HomeMy WebLinkAboutOlyCAP Congregate Overnight Shelter $479,160N
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REQUEST FOR PROPOSALS
Funding for:
HOMELESS RESPONSE SYSTEM OPERATIONS AND HOMELESS
AND AFFORDABLE HOUSING DEVELOPMENT PROJECTS
Section 1: Purpose of Request for Proposals (RFP)
l .1 INTRODUCTION
This RFP covers requests for funding for both Homeless Response System (FIRS) operations and
homeless and affordable housing capital development. 5386 and 1590 funds are available for the
operation of homeless and affordable housing services. 1590 funds are also available for the
construction of affordable housing units, including emergency housing, and first -year operations
of these facilities. Additional criteria for eligible projects are listed below.
Proposed projects must meet eligibility requirements under 2023's Senate Bill 5386 modifying
the distribution and uses of the homeless housing assistance surcharges in RCW Titles 36 and 84
and House Bill 1590 as codified in RCW 82.14.530.
We estimate the available funding for this period to be approximately $250,000 for 5386
Homeless Housing and Assistance (operating) funds; $720,000 for 1590 Affordable and
Supportive Housing development funds and first year operating funds; and $480,000 for 1590
Affordable and Supportive Housing operating funds. Note that 1590 operating funds may be
used for all housing -related services.
1.2 FUNIDING PERIOD
The HFB is requesting proposals for HRS Operations and Homeless and Affordable Housing
Development Projects. Funding under this grant program is allocated for a 12-month period. The
period of performance for services solicited under this RFP begins 1/l/2027 and ends
12/31/2027. Initial funding is not an assurance or guarantee of ongoing operations funding after
the contract period. Proposers are cautioned not to assume a commitment of future funding based
on the receipt of funds in prior years.
1.3 AFFORDABLE HOUSING DEVELOPMENT, 1590 FUNDS
The project must meet eligibility requirements under Senate Bill 5386 and House Bill 1590 and
RCW 82.14.530
Funding for Affordable and Supportive Housing in accordance With House Bill 1590 and RCW
82. 14.530
Development (and first year operations): A minimum of sixty percent of this fund must
be used for the following eligible uses:
a. Constructing affordable housing, which may include new units of affordable
housing within an existing structure, and facilities providing housing -related
services, solely for eligible households (as defined below); or
b. Constructing mental and behavioral health -related facilities; or
c. Funding the operations and maintenance costs of new units of affordable housing
and facilities where housing -related programs are provided, or newly constructed
evaluation and treatment centers.
2. Operations: The remaining proceeds shall be used for the operation, delivery and
evaluation of mental and behavioral health treatment programs and services or housing -
related services.
3. No more than ten percent of the proceeds may be used to supplant existing local funds.
4. For purposes of this provision, "eligible households" means persons within any of the
following population groups whose income is at or below sixty percent (60%) of area
median income (AMI):
a. Persons with mental illness
b. Veterans
c. Senior citizens
d. Homeless (or at -risk of being homeless) families with children
e. Unaccompanied homeless youth or young adults
f. Persons with disabilities
g. Domestic violence survivors
1.4 HOMELESS HOUSING AND ASSISTANCE, 5386 FUNDS
1. In order to be eligible for services under these funds individuals served must:
a. Be persons meeting the definition of homeless under the legislation and persons
at -risk of homelessness such as:
i. Persons being evicted within a week from a private dwelling unit or
leaving an institution, such as a mental health or substance abuse treatment
facility or a jail/prison, with no subsequent residence identified and
lacking the resources needed to obtain housing.
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ii. Persons fleeing domestic or family violence with no subsequent safe
residence identified and lacking the resources needed to obtain such
housing.
iii. Persons living on the streets or in emergency shelter but are spending a
short time (up to 30 consecutive days) in a hospital or other institution.
iv. Persons who would otherwise be living on the streets or in an emergency
shelter.
