HomeMy WebLinkAboutOlyCAP Dignity Bus Operating $141,446c
J
x
0"
REQUEST FOR PROPOSALS
Funding for:
HOMELESS RESPONSE SYSTEM OPERATIONS AND HOMELESS
AND AFFORDABLE HOUSING DEVELOPMENT PROJECTS
Section 1: Purpose of Request for Proposals (RFP)
I INTRODUCTION
This RFP covers requests for funding for both Homeless Response System (HRS) operations and
homeless and affordable housing capital development. 5386 and 1590 funds are available for the
operation of homeless and affordable housing services. 1590 funds are also available for the
construction of affordable housing units, including emergency housing, and first -year operations
of these facilities. Additional criteria for eligible projects are listed below.
Proposed projects must meet eligibility requirements under 2023's Senate Bill 5386 modifying
the distribution and uses of the homeless housing assistance surcharges in RCW Titles 36 and 84
and House Bill 1590 as codified in RCW 82.14.530.
We estimate the available funding for this period to be approximately $250,000 for 5386
Homeless Housing and Assistance (operating) funds; $720,000 for 1590 Affordable and
Supportive Housing development funds and first year operating funds; and $480,000 for 1590
Affordable and Supportive Housing operating funds. Note that 1590 operating funds may be
used for all housing -related services.
1.2 FUNDING PERIOD
The HFB is requesting proposals for HRS Operations and Homeless and Affordable Housing
Development Projects. Funding under this grant program is allocated for a 12-month period. The
period of performance for services solicited under this RFP begins 1/l/2027 and ends
12/31/2027. Initial funding is not an assurance or guarantee of ongoing operations funding after
the contract period. Proposers are cautioned not to assume a commitment of future funding based
on the receipt of funds in prior years.
1.3 AFFORDABLE HOUSING DEVELOPMENT, 1590 FUNDS
The project must meet eligibility requirements under Senate Bill 5386 and House Bill 1590 and
RCW 82.14.530
Funding for Affordable and Supportive Housing in accordance With House Bill 1590 and RCW
82. 14.530
Development (and first year operations): A minimum of sixty percent of this fund must
be used for the following eligible uses:
a. Constructing affordable housing, which may include new units of affordable
housing within an existing structure, and facilities providing housing -related
services, solely for eligible households (as defined below); or
b. Constructing mental and behavioral health -related facilities; or
c. Funding the operations and maintenance costs of new units of affordable housing
and facilities where housing -related programs are provided, or newly constructed
evaluation and treatment centers.
2. Operations: The remaining proceeds shall be used for the operation, delivery and
evaluation of mental and behavioral health treatment programs and services or housing -
related services.
3. No more than ten percent of the proceeds may be used to supplant existing local funds.
4. For purposes of this provision, "eligible households" means persons within any of the
following population groups whose income is at or below sixty percent (60%) of area
median income (AMI):
a. Persons with mental illness
b. Veterans
c. Senior citizens
d. Homeless (or at -risk of being homeless) families with children
e. Unaccompanied homeless youth or young adults
f. Persons with disabilities
g. Domestic violence survivors
1.4 HOMELESS HOUSING AND ASSISTANCE. 5386 FUNDS
In order to be eligible for services under these funds individuals served must:
a. Be persons meeting the definition of homeless under the legislation and persons
at -risk of homelessness such as:
i. Persons being evicted within a week from a private dwelling unit or
leaving an institution, such as a mental health or substance abuse treatment
facility or a jail/prison, with no subsequent residence identified and
lacking the resources needed to obtain housing.
K
ii. Persons fleeing domestic or family violence with no subsequent safe
residence identified and lacking the resources needed to obtain such
housing.
iii. Persons living on the streets or in emergency shelter but are spending a
short time (up to 30 consecutive days) in a hospital or other institution.
iv. Persons who would otherwise be living on the streets or in an emergency
shelter.
