HomeMy WebLinkAboutOlyCAP Haines St Operational $137,500N i
REQUEST FOR PROPOSALS
Funding for:
HOMELESS RESPONSE SYSTEM OPERATIONS AND HOMELESS
AND AFFORDABLE HOUSING DEVELOPMENT PROJECTS
Section 1: Purpose of Request for Proposals (RFP)
1.1 INTRODUCTION
This RFP covers requests for funding for both Homeless Response System (HRS) operations and
homeless and affordable housing capital development. 5386 and 1590 funds are available for the
operation of homeless and affordable housing services. 1590 funds are also available for the
construction of affordable housing units, including emergency housing, and first -year operations
of these facilities. Additional criteria for eligible projects are listed below.
Proposed projects must meet eligibility requirements under 2023's Senate Bill 5386 modifying
the distribution and uses of the homeless housing assistance surcharges in RCW Titles 36 and 84
and House Bill 1590 as codified in RCW 82.14.530.
We estimate the available funding for this period to be approximately $250,000 for 5386
Homeless Housing and Assistance (operating) funds; $720,000 for 1590 Affordable and
Supportive Housing development funds and first year operating funds; and $480,000 for 1590
Affordable and Supportive Housing operating funds. Note that 1590 operating funds may be
used for all housing -related services.
1.2 FUNDING PERIOD
The HFB is requesting proposals for HRS Operations and Homeless and Affordable Housing
Development Projects. Funding under this grant program is allocated for a 12-month period. The
period of performance for services solicited under this RFP begins 1/1/2027 and ends
12/31/2027. Initial funding is not an assurance or guarantee of ongoing operations funding after
the contract period. Proposers are cautioned not to assume a commitment of future funding based
on the receipt of funds in prior years.
1.3 AFFORDABLE HOUSING DEVELOPMENT. 1590 FUNDS
The project must meet eligibility requirements under Senate Bill 5386 and House Bill 1590 and
RCW 82.14.530
Funding for Affordable and Supportive Housing in accordance With House Bill 1590 and RCW
82. 14.530
Development (and first year operations): A minimum of sixty percent of this fund must
be used for the following eligible uses:
a. Constructing affordable housing, which may include new units of affordable
housing within an existing structure, and facilities providing housing -related
services, solely for eligible households (as defined below); or
b. Constructing mental and behavioral health -related facilities; or
c. Funding the operations and maintenance costs of new units of affordable housing
and facilities where housing -related programs are provided, or newly constructed
evaluation and treatment centers.
2. Operations: The remaining proceeds shall be used for the operation, delivery and
evaluation of mental and behavioral health treatment programs and services or housing -
related services.
3. No more than ten percent of the proceeds may be used to supplant existing local funds.
4. For purposes of this provision, "eligible households" means persons within any of the
following population groups whose income is at or below sixty percent (60%) of area
median income (AMI):
a. Persons with mental illness
b. Veterans
c. Senior citizens
d. Homeless (or at -risk of being homeless) families with children
e. Unaccompanied homeless youth or young adults
f. Persons with disabilities
g. Domestic violence survivors
1.4 HOMELESS HOUSING AND ASSISTANCE, 5386 FUNDS
In order to be eligible for services under these funds individuals served must:
a. Be persons meeting the definition of homeless under the legislation and persons
at -risk of homelessness such as:
Persons being evicted within a week from a private dwelling unit or
leaving an institution, such as a mental health or substance abuse treatment
facility or a jail/prison, with no subsequent residence identified and
lacking the resources needed to obtain housing.
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ii. Persons fleeing domestic or family violence with no subsequent safe
residence identified and lacking the resources needed to obtain such
housing.
iii. Persons living on the streets or in emergency shelter but are spending a
short time (up to 30 consecutive days) in a hospital or other institution.
iv. Persons who would otherwise be living on the streets or in an emergency
shelter.