V. Households who are very low-income.
2. Eligible uses of these funds:
a. Rental and furnishing of dwelling units for the use of homeless persons.
b. Costs of developing affordable housing for homeless persons, and services for
formerly homeless individuals and families residing in transitional housing or
permanent housing and still at risk of homelessness.
c. Operating subsidies for transitional housing or permanent housing serving
formerly homeless families or individuals.
d. Services to prevent homelessness, such as emergency eviction prevention
programs including temporary rental subsidies to prevent homelessness.
e. Temporary services to assist persons leaving state institutions and other state
programs to prevent them from becoming or remaining homeless.
f. Outreach services for homeless individuals and families
g. Development and management of local homeless plans including homeless census
data collection; identification of goals, performance measures, strategies, and
costs and evaluation of progress towards established goals.
h. Rental vouchers payable to landlords for persons who are homeless or below
thirty percent (30%) of the area median income or in immediate danger of
becoming homeless.
i. Other activities to reduce and prevent homelessness as identified for funding in
the local plan.
j. Acquisition, construction or rehabilitation of housing projects or units within
housing projects that are affordable to very low-income households.
k. Supporting building, operation and maintenance costs of housing projects or units
eligible to receive housing trust funds, that are affordable to very low-income
households, and that require a supplement to income to cover ongoing operating
expenses.
1. Rental assistance vouchers for housing units that are affordable to very low-
income households.
m. Operating costs for emergency shelters and licensed overnight youth shelters.
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Section 2: Proposal Evaluation and Selection Process
2.1 PROCESS OVERVIEW
The following procedure will be used to evaluate the proposals and select finalists.
All complctc cligible proposals received within the established deadline will be evaluated by the
RFP Screening Panel —the Housing Fund Board (HFB). Proposals will be scored by each HFB
member. The combined totals guide funding awards, and the HFB will approach the specific
awards through a lens of equity, diversity and inclusion.
There will be an opportunity to ask questions on the RFP before the submittal deadline. After
submission and prior to scoring, the panel may ask technical questions after initial review of the
proposal and prior to scoring.
2.2 PROPOSAL SCREENING PANEL
The Housing Fund Board will be the RFP Screening Panel. All HFB members will disclose any
potential connections and recuse themselves from any conflict of interest, not scoring any
conflicted applications. Board service will be disclosed but is not per se a conflict.
2.3 PROPOSAL EVALUATION
Applicants whose proposal is being considered for an award may be invited to make an oral
presentation of their proposal to the HFB.
The HFB will review responses to the questions in the three RFP application sections on project
approach, impact, and budget and award points based on these responses. Each section is worth
10 points for a total potential award of 30 points per proposal.
The HFB reserves the right to recommend funding for multiple contracts under this RFP or
recommend funding for a portion of the requested amount at their discretion.
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Section 3: Instructions and Timelines
3.1 SUBMISSION REQUIREMENTS
Proposal Deadline:10/16/2026 by 4pm
All responses to this Request for Proposal should be submitted on the provided application form.
Please submit an electronic PDF version of the proposal e-mailed to Carolyn Gallaway at
carol n wcojefferson.wams. If electronic submission is not possible, please contact the County
Administrator's office at 360-385-9100 for accommodation.
The following should be in the email's subject line: "Proposal — Affordable and Homeless
Housing Funds."
It is yM important that your application is complete, signed, is for an eligible activity,and
conforms to all program requirements. Applications not meeting all the requirements will not
receive consideration for funding.
Proposals MUST be received by 4pm on 10/16/2026. Late proposals will not be accepted.
Submittals made in an incorrect format will not be considered.
All responses to this Request for Proposal should be submitted on the provided application form.
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3.2 PROPOSAL SELECTION TIMELINE
Request for Proposal Timeline for Funds
DATE
ACTIVITY
09/16/26
REP first publication in paper
09/23/26
RFP second publication in paper
09/25/26
Questions from applicants at 2:30 PM
Zoom Meeting: htt s://us06web.zoom.us/i/91098454388 (this link is
subject to change)
10/9/26
Technical assistance questions from application due via email.
Questions will be reviewed and answered by a subcommittee of the
HFB.
10/16/26
Proposals must be submitted by 4:00 pm
10/20/26
Proposals opened and distributed to HFB
10/28/26
HFB to make funding recommendations to the BoCC
11/09/26
BoCC takes action on HFB funding recommendations (subject to
change based on BoCC schedule)
November
Contracts to County Prosecutor and Risk Manager for approval
December
Contracts to Providers and returned to BoCC for signatures
Note — All dates are subject to change
3.3 DEFINITIONS
Definition of Area Median Income for Jefferson Counly
Affordable housing program eligibility is always determined by household income. Each
household's income is compared to the income of all other households in the area. This is
accomplished through a statistic established by the government called the Area Median Income,
most often referred to as AMI. The AMI is calculated and published each year by HUD.