V. Households who are very low-income.
2. Eligible uses of these funds:
a. Rental and furnishing of dwelling units for the use of homeless persons.
b. Costs of developing affordable housing for homeless persons, and services for
formerly homeless individuals and families residing in transitional housing or
permanent housing and still at risk of homelessness.
c. Operating subsidies for transitional housing or permanent housing serving
formerly homeless families or individuals.
d. Services to prevent homelessness, such as emergency eviction prevention
programs including temporary rental subsidies to prevent homelessness.
e. Temporary services to assist persons leaving state institutions and other state
programs to prevent them from becoming or remaining homeless.
f. Outreach services for homeless individuals and families
g. Development and management of local homeless plans including homeless census
data collection; identification of goals, performance measures, strategies, and
costs and evaluation of progress towards established goals.
h. Rental vouchers payable to landlords for persons who are homeless or below
thirty percent (30%) of the area median income or in immediate danger of
becoming homeless.
i. Other activities to reduce and prevent homelessness as identified for funding in
the local plan.
j. Acquisition, construction or rehabilitation of housing projects or units within
housing projects that are affordable to very low-income households.
k. Supporting building, operation and maintenance costs of housing projects or units
eligible to receive housing trust funds, that are affordable to very low-income
households, and that require a supplement to income to cover ongoing operating
expenses.
1. Rental assistance vouchers for housing units that are affordable to very low-
income households.
in. Operating costs for emergency shelters and licensed overnight youth shelters.
M
Section 2: Proposal Evaluation and Selection Process
2.1 PROCESS OVERVIEW
The following procedure will be used to evaluate the proposals and select finalists.
All complete eligible proposals received within the established deadline will be evaluated by the
RFP Screening Panel —the Housing Fund Board (HFB). Proposals will be scored by each HFB
member. The combined totals guide funding awards, and the HFB will approach the specific
awards through a lens of equity, diversity and inclusion.
There will be an opportunity to ask questions on the RFP before the submittal deadline. After
submission and prior to scoring, the panel may ask technical questions after initial review of the
proposal and prior to scoring.
2.2 PROPOSAL SCREENING PANEL
The Housing Fund Board will be the RFP Screening Panel. All HFB members will disclose any
potential connections and recuse themselves from any conflict of interest, not scoring any
conflicted applications. Board service will be disclosed but is not per se a conflict.
2.3 PROPOSAL EVALUATION
Applicants whose proposal is being considered for an award may be invited to make an oral
presentation of their proposal to the HFB.
The HFB will review responses to the questions in the three RFP application sections on project
approach, impact, and budget and award points based on these responses. Each section is worth
10 points for a total potential award of 30 points per proposal.
The HFB reserves the right to recommend funding for multiple contracts under this RFP or
recommend funding for a portion of the requested amount at their discretion.
4
Section 3: Instructions and Timelines
3.1 SUBMISSION REQUIREMENTS
Proposal Deadline:10/16/2026 by 4pm
All responses to this Request for Proposal should be submitted on the provided application form.
Please submit an electronic PDF version of the proposal e-mailed to Carolyn Gallaway at
carolvn rr;co.'efferson.wa.ns. If electronic submission is not possible, please contact the County
Administrator's office at 360-385-9100 for accommodation.
The following should be in the email's subject line: "Proposal — Affordable and Homeless
Housing Funds."
It is vgz important that your application is complete. signed. is for an eligible activi1y, and
conforms to all pro ar�quirements. Applications not meeting all the requirements will not
receive consideration for funding.
Proposals MUST be received by 4pm on 10/16/2026. Late proposals will not be acre ted.
Submittals made in an incorrect format will not be considered.
All responses to this Request for Proposal should be submitted on the provided application form.
5
:)POSAL SELECTION TIMELINE
Request for Proposal Timeline for Funds
DATE
ACTIVITY
09/16/26
RFP first publication in paper
09/23/26
RFP second publication in paper
09/25/26
Questions from applicants at 2:30 PM
Zoom Meeting: https://usO6web.zoom.us/i/91098454388 (this link is
subject to change)
10/9/26
Technical assistance questions from application due via email.
Questions will be reviewed and answered by a subcommittee of the
HFB.
10/16/26
Proposals must be submitted by 4:00 pm
10/20/26
Proposals opened and distributed to HFB
10/28/26
HFB to make funding recommendations to the BoCC
11/09/26
BoCC takes action on HFB funding recommendations (subject to
change based on BoCC schedule)
November
Contracts to County Prosecutor and Risk Manager for approval
December
Contracts to Providers and returned to BoCC for signatures
Note — All dates are subject to change
3.3 DEFINITIONS
Definition of Area Median Income for Jefferson Coun
Affordable housing program eligibility is always determined by household income. Each
household's income is compared to the income of all other households in the area. This is
accomplished through a statistic established by the government called the Area Median Income,
most often referred to as AMI. The AMI is calculated and published each year by HUD.
