HomeMy WebLinkAboutOlyCAP Dignity Bus Capital $258,900REQUEST FOR PROPOSALS
Funding for:
HOMELESS RESPONSE SYSTEM OPERATIONS AND HOMELESS
AND AFFORDABLE HOUSING DEVELOPMENT PROJECTS
Section 1: Purpose of Request for Proposals (RFP)
I.1 1NTRODUCI'10N
This RFP covers requests for funding for both Homeless Response System (HRS) operations and
homeless and affordable housing capital development. 5386 and 1590 funds are available for the
operation of homeless and affordable housing services. 1590 funds are also available for the
construction of affordable housing units, including emergency housing, and first -year operations
of these facilities. Additional criteria for eligible projects are listed below.
Proposed projects must meet eligibility requirements under 2023's Senate Bill 5386 modifying
the distribution and uses of the homeless housing assistance surcharges in RCW Titles 36 and 84
and House Bill 1590 as codified in RCW 82.14.530.
We estimate the available funding for this period to be approximately $250,000 for 5386
Homeless Housing and Assistance (operating) funds; $720,000 for 1590 Affordable and
Supportive Housing development funds and first year operating funds; and $480,000 for 1590
Affordable and Supportive Housing operating funds. Note that 1590 operating funds may be
used for all housing -related services.
1.2 FUNDING PERIOD
The HFB is requesting proposals for HRS Operations and Homeless and Affordable Housing
Development Projects. Funding under this grant program is allocated for a 12-month period. The
period of performance for services solicited under this RFP begins 1/1/2027 and ends
12/31/2027. Initial funding is not an assurance or guarantee of ongoing operations funding after
the contract period. Proposers are cautioned not to assume a commitment of future funding based
on the receipt of funds in prior years.
1.3 AFFORDABLE HOUSING DEVELOPMENT, 1590 FUNDS
The project must meet eligibility requirements under Senate Bill 5386 and House Bill 1590 and
RCW 82.14.530
Funding for Affordable and Supportive Housing in accordance With House Bill 1590 and RCW
82. 14.530
Development (and first year operations): A minimum of sixty percent of this fund must
be used for the following eligible uses:
a. Constructing affordable housing, which may include new units of affordable
housing within an existing structure, and facilities providing housing -related
services, solely for eligible households (as defined below); or
b. Constructing mental and behavioral health -related facilities; or
c. Funding the operations and maintenance costs of new units of affordable housing
and facilities where housing -related programs are provided, or newly constructed
evaluation and treatment centers.
2. Operations: The remaining proceeds shall be used for the operation, delivery and
evaluation of mental and behavioral health treatment programs and services or housing -
related services.
3. No more than ten percent of the proceeds may be used to supplant existing local funds.
4. For purposes of this provision, "eligible households" means persons within any of the
following population groups whose income is at or below sixty percent (60%) of area
median income (AMI):
a. Persons with mental illness
b. Veterans
c. Senior citizens
d. Homeless (or at -risk of being homeless) families with children
e. Unaccompanied homeless youth or young adults
f. Persons with disabilities
g. Domestic violence survivors
1.4 HOMELESS HOUSING AND ASSISTANCE, 5386 FUNDS
In order to be eligible for services under these funds individuals served must:
a. Be persons meeting the definition of homeless under the legislation and persons
at -risk of homelessness such as:
i. Persons being evicted within a week from a private dwelling unit or
leaving an institution, such as a mental health or substance abuse treatment
facility or a jail/prison, with no subsequent residence identified and
lacking the resources needed to obtain housing.
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ii. Persons fleeing domestic or family violence with no subsequent safe
residence identified and lacking the resources needed to obtain such
housing.
iii. Persons living on the streets or in emergency shelter but are spending a
short time (up to 30 consecutive days) in a hospital or other institution.
iv. Persons who would otherwise be living on the streets or in an emergency
shelter.