In Jefferson County, HUD calculates the Sixty Percent (60%) Area Median Income ("AMI") for
a family of four as $64,200. Sixty Percent (60%) AMI for an individual is $44,940. Link:
https://www.huduser.izov/datasets/il/il2O26/summga?year--20 26&report!ype=county&states=53
&counties=5303199999&hrnfa=METRO10180M 10180
1.1
Definition of Very Low -Income
Very -low income is defined as households with income between 30%--50% of AMI. In Jefferson
County for 2026, this means $32,100-53,500 annually for a family of four.
FY 2026 Income Limits Summary
Median Fami
FY20261ncome ` ly
Limit Area
Income
,.
FY20261ncome
Limit Category
Persons in Family
—
i 2
3
4
5
6
7
8
Very Low (50%).
Income Limits
37,450
42,800
48,150
53,500
57,800
62,100
66,350
70,650
Extremely Low
22,500
25,700
28,900
33,000
38,680
44,360
50,040
55,720
Jefferson County,
$107,000
Income Limits
WA
Low (80%).
Income Limits
59,950
68,500
77,050
85,600
92,450
99,300
106,150
113,000
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3.4 GENF_RAL GUIDELINES FOR APPLICANTS
a. Complete all parts of the application form and answer all questions on the
application. Incomplete applications will not be accepted and will not receive
funding consideration.
b. Be as specific as possible in stating goals, measures of success, objectives,
expected results, deliverables, etc. It is expected that there will be considerably
more requests for funds than there are funds available. Therefore, conciseness and
clarity of description are essential.
c. Any program receiving these funds must use them to provide services only within
Jefferson County boundaries.
d. Applicants that have received prior Affordable Housing and/or Homeless
Housing and Assistance Funds must be current on all required reporting,
including to state funders, to be eligible to receive funds. Applicants must
submit a copy of their 2026 Annual Expenditure Report to Commerce, if
applicable, as part of this requirement.
e. Grantees will be required to submit a written progress report midway through the
grant period and a written closeout report at the end of the funding period with
their final invoice. Failure to submit timely reports/progress data will result in
holding or non-payment of funds. These reports should include a comparison of
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outcomes to date with those initially proposed. A fiscal and programmatic
monitoring visit may be conducted by the County during any project year. The
provider will make all project -related documents and files available for review.
f. Reimbursement of costs will be addressed in the grant agreement.
g. Jefferson County reserves the right to negotiate additional terms to the grant
agreement it deems necessary and appropriate to ensure compliance with funding
requirements as outlined in 2023's SB 5386, HB 1590, RCW 82.14.530, and
RCW 82.14.540.
h. Funding in previous years does not assure additional awards in this funding cycle.
i. Applicants may submit multiple proposals. It is preferred that proposals be limited
to either requests for funds for either capital development projects or operations
projects/programs.
3.5 BUDGET INSTRUCTIONS
Please use the attached budget templates. If you need additional space, you may insert rows.
"Proposal" refers to the funds requested from these funds that will be applied to this specific
project or program. Blank spaces are provided for additional categories. Justification for budget
items must be specific, and that same specificity should be reflected in subsequent billings.
A maximum 10% Administration fee is allowed for projects if needed, however, Administration
fees are not allowed for Capital Projects.
1. Sample Contract:
A sample contract may be found on Laserfiche at the following path:
htt s://test.co.'efferson.wa.us/WeblinkExteirnaVBrowse.as x?id=10141412&dbid=0
&repo=Jefferson www.co. jefferson.wa.us — Jefferson - Board of Commissioners -
Boards & Committees - Housing Fund Board - RFP 2026
2. Insurance Requirement:
Awardees will be required to meet all the County's insurance requirements, which are
included as Attachment A to this RFP.
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APPLICATION
Funding for:
HOMELESS RESPONSE SYSTEM OPERATIONS AND HOMELESS
AND AFFORDABLE HOUSING DEVELOPMENT PROJECTS
Application Proposals must be RECEIVED by: 10/16/26 at 4:00 PM
Section 1: Applicant Information
1.1 APPLICANT INFORMATION
Name of Project or Program:
Congregate Overnight
Shelter Operational
Funding
Area of
County to be
Served:
Jefferson County
Total Amount
of
Development
Total Amount of Operating
Funds
Funds Requested:
$479,160
Requested:
0
HMIS Project Number (if
applicable):
Federal Tax
Name of Agency/Applicant:
OlyCAP
ID:
91-0814319
Contact Person:
Viola Ware
Title:
Housing Director
Address:
2120 W Sims Way
City:
Port Townsend
State:
Washington
Zip:
98368
Phone Number:
360-460-2598
---r-
Fax Number:
360-385-5185
Email:
vware@olycap.org
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1.2 CERTIFICATION
Certification by Authorized Agency Representative (Board President, CEO, or another person
authorized to bind the agency in a contract).
