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Home My WebLink AboutOlympic Peninsula Tourism Commission 3rd QTR ReportEXHIBIT C 3rd QUARTER REPORT Due by October 31"to aiincknight `i ko.je:Fferson.wa.us Organization: Olympic Peninsula Tourism Commission Contact person: Kathleen Temple Mailing Address: PO Box 670 Port Angeles, WA 98362 Phone Number/Email: 360-452-8552 opvbbookie@gmail.com 1. LTAC Funds received from the County 3rd QTR: ORGANIZATION Total Total Overspent Refund TOTAL TOTAL TOTAL Amount Received (+) Required I" QTR 2nd QTR 3rd QTR Awarded From Underspent LTAC LTAC LTAC by JeffCo JeffCo (-) of LTAC FUNDS FUNDS FUNDS funds SPENT SPENT SPENT OPTC j 97112.00 6294.59 24528.79 29835.50 6294.59 2. LTAC funds spent by your organization 3rd QTR (include 200 word limit regarding activities and funds spent_ with any itemized statement and supporting documentation ie: invoices paid, receipts from payment): OPTC Invoice Date Amount 2995 7/9/26 1790.14 3007 7/23/26 1959.97 3025 9/2/26 2544.48 Purpose Partner Share of annual marketing Partner Share of annual marketing Partner Share of annual marketing During the 3'd QTR of 2025 OPTC/OPVB was active in the following initiatives: Held monthly meetings with OPTC Partners and OPVB Board members Bulk mailings of Travel Planners with inserts upon request -monthly mailing via various requests -email and phone requests. Update and maintain web site Create monthly newsletter -Plan articles and artwork -engage partners for blogs highlighting their areas Plan and Prep FamTours: CLIA-UK Cruise and Stay 18 people CANUSA Self Drive Group for 8 people Hey USA Guidebook -Netherlands American Journal-Dagmar Gratzeck Plan and create Fall Marketing Campaign Social media posts Attend Travel & Words Conference 3. LTAC funds balance remaining 3rd QTR: $36453.12 4. Please attach your organization's report for all revenue, marketing, services, programs and activitiesfor the prior April through June (2nd) quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years, you must maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, you must be able to provide access to County or State representatives to audit those records, In voice PO Box 670 618 S Peabody Street F Bill To Jefferson County Admin Office Attn Adiel McKnight 1820 Jefferson Street PO Box 1220 Port Townsend, WA 98368 Date 6/19/2026 r G IN 1 1 '1 J %d L./A TOURISM COMMISSION Invoice # 2995 Description Total Invoice Your Portion The following are bills that OPTC has paid. Your portion is shown based on the Partner Percentages Agreements You will see the bill along with the breakdown for each partners share. Thank you! Your Percentage is 15.95% OPVB-Admin Costs -June 2750.00 438.63 Postage -Office, Init, lead postage -May 89.88 14.34 JayRay-Web hosting and updates -out of scope work 1500.53 239.33 Constant Contact -May 818.93 130.62 Constant Contact -June 849.61 151.46 Travel Guide Free -May 753.30 120.15 S3 Solutions -Digital Marketing 643.06 102.57 OPVB-Travel Planner Admin costs 1000.00 159.50 PA School -Travel Planner Dist Center -April 160.00 25.52 PA School -Travel Planner Dist Center -May 160.00 25.52 Red Lion-OPTC Planning session meeting 166.74 26.60 