In Jefferson County, HUD calculates the Sixty Percent (60%) Area Median Income ("AMI") for
a family of four as $64,200. Sixty Percent (60%) AMI for an individual is $44,940. Link:
htt s://www.huduser. ov/datasets/ii/il2026/summa ? ear=2026&re orte=count &states=53
&counties=5 3 03199999 &hrnfa=METRO 10180M 10180
Definition of Ve1y Low -Income
Very -low income is defined as households with income between 30%--50% of AMI. In Jefferson
County for 2026, this means $32,100-53,500 annually for a family of four.
FY 2026 Income Limits Summary
Median
FY 2026 Income Family
Limit Area I Income
FY 2026 Income
Limit Category
Persons in Family
1
2
3
4
5
6
7
8
Very Low (50%).
Income Limits
37,450
42,800
48,150
53,500
57,800
62,100
66,350
70,650
Extremely Low
22,500
25,700
28,900
33,000
38,680
44,360
50,040
55,720
Jefferson County,
$107,000
Income Limits
WA
Low (80%),
Income Limits
59,950
68,500
77,050
85,600
92,450
99,300
106,150
113,000
($.)
3.4 GENERAL GUInELINF,S FOR APPLICANTS
a. Complete all parts of the application form and answer all questions on the
application. Incomplete applications will not be accepted and will not receive
funding consideration.
b. Be as specific as possible in stating goals, measures of success, objectives,
expected results, deliverables, etc. It is expected that there will be considerably
more requests for funds than there are funds available. Therefore, conciseness and
clarity of description are essential.
c. Any program receiving these funds must use them to provide services only within
Jefferson County boundaries.
d. Applicants that have received prior Affordable Housing and/or Homeless
Housing and Assistance Funds must be current on all required reporting,
including to state funders, to be eligible to receive funds. Applicants must
submit a copy of their 2026 Annual Expenditure Report to Commerce, if
applicable, as part of this requirement.
e. Grantees will be required to submit a written progress report midway through the
grant period and a written closeout report at the end of the funding period with
their final invoice. Failure to submit timely reports/progress data will result in
holding or non-payment of funds. These reports should include a comparison of
7
outcomes to date with those initially proposed. A fiscal and programmatic
monitoring visit may be conducted by the County during any project year. The
provider will make all project -related documents and files available for review.
f. Reimbursement of costs will be addressed in the grant agreement.
g. Jefferson County reserves the right to negotiate additional terms to the grant
agreement it deems necessary and appropriate to ensure compliance with funding
requirements as outlined in 2023's SB 5386, HB 1590, RCW 82.14.530, and
RCW 82.14.540.
h. Funding in previous years does not assure additional awards in this funding cycle.
i. Applicants may submit multiple proposals. It is preferred that proposals be limited
to either requests for funds for either capital development projects or operations
projects/programs.
3.5 BUDGET INSTRUCTIONS
Please use the attached budget templates. If you need additional space, you may insert rows.
"Proposal" refers to the funds requested from these funds that will be applied to this specific
project or program. Blank spaces are provided for additional categories. Justification for budget
items must be specific, and that same specificity should be reflected in subsequent billings.
A maximum 10% Administration fee is allowed for projects if needed, however, Administration
fees are not allowed for Capital Projects.
1. Sample Contract:
A sample contract may be found on Laserfiche at the following path:
ht# s,Htest.co.'efferson.wa.uslWeblinkExternal/Browse.as x?id=10141412&dbid=0
&repo -Jefferson www.co.iefferson.wa.us — Jefferson - Board of Commissioners -
Boards & Committees - Housing Fund Board - RFP 2026
2. Insurance Requirement:
Awardees will be required to meet all the County's insurance requirements, which are
included as Attachment A to this RFP.