V. Households who are very low-income.
2. Eligible uses of these funds:
a. Rental and furnishing of dwelling units for the use of homeless persons.
b. Costs of developing affordable housing for homeless persons, and services for
formerly homeless individuals and families residing in transitional housing or
permanent housing and still at risk of homelessness.
c. Operating subsidies for transitional housing or permanent housing serving
formerly homeless families or individuals.
d. Services to prevent homelessness, such as emergency eviction prevention
programs including temporary rental subsidies to prevent homelessness.
e. Temporary services to assist persons leaving state institutions and other state
programs to prevent them from becoming or remaining homeless.
f. Outreach services for homeless individuals and families
g. Development and management of local homeless plans including homeless census
data collection; identification of goals, performance measures, strategies, and
costs and evaluation of progress towards established goals.
h. Rental vouchers payable to landlords for persons who are homeless or below
thirty percent (30%) of the area median income or in immediate danger of
becoming homeless.
i. Other activities to reduce and prevent homelessness as identified for funding in
the local plan.
j. Acquisition, construction or rehabilitation of housing projects or units within
housing projects that are affordable to very low-income households.
k. Supporting building, operation and maintenance costs of housing projects or units
eligible to receive housing trust funds, that are affordable to very low-income
households, and that require a supplement to income to cover ongoing operating
expenses.
1. Rental assistance vouchers for housing units that are affordable to very low-
income households.
in. Operating costs for emergency shelters and licensed overnight youth shelters.
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Section 2: Proposal Evaluation and Selection Process
2.1 PROCESS OVERVIEW
The following procedure will be used to evaluate the proposals and select finalists.
All complete eligible proposals received within the established deadline will be evaluated by the
RFP Screening Panel —the Housing Fund Board (HFB). Proposals will be scored by each HFB
member. The combined totals guide funding awards, and the HFB will approach the specific
awards through a lens of equity, diversity and inclusion.
There will be an opportunity to ask questions on the RFP before the submittal deadline. After
submission and prior to scoring, the panel may ask technical questions after initial review of the
proposal and prior to scoring.
2.2 PROPOSAL SCREENING PANEL
The Housing Fund Board will be the RFP Screening Panel. All HFB members will disclose any
potential connections and recuse themselves from any conflict of interest, not scoring any
conflicted applications. Board service will be disclosed but is not per se a conflict.
2.3 PROPOSAL EVALUATION
Applicants whose proposal is being considered for an award may be invited to make an oral
presentation of their proposal to the HFB.
The HFB will review responses to the questions in the three RFP application sections on project
approach, impact, and budget and award points based on these responses. Each section is worth
10 points for a total potential award of 30 points per proposal.
The HFB reserves the right to recommend funding for multiple contracts under this RFP or
recommend funding for a portion of the requested amount at their discretion.
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Section 3: Instructions and Timelines
3.1 SUBMISSION REQUIREMENTS
Proposal Deadline:10/16/2026 by 4pm
All responses to this Request for Proposal should be submitted on the provided application form.
Please submit an electronic PDF version of the proposal e-mailed to Carolyn Gallaway at
earolynkco.iefferson.►va.us. If electronic submission is not possible, please contact the County
Administrator's office at 360-385-9100 for accommodation.
The following should be in the email's subject line: "Proposal — Affordable and Homeless
Housing Funds."
It is very important that your application is complete, signed. is for an eligible activily, and
conforms to all program requirements. Applications not meeting all the requirements will not
receive consideration for funding.
Proposals MUST be received by 4pm on 10/16/2026. Late proposals will not be accepted.
Submittals made in an incorrect format will not be considered.
All responses to this Request for Proposal should be submitted on the provided application form.
3.2 PROPOSAL SELECTION TIMELINE
Request for Proposal Timeline for Funds
DATE
ACTIVITY
09/16/26
REP first publication in paper
09/23/26
RFP second publication in paper
09/25/26
Questions from applicants at 2:30 PM
Zoom Meeting: https://us06web.zoom.us/i/91098454388 (this link is
subject to change)
10/9/26
Technical assistance questions from application due via email.
Questions will be reviewed and answered by a subcommittee of the
HFB.
10/16/26
Proposals must be submitted by 4:00 pm
10/20/26
Proposals opened and distributed to HFB
10/28/26
HFB to make funding recommendations to the BoCC
11/09/26
BoCC takes action on HFB funding recommendations (subject to
change based on BoCC schedule)
November
Contracts to County Prosecutor and Risk Manager for approval
December
Contracts to Providers and returned to BoCC for signatures
Note —All dates are subject to change
3.3 DEFINITIONS
Definition of Area Median Income for Jefferson CgRnty
Affordable housing program eligibility is always determined by household income. Each
household's income is compared to the income of all other households in the area. This is
accomplished through a statistic established by the government called the Area Median Income,
most often referred to as AMI. The AMI is calculated and published each year by HUD.
