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HomeMy WebLinkAbout15 Jeffco Fairgrounds Campground 093026 all-in-one1 | Page 2027 REQUEST FOR PROPOSAL PACKET LODGING TAX/TOURISM PROMOTION 2027 Proposal Checklist for Tourism Promotion Activities Organization Name: Jefferson County Fairgrounds Association Event Name, if different: Proposed Contract Amount: $ 42,995.68 501(c)(3) x (6) ☐ WA UBI Number: 161 001 174 EIN Number: 91-2040690 Proposals should completely address the questions, and all requested supplemental information should be provided. Incomplete or late proposals may not be considered by the Jefferson County LTAC. To be eligible for consideration, your application must be signed, dated, and include the following items in the listed order. Check each item submitted: x Signed and Dated Proposal Checklist for Tourism Promotion Activities. x Declaration of capital expenditures and operations, if applicable (Attachment A). x Proof of liability insurance (Attachment B) x Section 1 - Itemized list of proposed services and estimated costs. x Section 2 - Proposal Questions. x Section 3 - Proposed 2027 promotion, facility, event or activity budget. x Section 3 - 2026 organizational budget and year-to-date income and expense statement(s). x Section 3 - List of names and addresses of the organization’s current Board of Directors. Name and contact information for event chairperson, if applicable. x Section 3 - Optional work samples such as season brochures, promotional materials, reviews, news/magazine articles, etc. (maximum of 5 separate pieces) To be considered, a fully completed and signed original application with supporting documents and letters of support must be electronically received and date stamped at the Jefferson County Administrator’s Office, to Adiel McKnight @ afmcknight@co.jefferson.wa.us by WEDNESDAY, SEPTEMBER 30, 2026 by 4:30 p.m. (Secure and approved file transfer links are acceptable to accommodate large file sizes if needed.) Documents submitted to the County are public records, potentially eligible for release. 2 | Page 2027 Proposal Checklist for Tourism Promotion Activities Proposal Deadline: WEDNESDAY, SEPTEMBER 30, 2026 AT 4:30 P.M. Electronically to Email Address: afmcknight@co.jefferson.wa.us Please type (10 point or larger) or legibly print in ink. To be considered: all questions must be answered; all requested documents provided; this form must be signed and dated. Organization Name: Jefferson County Fairgrounds Association Organization Address: 4907 Landes Street, Port Townsend, WA 98368 Contact Name: Linda Noble Contact Address: 4907 Landes Street, Port Townsend, WA 98368 Day Phone: 206-300-8513 Evening or Cell Phone: 206-300-8513 E-Mail Address: admin@jeffcofairgrounds.org Facility/Event: (if applicable) The Campground at the Jefferson County Fairgrounds Total Lodging Tax Request: $____42,995.68__________ Estimated 2026 org. operating budget: (Incl. Lodging Tax funds) $______________________ If asking for funds for a specific event, list other cash funding sources and dollar amounts budgeted for this project. Note: This section is only due for specific event and festival funding requests. Dollar Amount $ $ $ $ $ $ Total Project Revenue Budget: $ Did your organization receive Lodging Tax Funds from the County in 2026? ☐ Yes xNo I understand that if my organization’s proposal for tourism promotion activities is approved by the County that my organization will enter into a contract with the County to provide the contracted services up to the maximum contract amount. I understand that the proposal herein is a public record potentially eligible for public release. Sign Name: Linda Noble Date: 9/30/2026 Print Name and Title: Linda Noble, Campground and Operations Manager ATTACHMENT A Declaration of Capital Expenditures and Operations 1. The total amount of my request for LTAC funding is: $_____42,995.68_________________ 2. Of the total listed in Paragraph 1, above: a. The amount requested for capital expenditures is: $____36,225_______________ b. The requested capital expenditures are for: Restroom renovations and picnic tables 3. Of the total amount listed in Paragraph 1, above: a. The total amount requested for operations is: $___________0_____________________ b. The requested operations expenditures are for: I declare under penalty of perjury under the law of Washington that the foregoing representation about the capital expenditures and operations is true and correct. Signed on this 30th day of September, 2026 (date) (month) (year) at Port Townsend, WA 98368 (city or other location, and state or country) Linda A. Noble (Printed Name) Linda A. Noble (Signature) 6 | Page 3 | Page 1. Itemized List of Proposed Tourism Promotion Services Item Cost Supplier Destination Tourism Rack card design $220 Roh Graphics – local artist Rack card printing – 10,000 $691 Uprinting Mukilteo/Clinton & Port Townsend/Coupeville: terminals included free of charge 12 months: $176 per month Edmonds/Kingston: terminals included free of charge 2 months: $182 per month Both programs total year distribution $4,296 Certified Travel Media Large wayfinding map (36x24) with county-wide attractions to hang at the campground, printed on metal – design $380 Roh Graphics – local artist Production and delivery $111.81 Signs.com 36x24in Weatherproof cork-backed lockable display case for posting announcements of events at the fairgrounds and throughout the county (qty 2) $284.68 Amazon 1/3 page ad in the “annual manual” by the PT Leader $899 PT Leader Capital Expenditures/Improvements Restroom renovations, including replacing urinal, finish walls that were left untiled, create proper slope in floor to facilitate drainage where water pools, replace moldy shower pans and surrounds, repair/replace missing tile in shower stalls. $27,000 Contractor Picnic tables for existing sites (currently only a few have tables) and common areas. Qty 15 $9,225 ULine or similar Total funding request $42,995.68 2. Proposal Questions 4 | Page Please limit your answers to no more than one page for each question. 1. Rack card placement and 1/3 page ad are intended for widespread audience to attract tourists by offering them an affordable and available place to stay in Jefferson County. Total amount: $7182.49 2. The campground at the Jefferson County Fairgrounds has been historically under-utilized and under-advertised. It is one of only three campgrounds in Port Townsend. Fort Worden is booked up nine months in advance, and Point Hudson similarly is usually full. Camping is extremely popular, especially in the summer months, and it brings in tourists looking for flexibility and affordability. 3. The Campground at the Jefferson County Fairgrounds currently offers 53 sites: 18 full hook-up, 22 partial hook-up, 12 dry camping and one bike-in site. The campground has undergone significant improvements over the past 3 years, including restroom renovation and site expansion. Thanks to a $250K grant from the WA Department of Agriculture, all of the full hook-up sites are currently getting a power upgrade to 30/50amps and new pedestals. The few 30 amp sites we have had in the past are generally fully booked all summer, so this will be an attractive addition to the campground, as many RV-ers require 30 amp service. The project will be completed before the 2027 summer season. The campground has never been marketed and, with the exception of the County Fair and Wooden Boat festival, typically experiences about 50% occupancy during the summer season. During the County Fair, the campground fills to capacity with exhibitors from throughout Jefferson and adjacent counties. The campground is essential to the horse arena. A recent horse event sponsored by the Fairgrounds brought participants from as far away as Bellevue. This would not be possible without an on-site campground. 5 | Page 4. “Public campground improvements” is listed as one of the “highest priorities” under “other criteria.” The Campground at the Jefferson County Fairgrounds stands out in the county for having 1) sites available at almost all times, unlike the state parks; 2) full hook-up sites; 3) an on-site dump station; 4) a full restroom with flush toilets and hot showers. 5. The use of rack cards and magazine advertising to attract tourists. Event date: Year round Timeline: year round Target Audience: People interested in visiting the area, as well as “RV-ers” looking for destinations. Promotion methods: Rack cards and magazine ad. Promoting overnight stays: We are an overnight lodging establishment. We would like to improve our amenities to make the campground more attractive to guests. Other agencies: Not at this time. 6. We can measure the occupancy rate at the campground through our online reservation reporting system. We also solicit reviews of every guest following their stay at the campground and can ask specifically what attractions or events they visited during their stay and how they learned about them. We can ask how they learned about the campground and compile the results for analysis. 