HomeMy WebLinkAboutOWL360 Youth Housing $167,640
REQUEST FOR PROPOSALS
Funding for:
HOMELESS RESPONSE SYSTEM OPERATIONS AND HOMELESS
AND AFFORDABLE HOUSING DEVELOPMENT PROJECTS
Section 1: Purpose of Request for Proposals (RFP)
1.1 INTRODUCTION
This RFP covers requests for funding for both Homeless Response System (HRS) operations and
homeless and affordable housing capital development. 5386 and 1590 funds are available for the
operation of homeless and affordable housing services. 1590 funds are also available for the
construction of affordable housing units, including emergency housing, and first-year operations
of these facilities. Additional criteria for eligible projects are listed below.
Proposed projects must meet eligibility requirements under 2023’s Senate Bill 5386 modifying
the distribution and uses of the homeless housing assistance surcharges in RCW Titles 36 and 84
and House Bill 1590 as codified in RCW 82.14.530.
We estimate the available funding for this period to be approximately $250,000 for 5386
Homeless Housing and Assistance (operating) funds; $720,000 for 1590 Affordable and
Supportive Housing development funds and first year operating funds; and $480,000 for 1590
Affordable and Supportive Housing operating funds. Note that 1590 operating funds may be
used for all housing-related services.
1.2 FUNDING PERIOD
The HFB is requesting proposals for HRS Operations and Homeless and Affordable Housing
Development Projects. Funding under this grant program is allocated for a 12-month period. The
period of performance for services solicited under this RFP begins 1/1/2027 and ends
12/31/2027. Initial funding is not an assurance or guarantee of ongoing operations funding after
the contract period. Proposers are cautioned not to assume a commitment of future funding based
on the receipt of funds in prior years.
1.3 AFFORDABLE HOUSING DEVELOPMENT, 1590 FUNDS
The project must meet eligibility requirements under Senate Bill 5386 and House Bill 1590 and
RCW 82.14.530
Funding for Affordable and Supportive Housing in accordance With House Bill 1590 and RCW
82. 14. 530
1. Development (and first year operations): A minimum of sixty percent of this fund must
be used for the following eligible uses:
a. Constructing affordable housing, which may include new units of affordable
housing within an existing structure, and facilities providing housing-related
services, solely for eligible households (as defined below); or
b. Constructing mental and behavioral health-related facilities; or
c. Funding the operations and maintenance costs of new units of affordable housing
and facilities where housing-related programs are provided, or newly constructed
evaluation and treatment centers.
2. Operations: The remaining proceeds shall be used for the operation, delivery and
evaluation of mental and behavioral health treatment programs and services or housing-
related services.
3. No more than ten percent of the proceeds may be used to supplant existing local funds.
4. For purposes of this provision, “eligible households” means persons within any of the
following population groups whose income is at or below sixty percent (60%) of area
median income (AMI):
a. Persons with mental illness
b. Veterans
c. Senior citizens
d. Homeless (or at-risk of being homeless) families with children
e. Unaccompanied homeless youth or young adults
f. Persons with disabilities
g. Domestic violence survivors
1.4 HOMELESS HOUSING AND ASSISTANCE, 5386 FUNDS
1. In order to be eligible for services under these funds individuals served must:
a. Be persons meeting the definition of homeless under the legislation and persons
at-risk of homelessness such as:
i. Persons being evicted within a week from a private dwelling unit or
leaving an institution, such as a mental health or substance abuse treatment
facility or a jail/prison, with no subsequent residence identified and
lacking the resources needed to obtain housing.
ii. Persons fleeing domestic or family violence with no subsequent safe
residence identified and lacking the resources needed to obtain such
housing.
iii. Persons living on the streets or in emergency shelter but are spending a
short time (up to 30 consecutive days) in a hospital or other institution.
iv. Persons who would otherwise be living on the streets or in an emergency
shelter.
v. Households who are very low-income.