APPLICATION
Funding for:
HOMELESS RESPONSE SYSTEM OPERATIONS AND HOMELESS
AND AFFORDABLE HOUSING DEVELOPMENT PROJECTS
Application Proposals must be RECEIVED by: 10/16/26 at 4:00 PM
Section 1: Applicant Information
1.1 APPLICANT INFORMATION
Area of
Dignity Bus — First Year
County to be
Name of Project or Program:
Operating
Served:
Jefferson County
Total Amount
of
Development
Total Amount of Operating
Funds
Funds Requested:
$141,446
Requested:
0
HMIS Project Number (if
applicable):
N/A
Federal Tax
Name of Agency/Applicant:
OlyCAP
ID:
91-0814319
Director of Housing
Contact Person:
Viola Ware
Title:
Stability
Address:
2120 W Sims Way
City:
Port Townsend
State:
Washington
Zip:
98368
Phone Number:
360-460-2598
Fax Number:
360-385-5185
Email:
---F--T
vware@olycap.org
J
1.2 CERTIFICATION
Certification by Authorized Agency Representative (Board President, CEO, or another person
authorized to bind the agency in a contract).
Name of Authorized Agency Representative:
Holly Morgan
Title:
Executive Director
• Applicant certifies that these funds will be used as described in this application unless a
change has been mutually agreed upon between Contractor and Jefferson County Board
of County Commissioners. Substantive amendment requests will also require the
approval of the Housing Fund Board (HFB).
• Applicant certifies that the information in this application is true and correct.
• Applicant certifies that it has no outstanding obligations to the County with respect to
housing funds.
9/16/26
Signature of Authorized Agency Representative Date
10
1.3 PROJECT DESCRIPTION
1. Name of Project or Program:
Jefferson CouniN, Dignity Bus Operations
Dignity Bus
2. Total Amount of Funding Requested:
$141,446
3. Provide a brief description of the project or program:
OlyCAP proposes to operate a 20-bed, ADA-equipped Dignity Bus at a Jefferson County
property secured through a private landowner partner. The converted motor coach provides
individual, sleeping pods, secure storage, an ADA lift, running water, onboard laundry,
smart HVAC, safety and security systems, staff workspace, and Wi-Fi capability. The
project will add low -barrier overnight shelter without requiring land acquisition or
construction of a permanent shelter facility. Minor site improvements, such as fencing,
screening, lighting, or utility connections, may be completed as needed to support safe
operations and meet permitting requirements.
This project will connect guests to OlyCAP's Jefferson County Coordinated Entry, housing -
focused case management, benefits assistance, medical and behavioral health referrals,
employment supports, and housing navigation. The City of Port Angeles on October 6
unanimously approved seeking funding for a Dignity Bus, demonstrating regional public
support for the model; this application requests Jefferson County operating funds, and all
funded services will be delivered within
4. Identify the specific eligible use(s) under 5386 and/or 1590 for which the Projector
Program qualifies, as listed in sections 1.3 and 1.4 of the RFP. If you are submitting for
both operating and development funds, please submit separate budgets for each.
a. 5386 ODerating Funds:
Not Applicable
11
b. 1590 Development Funds:
Not applicable.
Development of new units of affordable housing, specifically 20 shelter beds with sanitation
and food prep facilities. This will be a separate response to the RFP.
c. 1590 Operating Funds:
Funding the operations and maintenance costs of new units of affordable housing.
Section 2: Approach (10 Points)
1. Specify the project or program goals and expected outcomes. (2 point)
The goal is to provide a safe, predictable, low -barrier overnight shelter option for adults
experiencing unsheltered homelessness who may not access congregate shelter. At full
capacity, the Dignity Bus can provide 7,300 bed -nights annually; at a conservative 75%
average occupancy, it will provide approximately 5,475 bed -nights and serve an estimated
120 unique individuals during the first year. Expected outcomes include increased access
to Coordinated Entry and housing assessments, progress on identification and other
document -readiness steps, connections to health and behavioral health services, and exits
to permanent or appropriate temporary housing. Safe sleep, secure storage, climate
control, and consistent staffing will create a stabilizing platform from which guests can work
toward housing, recovery, employment, medical care, benefits, and family reconnection.
2. Briefly describe how the project aligns with and contributes to the priorities, goals and
actions of the 2025-2030 Jefferson County Homeless & Affordable Housing Services
Plan. The Plan is available for viewing at
https:llwww. co. j efferson.wa. us/DocumentCenterNiew/23792/2025-2030-Homeless-
Housin -Plan?bidld= 2 points
12
Objective 2: Promote an Equitable, Accountable, and Transparent Homeless Crisis
Response System.