In Jefferson County, HUD calculates the Sixty Percent (60%) Area Median Income ("AMI") for
a family of four as $64,200. Sixty Percent (60%) AMI for an individual is $44,940. Link:
htt s://www.liuduser. ov/datasets/il/il2026/sunima ? ear=2026&re ortt a=count &states=53
&counties=5303199999&hmfa=METRO 10180M 10180
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Definition of Vm Low -Income
Very -low income is defined as households with income between 30%--50% of AMI. In Jefferson
County for 2026, this means $32,100-53,500 annually for a family of four.
FY 2026 Income Limits Summary
3.4 GFNLRAL GUIDELINES FOR APPLICANTS
a. Complete all parts of the application form and answer all questions on the
application. Incomplete applications will not be accepted and will not receive
funding consideration.
b. Be as specific as possible in stating goals, measures of success, objectives,
expected results, deliverables, etc. It is expected that there will be considerably
more requests for funds than there are funds available. Therefore, conciseness and
clarity of description are essential.
c. Any program receiving these funds must use them to provide services only within
Jefferson County boundaries.
d. Applicants that have received prior Affordable Housing and/or Homeless
Housing and Assistance Funds must be current on all required reporting,
including to state funders, to be eligible to receive funds. Applicants must
submit a copy of their 2026 Annual Expenditure Report to Commerce, if
applicable, as part of this requirement.
e. Grantees will be required to submit a written progress report midway through the
grant period and a written closeout report at the end of the funding period with
their final invoice. Failure to submit timely reports/progress data will result in
holding or non-payment of funds. These reports should include a comparison of
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outcomes to date with those initially proposed. A fiscal and programmatic
monitoring visit may be conducted by the County during any project year. The
provider will make all project -related documents and files available for review.
f. Reimbursement of costs will be addressed in the grant agreement.
g. Jefferson County reserves the right to negotiate additional terms to the grant
agreement it deems necessary and appropriate to ensure compliance with funding
requirements as outlined in 2023's SB 5386, HB 1590, RCW 82.14.530, and
RCW 82.14.540.
h. Funding in previous years does not assure additional awards in this funding cycle.
i. Applicants may submit multiple proposals. It is preferred that proposals be limited
to either requests for funds for either capital development projects or operations
projects/programs.
3.5 BUDGET INSTRUCTIONS
Please use the attached budget templates. If you need additional space, you may insert rows.
"Proposal" refers to the funds requested from these funds that will be applied to this specific
project or program. Blank spaces are provided for additional categories. Justification for budget
items must be specific, and that same specificity should be reflected in subsequent billings.
A maximum 10% Administration fee is allowed for projects if needed, however, Administration
fees are not allowed for Capital PMiLcts.
Sample Contract:
A sample contract may be found on Laserfiche at the following path:
htt s:Htest.co.'efferson.wa.us/WeblinkExternallBrowse.as x?id=10141412&dbid=0
&repo=Jefferson www.co.iefferson.wa.us — Jefferson - Board of Commissioners -
Boards & Committees - Housing Fund Board - RFP 2026
2. Insurance Requirement:
Awardees will be required to meet all the County's insurance requirements, which are
included as Attachment A to this RFP.
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APPLICATION
Funding for:
HOMELESS RESPONSE SYSTEM OPERATIONS AND HOMELESS
AND AFFORDABLE HOUSING DEVELOPMENT PROJECTS
Application Proposals must be RECEIVED by: 10/16/26 at 4:00 PM
Section 1: Applicant Information
1.1 APPLICANT INFORMATION
Area of
County to be
Name of Project or Program:
Dignity Bus — Capital
Served:
Jefferson County
Total Amount
of
Development
Total Amount of Operating
Funds
Funds Requested:
0
Requested:
$258,900
HMIS Project Number (if
applicable):
N/A
Federal Tax
Name of Agency/Applicant:
OlyCAP
ID:
91-0814319
Director of Housing
Contact Person:
Viola Ware
Title:
Stability
Address:
2120 W Sims Way
City:
Port Townsend
State:
Washington
Zip:
98368
Phone Number:
360-460-2598
Fax Number:
360-385-5185
Email:
vware@olycap.org
1.2 CERTIFICATION
Certification by Authorized Agency Representative (Board President, CEO, or another person
authorized to bind the agency in a contract).