V. Households who are very low-income.
2. Eligible uses of these funds:
a. Rental and furnishing of dwelling units for the use of homeless persons.
b. Costs of developing affordable housing for homeless persons, and services for
formerly homeless individuals and families residing in transitional housing or
permanent housing and still at risk of homelessness.
c. Operating subsidies for transitional housing or permanent housing serving
formerly homeless families or individuals.
d. Services to prevent homelessness, such as emergency eviction prevention
programs including temporary rental subsidies to prevent homelessness.
e. Temporary services to assist persons leaving state institutions and other state
programs to prevent them from becoming or remaining homeless.
f. Outreach services for homeless individuals and families
g. Development and management of local homeless plans including homeless census
data collection; identification of goals, performance measures, strategies, and
costs and evaluation of progress towards established goals.
h. Rental vouchers payable to landlords for persons who are homeless or below
thirty percent (30%) of the area median income or in immediate danger of
becoming homeless.
i. Other activities to reduce and prevent homelessness as identified for funding in
the local plan.
j. Acquisition, construction or rehabilitation of housing projects or units within
housing projects that are affordable to very low-income households.
k. Supporting building, operation and maintenance costs of housing projects or units
eligible to receive housing trust funds, that are affordable to very low-income
households, and that require a supplement to income to cover ongoing operating
expenses.
1. Rental assistance vouchers for housing units that are affordable to very low-
income households.
in. Operating costs for emergency shelters and licensed overnight youth shelters.
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Section 2: Proposal Evaluation and Selection Process
2.1 PROCESS OVERVIEW
The following procedure will be used to evaluate the proposals and select finalists.
All complete eligible proposals received within the established deadline will be evaluated by the
RFP Screening Panel —the Housing Fund Board (HFB). Proposals will be scored by each HFB
member. The combined totals guide funding awards, and the HFB will approach the specific
awards through a lens of equity, diversity and inclusion.
There will be an opportunity to ask questions on the RFP before the submittal deadline. After
submission and prior to scoring, the panel may ask technical questions after initial review of the
proposal and prior to scoring.
2.2 PROPOSAL SCREENING PANEL
The Housing Fund Board will be the RFP Screening Panel. All HFB members will disclose any
potential connections and recuse themselves from any conflict of interest, not scoring any
conflicted applications. Board service will be disclosed but is not per se a conflict.
2.3 PROPOSAL EVALUATION
Applicants whose proposal is being considered for an award may be invited to make an oral
presentation of their proposal to the HFB.
The HFB will review responses to the questions in the three RFP application sections on project
approach, impact, and budget and award points based on these responses. Each section is worth
10 points for a total potential award of 30 points per proposal.
The HFB reserves the right to recommend funding for multiple contracts under this RFP or
recommend funding for a portion of the requested amount at their discretion.
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Section 3: Instructions and Timelines
3.1 SUBMISSION REQUIREMENTS
Proposal Deadline:10/16/2026 by 4pm
All responses to this Request for Proposal should be submitted on the provided application form.
Please submit an electronic PDF version of the proposal e-mailed to Carolyn Gallaway at
carolvn ,eo.'efferson.wa.us. If electronic submission is not possible, please contact the County
Administrator's office at 360-385-9100 for accommodation.
The following should be in the email's subject line: "Proposal — Affordable and Homeless
Housing Funds."
It is very important that your Q12lication is complete, signed, is for an eligible activity, and
conforms to all progEam r uirements. Applications not meeting all the requirements will not
receive consideration for funding.
Proposals MUST be received by 4pm on 10/16/2026. Late proposals will not be accepted.
Submittals made in an incorrect format will not be considered.
All responses to this Request for Proposal should be submitted on the provided application form.
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3.2 PROPOSAL SELECTION TIMELINE
Request for Proposal Timeline for Funds
DATE
ACTIVITY
09/16/26
RFP first publication in paper
09/23/26
RFP second publication in paper
09/25/26
Questions from applicants at 2:30 PM
Zoom Meeting: htt s://us06web.zoom.us/i/91098454388 (this link is
subject to change)
10/9/26
Technical assistance questions from application due via email.
Questions will be reviewed and answered by a subcommittee of the
HFB.
10/16/26
Proposals must be submitted by 4:00 pm
10/20/26
Proposals opened and distributed to HFB
10/28/26
HFB to make funding recommendations to the BoCC
11/09/26
BoCC takes action on HFB funding recommendations (subject to
change based on BoCC schedule)
November
Contracts to County Prosecutor and Risk Manager for approval
December
Contracts to Providers and returned to BoCC for signatures
Note —All dates are subject to change
3.3 DEFINITIONS
Definition of Area Median Income for Jefferson County
Affordable housing program eligibility is always determined by household income. Each
household's income is compared to the income of all other households in the area. This is
accomplished through a statistic established by the government called the Area Median Income,
most often referred to as AMI. The AMI is calculated and published each year by HUD.