7. Between April 1 and Sept. 30 of 2026, we had over 1400 reservations at the campground. We do not have data for 2025 because we switched reservation systems. By promoting the campground actively, we anticipate that number to increase by 50%. During this time period the campground brought in $105,136, subject to the Lodging and Tourism tax. 8. No. 9. The Jefferson County Fairgrounds provides a unique opportunity for youth engagement through 4H and the county Fair. The campground is an integral part of the Fair, but also stands alone in its ability to fill a gap in camping opportunities in Jefferson County. Revenue Campground Revenue (reservations) (retail tax) Dump Station revenue (not taxed) LTAC Grant Total revenue Expenses Janitorial Repairs & Maintenance Equipment rentals Utilities Electric Waste Management Propane Water Total for 590 Utilities Restroom rennovations Picnic tables Signage Destination Marketing Campground manager Total Expenses Net Revenue Jefferson County Fair Association Campground Projected Budget for 2027 Campground $ 123,000.00 $ 2,000.00 $ 42,995.00 $ 165,995.00 $ 1,400.00 $ 1,000.00 $ 500.00 $ 8,150.00 $ 5,390.00 $ 2,000.00 $ 5,400.00 $ 20,940.00 $ 27,000.00 $ 9,225.00 $ 7,800.00 $ 6,200.00 $ 45,000.00 $ 140,005.00 $25,990 Jefferson County Fair Association Budget Overview: Budget_FY26_P&L - FY26 P&L January - December 2026 Tuesday, September 29, 2026 05:55 PM GMT-07:00 1/4 TOTAL Revenue 410 Campground Revenue 411 Campsite (Retail)91,700.00 412 Long-term camping revenue 2,000.00 413 Dump station income 1,500.00 Total 410 Campground Revenue 95,200.00 420 Fair Revenue 421 Fair Merchandise - Retail sales 930.00 422 Fair Merchandise - Wholesale sales 0.00 423 Fair Revenue - Not taxed 424 Fair - Dept of Ag Fair Award 39,500.00 425 Fair - Donations 4,000.00 426 Fair - Entries 750.00 427 Fair - Vendor Revenue 13,500.00 428 Fair - Gate Receipts & Passes 52,000.00 429 Fair - Sponsorships 9,700.00 Total 423 Fair Revenue - Not taxed 119,450.00 Total 420 Fair Revenue 120,380.00 430 Other Revenue - Taxable Services 431 Short Term Rental Revenue 55,000.00 Total 430 Other Revenue - Taxable Services 55,000.00 440 Other Revenue - Non-Taxable 442 Fundraising Revenue (parent) 442.1 Pump Track 5,000.00 Total 442 Fundraising Revenue (parent)5,000.00 443 Long-Term Lease Revenue 24,800.00 445 Storage 12,000.00 446 Jefferson County Operating Fund 100,000.00 Total 440 Other Revenue - Non-Taxable 141,800.00 450 Grant Revenue (parent) 453 Grant Revenue - Dept of Ag - Campground 250,000.00 Total 450 Grant Revenue (parent)250,000.00 Total Revenue $662,380.00 GROSS PROFIT $662,380.00 Expenditures 510 Campground Expense 510.1 Campground Reservation Fees 700.00 510.2 Campground Expenses - General 1,000.00 Total 510 Campground Expense 1,700.00 520 Fair Expenses 520.01 Advertising & Promotional Activities (Includes premium book)4,500.00 520.01.01 Premium book 2,500.00 Jefferson County Fair Association Budget Overview: Budget_FY26_P&L - FY26 P&L January - December 2026 Tuesday, September 29, 2026 05:55 PM GMT-07:00 2/4 TOTAL Total 520.01 Advertising & Promotional Activities (Includes premium book)7,000.00 520.02 Agriculture Exhibit & Education Expenses 600.00 520.03 Contracted Services & Exhibits (e.g. Janitorial)2,500.00 520.04 Convention & Super School 2,900.00 520.05 Decorations & Supplies (incl. janitorial supplies)3,500.00 520.06 Entertainment 30,000.00 520.07 Fees & Licenses & Permits 550.00 520.08 Gate Attendants 1,000.00 520.09 Grounds, Landscaping & Maintenance 1,000.00 520.10 In-House Expenses for Advertising & Promotions 200.00 520.11 Judges Fees & Expenses 4,000.00 520.12 Office Expenses (Phone, Internet, Supplies, Postage)1,000.00 520.13 Other Operating Expenses (e.g. ticketing, software))5,000.00 520.14 Premiums, Prizes & Awards (parent) 520.14.1 Premiums 10,000.00 520.14.2 Prizes & Awards 500.00 Total 520.14 Premiums, Prizes & Awards (parent)10,500.00 520.17 Rentals & Repairs 2,000.00 520.18 RV Park Expenses (Campground)200.00 520.19 Security & Traffic Control (Parking)1,500.00 Total 520 Fair Expenses 73,450.00 531 Short Term Rentals Expenses 1,200.00 542 Fundraising Expenses - parent 542.1 Fundraising Expenses - pump track 2,000.00 Total 542 Fundraising Expenses - parent 2,000.00 550 Grant Expenses (Parent) 553 Grant Expenses - Dept of Ag - Campground K6394 250,000.00 Total 550 Grant Expenses (Parent)250,000.00 560 Financial Transaction and Bank Fees 400.00 563 Payment processing fees 5,000.00 Total 560 Financial Transaction and Bank Fees 5,400.00 565 Insurance 14,200.00 566 Janitorial 566.1 Janitorial supplies 2,700.00 566.2 Labor 13,000.00 Total 566 Janitorial 15,700.00 567 Licenses and Permits 20.00 568 Marketing (parent) 568.1 Marketing - general 3,000.00 568.2 Website 250.00 Total 568 Marketing (parent)3,250.00 570 General Administrative Expenses (parent) 570.1 Office/General Administrative Expenditures 3,000.00 Jefferson County Fair Association Budget Overview: Budget_FY26_P&L - FY26 P&L January - December 2026 Tuesday, September 29, 2026 05:55 PM GMT-07:00 3/4 TOTAL 570.2 Telephone 1,000.00 Total 570 General Administrative Expenses (parent)4,000.00 580 Payroll Expenses 580.1 Wages 208,000.00 580.2 Taxes 22,000.00 Total 580 Payroll Expenses 230,000.00 581 Professional Services (parent) 581.1 Accounting/Bookkeeping/Tax Prep 12,000.00 581.2 Contracted Services 581.22 Consulting 1,000.00 Total 581.2 Contracted Services 1,000.00 Total 581 Professional Services (parent)13,000.00 582 Repairs & Maintenance 10,300.00 583 Equipment Expense (parent) 583.1 Equipment Expense - New Equipment 3,000.00 583.2 Equipment Expense - Repairs 5,000.00 Total 583 Equipment Expense (parent)8,000.00 584 Grounds (Parent) 584.1 Groundskeeper Supplies 0.00 584.2 Grounds - General Expenses 4,000.00 Total 584 Grounds (Parent)4,000.00 587 Software (parent) 587.1 QBO Subscription 1,730.00 587.2 Software - other 600.00 Total 587 Software (parent)2,330.00 588 Tax Expense (parent) 588.1 B&O 1,200.00 Total 588 Tax Expense (parent)1,200.00 590 Utilities 591 Electric 26,000.00 592 Waste Management 15,000.00 593 Propane 25,000.00 594 Water 594.1 Mobile home 69153350 1,700.00 594.2 UNKK5108 - Main Water for grounds except mobile home 33,600.00 Total 594 Water 35,300.00 595 Wifi 1,020.00 Total 590 Utilities 102,320.00 599.1 Extraordinary Expenses 10,000.00 599.2 Facilities Improvements Expenses (move to asset at period end) 599.2.1 Campground Improvements 4,200.00 Total 599.2 Facilities Improvements Expenses (move to asset at period end)4,200.00 Jefferson County Fair Association Budget Overview: Budget_FY26_P&L - FY26 P&L January - December 2026 Tuesday, September 29, 2026 05:55 PM GMT-07:00 1/4 TOTAL Revenue 410 Campground Revenue 411 Campsite (Retail)91,700.00 412 Long-term camping revenue 2,000.00 413 Dump station income 1,500.00 Total 410 Campground Revenue 95,200.00 420 Fair Revenue 421 Fair Merchandise - Retail sales 930.00 422 Fair Merchandise - Wholesale sales 0.00 423 Fair Revenue - Not taxed 424 Fair - Dept of Ag Fair Award 39,500.00 425 Fair - Donations 4,000.00 426 Fair - Entries 750.00 427 Fair - Vendor Revenue 13,500.00 428 Fair - Gate Receipts & Passes 52,000.00 429 Fair - Sponsorships 9,700.00 Total 423 Fair Revenue - Not taxed 119,450.00 Total 420 Fair Revenue 120,380.00 430 Other Revenue - Taxable Services 431 Short Term Rental Revenue 55,000.00 Total 430 Other Revenue - Taxable Services 55,000.00 440 Other Revenue - Non-Taxable 442 Fundraising Revenue (parent) 442.1 Pump Track 5,000.00 Total 442 Fundraising Revenue (parent)5,000.00 443 Long-Term Lease Revenue 24,800.00 445 Storage 12,000.00 446 Jefferson County Operating Fund 100,000.00 Total 440 Other Revenue - Non-Taxable 141,800.00 450 Grant Revenue (parent) 453 Grant Revenue - Dept of Ag - Campground 250,000.00 Total 450 Grant Revenue (parent)250,000.00 Total Revenue $662,380.00 GROSS PROFIT $662,380.00 Expenditures 510 Campground Expense 510.1 Campground Reservation Fees 700.00 510.2 Campground Expenses - General 1,000.00 Total 510 Campground Expense 1,700.00 520 Fair Expenses 520.01 Advertising & Promotional Activities (Includes premium book)4,500.00 520.01.01 Premium book 2,500.00 Jefferson County Fair Association Budget Overview: Budget_FY26_P&L - FY26 P&L January - December 2026 Tuesday, September 29, 2026 05:55 PM GMT-07:00 2/4 TOTAL Total 520.01 Advertising & Promotional Activities (Includes premium book)7,000.00 520.02 Agriculture Exhibit & Education Expenses 600.00 520.03 Contracted Services & Exhibits (e.g. Janitorial)2,500.00 520.04 Convention & Super School 2,900.00 520.05 Decorations & Supplies (incl. janitorial supplies)3,500.00 520.06 Entertainment 30,000.00 520.07 Fees & Licenses & Permits 550.00 520.08 Gate Attendants 1,000.00 520.09 Grounds, Landscaping & Maintenance 1,000.00 520.10 In-House Expenses for Advertising & Promotions 200.00 520.11 Judges Fees & Expenses 4,000.00 520.12 Office Expenses (Phone, Internet, Supplies, Postage)1,000.00 520.13 Other Operating Expenses (e.g. ticketing, software))5,000.00 520.14 Premiums, Prizes & Awards (parent) 520.14.1 Premiums 10,000.00 520.14.2 Prizes & Awards 500.00 Total 520.14 Premiums, Prizes & Awards (parent)10,500.00 520.17 Rentals & Repairs 2,000.00 520.18 RV Park Expenses (Campground)200.00 520.19 Security & Traffic Control (Parking)1,500.00 Total 520 Fair Expenses 73,450.00 531 Short Term Rentals Expenses 1,200.00 542 Fundraising Expenses - parent 542.1 Fundraising Expenses - pump track 2,000.00 Total 542 Fundraising Expenses - parent 2,000.00 550 Grant Expenses (Parent) 553 Grant Expenses - Dept of Ag - Campground K6394 250,000.00 Total 550 Grant Expenses (Parent)250,000.00 560 Financial Transaction and Bank Fees 400.00 563 Payment processing fees 5,000.00 Total 560 Financial Transaction and Bank Fees 5,400.00 565 Insurance 14,200.00 566 Janitorial 566.1 Janitorial supplies 2,700.00 566.2 Labor 13,000.00 Total 566 Janitorial 15,700.00 567 Licenses and Permits 20.00 568 Marketing (parent) 568.1 Marketing - general 3,000.00 568.2 Website 250.00 Total 568 Marketing (parent)3,250.00 570 General Administrative Expenses (parent) 570.1 Office/General Administrative Expenditures 3,000.00 Jefferson County Fair Association Budget Overview: Budget_FY26_P&L - FY26 P&L January - December 2026 Tuesday, September 29, 2026 05:55 PM GMT-07:00 3/4 TOTAL 570.2 Telephone 1,000.00 