2. Eligible uses of these funds:
a. Rental and furnishing of dwelling units for the use of homeless persons.
b. Costs of developing affordable housing for homeless persons, and services for
formerly homeless individuals and families residing in transitional housing or
permanent housing and still at risk of homelessness.
c. Operating subsidies for transitional housing or permanent housing serving
formerly homeless families or individuals.
d. Services to prevent homelessness, such as emergency eviction prevention
programs including temporary rental subsidies to prevent homelessness.
e. Temporary services to assist persons leaving state institutions and other state
programs to prevent them from becoming or remaining homeless.
f. Outreach services for homeless individuals and families
g. Development and management of local homeless plans including homeless census
data collection; identification of goals, performance measures, strategies, and
costs and evaluation of progress towards established goals.
h. Rental vouchers payable to landlords for persons who are homeless or below
thirty percent (30%) of the area median income or in immediate danger of
becoming homeless.
i. Other activities to reduce and prevent homelessness as identified for funding in
the local plan.
j. Acquisition, construction or rehabilitation of housing projects or units within
housing projects that are affordable to very low-income households.
k. Supporting building, operation and maintenance costs of housing projects or units
eligible to receive housing trust funds, that are affordable to very low-income
households, and that require a supplement to income to cover ongoing operating
expenses.
l. Rental assistance vouchers for housing units that are affordable to very
low-income households.
m. Operating costs for emergency shelters and licensed overnight youth shelters.
Section 2: Proposal Evaluation and Selection Process
2.1 PROCESS OVERVIEW
The following procedure will be used to evaluate the proposals and select finalists.
All complete eligible proposals received within the established deadline will be evaluated by the
RFP Screening Panel–the Housing Fund Board (HFB). Proposals will be scored by each HFB
member. The combined totals guide funding awards, and the HFB will approach the specific
awards through a lens of equity, diversity and inclusion.
There will be an opportunity to ask questions on the RFP before the submittal deadline. After
submission and prior to scoring, the panel may ask technical questions after initial review of the
proposal and prior to scoring.
2.2 PROPOSAL SCREENING PANEL
The Housing Fund Board will be the RFP Screening Panel. All HFB members will disclose any
potential connections and recuse themselves from any conflict of interest, not scoring any
conflicted applications. Board service will be disclosed but is not per se a conflict.
2.3 PROPOSAL EVALUATION
Applicants whose proposal is being considered for an award may be invited to make an oral
presentation of their proposal to the HFB.
The HFB will review responses to the questions in the three RFP application sections on project
approach, impact, and budget and award points based on these responses. Each section is worth
10 points for a total potential award of 30 points per proposal.
The HFB reserves the right to recommend funding for multiple contracts under this RFP or
recommend funding for a portion of the requested amount at their discretion.
Section 3: Instructions and Timelines
3.1 SUBMISSION REQUIREMENTS
Proposal Deadline:10/16/2026 by 4pm
All responses to this Request for Proposal should be submitted on the provided application form.
Please submit an electronic PDF version of the proposal e-mailed to Carolyn Gallaway at
carolyn@co.jefferson.wa.us. If electronic submission is not possible, please contact the County
Administrator ’s office at 360-385-9100 for accommodation.
The following should be in the email’s subject line: “Proposal – Affordable and Homeless
Housing Funds.”
It is very important that your application is complete, signed, is for an eligible activity, and
conforms to all program requirements. Applications not meeting all the requirements will not
receive consideration for funding.
Proposals MUST be received by 4pm on 10/16/2026. Late proposals will not be accepted.
Submittals made in an incorrect format will not be considered.
All responses to this Request for Proposal should be submitted on the provided application form.
3.2 PROPOSAL SELECTION TIMELINE
Request for Proposal Timeline for Funds
DATE ACTIVITY
09/16/26 RFP first publication in paper
09/23/26 RFP second publication in paper
09/25/26 Questions from applicants at 2:30 PM
Zoom Meeting: https://us06web.zoom.us/j/91098454388 (this link is
subject to change)
10/9/26 Technical assistance questions from application due via email.