Name of Authorized Agency Representative:
Holly Morgan
Title:
Executive Director
r Applicant certifies that these funds will be used as described in this application unless a
change has been mutually agreed upon between Contractor and Jefferson County Board
of County Commissioners. Substantive amendment requests will also require the
approval of the Housing Fund Board (HFB).
• Applicant certifies that the information in this application is true and correct.
• Applicant certifies that it has no outstanding obligations to the County with respect to
housing funds.
Y�&71�e2rO, 10/16/26
Signature of Authorized Agency Representative Date
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1.3 PROJECT DESCRIPTION
1. Name of Project or Progr-na:
FCaswell Brown Congregate Overnight Shelter
2. Total Amount of l"uncling RCLluested:
$479,160
3. Provide a brief description of the project or program:
OlyCAP's Congregate Overnight Shelter will provide 31 emergency shelter beds for
individuals experiencing homelessness in Jefferson County. The facility will include
bathrooms, laundry facilities, and a commercial kitchen to support guests' basic needs.
Construction is expected to be completed by March 31, 2027, and OlyCAP will be
responsible for property operations, maintenance, utilities, and insurance.
4. Identify the specific eligible use(s) under 5386 and/or 1590 for which the Projector
Program qualifies, as listed in sections 1.3 and 1.4 of the RFP. If you are submitting for
both operating and development funds, please submit separate budgets for each.
a. 5386 O eratin Funds:
Not Applicable
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b. ,1590 Development Funds:
Not Applicable
c. 1590 Operating Funds:
Funding the operations and maintenance costs of new units of affordable housing
and facilities where housing -related programs are provided
Section 2: Approach (10 Points)
1. !specity the projector program goals ana expectea outcomes. �z
The project's primary goal is to ensure uninterrupted access to emergency overnight shelter
when the current shelter at the American Legion in downtown Port Townsend closes. The
new facility will provide life-saving overnight shelter for up to 31 individuals each night in a
safe, welcoming, and accessible setting. It will offer a consistent place for people
experiencing homelessness to meet their immediate needs while building trusted
connections with shelter staff.
The shelter will also serve as an access and entry point to coordinated housing services.
Staff will connect guests to housing assessments, available housing resources, benefits,
and other supportive services based on individual needs. Expected outcomes include
maintaining 31 nightly shelter beds, preventing a gap in emergency shelter capacity,
increasing engagement with housing services, and helping more individuals move from
unsheltered homelessness toward stable housing.
2. Briefly describe how the project aligns with and contributes to the priorities, goals and
actions of the 2025-2030 Jefferson County Homeless & Affordable Housing Services
Plan. The Plan is available for viewing at
litt s://www.co.iefterson.wa.us/DocumentCenter/View12379212025-2030-Homeless-
Housing-Plan'?bidld= (2 points
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The project aligns with four objectives of the 2025-2030 Jefferson County Homeless &
Affordable Housing Services Plan:
Objective 2: Promote an Equitable, Accountable, and Transparent Homeless Crisis
Response System. The shelter will operate as part of Jefferson County's coordinated
homeless response system, using shared eligibility, referral, data, and reporting practices. It
will provide a consistent access point where people experiencing homelessness can
connect with staff, Coordinated Entry, housing resources, and other supportive services.
Objective 3: Prioritize Assistance Based on the Greatest Barriers to Housing Stability
and the Greatest Risk of Harm. The project provides life-saving overnight shelter to
individuals who would otherwise remain unsheltered and exposed to significant health and
safety risks. A low -barrier, accessible approach will help reach people with complex needs
and reduce barriers to shelter and housing services.
Objective 5: Seek to House Everyone in a Stable Setting That Meets Their Needs. The
shelter is not only a safe place to stay overnight; it is an entry point to housing -focused
services. Staff will help guests connect to assessments, benefits, housing navigation, and
appropriate housing options, supporting movement from homelessness toward stable
housing.