Name of Authorized Agency Representative:
Holly Morgan
Title_
Executive Director
• Applicant certifies that these funds will be used as described in this application unless a
change has been mutually agreed upon between Contractor and Jefferson County Board
of County Commissioners. Substantive amendment requests will also require the
approval of the Housing Fund Board (HFB).
• Applicant certifies that the information in this application is true and correct.
• Applicant certifies that it has no outstanding obligations to the County with respect to
housing funds.
Signature of Authorized Agency Representative
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10/16/26
Date
1.3 PROJECT DESCRIPTION
1. Name of Project or Program:
Jefferson County Dignity Bus Acquisition and Deployment
Dignity Bus
2. Total Amount of Funding Requested:
$258,900
$258,900
3. Provide a brief description of the project or program:
OlyCAP requests Jefferson County capital development funds to purchase and deliver a
20-bed, ADA-equipped Dignity Bus for overnight emergency shelter within Jefferson
County. The converted motor coach will include twenty individual, climate -controlled
sleeping pods; secure storage; an ADA lift; running water; onboard laundry; smart HVAC;
safety and security systems; staff workspace; Wi-Fi capability; and limited pet
accommodations. The $258,900 request covers the vehicle and acquisition package,
including delivery and initial staff training. A private landowner partner has identified a
potential Jefferson County host property. Site preparation and ongoing operations are not
included in this capital request and will be supported separately.
4. Identify the specific eligible use(s) under 5386 and/or 1590 for which the Project or
Program qualifies, as listed in sections 1.3 and 1.4 of the RFP. If you are submitting for
both operating and development funds, please submit separate budgets for each.
a. 5386 OperatingF:
Not Applicable
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b. 1590 Devela ment Funds:
Acquisition of a facility providing housing -related services for eligible households under 1590
development funds. Jefferson County's purchase of the Dignity Bus will create twenty new
emergency shelter sleeping spaces for adults experiencing homelessness, including people with
disabilities, veterans, seniors, people with mental illness, and other eligible households at or
below 60% of area median income. The vehicle is a durable capital asset designed for
accessibility, sanitation, secure storage, climate control, safety, and staff -supported shelter
Acquisition of a facility providing housing -related services for eligible households under
1590 development funds. Jefferson County's purchase of the Dignity Bus will create twenty
new emergency shelter sleeping spaces for adults experiencing homelessness, including
people with disabilities, veterans, seniors, people with mental illness, and other eligible
households at or below 60% of area median income. The vehicle is a durable capital asset
designed for accessibility, sanitation, secure storage, climate control, safety, and staff -
supported shelter operations.
c. 1590 Operating Funds:
Not applicable to this capital request. First -year operations and maintenance are addressed
in OlyCAP's separate Jefferson County Dignity Bus operating application.
Section 2: Approach (10 Points)
1. Specify the project or program goals and expected outcomes. (l point)
The goal is to acquire and place into service a 20-bed, ADA-equipped mobile shelter that
expands Jefferson County's year-round emergency shelter capacity. The capital investment
will create up to 7,300 bed -nights annually at full capacity, or approximately 5,475 bed -
nights at a conservative 75% average occupancy. Expected outcomes include twenty new
shelter spaces, faster access to safe sleep, increased engagement with Coordinated Entry
and housing services, and a durable shelter asset that can respond to changing needs
across a rural county.
2. Briefly describe how the project aligns with and contributes to the priorities, goals and
actions of the 2025-2030 Jefferson County Homeless & Affordable Housing Services
Plan. The Plan is available for viewing at
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htt s:llwww.co.'efFerson.wa.us/DocumentCenter/View/23792/2025-2030-Homeiess-
Objective 2: Promote an Equitable, Accountable, and Transparent Homeless Crisis
Response System. The bus creates a defined, consistently managed low -barrier shelter
resource with clear expectations, documented safety procedures, guest feedback, and
outcome reporting.
Objective 3: Prioritize Assistance Based on the Greatest Barriers to Housing Stability
and Greatest Risk of Harm. Individual pods, climate control, secure storage, an ADA lift,
and limited pet accommodations reduce barriers that keep some people from using
congregate shelter.
Objective 5: Seek to House Everyone in a Stable Setting That Meets Their Needs. The
Dignity Bus is an interim shelter intervention that connects safe sleep to Coordinated Entry,
housing -focused case management, document readiness, benefits, health services, and
housing navigation.
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3. Describe any collaborations that informed the development of this project, including
in HousinjZ Fund Board and Continuum of Care activities.
