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Home My WebLink AboutM050911 District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Lorna Delaney M I N U T E S Week of May 9, 2011 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following comments were made by citizens in attendance at the meeting and reflect their personal opinions: •A citizen commented how viruses and weather conditions are effecting the food supply and agriculture and farming needs to be our highest priority and best use of land. •A citizen wanted to know why he has not been notified of the status of his complaints regarding the visitor center and a campaign sign? APPROVAL AND ADOPTION OF CONSENT AGENDA: Commissioner Sullivan moved to approve all of the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. •RESOLUTION NO. 18-11 : Adding an Additional Member and New Alternate Members to the Exploratory Regional Parks and Recreation Committee (New Member Erica Delma and Alternate Members Jim Bettely, Jim Funaro, Yuko Umeda, Roger Hall and Paula Dowdle AGREEMENT •: Purchasing Microsoft Products at Discounted Rate; No Dollar Amount; Jefferson County Central Services; Washington State Department of Information Services BID AWARD •: Willoughby Creek Bridge Emergency Repair, Upper Hoh Road MP 3.5, Project No. XO1825; Total Bid Amount of $523,670.97; Jefferson County Public Works; Seton Construction BID AWARD •: Dismal Creek Culvert Replacement, Upper Hoh Road MP 9.19, Project No. XO1736; Total Bid Amount of $258,327.31; Jefferson County Public Works; Anderson Environmental Contracting, LLC •Final Short Plat Approval, Jorg Short Plat #MLA07-00518/#SUB07-00034; To Divide 41.10 Acres into 2 Residential Lots; Located on Eaglemount Road, Port Townsend; Forrest Thibeault and Scot Clark, Clark Land Office, Applicants •Payment of Jefferson County Vouchers/Warrants Dated April 27, 2011 Totaling $247.19 Page 1 Commissioners Meeting Minutes: Week of May 9, 2011 COMMISSIONERS BRIEFING SESSION: The Commissioners each provided updates on the following items: Chairman Austin stated that he will be meeting with the State Board of Health via conference call for future meetings. He reported that Mike Glenn of Jefferson Healthcare announced at the Port Ludlow Village Council meeting that a day care center will be opening in Port Ludlow accompanied with a physician assistant with the ability to take x-rays, do splinting and suture repair. DNR will be having a public hearing regarding their plan for inter-trust exchange of properties that are being set aside around Dabob Bay on Thursday evening at 6:00 p.m. at the Quilcene High School. Commissioner Johnson reported that he attended a Puget Sound Partnership meeting last week. Commissioner Sullivan stated he had an O3A meeting via conference call last week and due to State budget they will be continuing to meet via conference call. Approval of Minutes: Commissioner Johnson asked that the word compromise be corrected on page 7 of the March 21, 2011 Minutes. Commissioner Sullivan stated he had a correction on the page 6 in the second paragraph, second line, the phrase states “because the City of Port Townsend passed this regulation last year” he would like it to be corrected to “because the City of Port Townsend passed this regulation.” Commissioner Johnson moved to approve the meeting minutes of March 21, with two corrections, and March 28, April 4, April 11 and Special Meeting of April 14, 2011 as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. HEARING re: 2011 First Quarter Budget Appropriations/Extensions for Various County Funds: Philip Morley explained why budget appropriations are being requested by District Court, the Sheriff’s Office, Non-Departmental, WSU Cooperative Extension, Water Pollution Control, Public Works Roads and Central Services. Chairman Austin opened the hearing for public testimony. Tom Thiersch, Jefferson County: He noted on the WSU County Extension request that it states “Frontier Bank gave Katherine Baril a check for the balance of funds of the former EDC.” He hopes that they didn’t just give her a check, that’s County money. Will someone please explain what happened to that money, where it came back from? It is not clear. The appropriation for the Spruce Room wasn’t clear. If the room was going to be used for the whole year, why wasn’t it budgeted for that? The request for the Water Pollution Control Account has an intriguing explanation that says it was overlooked when the budget was turned in. It seems a little careless and sloppy that $10,000.00 was overlooked. Chairman Austin asked if staff would like to respond to any of the