Questions will be reviewed and answered by a subcommittee of the
HFB.
10/16/26 Proposals must be submitted by 4:00 pm
10/20/26 Proposals opened and distributed to HFB
10/28/26 HFB to make funding recommendations to the BoCC
11/09/26 BoCC takes action on HFB funding recommendations (subject to
change based on BoCC schedule)
November Contracts to County Prosecutor and Risk Manager for approval
December Contracts to Providers and returned to BoCC for signatures
Note – All dates are subject to change
3.3 DEFINITIONS
Definition of Area Median Income for Jefferson County
Affordable housing program eligibility is always determined by household income. Each
household's income is compared to the income of all other households in the area. This is
accomplished through a statistic established by the government called the Area Median Income,
most often referred to as AMI. The AMI is calculated and published each year by HUD.
In Jefferson County, HUD calculates the Sixty Percent (60%) Area Median Income (“AMI”) for
a family of four as $64,200. Sixty Percent (60%) AMI for an individual is $44,940. Link:
https://www.huduser.gov/datasets/il/il2026/summary?year=2026&reporttype=county&states=53
&counties=5303199999&hmfa=METRO10180M10180
Definition of Very Low-Income
Very-low income is defined as households with income between 30%--50% of AMI. In Jefferson
County for 2026, this means $32,100–53,500 annually for a family of four.
3.4 GENERAL GUIDELINES FOR APPLICANTS
a. Complete all parts of the application form and answer all questions on the
application. Incomplete applications will not be accepted and will not receive
funding consideration.
b. Be as specific as possible in stating goals, measures of success, objectives,
expected results, deliverables, etc. It is expected that there will be considerably
more requests for funds than there are funds available. Therefore, conciseness and
clarity of description are essential.
c. Any program receiving these funds must use them to provide services only within
Jefferson County boundaries.
d. Applicants that have received prior Affordable Housing and/or Homeless
Housing and Assistance Funds must be current on all required reporting,
including to state funders, to be eligible to receive funds. Applicants must
submit a copy of their 2026 Annual Expenditure Report to Commerce, if
applicable, as part of this requirement.
e. Grantees will be required to submit a written progress report midway through the
grant period and a written closeout report at the end of the funding period with
their final invoice. Failure to submit timely reports/progress data will result in
holding or non-payment of funds. These reports should include a comparison of
outcomes to date with those initially proposed. A fiscal and programmatic
monitoring visit may be conducted by the County during any project year. The
provider will make all project-related documents and files available for review.
f. Reimbursement of costs will be addressed in the grant agreement.
g. Jefferson County reserves the right to negotiate additional terms to the grant
agreement it deems necessary and appropriate to ensure compliance with funding
requirements as outlined in 2023’s SB 5386, HB 1590, RCW 82.14.530, and
RCW 82.14.540.
h. Funding in previous years does not assure additional awards in this funding cycle.
i. Applicants may submit multiple proposals. It is preferred that proposals be limited
to either requests for funds for either capital development projects or operations
projects/programs.
3.5 BUDGET INSTRUCTIONS
Please use the attached budget templates. If you need additional space, you may insert rows.
“Proposal” refers to the funds requested from these funds that will be applied to this specific
project or program. Blank spaces are provided for additional categories. Justification for budget
items must be specific, and that same specificity should be reflected in subsequent billings.
A maximum 10% Administration fee is allowed for projects if needed, however, Administration
fees are not allowed for Capital Projects.
1. Sample Contract:
A sample contract may be found on Laserfiche at the following path:
https://test.co.jefferson.wa.us/WeblinkExternal/Browse.aspx?id=10141412&dbid=0
&repo=Jefferson www.co.jefferson.wa.us – Jefferson - Board of Commissioners -
Boards & Committees - Housing Fund Board - RFP 2026
2. Insurance Requirement:
Awardees will be required to meet all the County’s insurance requirements, which are
included as Attachment A to this RFP.