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Describe any collaborations that informed the development of this project, including
participation in Housing P'und board anct Lontmuum or care activities. t4
The project was developed in response to the community need to preserve emergency
overnight shelter capacity when the current shelter at the American Legion closes. OlyCAP
worked with Jefferson County, the Office of Rural and Farmworker Housing, and the Washington
State Department of Commerce to inform the development and funding approach for the new
facility. Jefferson County secured the project site through a long-term lease, and OlyCAP has
kept the Housing Fund Board informed throughout the project's development. The Board has
expressed support for maintaining this essential community resource.
The project also reflects coordination with local service partners. OlyCAP expects continued
behavioral health services from Discovery Behavioral Health and medical services similar to
those currently provided at the Legion. OlyCAP will also collaborate with Fire CARES, Jefferson
Healthcare care navigators, LEAD, REAL, and Jefferson County Public Health to connect shelter
guests with health, behavioral health, housing, and other supportive services. These partnerships
will support a coordinated, housing -focused shelter model that provides immediate safety and
stronger connections to housing and community services.
4. Describe the engagement and participation of lived experts in this project's development.
(2 Points)
People with lived experience have directly informed the project's development. OlyCAP's
shelter manager first connected with OlyCAP shelters as a resident at the Jefferson County
Fairgrounds and has remained involved as the shelter transitioned to the American Legion
and now to the new facility. His experience as both a former shelter resident and shelter
professional has helped shape the facility design, operating approach, and plans for
creating a safe, welcoming, and respectful environment.
Many OlyCAP staff bring lived experience of housing instability and homelessness, along
with daily experience working alongside shelter guests. Their ongoing input will help shape
shelter operations, identify areas for improvement, and keep the program responsive to the
needs of the people it serves after the new shelter opens.
Provide a brief description of expertise and/or recent, relevant and successful experiences
in delivering similar programs and/or projects, including ability, stability and resources to
implement this project or program. (2 points)
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In addition to Caswell Brown Village, OlyCAP manages the Haines Street Cottages which is
emergency housing for persons in recovery from substance use disorders through local
provider partnerships as well as persons referred by OlyCAP's youth program.
OlyCAP manages three other residential sites: South Seven Senior Village, 7th Haven, and
Northwest Passage. Each site is tailored to meet the diverse needs of Jefferson County
residents. These programs are strengthened by partnerships with respected local service
providers including Dove House, Discovery Behavioral Health, OWL360, Fire CARES, and
Public Health.
Through Coordinated Entry, we ensure fair access to housing for all eligible households
across the county. OlyCAP also manages the Sequim Warming Center in Clallam County
which operates from November through March in partnership with St Luke's and partners
with Sequim Trinity United Methodist providing training, program support and contracted
staffing for the Safe Parking program which, to date has had 4 out of 4 participants who
have exited, exit to stable housing with no safety incidents to date.
Service improvements at CBV have included fully staffing the site with a monitor on each
shift, resident mail service, internet, an indoor food prep area, community meetings space,
on -site housing case management, a sanitation facility that includes indoor showers and
toilets (with ADA accommodations) and laundry facilities as well as a shower program for
individuals living unsheltered.
OlyCAP's approach is grounded in best practices such as trauma -informed care and de-
escalation, helping stabilize individuals and families once housed not just providing
shelter —but connecting people to the support systems they need to overcome barriers and
build pathways to permanent housing.
Expertise within the department include, but are certainly not limited to, years of experience
innovating and providing services to individuals experiencing homelessness on the
peninsula including a former Deputy Director of Serenity House (the CHG Lead of Clallam
Couty), pioneering homeless outreach co -response in 2016, creation of the peninsula's first
youth coordinated entry, developing Clallam County's LEAD Case Management program
and case management policy manual that was shared state-wide, building a regional
medical respite for individuals experiencing homelessness which reduced ER visits post
discharge by 84% in the first year of operation, current Co -Lead of Communities for
Functional Zero, and, most recently, the creation and implementation of a dual county
intensive case management program focused on integrating medical services with housing
codifying partnerships with medical providers and outreach programs in each county that
launched 2 months ahead of the funder's projected timeline.
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Section 3: Impact (10 Points)
1. What services will be funded?
The funding will support operations of the site including staffing, food preparation and
delivery, utilities, insurance, janitorial services, and repairs as well as the maintenance of
the grounds.