The project was informed by OlyCAP's participation in the Housing Fund Board -led
development of the 2025-2030 Jefferson County Homeless and Affordable Housing
Services Plan, as well as collaboration with community partners and people with lived
experience. OlyCAP discussed the Dignity Bus concept with lived experts and consulted
Fire CARES, Jefferson County Public Health, and the Winter Welcoming Center to assess
how the model would fit within Jefferson County's existing homeless response system. A
private landowner partner has also identified a potential host site. Together, this input
helped shape the project as a practical shelter option that complements existing local
services.
These partnerships will support referrals, medical and behavioral health connections,
veteran services, transportation coordination, housing navigation, and a good -neighbor
approach to site operations. The Source, which developed the Dignity Bus model, will
provide the vehicle, training, technical assistance, launch support, and ongoing
maintenance guidance. Its role extends beyond selling the bus: The Source works with
each community to customize the vehicle to local needs, supports delivery and
implementation, and remains engaged to help promote long-term project success.
4. Describe the engagement and participation of lived experts in this project's development.
(2 Points)
People with lived experience have helped shape the Jefferson County Homeless and
Affordable Housing Services Plan, vulnerability assessment, provider training, Coordinated
Entry, and Point -in -Time Count activities. Their feedback has reinforced the need for
privacy, secure storage, accessibility, consistent staffing, and clear pathways for re -
engagement. OlyCAP will continue to provide paid engagement and employment
opportunities in peer support, cleaning, maintenance, and shelter operations, while using
guest feedback to guide implementation and continuous improvement.
Importantly, each Dignity Bus is designed and creatively retrofitted to meet the specific
needs of the community it will serve. People with lived experience play a central role in
building these buses and are trained and certified to provide ongoing maintenance and
technical support.
5. Provide a brief description of expertise and/or recent, relevant and successful experiences
in delivering similar programs and/or projects, including ability, stability and resources to
implement this project or program. (2 points)
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OlyCAP has served Clallam and Jefferson Counties for more than 60 years and has
extensive experience operating smelter, housing, prevention, Coordinated Entry, safe -
parking, severe -weather, and case -management programs. In Jefferson County, OIyCAP
has operated Haines Street Cottages since 1990 and Caswell -Brown Village since 2021,
along with South Seven Senior Village, 7th Haven, and Northwest Passage. These
programs are supported by established partnerships with Dove House, Discovery
Behavioral Health, OWL360, Fire CARES, Jefferson County Public Health, and other local
providers. OlyCAP's experience with overnight staffing, vehicle -based sheltering, sanitation,
safety, maintenance, de-escalation, and housing -focused services provides the
organizational stability and operational infrastructure needed to implement the Dignity Bus
project. The Source will provide specialized vehicle design, training, technical assistance,
launch support, and ongoing maintenance guidance. Regional interest in the model is also
growing: on October 6, 2026, the Port Angeles City Council unanimously voted to pursue
funding for a Dignity Bus.
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Section 3: Impact (10 Points)
1. What services will be funded?
Capital funds will purchase and deliver one 20-bed, ADA-equipped Dignity Bus, including
the base vehicle, premium water system with running water, sink and onboard laundry,
smart HVAC, security camera system, delivery with initial staff training, limited pet kennels,
and estimated freight from Vero Beach, Florida. The award will create the physical shelter
asset; operating services and host -site preparation are funded separately.
2. How many individuals by demographic will be served by these funds? Describe how
this project supports the original target group or income level of your organization. (2
points)
At full capacity, the 20-bed bus can provide up to 7,300 bed -nights annually. Using a
conservative planning estimate of 75% average occupancy, the project is expected to
provide approximately 5,475 bed -nights and serve about 120 adults each year. It will serve
Jefferson County residents experiencing homelessness who have extremely low or no
income, with access prioritized through Coordinated Entry and the community's
vulnerability assessment. HMIS will track age, disability, veteran status, race, ethnicity,
gender, income, length of homelessness, and housing outcomes as permitted and required.
3. How does this project serve marginalized populations and address risk of harm and
barriers to housing stability? What is your plan for continuous improvement in serving
historically underserved populations? (2 points)
The capital investment is designed for adults living unsheltered who face high risk of harm
and significant barriers to housing stability, including disability, chronic health conditions,
behavioral health needs, prolonged homelessness, limited income, safety concerns,
transportation barriers, and prior difficulty using congregate shelter. Individual pods, secure
storage, an ADA lift, and pet accommodations where feasible reduce common access
barriers. OlyCAP will review HMIS and program data, demographic access and outcome
patterns, guest feedback, incidents, complaints, and partner input and will adjust referral
pathways, accessibility, outreach, training, and service coordination when disparities are
identified.