APPLICATION
Funding for:
HOMELESS RESPONSE SYSTEM OPERATIONS AND HOMELESS
AND AFFORDABLE HOUSING DEVELOPMENT PROJECTS
Application Proposals must be RECEIVED by: 10/16/26 at 4:00 PM
Section 1: Applicant Information
1.1 APPLICANT INFORMATION
Name of Project or Program: OWL360 – Youth Housing
Area of
County to be
Served: All of Jefferson County
Total Amount of Operating
Funds Requested:
Applying for 1590
Development funds and
noting eligibility for 1590
Operations and 5386
Operation funds, as noted
in application
Total Amount
of
Development
Funds
Requested: $167,640
HMIS Project Number (if
applicable):
OWL360 hold HMIS
access through 4 projects
Name of Agency/Applicant: OWL360
Federal Tax
ID: 87-1282294
Contact Person:
Kelli Parcher Title: Executive Director
Address: 1240 W Sims Way #319 City: Port Townsend
State: WA Zip: 98368
Phone Number: 360-301-3551 Fax Number:
Email: kelliparcher@owl360.org
1.2 CERTIFICATION
Certification by Authorized Agency Representative (Board President, CEO, or another person
authorized to bind the agency in a contract).
Name of Authorized Agency Representative:
Title:
● Applicant certifies that these funds will be used as described in this application unless a
change has been mutually agreed upon between Contractor and Jefferson County Board
of County Commissioners. Substantive amendment requests will also require the
approval of the Housing Fund Board (HFB).
● Applicant certifies that the information in this application is true and correct.
Applicant certifies that it has no outstanding obligations to the County with respect to housing
10/14/2026
____________________________________________________ _________________
Signature of Authorized Agency Representative Date
1.3 PROJECT DESCRIPTION
1. Name of Project or Program:
2. Total Amount of Funding Requested:
3. Provide a brief description of the project or program:
4. Identify the specific eligible use(s) under 5386 and/or 1590 for which the Project or
Program qualifies, as listed in sections 1.3 and 1.4 of the RFP. If you are submitting for
both operating and development funds, please submit separate budgets for each.
a. 5386 Operating Funds:
1590 Development Funds:
c. 1590 Operating Funds:
Section 2: Approach (10 Points)
1. Specify the project or program goals and expected outcomes. (2 point)
2. Briefly describe how the project aligns with and contributes to the priorities, goals and
actions of the 2025-2030 Jefferson County Homeless & Affordable Housing Services
Plan. The Plan is available for viewing at
https://www.co.jefferson.wa.us/DocumentCenter/View/23792/2025-2030-Homeless-Hou
sing-Plan?bidId= (2 points)
3. Describe any collaborations that informed the development of this project, including
participation in Housing Fund Board and Continuum of Care activities. (2 points)
4. Describe the engagement and participation of lived experts in this project’s development.
(2 Points)
5. Provide a brief description of expertise and/or recent, relevant and successful experiences
in delivering similar programs and/or projects, including ability, stability and resources to
implement this project or program. (2 points)
Section 3: Impact (10 Points)
1. What services will be funded?
2. How many individuals by demographic will be served by these funds? Describe how
this project supports the original target group or income level of your organization. (2
points)
3. How does this project serve marginalized populations and address risk of harm and
barriers to housing stability? What is your plan for continuous improvement in serving
historically underserved populations? (2 points)
4. Specify the measures of success by which the project or program will be assessed.
(2 points)
5. How would the project contribute to positive movement in Commerce’s Homeless
System Performance Measures, including total project entries, length of time homeless,
exits to permanent housing, returns to homelessness, and system prioritization? (2 points)
6. For operations programs, how does the proposed project or program demonstrate the
following priorities: Preservation of existing services and/or providing services to
underserved populations and/or populations not served in the same way elsewhere?