The Dignity Bus creates a clearly defined, consistently staffed, low -barrier entry point for
people who may not use congregate shelter because of disability, safety concerns, pets,
belongings, or prior shelter experiences. Guests will receive clear program expectations,
access to Coordinated Entry and services, and opportunities to provide feedback. OlyCAP
will track program use, referrals, outcomes, incidents, complaints, and guest feedback to
support accountability and continuous improvement.
Objective 3: Prioritize Assistance Based on the Greatest Barriers to Housing Stability
and the Greatest Risk of Harm.
The project will serve people living unsheltered who face significant health, disability,
behavioral health, income, transportation, and safety barriers. Individual pods, secure
storage, an ADA lift, and pet accommodations where feasible remove common barriers to
shelter. Access will be coordinated through Jefferson County's Coordinated Entry and
vulnerability assessment processes to prioritize those with the greatest needs and risk of
harm.
Objective 5: Seek to House Everyone in a Stable Setting That Meets Their Needs.
The Dignity Bus is an interim shelter intervention, not a permanent destination. It pairs
immediate safe sleep with housing -focused case management, document readiness,
benefits assistance, health and behavioral health connections, and housing navigation. The
project adds 20 flexible shelter spaces that complement existing Jefferson County services
while using a private host property and a mobile model suited to the changing needs of a
rural community.
3. Describe any collaborations that informed the development of this project, including
participation in Housing Fund Board and Continuum of Care activities. (2 points)
The project was informed not only by OlyCAP's participation during the development of the
2025-2030 Jefferson County Homeless and Affordable Housing Services Plan led by the
Housing Fund Board as well as OlyCAP's collaboration with community partners and
people with lived experience.
OlyCAP also discussed the Dignity Bus concept with lived experts and consulted Fire
CARES, Jefferson County Public Health, and the Winter Welcoming Center to evaluate the
model's fit within Jefferson County's existing homeless response system. A private
landowner partner has identified a potential host site. Together, this input helped shape the
project as a practical shelter option that complements existing local services.
These relationships will support referrals, medical and behavioral health connections,
veteran services, transportation coordination, housing navigation, and a good -neighbor
-------I- i- -'i- -.- --- :_-
13
4. Describe the engagement and participation of lived experts in this project's development.
(2 Points)
OlyCAP will engage people with lived experience throughout implementation and
continuous improvement. Lived experts have helped shape Jefferson County's five-year
plan, vulnerability assessment, provider training, Coordinated Entry, and Point -in -Time
Count activities. The Source also employs people with lived experience to inform services,
retrofit and maintain Dignity Buses, and support operations. Building on this model, OlyCAP
will create paid training and employment opportunities in peer engagement, cleaning,
maintenance, and shelter operations and will use ongoing guest feedback to guide program
improvements.
5. Provide a brief description of expertise and/or recent, relevant and successful experiences
in delivering similar programs and/or projects, including ability, stability and resources to
this project or program.
OlyCAP has served low-income residents of Clallam and Jefferson Counties for more than
60 years and operates multiple shelter, housing, prevention, and case -management
programs. In Jefferson County, OlyCAP administers Coordinated Entry; operates Caswell -
Brown Village, Haines Street Cottages, South Seven Senior Village, 7th Haven, and
Northwest Passage; and works with local providers to connect participants with health care,
behavioral health services, recovery supports, veteran services, benefits, and permanent
housing. OlyCAP also operates severe -weather shelter and supports a safe -parking
program, providing relevant experience with overnight staffing, de-escalation, vehicle -based
sheltering, sanitation, safety, and neighbor relations. The agency's Intensive Case
Management model integrates medical services with housing and provides aftercare
following placement. The Dignity Bus will use this existing infrastructure rather than create
a separate service system.
14
Section 3: Impact (10 Points)
1. What services will be funded?
Funding will support first -year Dignity Bus operations, including staffing, food preparation
and delivery, fuel and utilities, Wi-Fi, insurance, cleaning and janitorial services, laundry
and supplies, sanitation and waste service, vehicle maintenance and repairs, staff training,
and program oversight. OlyCAP will also connect guests to Coordinated Entry, case
management, housing navigation, and community services.
2. How many individuals by demographic will be served by these funds? Describe how
this project supports the original target group or income level of your organization. (2
points)
At 75% average occupancy, the project will provide approximately 5,475 bed -nights and
serve about 120 adults annually. The Dignity Bus will provide emergency overnight shelter
for Jefferson County residents experiencing homelessness who have extremely low or no
income, directly supporting OlyCAP's mission to serve low-income and vulnerable
households. Demographic and housing outcomes will be tracked in HMIS.