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4. Specify the measures of success by which the project or program will be assessed.
Success will be assessed through bed -nights provided, unique individuals served, average
nightly occupancy, referrals to Coordinated Entry, completed housing assessments,
document -readiness milestones, service referrals, exits to permanent or appropriate
temporary housing, returns to homelessness within six months, safety incidents, neighbor
complaints and resolution time, guest feedback, and cost per bed -night. Initial annual
targets are 5,475 bed -nights, 120 unique guests, 75% average occupancy, Coordinated
Entry referrals for at least 80% of consenting guests, 60 completed housing assessments,
45 document -readiness milestones, 200 service referrals, 20 exits to permanent or
appropriate temporary housing, and a return -to -homelessness rate below 15% among
guests with follow-up data.
How would the project contribute to positive movement in Commerce's Homeless
System Performance Measures, including total project entries, length of time homeless,
exits to permanent dousing, returns to nomeiessness, ana system prionLiZaLtunr l/- PuiiiLs,
The project will add 20 low -barrier shelter spaces and increase project entries for prioritized
Jefferson County households who may not use congregate shelter. Immediate access to
safe sleep and secure storage, combined with Coordinated Entry, housing -focused case
management, document readiness, benefits assistance, and partner referrals, will help
reduce time spent unsheltered and increase exits to permanent housing. OlyCAP will use
the community's vulnerability assessment to prioritize people with the greatest barriers and
risk of harm, track outcomes in HMIS, coordinate ongoing support after housing placement,
and use performance data to address delays and reduce returns to homelessness.
6. For operations programs, how does the proposed project or program demonstrate the
following priorities: Preservation of existing services and/or providing services to
underserved populations and/or populations not served in the same way elsewhere?
(2 Points Operations funding only)
Not applicable; this request is for capital development funds only. OlyCAP has submitted a
separate application for first -year Dignity Bus operations.
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7. For capital development projects, how does the proposed project demonstrate "serving
the greatest need" as identified in Appendix D, Prioritization Criteria of Homeless
Housing Capital Projects, in the 2025-2030 Jefferson County Homeless & Affordable
Housing Services Plan. The list of populations shown as serving the greatest need is not
prioritized. (1 point Capital Project funding only)
The project serves the greatest need by creating accessible emergency shelter for people
living unsheltered who face the highest risk of harm and greatest barriers to housing,
including people with disabilities, chronic health or behavioral health needs, long histories
of homelessness, limited income, and barriers to congregate shelter. The bus provides an
immediate, lower -cost capital option that can be placed at a privately hosted Jefferson
County site and connected to the existing homeless response system while longer -term
housing development continues.
8. For capital development projects, how many new units will be brought online? How
many existing units will be preserved? (1 point Capital Project funding only)
Twenty new emergency shelter sleeping spaces will be brought online. No existing units will
be preserved with this capital award.
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Section 4: Budget (10 Points)
4.1 FINANCIAL READINESS (2 points)
1. Is the Project or Program ready to use the funding now or are there actions to be taken
before the Project or Program can begin? If so, what are those actions?
The project is ready to use capital funding upon award. The Source has identified an available
Dignity Bus configuration, subject to final purchase terms and availability. OlyCAP will finalize
the purchase agreement, vehicle specifications, title and registration, insurance, freight, delivery
schedule, inspection, and acceptance requirements. A private landowner partner has identified
a potential Jefferson County host property. Before operations begin, OlyCAP will separately
finalize the host agreement and confirm zoning, permitting, fire and life -safety, sanitation,
utilities, fencing, lighting, ingress and egress, and insurance [eyUiic111U11La.
The Project will be ready to start within XX days of the award of funds.
2. What other funds, donors, or community support are involved with the project? Identify
other sources of funds that would be leveraged with the requested funds and/or how these
funds will be used to leverage other funds.
The requested $258,900 Jefferson County award will fund the complete vehicle acquisition
package. A private landowner partner has identified a potential host property, reducing the
need for land acquisition. OlyCAP will leverage its existing Coordinated Entry, housing case
management, administrative, maintenance, and partner -referral infrastructure. Site
preparation and first -year operations are outside this capital request and will be supported
through separate public, private, foundation, faith, civic, and agency resources. The Source
will provide initial training, technical assistance, launch support, and maintenance guidance.