In Jefferson County, HUD calculates the Sixty Percent (60%) Area Median Income ("AMI") for
a family of four as $64,200. Sixty Percent (60%) AMI for an individual is $44,940. Link:
htt s://www.huduser. ov/datasets/il/il2026/summa ? ear=2026&re ortt a=count &states--53
&counties=5303199999&hmfa=METRO 10180M 10180
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Definition of Vea Low -Income
Very -low income is defined as households with income between 30%--50% of AMI. In Jefferson
County for 2026, this means $32,100-53,500 annually for a family of four.
FY 2026 Income Limits Summary
FY 2026 Income
Limit Area
Median
amity FY 2026 Income
Income Limit Category
Persons in Family
1
2
1 3
4
5
6
7
8
Jefferson County,
WA
$107,000
Very Low (50%)
Income Limits
37,450
42,800
48,150
53,500
57,800
62,100
66,350
70,650
M.
Extremely Low
22,500
25,700
28,900
33,000
38,680
44,360
50,040
55,720
Income Limits
Low (80%).
Income Limits
59,950
68,500
77,050
85,600
92,450
99,300
106,150
113,000
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3.4 GENERAL Gli1DELFNES FOR APPLICANTS
a. Complete all parts of the application form and answer all questions on the
application. Incomplete applications will not be accepted and will not receive
funding consideration.
b. Be as specific as possible in stating goals, measures of success, objectives,
expected results, deliverables, etc. It is expected that there will be considerably
more requests for funds than there are funds available. Therefore, conciseness and
clarity of description are essential.
c. Any program receiving these funds must use them to provide services only within
Jefferson County boundaries.
d. Applicants that have received prior Affordable Housing and/or Homeless
Housing and Assistance Funds must be current on all required reporting,
including to state funders, to be eligible to receive funds. Applicants must
submit a copy of their 2026 Annual Expenditure Report to Commerce, if
applicable, as part of this requirement.
e. Grantees will be required to submit a written progress report midway through the
grant period and a written closeout report at the end of the funding period with
their final invoice. Failure to submit timely reports/progress data will result in
holding or non-payment of funds. These reports should include a comparison of
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outcomes to date with those initially proposed. A fiscal and programmatic
monitoring visit may be conducted by the County during any project year. The
provider will make all project -related documents and files available for review.
f. Reimbursement of costs will be addressed in the grant agreement.
g. Jefferson County reserves the right to negotiate additional terms to the grant
agreement it deems necessary and appropriate to ensure compliance with funding
requirements as outlined in 2023's SB 5386, HB 1590, RCW 82.14.530, and
RCW 82.14.540.
h. Funding in previous years does not assure additional awards in this funding cycle.
i. Applicants may submit multiple proposals. It is preferred that proposals be limited
to either requests for funds for either capital development projects or operations
projects/programs.
3.5 BUDGET INSTRUCTIONS
Please use the attached budget templates. If you need additional space, you may insert rows.
"Proposal" refers to the funds requested from these funds that will be applied to this specific
project or program. Blank spaces are provided for additional categories. Justification for budget
items must be specific, and that same specificity should be reflected in subsequent billings.
A maximum 10% Administration fee is allowed for projects if needed, however, Administration
fees are not allowed for Capital Projects.
Sample Contract:
A sample contract may be found on Laserfiche at the following path:
htt s:lltest.co.'efferson.wa.uslWebliakExternaVSrorvse.as x?id=10141412&dbid=0
&re o=,iefferson www.co.iefferson.wa.us — Jefferson - Board of Commissioners -
Boards & Committees - Housing Fund Board - RFP 2026
2. Insurance Requirement:
Awardees will be required to meet all the County's insurance requirements, which are
included as Attachment to this RFP.
0
J
•r•S�rttic;t4 .
APPLICATION
Funding for:
HOMELESS RESPONSE SYSTEM OPERATIONS AND HOMELESS
AND AFFORDABLE HOUSING DEVELOPMENT PROJECTS
Application Proposals must be RECEIVED by: 10/16/26 at 4:00 PM
Section 1: Applicant Information
L I APPLICANT 1NFORMATION
Area of
Haines Street Cottages
County to be
Name of Project or Program:
Operational Funding
Served:
Jefferson County
Total Amount
of
Development
Total Amount of Operating
Funds
Funds Requested:
$137,500
Requested:
0
HMIS Project Number (if
0796 — OCAHaines Street
applicable):
Cottages
Federal Tax
Name of Agency/Applicant:
OlyCAP
ID:
91-0814319
Director of Housing
Contact Person:
Viola Ware
Title:
Stability
Address:
2120 W Sims Way
City:
Port Townsend
State:
Washington
Zip:
98368
Phone Number:
360-460-2598
Fax Number:
360-385-5185
Email:
vware@olycap.org
E
1.2 CERTIFICATION
Certification by Authorized Agency Representative (Board President, CEO, or another person
authorized to bind the agency in a contract).