3. How does this project serve marginalized populations and address risk of harm and
barriers to housing stability? What is your plan for continuous improvement in serving
historically underserved populations! (2, points)
The Dignity Bus is designed for adults living unsheltered who face high risk of harm and
significant barriers to housing stability, including disability, chronic health conditions,
behavioral health needs, prolonged homelessness, limited income, safety concerns,
transportation barriers, and prior difficulty using congregate shelter. Individual pods, climate
control, secure storage, pet accommodations where feasible, and an ADA lift reduce
common barriers to accepting shelter. OlyCAP will use a trauma -informed, low -barrier
approach while maintaining clear safety expectations.
Continuous improvement will include review of HMIS and program data, demographic
access and outcome patterns, guest feedback, incident and complaint trends, and input
from lived experts and community partners. When disparities or access barriers are
identified, OlyCAP will adjust outreach, referral pathways, staff training, accessibility, and
service coordination.
15
4. Specify the measures of success by which the projector program will be assessed.
(2 points)
Success will be assessed through bed -nights provided, unique individuals served, average
nightly occupancy, referrals to Coordinated Entry, completed housing assessments,
document -readiness milestones, service referrals, exits to permanent or appropriate
temporary housing, returns to homelessness within six months, safety incidents, neighbor
complaints and resolution time, guest feedback, and cost per bed -night. Initial annual
targets are 5,475 bed -nights, 120 unique guests, 75% average occupancy, Coordinated
Entry referrals for at least 80% of consenting guests, 60 completed housing assessments,
45 document -readiness milestones, 200 service referrals, 20 exits to permanent or
temporary housing, and a return -to -homelessness rate below 15% among those with
follow-up data.
How would the project contribute to positive movement in Commerce's Homeless
System Performance Measures, including total project entries, length of time homeless,
exits to permanent housinjZ, returns to homelessness, anct System pnontizauon r l/- points
The project will add 20 low -barrier shelter spaces and increase project entries for prioritized
Jefferson County households who may not use congregate shelter. Immediate access to
safe sleep and secure storage, combined with Coordinated Entry, housing -focused case
management, document readiness, benefits assistance, and partner referrals, will help
reduce time spent unsheltered and increase exits to permanent housing. OlyCAP will use
the community's vulnerability assessment to prioritize people with the greatest barriers and
risk of harm, track outcomes in HMIS, coordinate ongoing support after housing placement,
and use performance data to address delays and reduce returns to homelessness.
6. For operations programs, how does the proposed project or program demonstrate the
following priorities: Preservation of existing services and/or providing services to
underserved populations and/or populations not served in the same way elsewhere?
(2 Points Operations funding only)
The Dignity Bus expands Jefferson County's shelter system with a service not currently
available in the same form: twenty individual sleeping pods in a mobile, professionally
staffed vehicle. It is particularly suited to adults who decline or cannot use congregate
shelter because of privacy, safety, disability, belongings, or prior experiences in shelter.
The project leverages a private host property and existing OlyCAP services, allowing
shelter capacity to be added more quickly than through new construction. It complements
rather than replaces Caswell -Brown Village, the Winter Welcoming Center, and outreach.
16
17
7. For capital development projects, how does the proposed project demonstrate "serving
the greatest need" as identified in Appendix D, Prioritization Criteria of Homeless
Housing Capital Projects, in the 2025-2030 Jefferson County Homeless & Affordable
Housing Services Plan. The list of populations shown as serving the greatest need is not
prioritized. (1 point Capital Project funding only)
Not applicable; this request is for operating funds only.
8. For capital development projects, how many new units will be brought online? How
many existing units will be preserved? (1 point Capital Project funding only)
Not applicable; this request is for operating funds only.
it-]
Section 4: Budget (10 Points)
4.1 FINANCIAL READINESS (2 points)
1. Is the Project or Program ready to use the funding now or are there actions to be taken
before the Project or Proaram can begin? If so, what are those actions?
The program is substantially ready to proceed once the bus is acquired through separate
funding. A Jefferson County host property has been identified with a private landowner
partner. Before launch, OlyCAP will finalize the written host agreement; confirm zoning,
permitting, fire and life -safety, fencing, utilities, sanitation, ingress and egress, and
insurance requirements; complete vehicle registration and inspection; recruit or assign
qualified operating staff; provide Dignity Bus, de-escalation, naloxone, first aid/CPR,
trauma -informed practice, and mandatory -reporting training; and complete the site
management, emergency response, and good -neighbor plans.