2. How many individuals by demographic will be served by these funds? Describe how
this project supports the original target group or income level of your organization. (2
The project will serve up to 31 individuals each night who are experiencing homelessness
in Jefferson County, primarily people with no income or extremely low incomes. Guests
may include adults with disabilities or behavioral health needs, veterans, seniors, survivors
of domestic violence, and other individuals facing significant barriers to housing; actual
demographic characteristics will be documented through program intake and HMIS
reporting.
This project directly supports OlyCAP's longstanding mission to serve people with the
lowest incomes and greatest barriers to stability. By providing low -barrier emergency
shelter and connections to Coordinated Entry, housing navigation, health care, behavioral
health, and other supportive services, the program will meet immediate safety needs while
helping guests move toward stable housing.
3. How does this project serve marginalized populations and address risk of harm and
barriers to housing stability? What is your plan for continuous improvement in serving
historically underserved populations? (2 points)
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The low -barrier, night -by -night shelter will serve people experiencing homelessness who
are often marginalized and face multiple barriers to housing, including extremely low
incomes, disabilities, behavioral health or substance use needs, language barriers, and
histories of trauma or institutional involvement. By minimizing unnecessary entry
requirements, the shelter will provide immediate protection from the risks of unsheltered
homelessness in a safe, welcoming setting. Coordination with the Jefferson County Public
Health Harm Reduction Team, LEAD, and REAL will strengthen outreach and connections
to harm reduction, behavioral health, recovery, and other community -based supports.
Collaboration with Jefferson County Immigrant Rights Advocates, along with bilingual
OlyCAP staff, including an intensive case manager, will help reduce language and cultural
barriers for immigrants and individuals with limited English proficiency.
OlyCAP will support continuous improvement by reviewing program and HMIS data,
monitoring who is accessing shelter and who may remain underserved, and gathering
feedback from guests, bilingual staff, employees with lived experience, and community
partners. This information will be used to identify gaps, adjust policies and practices,
strengthen culturally responsive and trauma -informed services, and improve equitable
access to shelter, coordinated entry, housing navigation, and supportive services.
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4. Specify the measures of success by which the project or program will be assessed.
(7_ noinNI
Success will be measured by the number of individuals served and shelter nights provided,
including the shelter's ability to consistently make up to 31 beds available each night.
OlyCAP will also track the number and percentage of guests who connect with health,
behavioral health, benefits, and other supportive services; complete or update a
Coordinated Entry assessment; engage in housing navigation or intensive case
management; and exit the shelter to permanent housing.
Program and HMIS data will be reviewed regularly to assess service engagement, housing
outcomes, length of time homeless, and returns to homelessness. Guest feedback and
input from staff with lived experience will also be used to identify barriers, improve shelter
operations, and strengthen pathways from emergency shelter to permanent housing.
How would the project contribute to positive movement in Commerce's Homeless
System Performance Measures, including total project entries, length of time homeless,
exits to permanent housing, returns to nomeeessness, anu sysLum priuiiuLdLIVIi: ly. l,Vuiw)
The project will contribute to positive movement in Commerce's Homeless System
Performance Measures by preserving 31 low -barrier emergency shelter beds and providing
a consistent point of entry into Jefferson County's homeless response system. OlyCAP will
document project entries and services in HMIS, connect guests to Coordinated Entry, and
support timely assessments so that people with the greatest risk of harm and barriers to
housing are identified and prioritized. Shelter staff and the intensive case manager will help
guests obtain identification, benefits, health and behavioral health services, and other
supports needed to reduce the length of time they remain homeless.
The program will focus on increasing exits to permanent housing through housing
navigation, landlord engagement, referrals to appropriate housing programs, and
coordination with community partners. Staff will receive ongoing training, including trauma -
informed care, de-escalation, suicide prevention, and motivational interviewing, to
strengthen engagement, respond effectively to crises, and support guests in identifying and
working toward their housing goals. OlyCAP will also support housing stability by
connecting participants to ongoing services during the transition to housing, helping reduce
returns to homelessness.
OlyCAP will regularly review HMIS data on project entries, length of time homeless,
permanent housing exits, returns to homelessness, and equitable system access. Program
data, guest feedback, and input from staff and community partners will be used to identify
barriers, improve practices, and strengthen pathways from emergency shelter to permanent
housing.