Name of Authorized Agency Representative:
Holly Morgan
Title:
Executive Director
• Applicant certifies that these funds will be used as described in this application unless a
change has been mutually agreed upon between Contractor and Jefferson County Board
of County Commissioners. Substantive amendment requests will also require the
approval of the Housing Fund Board (HFB).
• Applicant certifies that the information in this application is true and correct.
• Applicant certifies that it has no outstanding obligations to the County with respect to
housing funds.
Y111-711"alwUp 10/16/26
Signature of Authorized Agency Representative Date
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1.3 PROJECT DESCRIPTION
1. Name of Project or Program:
Haines Street Cottages Operating Funds
2. Total Amount of Funding Requested:
�137 inn
3. Provide a brief description of the project or program:
The Haines Street Cottages consist of eight two -bedroom cabins located in Port Townsend,
providing emergency housing for individuals experiencing homelessness. Residents may
stay for up to 24 months, offering time to stabilize and transition toward permanent housing.
The site can accommodate up to 32 individuals at full capacity; currently 27 residents are
housed. One cabin has been out of service for several months due to significant repair
needs. It has recently been put back in service and will be occupied shortly. Priority
placement is given to individuals involved in Jefferson County's Therapeutic Courts and
persons in substance use recovery programs.
OlyCAP partners with Discovery Behavioral Health and Believe in Recovery to deliver
supportive services that address behavioral health and recovery needs. One cottage is
dedicated to homeless youth and young adults.
The cottages provide a flexible community resource that can accommodate diverse
household types when needed, including single parents with children, individuals, and
young adults, while connecting residents to services that support long-term housing
stability.
OlyCAP is responsible for all property operations, including maintenance, utilities, and
insurance. Historically, the Haines Street Cottages have been significantly underfunded for
the ongoing maintenance and repairs needed to keep the aging cabins safe, functional, and
available to the community. Because the cottages provide emergency housing and are
older structures that do not readily meet requirements for transitional or rental housing,
OlyCAP cannot charge rent or resident fees without extensive and costly remodeling.
Outside funding is therefore essential to maintain this resource, which OlyCAP makes
available to community partners supporting individuals in recovery and those with serious
mental or behavioral health needs.
The project is ready to continue serving Jefferson County's most vulnerable populations
immediately upon receipt of funding.
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4. Identify the specific eligible use(s) under 5386 and/or 1590 for which the Projector
Program qualifies, as listed in sections 1.3 and 1.4 of the RFP. If you are submitting for
both operating and development funds, please submit separate budgets for each.
a. 5386 Operating Funds:
Operating funds for an emergency shelter.
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b. 1590 Development Funds:
Not Applicable
c. 1590 G eratin Funds:
Not Applicable
Section 2: Approach (10 Points)
1. Specify the projector program goals and expected outcomes. [2
The program removes barriers to housing by providing rent-free emergency shelter and
coordinated support, allowing residents to focus on recovery, behavioral health,
employment, income, and long-term stability. By offering a safe place to live for up to 24
months, the program helps reduce the length of time residents experience homelessness
and supports steady progress toward self-sufficiency. The expected outcome is that
residents will increase income or obtain employment and exit to safe, permanent housing
within two years of entry, with connections to ongoing services that help reduce the risk of
returning to homelessness.
2. Briefly describe how the project aligns with and contributes to the priorities, goals and
actions of the 2025-2030 Jefferson County Homeless & Affordable Housing Services
Plan. The Plan is available for viewing at
htt s://www.co.Jefferson.wa.us/DocumentCenterNiew/23792/2025-2030-Honieless-
Housin-Plan'1bidld= 2points)
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Objective 2: Promote an Equitable, Accountable, and Coordinated Homeless Crisis
Response System. Haines Street Cottages operate as part of Jefferson County's broader
homeless response system. All residents are referred through Coordinated Entry,
supporting fair access and consistent prioritization based on need. The program
coordinates with therapeutic courts, treatment and recovery programs, behavioral health
providers, youth services, and other community partners to provide continuity for people
who might otherwise return to unsheltered homelessness after leaving these systems.