(2 Points Operations funding only)
7. For capital development projects, how does the proposed project demonstrate “serving
the greatest need” as identified in Appendix D, Prioritization Criteria of Homeless
Housing Capital Projects, in the 2025-2030 Jefferson County Homeless & Affordable
Housing Services Plan. The list of populations shown as serving the greatest need is not
prioritized. (1 point Capital Project funding only)
8. For capital development projects, how many new units will be brought online? How
many existing units will be preserved? (1 point Capital Project funding only)
Section 4: Budget (10 Points)
4.1 FINANCIAL READINESS (2 points)
1. Is the Project or Program ready to use the funding now or are there actions to be taken
before the Project or Program can begin? If so, what are those actions?
2. What other funds, donors, or community support are involved with the project? Identify
other sources of funds that would be leveraged with the requested funds and/or how these
funds will be used to leverage other funds.
3. Will the requested funds, including funds from other sources, fully fund the Project or
Program? If not, how does the organization intend to fill the gap?
4. Describe your staffing plan for this project including how many people will be assigned
to do this work and their availability? Will this project require new hires?
4.2 FINANCIAL SUSTAINABILITY (2 points)
1. For capital development projects, how are the requested funds matched by operating
funds going forward? Specify the degree of matching support.
2. Briefly describe your plan for financial sustainability of the Project or Program.
4.3 SCALABILITY (Non-scoring question)
1. Is the Project or Program scalable if all funding requested is not recurred? How would the
Project or Program be impacted?
4.4 REQUIRED ADDITIONAL DOCUMENTS (2 points)
Please attach the following items along with your RFP Application submission. Applications
without these documents may be deemed incomplete.
1. Please attach a current operating budget for the organization requesting the funding.
2. Also, if your organization is an HMIS participant, please attach a copy of your 2026
Annual Expenditures Report to Commerce.
4.5 CAPITAL PROJECTS BUDGET (4 Points Capital Project funding only)
1. Budget
Capital Budget for Real Estate Development Uses
Financing
Categories
Estimate Basis of Estimate
Total Acquisition
Costs
$
Construction $
Construction Fees $
Financing Fees and
Charges
$
Guarantees and
Reserves
$
Developers Fee $
$
Subtotal $
TOTAL $
2. Funding Sources - n/a
Financing Categories Estimate Indicate if Committed or Application has been made.
If not made indicate date application is to be
submitted
Private Loan $
Jefferson County Funds $
Public Sources (State or
Federal Funds)
$
Foundations $
Donations $
Low Income Housing
Tax Credits (indicate 9%
or 4%)
$
Historic Tax Credits $
New Market Tax Credits $
Gap (if any) $
TOTAL $
3. Narrative: Please include any budget narrative that is descriptive or helpful to explain any
part of your proposed expenditures in your capital budget(s).
4.6 PROGRAM OPERATING BUDGET (4 points Operating funding only)
1. Operating Budget
Program Operating Budget
Budget Categories Program Proposal Justification Priority
Salaries $92,000 $60,000 Workforce -Service Providers high
Benefits $11,000 $8,000 Workforce -Service Providers high
Rental Subsidies $80,000 $50,000 Youth Subsides high
Utilities $12,700 $5,500 Building Support for youth high
Insurance $19,000 $19,000 Required per RFP funding and
grants
high
Food/Supplies $4300 $2000 Basic Human Need medium
Furnishings/Equipment $4000 $1500 Unit supplies low
Repair/Maintenance $8000 $5000 Building medium
Transportation
(explain)
$1400 $1400 Support service for clients high
Subtotal $ $
Administration (10%
max.)
$ $15,240
TOTAL $ $167,640
2. Staffing Budget
If your Project or Program includes salaries and benefits, please list position(s) and number of
full-time employees (FTE) to be paid by these funds (FTE should be that percentage of time the
employee is dedicated to this Project or Program–for example 20 hour a week, part-time salary
would be represented as 0.5 FTE):
Position Salary Benefits FTE
Lead Case Care Staff 62,500 7,000 1.0
Case Care Staff 32,000 4,000 .5
3. Funding Sources (Please provide previous year funding if applicable)
All Funding Sources for the Program
Funding
Sources
Awards
2026
Awards
2027
Indicate if Committed
or Application has been
made.