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6. For operations programs, how does the proposed project or program demonstrate the
following priorities: Preservation of existing services and/or providing services to
underserved populations and/or populations not served in the same way elsewhere?
(2 Points Operations funding only)
The project preserves an essential existing service by replacing the 31-bed overnight
shelter currently operating at the American Legion, which will close when the new facility
becomes operational. This transition will prevent a gap in Jefferson County's emergency
shelter capacity and maintain life-saving, low -barrier shelter for people who would
otherwise remain unsheltered.
The program will serve individuals with extremely low or no income who often face
disabilities, behavioral health or substance use needs, language barriers, trauma, and other
barriers to traditional shelter and housing services. In addition to a safe place to stay,
guests will have on -site connections to bilingual staff, Coordinated Entry, intensive case
management, housing navigation, health care, behavioral health, harm reduction, and other
community services. This combination of night -by -night shelter and coordinated access to
housing -focused supports is not available elsewhere in Jefferson County at the same scale.
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7. For capital development projects, how does the proposed project demonstrate "serving
the greatest need" as identified in Appendix D, Prioritization Criteria of Homeless
Housing Capital Projects, in the 2025-2030 Jefferson County Homeless & Affordable
Housing Services Plan. The list of populations shown as serving the greatest need is not
prioritized. (1 point Capital Project funding only)
The proposed Project preserves 31 emergency overnight shelter beds that are currently
provided at the Leqion. The Leqion intends to close their shelter when this Protect opens.
8. For capital development projects, how many new units will be brought online? How
many existing units will be preserved'! (1 point Capital rrcIecL iunuiug uiiir
There will be 31 new emergency shelter beds.
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Section 4: Budget (10 Points)
4.1 FINANCIAL READINESS (2 points)
1. Is the Project or Program ready to use the funding now or are there actions to be taken
before the Project or Program can begin? If so, what are those actions?
The project is expected to be ready for occupancy by March 31, 2027. Before operations
begin, OlyCAP will coordinate the transition or hiring of shelter staff from the current
American Legion shelter, which is managed by Bayside, and complete onboarding and
training to support a safe, low -barrier, housing -focused program. OlyCAP will also need to
purchase and install 31 beds and mattresses and other necessary furnishings and
equipment. These items were not eligible expenses under the Department of Commerce
grant funding the construction of the congregate shelter; therefore, they are included in this
operating funding request to ensure the facility is fully equipped and ready to serve guests
when it opens.
2. What other funds, donors, or community support are involved with the project? Identify
other sources of funds that would be leveraged with the requested funds and/or how these
funds will be used to leverage other funds.
There are no other sources of funds.
3. Will the requested funds, including funds from other sources, fully fund the Project or
Program? If not, how does the organization intend to fill the gap?
The requested funds will fully support the project.
4. Describe your staffing plan for this project including how many people will be assigned
to do this work and their availability? Will this project require new hires?
The shelter will be overseen by the current Shelter Manager. In addition Olycap will hire an
Assistant Shelter Manager, four monitors (two for each eight hour shift), a housekeeper and
a kitchen aide.
4.2 FINANCIAL SUSTAINABILITY (2 points)
For capital development projects, how are the requested funds matched by operating
funds going forward? Specify the degree of matching support.
21
Not Applicable
2. Brieflv describe your r)lmi for financial sListainabiIicy of the Project or Program.
The operations budget is closely managed. Annual support will be needed from the 5386
funds
22
4.3 SCALABILTT'Y (Non -scoring question)
1. Is the Project or Program scalable if all funding requested is not recurred? How would the
Project or Program be impacted?
Without all funds the Project would need to consider reducing the number of beds available
for emergency overnight guests.
4.: W I .� I RED ADDITIO\ 1 L DOO M F\ I S (2 points)
Please attach the following items along with your RFP Application submission. Applications
without these documents may be deemed incomplete.
1. Please attach a current operating budget for the organization requesting the funding.
2. AIso, if your organization is an HMIS participant, please attach a copy of your 2026
Annual Expenditures Report to Commerce.
23
4.5 CAPITAL PROJECTS BUDGET (4 Points Capital Project funding only)
1. Budget
C Rnital Rudaret for Real Estate Develoment Uses
Financing
Categories
Estimate
Basis of Estimate
Total Acquisition
Costs
$
Construction
$
Construction Fees
$
Financing Fees and
Charges
$
Guarantees and
Reserves
$
Developers Fee
$
$
Subtotal
$
TOTAL
$
24
2. Funding Sources
Financing Categories
Estimate
Indicate if Committed or Application has been made.