Participation in HMIS supports shared accountability, tracks residents' progress toward
permanent housing, and helps measure housing outcomes and returns to homelessness.
Objective 3: Prioritize assistance based on the greatest barriers to housing stability
and the greatest risk of harm. Haines Street Cottages provides housing for those
recovering from substance use, one of the most significant barriers to housing security. All
residents at Haines Street are referred through and from the Jefferson County Coordinated
Entry system, which ensures that individuals with the most significant barriers to housing,
such as behavioral health challenges, justice involvement, or family instability, are
prioritized for placement in emergency and permanent settings. This process guarantees
fair and equal access and focuses resources on those most in need.
Objective 5: Seek to House Everyone in a Stable Setting That Meets Their Heeds.
Seeking to house everyone in a stable setting that meets their needs means creating
pathways to permanent, secure, and appropriate housing for all people, with a focus on
comprehensive, long-term support. This approach moves beyond simply offering temporary
shelter to address the holistic needs of individuals, including health, money, concerns, and
personal security. It recognizes that the extent to which varied, and sometimes complex
individual needs are being met, often over extended periods of time and at multiple points
along a pathway to housing security, requires holistic support.
The Haines Street program provides housing coupled with services to support recovery and
emphasizes long-term support.
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3. Describe any collaborations that informed the development of this project, including
parEic3pation in Housing Fund board and Continuum or Care activities. lL 1101111s)
The Haines Street Cottages have operated since 1990 and have been shaped by long-
standing collaboration across Jefferson County's homeless response, behavioral health,
recovery, and criminal justice systems. OlyCAP works with Discovery Behavioral Health,
Believe in Recovery, and Jefferson County Therapeutic Court to coordinate referrals and
connect residents with recovery and behavioral health services. Residents are referred
through Coordinated Entry, and the program participates in HMIS to support consistent
prioritization, shared accountability, and systemwide outcome tracking. OlyCAP's
participation in Housing Fund Board funding processes and broader Continuum of Care
activities helps keep the program aligned with local priorities, service gaps, and regional
efforts to move people from homelessness to stable housing.
4. Describe the engagement and participation of lived experts in this project's development.
(2 Points)
Lived expertise is integrated into the project through OlyCAP's management team, which
includes employees with personal experience of homelessness, recovery, behavioral health
challenges, and related systems. Their perspectives help shape program policies,
partnerships, resident support, and day-to-day decisions so services remain practical,
respectful, and responsive to the barriers residents face. Resident feedback and the
experience of partner agencies working directly with people in recovery and with serious
behavioral health needs also inform ongoing program improvements.
Provide a brief description of expertise and/or recent, relevant and successful experiences
in delivering similar programs and/or projects, including ability, stability and resources to
implement this project or program. (2 points)
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OlyCAP has a proven track record of successfully managing housing and homeless -service
programs, supported by experienced staff, established partnerships, and the operational
resources needed to continue the Haines Street Cottages program. OlyCAP has owned
and operated the cottages since 1990 and manages several emergency and supportive
housing programs, including Caswell -Brown Village, South Seven Senior Village, 7th
Haven, and Northwest Passage. Haines Street specifically serves individuals recovering
from substance use disorders, people referred through Jefferson County Therapeutic Court,
and youth and young adults referred through OlyCAP's youth program. Established
partnerships with Discovery Behavioral Health, Believe in Recovery, and other local
providers connect residents with behavioral health, recovery, employment, and housing
supports. Coordinated Entry and HMIS promote equitable access, coordinated referrals,
accountability, and outcome tracking.
OlyCAP's approach is grounded in best practices, including trauma -informed care, de-
escalation, individualized housing planning, and coordinated service delivery. The Housing
Department brings extensive experience in shelter operations, housing case management,
youth Coordinated Entry, intensive case management, medical respite, homeless outreach
co -response, and integrating housing with behavioral health, recovery, medical, and public -
safety services. Recent successes include launching a dual -county intensive case
management program two months ahead of the funder's projected timeline and developing
a regional medical respite program that reduced emergency -room visits following discharge
by 84% in its first year.
For Haines Street, OlyCAP already has the property, referral systems, community
partnerships, experienced program management, maintenance capacity, and insurance in
place. Full funding will preserve safe operations, address critical repairs in the aging cabins,
and sustain a long-standing emergency housing resource. By maintaining these units and
linking residents to coordinated services, the project strengthens Jefferson County's crisis
response system, supports vulnerable residents with significant barriers to housing stability,
and creates clearer pathways from homelessness to permanent housing.