Total 570 General Administrative Expenses (parent)4,000.00 580 Payroll Expenses 580.1 Wages 208,000.00 580.2 Taxes 22,000.00 Total 580 Payroll Expenses 230,000.00 581 Professional Services (parent) 581.1 Accounting/Bookkeeping/Tax Prep 12,000.00 581.2 Contracted Services 581.22 Consulting 1,000.00 Total 581.2 Contracted Services 1,000.00 Total 581 Professional Services (parent)13,000.00 582 Repairs & Maintenance 10,300.00 583 Equipment Expense (parent) 583.1 Equipment Expense - New Equipment 3,000.00 583.2 Equipment Expense - Repairs 5,000.00 Total 583 Equipment Expense (parent)8,000.00 584 Grounds (Parent) 584.1 Groundskeeper Supplies 0.00 584.2 Grounds - General Expenses 4,000.00 Total 584 Grounds (Parent)4,000.00 587 Software (parent) 587.1 QBO Subscription 1,730.00 587.2 Software - other 600.00 Total 587 Software (parent)2,330.00 588 Tax Expense (parent) 588.1 B&O 1,200.00 Total 588 Tax Expense (parent)1,200.00 590 Utilities 591 Electric 26,000.00 592 Waste Management 15,000.00 593 Propane 25,000.00 594 Water 594.1 Mobile home 69153350 1,700.00 594.2 UNKK5108 - Main Water for grounds except mobile home 33,600.00 Total 594 Water 35,300.00 595 Wifi 1,020.00 Total 590 Utilities 102,320.00 599.1 Extraordinary Expenses 10,000.00 599.2 Facilities Improvements Expenses (move to asset at period end) 599.2.1 Campground Improvements 4,200.00 Total 599.2 Facilities Improvements Expenses (move to asset at period end)4,200.00 Jefferson County Fair Association Budget Overview: Budget_FY26_P&L - FY26 P&L January - December 2026 Tuesday, September 29, 2026 05:55 PM GMT-07:00 4/4 TOTAL Total Expenditures $756,270.00 NET OPERATING REVENUE $ -93,890.00 Other Revenue 490 Interest 2,800.00 495 Reserve Account - Budget Deficit 91,090.00 Total Other Revenue $93,890.00 NET OTHER REVENUE $93,890.00 NET REVENUE $0.00 Jefferson County Fair Association Statement of Activity January 1-September 27, 2026 Accrual Basis Sunday, September 27, 2026 10:06 AM GMT-07:00 1/5 Total Revenue 400 Kitchen Revenue 400.1 Classes (retail tax)677.00 400.2 Catering (retail tax)3,400.00 400.4 Donations 144.00 Total for 400 Kitchen Revenue $4,221.00 405 Horse Arena Revenue (parent) 405.1 Haul-ins (drop in use)40.00 405.2 Horse shows (managed)1,707.00 Total for 405 Horse Arena Revenue (parent)$1,747.00 410 Campground Revenue 411 Campsite (Retail)$81,940.62 411.1 Campground revenue for which 9.5% Sales Tax reported and paid by Hipcamp 2,950.26 411.2 Fees paid by guests (Park)7,075.45 Total for 411 Campsite (Retail)$91,966.33 412 Long-term camping revenue 4,560.00 413 Dump station income 2,312.03 Total for 410 Campground Revenue $98,838.36 420 Fair Revenue 421 Fair Merchandise - Retail sales 10,906.86 423 Fair Revenue - Not taxed 424 Fair - Dept of Ag Fair Award 46,087.15 425 Fair - Donations 1,289.41 427 Fair - Vendor Revenue 17,445.40 428 Fair - Gate Receipts & Passes 48,437.63 429 Fair - Sponsorships 9,500.00 Total for 423 Fair Revenue - Not taxed $122,759.59 Total for 420 Fair Revenue $133,666.45 430 Other Revenue - Taxable Services 431 Short Term Rental Revenue 27,133.00 Total for 430 Other Revenue - Taxable Services $27,133.00 440 Other Revenue - Non-Taxable 441 Donations 4,987.00 442 Fundraising Revenue (parent) 442.1 Pump Track 85,367.79 442.2 Other fundraising revenue 7,758.42 Total for 442 Fundraising Revenue (parent)$93,126.21 443 Long-Term Lease Revenue $19,122.58 444 Utilities Reimbursed by Leaseholders 464.95 Total for 443 Long-Term Lease Revenue $19,587.53 445 Storage 11,375.00 To Whom It May Concern, I am pleased to write in support of the Jefferson County Fairgrounds’ request for LTAC funding for improvements to the public campground, including new picnic tables and improvements to the men’s shower facilities. Our group stayed at the Jefferson County Fairgrounds campground while attending the fair this year, and it was hands down one of the most welcoming camping experiences we have ever had. What stood out most was the atmosphere. Our kids came from outside Jefferson County, and once we were there, kids from all the different clubs interacted, played, laughed, and simply got to be kids together. They were allowed to have fun and be appropriately loud during the day, while quiet hours and campground expectations were handled kindly and respectfully. It created an environment that felt both welcoming and well managed. The facilities and campground were clean and cared for, and our families genuinely enjoyed being there. Staying on-site also added tremendously to our fair experience. Instead of simply attending an event and leaving, we were able to make a whole experience of it; camping together, spending more time at the fairgrounds, and building friendships and memories with other families. As the founder and president of The Whole Horse Place, a nonprofit organization serving youth and families through