Starett Suite -German Media FamTour-Michael Krueger -Bettina 276.27 44.07 Borman Kalaloch Lodge -German Media FamTour-Michael 283.23 45.18 Krueger -Bettina Borman Lake Quinault Lodge -Dutch FamTour- Thijis Boofaard 671.80 107.15 Visit Seattle -Billboard Advertising -NW Seattle by Ballard Bridge 1000.00 159.50 Total $1,790.14 Phone # 360-452-8552 Fax # 360-452-7383 invoice PO Box 670 618 S Peabody Street F Bill To Jefferson County Admin Office Attn Adiel McKnight 1820 Jefferson Street PO Box 1220 Port Townsend, WA 98368 Date 7/23/2026 PENINSULA TOURISM COMMISSION Invoice # 3007 Description Total Invoice Your Portion The following are bills that OPTC has paid. Your portion is shown based on the Partner Percentages Agreements You will see the bill along with the breakdown for each partners share. Thank you! Your percentage is 15.95% OPVB-Admin Costs -July 2750.00 438.63 Postage -Office, Init, lead postage -June 161.99 25.84 JayRay-Web hosting and updates -out of scope work 1729.90 275.92 Constant Contact -July 949.61 151.46 Travel Guide Free -June 629.10 100.34 OPVB-Travel Planner Admin costs 1000.00 159.50 PA School -Travel Planner Dist Center -June 160.00 25.52 Postmaster -Bulk mail postage 3000.00 478.50 Certified Travel Media -Travel Planner distribution 1466.60 233.92 S3 Solutions -Digital Media 440.99 70.34 Total $1,959.97 Phone # 360-452-8552 Fax # 360-452-7383 In voice PO Box 670 618 S Peabody Street F Bill To Jefferson County Admin Office Attn Adiel McKnight 1820 Jefferson Street PO Box 1220 Port Townsend, WA 98368 PENINSULA TOURISM COMMISSION Date Invoice # 9/3/2026 3025 Description Total Invoice Your Portion The following are bills that OPTC has paid. Your portion is shown based on the Partner Percentages Agreements You will see the bill along with the breakdown for each partners share. Thank you! Your percentage is 15.95% OPVB-Admin Costs- 2750.00 438.63 Postage -Office, Init, lead postage -July 115.37 18.40 OPVB-Admin Costs 2750.00 438.63 Postage -Office, Intl, and Lead postage -August 225.47 35.96 Constant Contact -August 949.61 151.46 Travel Guide Free -July 760.05 121.23 Travel Guides Free -August 766.80 122.30 OPVB-Travel Planner Admin costs 1000.00 159.50 OPVB-Travel Planner Admin costs 1000.00 159.50 PA School -Travel Planner Dist Center -July 160.00 25.52 Certified Travel Media -Travel Planner Distribution -Aug 1466.60 233.92 Certified Travel Media -Travel Planner Distribution -Sept 1466.60 233.92 JayRay-Website Maint, OOS Work 1318.59 210.32 S3 Solutions -Social Media 287.79 45.90 Valley of the Giants-CLIA -UK Cruise and Stay FamTour 936.00 149.29 Total $2,544.48 Phone # 360-452-8552 Fax # 360-452-7383 11:36AM Olympic Peninsula Tourism Commission 10/08/26 Balance Sheet Accrual Basis As of September 30, 2026 Sep 30, 26 ASSETS Current Assets Check! nglSavings Checking - 4706 48,619.67 Petty Cash 60.00 Savings - 3504 108.49 Total Checking/Savings 48,788.16 Accounts Receivable Accounts Receivable -12,426.86 Total Accounts Receivable -12,426.86 Total Current Assets 36,361,30 TOTAL ASSETS 36,361.30 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts payable 774.25 Total Accounts Payable 774.25 Other Current Liabilities OPVB Loaned Funds 