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Section 3: Impact (10 Points)
1. What services will be funded?
The requested funding will support essential site operations, including staffing, utilities,
insurance, routine repairs, and grounds maintenance. OlyCAP is requesting a significant
increase in repair funding this year to address critical needs associated with the aging
infrastructure. Of particular concern is the original knob -and -tube electrical system, which
dates to 1941 and presents a significant safety risk. Replacement of this outdated system is
necessary to protect residents, preserve the cottages, and maintain safe, continuous
operations.
2. How many individuals by demographic will be served by these funds? Describe how
this project supports the original target group or income level of your organization. (2
points)
The Haines Street Cottages can serve up to 32 individuals at one time, all of whom are
experiencing homelessness and have extremely low or no income. The project primarily
serves adults engaged in behavioral health and recovery services, including individuals with
co-occurring mental health and substance use conditions and people referred through
Jefferson County Therapeutic Court. One cottage is dedicated to homeless youth and
young adults, and the two -bedroom units can also accommodate a single parent with one
child. These populations are consistent with OlyCAP's mission to serve low-income and
vulnerable residents of Jefferson County.
How does this project serve marginalized populations and address risk of harm and
barriers to housing stability? What is your plan for continuous improvement in serving
historically underserved populations? (2 points)
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The Haines Street Cottages serve people experiencing homelessness who face significant
barriers to housing, including extremely low or no income, behavioral health needs, justice -
system involvement, family instability, and limited access to safe housing. The program
prioritizes individuals engaged in behavioral health and recovery services, people referred
through Jefferson County Therapeutic Court, homeless youth and young adults, and, when
appropriate, single parents with one child. Rent-free emergency housing reduces the
immediate risks associated with unsheltered homelessness and provides residents time to
engage in services, pursue employment or income, and prepare for permanent housing.
Referrals through Coordinated Entry support equitable access and help direct limited
resources to households facing the greatest barriers and risk of harm. Informed by lived
experts and providers with experience across behavioral health, recovery, youth services,
justice systems, and housing, the Coordinated Entry vulnerability assessment process
considers how marginalization, trauma, health conditions, and system involvement affect
housing access and stability. This helps identify and respond to people at greatest risk of
harm, prolonged homelessness, or long-term housing instability.
OlyCAP's approach is grounded in trauma -informed care, de-escalation, individualized
support, and coordinated service delivery. Continuous improvement is supported through
resident feedback, staff with lived expertise, provider input, and regular review of HMIS
data and program outcomes. OlyCAP uses this information to identify service gaps, reduce
barriers to access, strengthen culturally responsive practices, and adjust policies and
services to better meet the needs of historically underserved populations.
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4. Specify the measures of success by which the project or program will be assessed.
(2 noints)
Success will be assessed primarily by the number and proportion of residents who exit to
permanent housing. During the past year, 12 residents exited to permanent housing, and 3
residents moved to another transitional housing program as an appropriate next step
toward permanent housing. These outcomes will continue to be tracked through HMIS and
reviewed against the program's housing -placement goals.
How would the project contribute to positive movement in Commerce's Homeless
System Performance Measures, including total project entries, length of time homeless,
eX1LS LU per111U11C111 11UUW11g5 luLu111J LV 11V111411 JJ111 JJ, uuu Jy o..... 1., •........,.......
The Haines Street Cottages contribute to positive system performance by maintaining
emergency housing capacity for up to 32 people and accepting referrals through
Coordinated Entry, ensuring that available units are prioritized for households with the
greatest barriers and risk of harm. Although residents remain classified as experiencing
sheltered homelessness during their stay, coordinated behavioral health, recovery,
employment, income, and housing supports are intended to shorten the time needed to
reach permanent housing. In the past year, 12 residents exited to permanent housing and 3
transitioned to another transitional housing program. Project entries, length of time
homeless, exit destinations, and returns to homelessness will be tracked through HMIS to
assess results, support timely case planning, and identify opportunities to improve housing
outcomes.
6. For operations programs, how does the proposed project or program demonstrate the
following priorities: Preservation of existing services and/or providing services to
underserved populations and/or populations not served in the same way elsewhere? (2 Points
Operations funding only)
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The Haines Street Cottages preserve an existing emergency housing resource that OlyCAP
has operated since 1990, providing up to 32 spaces for Jefferson County residents with
extremely low or no income. The program serves populations whose needs are not
addressed in the same way elsewhere, including individuals engaged in behavioral health
and recovery services, people referred through Jefferson County Therapeutic Court,
homeless youth and young adults, and, when appropriate, single parents with one child.