hands-on programs with senior rescue horses, I know how important welcoming, affordable community spaces are. Facilities like the Jefferson County Fairgrounds campground make it possible for families, youth organizations, exhibitors, horse groups, and visitors to participate more fully in events that bring people into the county. Investments such as additional or improved picnic tables and shower facilities may sound simple, but they directly affect the experience of the people who stay there. Based on our experience this year, these improvements would be an investment in a campground that is already serving visitors and families exceptionally well. We would absolutely stay at the Jefferson County Fairgrounds again, and I strongly support efforts to continue improving this valuable community and visitor resource. Sincerely, Tina Meekins Founder & President The Whole Horse Place Port Orchard, Washington Jefferson County Fair Association Statement of Activity January 1-September 27, 2026 Accrual Basis Sunday, September 27, 2026 10:06 AM GMT-07:00 2/5 Total 446 Jefferson County Operating Fund 100,000.00 Total for 440 Other Revenue - Non-Taxable $229,075.74 450 Grant Revenue (parent) 451 Grant Revenue - Grant 22-2466 Pump Track 22,366.42 453 Grant Revenue - Dept of Ag - Campground 12,272.22 454 Restricted donation/grant 14,200.00 Total for 450 Grant Revenue (parent)$48,838.64 Billable Expenditure Revenue 0.00 Total for Revenue $543,520.19 Cost of Goods Sold 521 Cost of goods sold (fair) - retail 6,123.41 Cost of Goods Sold 884.04 Total for Cost of Goods Sold $7,007.45 Gross Profit $536,512.74 Expenditures 500 Kitchen Expenses 500.1 Classes expenses 500.1.1 Food 599.58 Total for 500.1 Classes expenses $599.58 500.2 Catering Expenses 500.2.1 Food (catering)3,971.86 500.2.2 Personnel (Catering)1,020.00 Total for 500.2 Catering Expenses $4,991.86 500.3 Supplies - consumables/replacements 23.87 500.5 Licenses and permits 452.16 Total for 500 Kitchen Expenses $6,067.47 505 Horse Arena Expenses (parent) 505.1 Horse show personnel costs 1,827.12 505.2 Horse arena - other expenses 7,865.29 Total for 505 Horse Arena Expenses (parent)$9,692.41 510 Campground Expense 510.1 Campground Reservation Fees 791.95 510.2 Campground Expenses - General 110.52 Total for 510 Campground Expense $902.47 520 Fair Expenses 520.01 Advertising & Promotional Activities (Includes premium book)$6,094.40 520.01.01 Premium book 45.50 Total for 520.01 Advertising & Promotional Activities (Includes premium book)$6,139.90 520.02 Agriculture Exhibit & Education Expenses 1,741.06 520.03 Contracted Services & Exhibits (e.g. Janitorial)2,100.00 520.04 Convention & Super School 1,179.30 Jefferson County Fair Association Statement of Activity January 1-September 27, 2026 Accrual Basis Sunday, September 27, 2026 10:06 AM GMT-07:00 3/5 Total 520.05 Decorations & Supplies (incl. janitorial supplies)3,096.16 520.06 Entertainment 30,302.35 520.07 Fees & Licenses & Permits 1,346.60 520.09 Grounds, Landscaping & Maintenance 3,029.59 520.11 Judges Fees & Expenses 5,162.00 520.12 Office Expenses (Phone, Internet, Supplies, Postage)1,856.69 520.13 Other Operating Expenses (e.g. ticketing, software))3,220.75 520.14 Premiums, Prizes & Awards (parent) 520.14.1 Premiums 26.58 520.14.2 Prizes & Awards 0.00 Total for 520.14 Premiums, Prizes & Awards (parent)$26.58 520.17 Rentals & Repairs 208.54 520.19 Security & Traffic Control (Parking)29.99 Total for 520 Fair Expenses $59,439.51 531 Short Term Rentals Expenses 2,067.27 542 Fundraising Expenses - parent 542.1 Fundraising Expenses - pump track 5,471.80 542.2 Other fundraising expenses 2,808.90 Total for 542 Fundraising Expenses - parent $8,280.70 550 Grant Expenses (Parent) 551 Grant Expenses - Grant 22-2466 Pump Track 2,841.42 553 Grant Expenses - Dept of Ag - Campground K6394 15,009.72 554 Restricted donation expense 7,652.43 Total for 550 Grant Expenses (Parent)$25,503.57 560 Financial Transaction and Bank Fees 561 Bank Charges 10.00 563 Payment processing fees $837.66 563.1 Credit Card Processing Fee $677.14 563.11 Fees paid by guests (Park)7,075.45 Total for 563.1 Credit Card Processing Fee $7,752.59 563.3 QuickBooks Payments Fees 1,534.20 Total for 563 Payment processing fees $10,124.45 Total for 560 Financial Transaction and Bank Fees $10,134.45 566 Janitorial 566.1 Janitorial supplies 1,777.68 566.2 Labor 8,900.00 Total for 566 Janitorial $10,677.68 567 Licenses and Permits 328.77 568 Marketing (parent) 568.1 Marketing - general 1,535.00 568.2 Website 262.88 Total for 568 Marketing (parent)$1,797.88 Jefferson County Fair Association Statement of Activity January 1-September 27, 2026 Accrual Basis Sunday, September 27, 2026 10:06 AM GMT-07:00 4/5 Total 569 Membership Dues 29.00 570 General Administrative Expenses (parent) 570.1 Office/General Administrative Expenditures 1,503.74 570.2 