects such as the pump track help diversify recreational opportunities while
contributing to Port Townsend’s reputation as a place that values outdoor activities, community
engagement, and active lifestyles.
We appreciate the collaborative work of the Fair Association and community partners who are helping
move this project forward. The City of Port Townsend is supportive of efforts that bring people together,
create positive youth opportunities, and enhance the recreational landscape of our community.
We urge your support of this important initiative, and look forward to the lasting benefits it will bring to
the Port Townsend community and the surrounding region.
Sincerely,
John Mauro, City Manager
5 | P a g e
1. Itemized List of Proposed Tourism Promotion Services
In the following space or on a separate sheet of paper, please specify each proposed tourism
promotion, program, facility, event or activity, including quantities and costs (see examples at
bottom of page). Please be advised that if you are awarded less than your request, you may be
asked to provide an updated budget prior to finalizing your 2027 contract.
Creation of promotional video highlighting the new pump track at the Fairgrounds $30,000
Cost for local videographer……………………………………………………… $ 4900
4 hours staff time for social media……………………………………………… $ 100
Construction materials and prevailing wage labor for pump tracks…………….. $25,000
Examples of how to list your proposed tourism promotion services or event (Please be as
specific AS POSSIBLE about the services, quantities, the tourism market, distribution
method, and cost):
10,000 promotional rack cards for I-5 corridor from Portland to Bellingham, April - June 2018…………$1,835
The rack cards will promote an event/hotel/restaurant promotional package.
Design and printing………………………………………………………… $1,250
Distribution by XYZ Company……………………………………………… $ 500
5 hours of staff time at $17.00 per hour to write copy, edit and proof the cards…...$ 85
1/3 page black and white event promotional advertisement in XYZ Magazine, July 2018 edition…. $1,500
20 | P a g e
ATTACHMENT A
Declaration of Capital Expenditures and Operations
1. The total amount of my request for LTAC funding is: $_____30,000_________________
2. Of the total listed in Paragraph 1, above:
a. The amount requested for capital expenditures is: $______30,00_____________
b. The requested capital expenditures are for:
Creation off marketing video with costs to distribute video on social media, and construction
costs related to the materials and labor associated with building the pump track at the
fairgrounds
3. Of the total amount listed in Paragraph 1, above:
a. The total amount requested for operations is: $________________________________
b. The requested operations expenditures are for:
I declare under penalty of perjury under the law of Washington that the foregoing representation
about the capital expenditures and operations is true and correct.
Signed on this day of (date) (month) (year)
at
(city or other location, and state or country)
(Printed Name)
(Signature)
Linda Noble
09 October
Port Townsend, WA