If not made indicate date application is to be
submitted
Private Loan
$
Jefferson County Funds
$
Public Sources (State or
Federal Funds)
$
Foundations
$
Donations
$
Low Income Housing
Tax Credits (indicate 9%
or 4%)
$
Historic Tax Credits
$
New Market Tax Credits
$
Gap (if any)
$
TOTAL
Is
3. Narrative: Please include any budget narrative that is descriptive or helpful to explain any
part of your proposed expenditures in your capital budget(s).
25
4.6 PROGRAM OPERATING BUDGET (4 points Operating funding only)
1. Operating Budget
Program O eratin Bud et
Budget Categories
Program
Proposal
Justification
Priority
Salaries
$201,400
$201,400
1
Benefits
$78,200
$78,200
1
Rental Subsidies
$0
$0
Utilities
$30,000
$30,000
2
Insurance
$4,000
$4,000
3
Food/Supplies
$80,000
$80,000
Furnishings/Equipment
$32,000
$32,000
31 beds and mattresses
4
Repair/Maintenance
$10,000
$10,000
5
Transportation
(explain)
Subtotal
Administration (10%
max)
TOTAL
$435,600
$43,560
$479,160
$435,600
$43,560
J$479,160
2. Staffing Budget
If your Project or Program includes salaries and benefits, please list position(s) and number of
full-time employees (FTE) to be paid by these funds (FTE should be that percentage of time the
employee is dedicated to this Project or Program —for example 20 hour a week, part-time salary
would be represented as 0.5 FTE):
Position
Shelter Manager
Salary
$12,000
Benefits
$24,000
FTE
.20
Assistant Shelter Manager
$50,000
$25,000
1 Full Time
Shelter Monitors
$122,700
$22,000
4 full time
Maintenance Technician
$10,000
$4,000
.25
26
Housekeeper $7,400 $3,200 .50
3. Funding Sources (Please provide previous year funding if applicable)
All Funding Sources for the Program
Funding
Awards
Awards
Indicate if Committed
Sources
2026
2027
or Application has been
made.
Public Sources
$
(State or Federal
Funds)
Private
$
$
Donations
Foundation
$
$
Grants
United
$
$
Campaigns
Other
$
$479,160
HFB — This application
Other
$
$
TOTAL
$
$479,160
4. Narrative: Please include any budget narrative that is descriptive or helpful, to explain
any part of your proposed expenditures. For instance, if you are requesting furnishings or
appliances specifically for housing included in your Project or Program, what are the
items you are requesting?
27
The proposed $479,160 operating budget supports the start-up and first year of operations
for the new 31-bed emergency overnight shelter. The largest expenditures are salaries and
benefits for the shelter manager, assistant shelter manager, shelter monitors, maintenance
technician, and housekeeper needed to operate a safe, low -barrier program. The budget
also includes utilities, insurance, routine repairs and maintenance, food, hygiene items,
cleaning materials, linens, and other supplies needed for nightly shelter operations.
The $32,000 furnishings and equipment request will be used primarily to purchase 31
durable shelter beds and mattresses so the facility is fully equipped when it opens. These
items were not eligible under the Department of Commerce grant supporting construction of
the facility. The budget also includes a 10% administrative allocation to support fiscal
oversight, human resources, contracting, reporting, and other organizational functions
necessary for compliant program operation.
28
OlyCAP 2026 Consolidated Budget
Revenue
Contributions
Donations - Corporate
Donations - Individual
Grant Revenue
Foundation Grant Income
Gov't Contracts
CSBG
Program Fee
Rental Income
Misc. Revenue
Total Revenue
Expense
Total Salaries/benefits
Total Supplies
Total Community Pass Through
Total Contract/Professional Fees
Total Facilities/Equipment
Total Travel/Fleet
Total Training and Education
TotalAdmin Expenses
Total Expenses
ICR/Indirect
Net Revenue over Expense
Total
$75,000
$120,000
$175,000
$8,942,984
$101,000
$10,500
$124,482
$465,900
$10,014,866
$4,601,970
$355,427
$2,612,233
$334,319
$775,318
$59,415
$151,100
$221,253
$9,111,035
$872,661
$31,170