comments/questions made by Mr. Thiersch. Karen Bednarski, Auditor’s Office, stated that the County got a new loan for Water Pollution Control and the County has just recently had to start making payments. That is why it was overlooked. These payments are made from the people who took out the loans, not from the General Fund. Pamela Roberts, WSU Extension, stated that the check from Frontier Bank was not given to Katherine Baril personally, it went into the County account. It was deemed to be local money because the EDC contact with the State had been satisfied and that bank account was due to be closed out. Those funds would have left the County because the account was inoperable, no one was using it. It was good that Page 2 Commissioners Meeting Minutes: Week of May 9, 2011 Katherine captured those funds and got them back into the County to serve Economic Development activities. With regard to the $3,000.00 rent, it is a separate space that leads to the Spruce Room and there was some discussion on potentially letting go of the space but after talking to the staff that uses the space and looking at the high use of the facility it was deemed necessary for the high level of meetings WSU is having. Mike Belenksi, Jefferson County: Inquired as to why some people do not have to give their name and address? He noticed that the Sheriff’s Office equipment went down from the $51,000.00 from the $47,0000.00. He stated that the State Auditor found that 48 items were missing from their equipment log. Did they find some of that? Why is that number going down? Outboard motors just disappearing, depth finders...what about the evidence room? These are people that are supposed to be trained to keep track of stuff. Did they find some of that stuff and that is why their number has gone down significantly? Either someone is pulling a number out of thin air to make up for things that might disappear but didn’t disappear because people are watching to close now and people can’t throw items in their trunk and take it home. It seems like poor budgeting to me. Who’s budgeting this stuff? He wants the rules applied fairly. Philip Morley stated that he was not aware that there has been any theft of material from the Sheriff’s Office. Chairman Austin stated that anyone is welcome to approach the Sheriff directly regarding missing equipment. RESOLUTION NO. 19-11 Commissioner Sullivan moved to approve approving the budget appropriations/extensions as presented from the Various County Departments. Commissioner Johnson seconded the motion which carried by a unanimous vote. An EXECUTIVE SESSION was scheduled from 10:15 a.m. to 11:00 a.m. with County Administrator and Deputy Prosecuting Attorney re: Attorney-Client Privilege; Exemption as Outlined in the Open Public Meetings Act RCW 42.30.110 (1)(i)(B) Potential Litigation. The session actually ran from 10:18 a.m. to 12:30 p.m. The Executive Session scheduled at 11:00 a.m. was reschedule to 3:15 p.m. The meeting was recessed at the conclusion of the morning session and reconvened at 1:30 p.m. with all three Commissioners present. Page 3 Commissioners Meeting Minutes: Week of May 9, 2011 items: County Administrator Briefing Session: County Administrator Philip Morley reviewed the following . Update re: Puget Sound Partnership Council . Update re: Sportmen's Club New Pistol Bay AppliCation . Briefing: Potential Mumby Road Vacation . Calendar Coordination · Legislative Update . Miscellaneous Items . Future Agenda Items The EXECUTNE SESSION scheduled at 3:15 p.m. with County Administrator and Deputy Prosecuting Attorney re: Attorney-Client Privilege; Exemption as Outlined in the Open Public Meetings Act RCW 42.30.110 (l)(i)(B) Potential Litigation. The session actually ran from 3:45 p.m. to 4:30 p.rn. NOTICE OFADJOURNMENT: Commissioner Sullivan moved and Commissioner Johnson seconded the motion to adjourn the meeting at 4:36 p.m until the next regularly scheduled meeting or properly noticed special meeting. The motion carried by a Im..nimous vote. MEE . .' ".~~URNED .,~ ' [;ll'"" . CC ~'\l':;:-._-- --__N!I'_, ..., ~,-..,..... ..1\"". ,g' . 'lI'"",-' ".\ .', _.....-.~ .,.., , " ,__ '~~~_iliJ"'~,. "". ~"~'-.".. -.~. '~'''=.'.' (Ii\ ',,",. ""..:./ '''., ''"" ""', " ~,....!,.."",,3;-~~, :t~: f<;":-'~-\: ~.' ". 'I..' ..........:'... '.. "'...-...:.:"........'............l1. '.' ~.......:..........I\ '" ~'\Li'Wl;~p;' .... '::"'. <t:'. ~\.:ttt-CiJ ~~n -~ ~~.l;~?-'--. ~-y~(--,~::J;.:'/ \~~-~}/.?j~;.J.'*~~,.... ," \("1": "'~,+'\.' '~~~,h' . _}" AI'iBs''':''' :; ~~ JEFFERSON COUNTY BOARD OF COMMISSIONERS Jo$~ Pbi1~ Raina Rllrid..n Deputy Clerk of the Board ~ 'van, Member Page 4