Telephone 818.14 570.3 IT (info tech)0.00 Total for 570 General Administrative Expenses (parent)$2,321.88 580 Payroll Expenses 580.1 Wages 119,636.47 580.2 Taxes 14,671.39 Total for 580 Payroll Expenses $134,307.86 581 Professional Services (parent) 581.1 Accounting/Bookkeeping/Tax Prep 6,665.00 581.2 Contracted Services 10,140.00 Total for 581 Professional Services (parent)$16,805.00 582 Repairs & Maintenance 6,266.65 583 Equipment Expense (parent) 583.2 Equipment Expense - Repairs 7,793.92 Total for 583 Equipment Expense (parent)$7,793.92 584 Grounds (Parent) 584.2 Grounds - General Expenses 509.63 Total for 584 Grounds (Parent)$509.63 587 Software (parent) 587.1 QBO Subscription 1,651.68 587.2 Software - other 1,183.34 Total for 587 Software (parent)$2,835.02 588 Tax Expense (parent) 588.1 B&O 783.11 Total for 588 Tax Expense (parent)$783.11 590 Utilities 591 Electric 591.1 10728005 Area/animal/picnic (Acc't 17321001)1,699.90 591.2 10730091 Rock Club (acc't 28521002)627.51 591.3 10753847 Campground (acc't 28521003)6,159.24 591.4 10780264 Go Cart (acc't 17321002)668.87 591.5 10780757 Erickson (acc't 17321003)3,010.19 591.6 10780788 4H - Art/Yesteryear (acc't 17321000)1,340.50 591.7 10843136 Old Commercial (acc't 28521001)544.07 591.8 10843138 Vendor Booth (acc't 28521000)309.15 Total for 591 Electric $14,359.43 592 Waste Management 8,818.68 Jefferson County Fair Association Statement of Activity January 1-September 27, 2026 Accrual Basis Sunday, September 27, 2026 10:06 AM GMT-07:00 5/5 Total 593 Propane $664.35 593.1 Rock club, BBQ, Brick Bathrooms 810.95 593.2 4-H & Art 1,825.70 593.5 Campground bathroom 144.19 593.6 Erickson 4,628.85 Total for 593 Propane $8,074.04 594 Water 594.1 Mobile home 69153350 1,265.73 594.2 UNKK5108 - Main Water for grounds except mobile home 22,975.61 Total for 594 Water $24,241.34 595 Wifi 790.00 Total for 590 Utilities $56,283.49 599.1 Extraordinary Expenses 3,341.14 599.2 Facilities Improvements Expenses (move to asset at period end) 599.2.1 Campground Improvements 439.33 599.2.3 Facilities improvements - other 375.74 Total for 599.2 Facilities Improvements Expenses (move to asset at period end)$815.07 911 Ask - confirm 388.86 Repair & Maintenance 514.21 Total for Expenditures $367,887.02 Net Operating Revenue $168,625.72 Other Revenue 490 Interest 2,679.59 491 Pump Track Donations 3,072.57 Total for Other Revenue $5,752.16 Net Other Revenue $5,752.16 Net Revenue $174,377.88 Jefferson County Fair Association Statement of Financial Position As of Sep 29, 2026 Accrual Basis Tuesday, September 29, 2026 03:34 PM GMT-07:00 1/2 Total Assets Current Assets Bank Accounts 100 Clearing Account 0.00 101 First Federal (Primary Account) *0200 219,814.16 102 !!NO!! First Federal (pump track) - 1603 87,995.19 103 !!NO!! First Security Bank (premium checks)1,929.56 104 Petty Cash 0.00 Total for Bank Accounts $309,738.91 Accounts Receivable 111 Accounts Receivable 6,532.43 Total for Accounts Receivable $6,532.43 Other Current Assets 110 Undeposited Funds 938.50 119 Employee Advance 0.00 QuickBooks Tax Holding Account 3,409.37 ZZZ DO NOT USE Inventory Asset 0.00 Total for Other Current Assets $4,347.87 Total for Current Assets $320,619.21 Fixed Assets 120 Fixed Assets $536.05 121 Improvements $62,440.48 121.1 Campground Improvements 897.84 121.2 Office Remodel 1,561.46 121.3 Facilities Improvements - other 138.38 Total for 121 Improvements $65,038.16 122 Machinery & Equipment 149,515.13 123 Fixed Asset Furniture 675.02 Total for 120 Fixed Assets $215,764.36 125 Accumulated Depreciation -76,007.00 Total for Fixed Assets $139,757.36 Total for Assets $460,376.57 Jefferson County Fair Association Statement of Financial Position As of Sep 29, 2026 Accrual Basis Tuesday, September 29, 2026 03:34 PM GMT-07:00 2/2 Total Liabilities and Equity Liabilities Current Liabilities Accounts Payable 211 Accounts Payable (A/P)-1,806.11 Total for Accounts Payable -$1,806.11 Other Current Liabilities 220 Payroll Liabilities $0.00 221 Federal Taxes (941/943/944)1,919.34 223 WA Cares Fund 192.60 224 WA Paid Family and Medical Leave Tax 267.98 225 WA SUI Employer 1,027.72 226 WA Workers Compensation 1,353.57 DCS #2995446 263.44 Total for 220 Payroll Liabilities $5,024.65 227 Direct Deposit Payable 0.00 230 Washington State Department of Revenue Payable $10,294.65 230.1 Sales Tax Payable -10,544.61 Total for 230 Washington State Department of Revenue Payable -$249.96 240 Other Current Liabilities 241 Security Deposits 300.00 242 Camping Income Holding Account (Hipcamp)748.57 Total for 240 Other Current Liabilities $1,048.57 ZZZ DO NOT USE Out Of Scope Agency Payable 0.00 Total for Other Current Liabilities $5,823.26 Total for Current Liabilities $4,017.15 Total for Liabilities $4,017.15 Equity 300 Opening Balance Equity 0.00 301 Retained Earnings 287,064.03 Net Revenue 169,295.39 