2. What other funds, donors, or community support are involved with the project? Identify
other sources of funds that would be leveraged with the requested funds and/or how these
fiinds will be used to leverage other funds.
A private landowner has committed a host site, reducing site costs and avoiding land
acquisition. OlyCAP is working to secure additional funding for the bus and startup costs
while leveraging its existing housing and referral services.
OlyCAP will pursue other sources of funds to ensure sustainability.
The Source provides more than the vehicle; it also offers operational consultation, staff
training, technical assistance, maintenance support, and guidance to help ensure the
program's long-term success.
3. Will the requested funds, including funds from other sources, fully fund the Project or
Yrogram-: 11 not, now goes the organicatwu iiiicuu w 1111 LHU �11
The requested award is intended to fund the operating budget presented in this application.
Bus acquisition and any one-time startup or site -preparation costs will be funded separately
and are not included in this operating request. If the full operating request is not awarded,
OlyCAP will pursue private gifts, sponsorships, foundation grants, eligible public funds, and
agency resources; however, reductions would require a phased launch, fewer operating
nights, reduced occupancy, or delayed service components.
19
4. Describe your staffing plan for this project including how many people will be assigned
to do this work and their availability? Will this project require new hires?
The shelter will be overseen by the current Shelter Manager. OlyCAP will hire two
operators, including a driver with the required CDL, as well as one full-time and one part-
time cleaner.
4.2 FINANCIAL SUSTAINABILITY (2 points)
1. For capital development projects, how are the requested funds matched by operating
rungs going rorwam 3pecHy one uegrcc ui niaLUiiiiig 3uYPv1L.
Not Applicable
2. describe your plan for financial sustainability of the Project or Program.
OlyCAP's sustainability plan relies on a diversified mix of county homeless -housing
operating funds, private and foundation grants, faith and civic support, Adopt -a -Pod
sponsorships, donations, and agency resources. The program will control costs through a
private host -site partnership, preventive vehicle maintenance, routine inspections,
documented daily cleaning, and use of OlyCAP's existing Coordinated Entry, case -
management, and administrative infrastructure. OlyCAP will track occupancy, cost per bed -
night, housing outcomes, and service use to demonstrate effectiveness and support future
funding applications. If recurring funding is insufficient, OlyCAP will prioritize core safety,
overnight staffing, sanitation, insurance, and vehicle maintenance and phase other service
enhancements as resources become available.
01-01
4.3 SCALABILITY (Non -scoring question)
1. Is the Project or Program scalable if all funding requested is not recurred? How would the
Project or Program be impacted?
The program can be phased but cannot operate safely without minimum staffing, insurance,
sanitation, utilities, and vehicle maintenance. If the full request is not awarded, OlyCAP
would first seek replacement funds and may delay launch. If necessary, OlyCAP could
reduce the number of operating nights, limit occupancy, or phase nonessential
enhancements; any reduction would lower bed -nights, service connections, and housing
outcomes. OlyCAP would not operate the bus at a level that compromises guest, staff,
vehicle, or site safety.
4.4 REQUIRED ADDITIONAL DOCUMENTS (2 points)
Please attach the following items along with your RFP Application submission. Applications
without these documents may be deemed incomplete.
1. Please attach a current operating budget for the organization requesting the funding.
2. Also, if your organization is an HMIS participant, please attach a copy of your 2026
Annual Expenditures Report to Commerce.
21
4.5 CAPITAL PROJECTS B DGHT f4 Points Uapi(al Project funding only)
1. Budget
r'anital Midoet for Real Estate Development Uses
Financing
Categories
Estimate
Basis of Estimate
Total Acquisition
Costs
$
Construction
$
Construction Fees
$
Financing Fees and
Charges
$
Guarantees and
Reserves
$
Developers Fee
$
$
Subtotal
$
TOTAL
$
`%
2. Funding Sources
Financing Categories
Estimate
Indicate if Committed or Application has been made.