Public Sources
(State or Federal
Funds)
$103,000 $52,000 Specific to Youth
Housing
Have applied for FY
2028/29
Private
Donations
$26,400 Specific to Youth
Housing
Will seek matching
support in 2027
Foundation
Grants
$15,000 $ Supports all OWL360
Programming &
Operations
Will seek matching
support in 2027
United
Campaigns
$20,000 $ Have requested $20,000
for 2027
Yes, will receive funds
based on success of
campaign
Other $125,000 $125,000 Supports all OWL360
Programming &
Operations
Grant funding streaming
will expire in 2027
Other $ $
TOTAL $289,400 $177,000
4. Narrative: Please include any budget narrative that is descriptive or helpful, to explain
any part of your proposed expenditures. For instance, if you are requesting furnishings or
appliances specifically for housing included in your Project or Program, what are the
items you are requesting?
OWL360’s proposed budget protects safe housing and the direct support young people need to
build sustainable independence. Assistance is based on each participant’s income, needs, and
circumstances, with support adjusted as their resources and ability to cover housing expenses
increase.
Grant funds will support OWL360’s Global Lease agreements, housing operations, essential
utilities, routine maintenance, and repairs. Water, sewer, electricity, and garbage removal are
necessary to maintain safe, habitable residential units. Maintenance and repair funding protects
existing housing capacity and addresses problems before they become more costly or disrupt a
young person’s housing.
The budget also includes salary and benefits for two employees totaling 1.5 full-time equivalent
positions. These staff provide case care, resource navigation, housing outreach, homelessness
prevention and intervention, peer support, and connections to education and employment.
Competitive wages help OWL360 retain skilled staff and maintain the consistent, trusted
relationships that support young people’s progress. Staff work alongside participants to address
barriers, strengthen daily living skills, access resources, and increase their ability to meet their
own housing expenses.
For the first time, OWL360 is requesting dedicated housing subsidy support in response to
an $80,000 reduction in Youth Homelessness Demonstration Program (YHDP) funding
serving youth and young adults. This projected loss, alongside uncertainty in federal and state
budgets, places additional pressure on the resources available to help young people obtain and
maintain housing. Emerging adults with limited income and support networks cannot reasonably
absorb this funding gap.
The additional subsidy request will help bridge the gap between participants’ available income
and their housing costs while they pursue employment, education, treatment, and other goals that
strengthen long-term stability. Without this support, young people risk losing the foundation that
makes those goals achievable.
This investment will protect existing housing, preserve essential staffing, and prevent funding
instability from becoming housing instability for Jefferson County’s youth and young adults.
OWL360
Budget Overview
January-December, 2026
Monday, October 12, 2026 1/1
Total
Revenue
Grant Income $0.00
148/149/1590 2025 115,000.00
Give Jefferson Grant 20,000.00
HUD Youth Development Grant 24,000.00
JH - Medical Pathways 0.00
OCH - Olympic Connect 168,000.00
Office of Homeless Youth - D.O.103,000.00
Total for Grant Income $430,000.00
Investments $8,000.00
Private Donation $125,000.00
Program Income $0.00
Behavioral Health
131 Behavioral Health - Mental 27,143.00
131 Behavioral Health - Resourc 10,483.00
Total for Behavioral Health $37,626.00
Clemente Foundation 42,000.00
Open Doors 36,500.00
Total for Program Income $116,126.00
Rental Income $181,945.70
Sales 0.00
The Nest Income $50,535.00
Total for Revenue $911,606.70
Gross Profit $911,606.70
Expenditures
Housing Program $138,950.00
Operational Expenses $124,635.00
Payroll Expenses $365,219.00
Program Expenses $154,208.61
The Nest - CoffeeShop & RC $125,825.00
Total for Expenditures $908,837.61
Net Operating Revenue $2,769.09
Net Revenue $2,769.09