23,800.00 Total Other Current Liabilities 23,800.00 Total Current Liabilities 24,574.25 Total Liabilities 24,574.25 Equity Retained Earnings 15,162.51 Net Income -3,375,46 Total Equity 11,787,05 TOTAL LIABILITIES & EQUITY 36,361.30 Page 1 12:10 PM Olympic Peninsula Tourism Commission 10/08/26 Profit & Loss Cash Basis July through September 2026 Jul - Sep 26 Apr - Jun 26 Ordinary Income/Expense Income Earned revenues Bank Interest 0.02 0.01 Travel Planner Inserts 3,582.00 2,699.40 Total Earned revenues 3,582.02 2,699.41 Co -Op & Marketing Partners Spring Co -Op Marketing Partners 2,000.00 0.00 Scenic Byway 2,200.00 2,200.00 WA State Visitor Guide 2,150.00 2,150.00 Total Co -Op & Marketing Partners 6,350.00 4,350.00 Jefferson Co Admin Jeff Co -OP Org Data Reporting 0.00 10,860.00 Add'I Jeff Co Tour Master Plan 0.00 248.92 Add'I Jeff Co Spring/Fall Co -Op 0.00 9,349.00 Total Jefferson Co Admin 0.00 20,457.92 Partner Income Jeff Co Annual Marketing 6,294.59 9,377.58 City of Port Angeles 17,126.92 0.00 City of Port Townsend 2,880.89 7,508.92 City of Sequim (LTAC) 3,595.25 5,356.08 Forks Chamber of Commerce 3,145.32 4,685.87 Grays Harbor Tourism 3,379.05 6,089.35 Mason County 1,928.89 4,782.17 OPVB 9,006.09 22,328.35 Total Partner Income 47,357.00 60,128.32 Tourism Summit -- Sponsor 0.00 1,000.00 Tourism Summit -Attendee 179.00 -179.00 Total Tourism Summit-- 179.00 821.00 Total Income 57,468.02 88,456.65 Gross Profit 57,468.02 88,456.65 Expense Administrative 990 Tax Return 0.00 400.00 Administration 8,250.00 8,250.00 Meetings 515.92 189.30 Total Administrative 8,765,92 8,839.30 Jeff Co Marketing Jeff Co Data Reporting 0.00 10,860.00 Jeff Co Admin-CoOP Spring/Fall- 0.00 4,803.16 Total Jeff Co Marketing 0.00 15,663.16 CoOp Campaigns Spring Campaign 0.00 3,100.00 Scenic Byway Guide 0.00 10,410.00 Seasonal Staycation Campaign 0.00 911.35 WA State Visitor Guide 0.00 100.00 Total CoOp Campaigns 0.00 14,521.35 Marketing Digital Marketing 1,256.14 1,353.82 Fam Tours -Intl Mktg 936.00 2,490.13 Fam Tours -Media 0.00 756.90 Page 1 12:10 PM Olympic Peninsula Tourism Commission 10/08/26 Profit & Loss Cash Basis July through September 2026 Jul - Sep 26 Apr - Jun 26 Other Trade Shows 0.00 332.36 Travel Guides Free 2,155.95 2,331.45 Travel Plus Words Conference 1,600.00 0.00 Total Marketing 5,948.09 7,264.66 Media & Public Relations Constant Contact Service 2,848.83 2,587.47 Photo Purchase 0.00 450.00 Total Media & Public Relations 2,848,83 3,037.47 Tourism Summit Expenses Coordination 4.000.00 0.00 Food & Beverage 0.00 -292.12 Tour Summit -Speakers 0.00 1,302,32 Venue & Operations 000 6,294.83 Total Tourism Summit Expenses 4,000.00 7,305.03 Distribution of Travel Planners Certified Folder 4,399.80 4,327.80 Distribution Center Admin 3,480.00 3,480.00 Total Distribution of Travel Planners 7,879.80 7,807.80 Travel Planner Design 0.00 1,894.40 Freight 0.00 1,328.11 Postage 3,502.83 6,344.78 Production 0.00 21,720.37 Storage 0.00 1,375.00 Total Travel Planner 3,502.83 32,662.66 Web Sites Website Hosting & Maintenance 4,188.76 4,931.72 Total Web Sites 4,188.76 4,931.72 Total Expense 37,134.23 102,033.15 Net Ordinary Income 20,333.79 -13,576.50 Net Income 20,333.79 -13,576.50 Page 2