Total for Equity $456,359.42 Total for Liabilities and Equity $460,376.57 Jefferson County Fairgrounds Association Board of Directors Board Members address Kristi Pimentel 2830 Holcomb Street, Port Townsend, WA 98368 Ben Thomas 641 Scott Street, Port Townsend, WA 98368 Emma Hopkins 7263 Beaver Valley Road, Chimacum, WA 98325 Samantha Wall 72 Bentley Place, Port Townsend WA 98368 Heather Dudley- Nollette 909 14th Street, Port Townsend, WA 98368 Owen Rowe 250 Madison St, Port Townsend WA 98368 Anji Scalf 121 Oak Bay Rd. Port Hadlock WA 98339 Jefferson County Fairgrounds Campground 2027 LTAC Funds request Sample art work for rack card and destination “map” By Marian Roh of ROHGraphics Laurel Zeeman CPA 211 Taylor St, Suite 4 — Port Townsend, WA 98368— Phone: (360) 301-0042 E-Mail: laurelzeemancpa@gmail.com Web: www.zeemancpa.com Date: 29 September, 2026 Department of the Treasury Board of Trustees Port Townsend, WA 98368 RE: Campground Improvements To Whom It May Concern: The Jefferson County Fairgrounds have been part of my life for as long as I can remember. I have been coming to the Fair every year from the time I was a child and remember countless events being held there over my lifetime. I started in 4H at the Jefferson County Fairgrounds in 1997 and now my son is following in my footsteps! While having some things be the same for such a long time adds a certain flare of nostalgia, those same things are in desperate need of a face lift. The horse barn desperately needs a re-work, the campground bathrooms look exactly the same as they did in 1997 and do not function any better, and the campground itself needs some love. While the 4H groups do a lot of community service and help with cleaning up parts of the Fairgrounds, it needs funding and upgrades that go well beyond what the 4H clubs can contribute. Please use this letter as evidence of my support and that of the community. The Fairgrounds are near and dear to our hearts and our community needs it to survive. They key to survival is changing and improving with the times. Thank you for your consideration in this matter. Respectfully, Laurel Zeeman CPA To whom it may concern, I am writing in support of the LTAC Grant for fairgrounds campground improvements. My family has camped at the fairgrounds during different times of the year, particularly during the week of fair with our 4H group. There are many improvements that are necessary and would greatly benefit the fairgrounds campground and the overall experience of the campers that use the facilities. Thank you for your consideration, Madison Clevenger To Whom It May Concern, I am pleased to write in support of the Jefferson County Fairgrounds’ request for LTAC funding for improvements to the public campground, including new picnic tables and improvements to the men’s shower facilities. Our group stayed at the Jefferson County Fairgrounds campground while attending the fair this year, and it was hands down one of the most welcoming camping experiences we have ever had. What stood out most was the atmosphere. Our kids came from outside Jefferson County, and once we were there, kids from all the different clubs interacted, played, laughed, and simply got to be kids together. They were allowed to have fun and be appropriately loud during the day, while quiet hours and campground expectations were handled kindly and respectfully. It created an environment that felt both welcoming and well managed. The facilities and campground were clean and cared for, and our families genuinely enjoyed being there. Staying on-site also added tremendously to our fair experience. Instead of simply attending an event and leaving, we were able to make a whole experience of it; camping together, spending more time at the fairgrounds, and building friendships and memories with other families. As the founder and president of The Whole Horse Place, a nonprofit organization serving youth and families through hands-on programs with senior rescue horses, I know how important welcoming, affordable community spaces are. Facilities like the Jefferson County Fairgrounds campground make it possible for families, youth organizations, exhibitors, horse groups, and visitors to participate more fully in events that bring people into the county. Investments such as additional or improved picnic tables and shower facilities may sound simple, but they directly affect the experience of the people who stay there. Based on our experience this year, these improvements would be an investment in a campground that is already serving visitors and families exceptionally well. We would absolutely stay at the Jefferson County Fairgrounds again, and I strongly support efforts to continue improving this valuable community and visitor resource. Sincerely, Tina Meekins Founder & President The Whole Horse Place Port Orchard, Washington