Residents are referred through Coordinated Entry and connected with specialized
community providers, including Discovery Behavioral Health and Believe in Recovery.
Because the aging cottages cannot readily meet requirements for transitional or rental
housing without extensive remodeling, OlyCAP cannot charge rent or resident fees to
support operations. Funding is therefore essential to preserve this long-standing, rent-free
resource and cover staffing, utilities, insurance, grounds maintenance, and critical repairs,
including replacement of the outdated 1941 knob -and -tube electrical system. Without
adequate operating and repair funding, Jefferson County could lose housing capacity
specifically designed to support residents facing significant behavioral health, recovery,
income, and housing barriers.
T
M,
For capital development projects, how does the proposed project demonstrate "serving
the greatest need" as identified in Appendix D, Prioritization Criteria of Homeless
Housing Capital Projects, in the 2025-2030 Jefferson County Homeless & Affordable
Housing Services Plan. The list of populations shown as serving the greatest need is not
prioritized. (1 point Capital Project funding only)
Not Applicable
9. For capital development projects, how many new units will be brought online? How
many existing units will be preserved? (1 point Capital Project funding only)
Not Applicable
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Section 4: Budget (10 Points)
4.1 FINANCIAL READINESS (2 points)
1. Is the Project or Program ready to use the funding now or are there actions to be taken
before the Project or Program can begin? If so, what are those actions?
The Project is ready now.
2. What other funds, donors, or community support are involved with the project? Identify
other sources of funds that would be leveraged with the requested funds and/or how these
funds will be used to leverage other funds.
There are currently no other sources of funds.
3. Will the requested funds, including funds from other sources, fully fund the Project or
Program? If not, how does the organization intend to fill the gap?
The requested funds will fully support the project.
4. Describe your staffing plan for this project including how many people will be assigned
to do this work and their availability! win tins project require new turuN:
Olycap maintenance staff maintain the Cottages and the grounds. They have time allocated
to this Project. Olycap has a Youth Services Coordinator allocated part time to the Project
as well. No new hires are required.
4.2 FINANCIAL SUSTAINABILITY (2 points)
1. For capital development projects, how are the requested funds matched by operating
to cr •r _ mot_ _ �_ _f___ _L: ,-..-�
funds going forward: 3pec11y Me degiec ui uMU,111iir, 3UVJJUi L.
Not Applicable
2. Briefly describe your plan for financial sustainability of the Project or Program.
22
The Haines Street Cottages' operations budget is closely managed, with expenditures
limited to essential staffing, utilities, insurance, maintenance, and repairs. Because the
cottages provide rent-free emergency housing and cannot generate rental or fee income
without extensive and costly remodeling, continued annual support from the Housing Fund
Board is central to the program's financial sustainability.
OlyCAP will use existing management and maintenance capacity, monitor costs throughout
the year, and prioritize preventive maintenance and critical repairs to protect the County's
investment, preserve the eight cottages, and reduce the likelihood of more costly
emergency repairs or units being taken out of service.
23
4.3 SCALABILITY (Non -scoring question)
1. Is the Project or Program scalable if all funding requested is not recurred? How would the
ect or Program be impactea r
The program's current operating model is designed to support all eight cottages. If the
requested funding is only partially awarded, OlyCAP would work with the County to align
operations with available resources; however, a substantial reduction may require a
corresponding decrease in the number of cottages kept in service. For example, funding at
50% of the requested amount could reduce operating capacity from eight cottages to
approximately four.
4.4 REQUIRED ADDITTONAL DOCUMENTS (2 points)
Please attach the following items along with your RFP Application submission. Applications
without these documents may be deemed incomplete.
1. Please attach a current operating budget for the organization requesting the funding.
2. Also, if your organization is an HMIS participant, please attach a copy of your 2026
Annual Expenditures Report to Commerce.
24
4.5 CAPITAL PROJECTS BUD6ET (4 Points Capital Project funding OnIV)
1. Budget
C'.anitAI Rurlvet for Real Estate Develonment Uses
Financing
Categories
Estimate
Basis of Estimate
Total Acquisition
Costs
$
Construction
$
Construction Fees
$
Financing Fees and
Charges
$
Guarantees and
Reserves
$
Developers Fee
$
$
Subtotal
$
TOTAL
$
W
2. Funding Sources
Financing Categories
Estimate
Indicate if Committed or Application has been made.