If not made indicate date application is to be
submitted
Private Loan
$
Jefferson County Funds
$
Public Sources (State or
Federal Funds)
$
Foundations
$
Donations
$
Low Income Housing
Tax Credits (indicate 9%
or 4%)
$
Historic Tax Credits
$
New Market Tax Credits
$
Gap (if any)
$
TOTAL
Is
I
3. Narrative: Please include any budget narrative that is descriptive or helpful to explain any
part of your proposed expenditures in your capital budget(s).
23
4.6 PROGRAM OPERATING BUDGET (4 points Operating funding only)
1. Operating Budget SEE BUDGET NOTE
Program Operating Budget
Budget Categories
Program
Proposal
Justification
Priority
Two operators, including a CDL-
Salaries
$68,250
$68,250
qualified driver, and one full-time and
1
one part-time cleaner.
Payroll taxes and employee benefits for
1
Benefits
$5,437
$5,437
project staff.
Rental Subsidies
$0
$0
Not applicable.
Utilities
$10,800
$10,800
Fuel, host -site electricity, Wi-Fi, and
3
communications.
Insurance
$13,000
$13,000
Commercial auto, general liability, and
2
related shelter coverage.
Food, bedding, cleaning and hygiene
Food/Supplies
$21,100
$21,100
supplies, sanitation and waste service,
4
participant assistance, safety supplies,
and recurring staff training.
Furnishings/Equipment
$0
$0
Bus acquisition and startup equipment
will be funded separately.
Repair/Maintenance
$10,000
$10,000
Annual maintenance contract and
2
preventive vehicle maintenance.
Transportation
$0
$0
Driver wages and fuel are included
above.
Subtotal
$128,587
$128,587
Fiscal oversight, reporting, payroll,
Administration (10%
$12,859
$12,859
procurement, and contract
4
max.)
administration.
TOTAL
$141,446
$141,446
2. Staffing Budget
If your Project or Program includes salaries and benefits, please list position(s) and number of
full-time employees (FTE) to be paid by these funds (FTE should be that percentage of time the
employee is dedicated to this Project or Program —for example 20 hour a week, part-time salary
would be represented as 0.5 FTE):
24
Position
Salary
Benefits
FTE
Operator 1
$31,200
$2,974
1.0
Operator 2
$23,400
$1,556
1.0
Cleaner 1
$9,750
$648
.5
Cleaner 2
$3,900
$259
.25
Total
$68,250
$5,437
3. Funding Sources (Please provide previous year funding if applicable)
All FundingSources for the Program
Funding
Awards
Awards
Indicate if Committed
Sources
2026
2027
or Application has been
made.
Public Sources
$
(State or Federal
Funds)
Private
$
$
Donations
Foundation
$
$
Grants
United
$
$
Campaigns
Other
$
$
Other
$
$
TOTAL
$
$
4. Narrative: Please include any budget narrative that is descriptive or helpful, to explain
any part of your proposed expenditures. For instance, if you are requesting furnishings or
appliances specifically for housing included in your Project or Program, what are the
items you are requesting?
25
The first -year operating request is $141,446. Personnel costs of $73,687 support two
operators, including a CDL-qualified driver, and one full-time and one part-time cleaner.
Non -personnel costs of $54,900 are based on the Year 1 operating assumptions in the City
proposal and include fuel, host -site electricity, Wi-Fi and communications, commercial auto
and liability insurance, food, bedding, cleaning and hygiene supplies, sanitation and waste
service, participant assistance, staff training, and The Source's annual maintenance
contract. The budget excludes bus acquisition and startup equipment, which will be funded
separately. Administration is limited to $12,859, or 10% of direct costs, for fiscal oversight,
reporting, payroll, procurement, and contract administration.
all
OlyCAP 2026 Consolidated Budget
Revenue
Contributions
Donations - Corporate
Donations - Individual
Grant Revenue
Foundation Grant Income
Gov't Contracts
CSBG
Program Fee
Rental Income
Misc. Revenue
Total Revenue
Expense
Total
$75,000
$120,000
$175,000
$8,942,984
$101,000
$10,500
$124,482
$465,900
$10,014,866
Total Salaries/benefits
$4,601,970
Total Supplies
$355,427
Total Community Pass Through
$2,612,233
Total Contract/Professional Fees
$334,319
Total Facilities/Equipment
$775,318
Total TraveUFleet
$59,415
Total Training and Education
$151,100
TotalAdmin Expenses
$221,253
Total Expenses $9,111,035
ICR/Indirect $872,661
Net Revenue over Expense $31,170