If not made indicate date application is to be
submitted
Private Loan
$
Jefferson County Funds
$
Public Sources (State or
Federal Funds)
$
Foundations
$
Donations
$
Low Income Housing
Tax Credits (indicate 9%
or 4%)
$
Historic Tax Credits
$
New Market Tax Credits
$
Gap (if any)
$
TOTAL
$
Narrative: Please include any budget narrative that is descriptive or helpful to explain any
part of your proposed expenditures in your capital budget(s).
26
4.6 PROGRAM OPERATING BUDGET (4 points Operating funding only)
1. Operating Budget
Program Oneratin2 Budg-et
Budget Categories
------------
Program
Proposal IJustification
Priority
Salaries
$15,000
$15,000
Youth Services Manager and
2
Maintenance Technician:
repairs as needed
Benefits
$6,000
$6,000
2
Rental Subsidies
$0
$0
Utilities
$40,000
$40,000
3
Insurance
$4,000
$4,000
4
Food/Supplies
$0
$0
Furnishings/Equipment
$0
$0
Repair/Maintenance
$60,000
$60,000
Cabins were built in 1941 and
1
many systems are at end of
useful life including roofs and
electrical. Estimate for one
roof is $6,000. We have
included $30,000 for the
electrical system replacement.
Specific on -going items are
janitorial services at $2,000,
unit turnover repairs at $9,000,
Grounds/trash removal at
$3,000.
Transportation
(explain)
Subtotal
$125,000
$125,000
Administration (10%
$12,500
$12,500
max.)
TOTAL
$ 137,500
$137,500
2. Staffing Budget
If your Project or Program includes salaries and benefits, please list position(s) and number of
full-time employees (FTE) to be paid by these funds (FTE should be that percentage of time the
employee is dedicated to this Project or Program —for example 20 hour a week, part-time salary
would be represented as 0.5 FTE):
27
Position
Salary
Benefits
FTE
Youth Services Manager
$5,000
$2,000
.10
Maintenance Technician 1$10,000
$4,000
.25
3. Funding Sources (Please provide previous year funding if applicable)
All Funding Sources for the Prouram
Funding
Awards
Awards
Indicate if Committed
Sources
2026
2027
or Application has been
made.
Public Sources
$
$
(State or Federal
Funds)
Private
$
$
Donations
Foundation
$
$
Grants
United
$
$
Campaigns
Other
$49,000
2026 HFB
$137,500
2027 HFB (This
application)
Other
$
$
TOTAL
$49,000
$137,500
4. Narrative: Please include any budget narrative that is descriptive or helpful, to explain
any part of your proposed expenditures. For instance, if you are requesting furnishings or
appliances specifically for housing included in your Project or Program, what are the
items you are requesting?
28
The requested $137,500 operating budget supports the essential costs of keeping all eight
Haines Street Cottages safe and operational. The budget includes $15,000 in salaries and
$6,000 in benefits for limited Youth Services Manager oversight and Maintenance
Technician time; $40,000 for utilities; $4,000 for insurance; $60,000 for repairs and
maintenance; and $12,500 for administration.
The increased repair and maintenance allocation reflects the age and condition of the
cottages, which were built in 1941. Approximately $30,000 is designated for replacement of
the outdated knob -and -tube electrical system, which presents a significant safety concern.
Remaining repair funds will support aging roofs, unit turnover repairs, janitorial services,
grounds and trash removal, and other necessary maintenance associated with systems
nearing the end of their useful life. No funding is requested for furnishings, equipment, food,
rental subsidies, or transportation.
29
OIyCAP 2026 Consolidated Budget
Revenue
Contributions
Donations - Corporate
Donations - Individual
Grant Revenue
Foundation Grant Income
Gov't Contracts
CSBG
Program Fee
Rental Income
Misc. Revenue
Total Revenue
Expense
Total
$75,000
$120,000
$175,000
$8,942,984
$101,000
$10,500
$124,482
$465,900
$10,014,866
Total Salaries/benefits
$4,601,970
Total Supplies
$355,427
Total Community Pass Through
$2,612,233
Total Contract/Professional Fees
$334,319
Total Facilities/Equipment
$775,318
Total Travel/Fleet
$59,415
Total Training and Education
$151,100
Total Admin Expenses
$221,253
Total Expenses $9,111,035
ICR/Indirect $872,661
Net Revenue over Expense $31,170