Will the requested funds, including funds from other sources, fully fund the Project or
n
it noi, now does me Urgar11caLw11 11IMHu w iiii «.L;-, rap;
Yes. The requested $258,900 will fully fund the vehicle acquisition package identified in this
capital application. Site preparation, permitting, utility connections, fencing, lighting,
sanitation setup, startup supplies, and ongoing operations are separate project costs and
are not included in this request. If the full capital award is not made, OlyCAP will seek
private gifts, foundation grants, sponsorships, other eligible public funds, and agency
resources; however, acquisition may be delayed until the remaining balance is secured.
4. Describe your staffing plan for this project including how many people will be assigned
to do this work and their availability? Will this project require new hires?
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No new hires are required to complete the capital purchase. OlyCAP's Director of Housing
Stability, Executive Director, Finance and procurement staff, Shelter Manager, Maintenance
staff, and insurance and legal partners will coordinate contracting, payment, delivery,
registration, inspection, site planning, and acceptance. New operating hires, including
operators and cleaning staff, are addressed in the separate operating application and are
not charged to this capital request.
4.2 FINANCIAL SUSTAINABILITY (2 points)
1. For capital development projects, how are the requested funds matched by operating
funds Lolmz forward? Specity the degree of
The $258,900 capital request is matched by a separate first -year operating request of
$141,446, equal to approximately 55% of the capital request. OlyCAP will also leverage the
in -kind value of the private host -site partnership and its existing Coordinated Entry, case -
management, administrative, referral, and maintenance infrastructure. Site preparation will
be funded separately and is not included in either figure.
2. Bricily describe your plan for financial sustainability of the Frolect or Frogram.
OlyCAP's sustainability plan separates the one-time County capital investment from
recurring operations. Ongoing costs will be supported through a diversified mix of county
homeless -housing operating funds, private and foundation grants, faith and civic support,
Adopt -a -Pod sponsorships, donations, and agency resources. The private host -site
partnership and use of OlyCAP's existing service infrastructure will control costs.
Preventive maintenance, routine inspections, daily cleaning, occupancy monitoring, cost -
per -bed -night reporting, and housing -outcome tracking will protect the asset and
demonstrate effectiveness for future funding.
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4.3 SCALABILITY (Non -scoring question)
Is the Project or Program scalable if all funding requested is not recurred? How would the
Project or Program be impacted?
The vehicle acquisition is not readily scalable because the project requires purchase of the
complete bus and core safety, accessibility, water, HVAC, and security systems. A partial
award would create an acquisition gap and could delay purchase until replacement funds
are secured. OlyCAP would not remove essential safety or accessibility features to reduce
cost. Once acquired, operations may be phased based on available operating funds, but
the capital asset provides all twenty shelter spaces.
4.4 REQUIRED ADDITIONAL DOCUMENTS (2 points)
Please attach the following items along with your RFP Application submission. Applications
without these documents may be deemed incomplete.
1. Please attach a current operating budget for the organization requesting the funding.
2. Also, if your organization is an HMIS participant, please attach a copy of your 2026
Annual Expenditures Report to Commerce.
21
4.5 CAPITAL PROJECTS BUDGET (4 Points Capital Project funding only)
1. Budget
Canital Budget for Real Estate Development Uses
Financing
Estimate
Basis of Estimate
Categories
The Source acquisition package: base 20-bed bus with ADA lift
Total
($210,000); premium water system ($25,000); smart HVAC
Acquisition
$258,900
($6,000); delivery and initial staff training ($5,000); security
Costs
camera system ($2,500); four pet kennels ($400); and estimated
freight ($10,000).
Construction
$0
No building construction is included.
Construction
$0
Site preparation and permitting will be funded separately.
Fees
Financing Fees
$0
j
None included.
and Charges
I
Guarantees
$0
None included.
and Reserves
Developers Fee
$0
No developer fee or administration fee is requested.
Subtotal
$258,900
TOTAL
$258,900
22
2. Funding Sources
Financing Categories
Estimate
Indicate if Committed or Application has been made.
If not made indicate date application is to be
submitted
Private Loan
$0
Not applicable.
Application submitted through this 2027 Housing Fund
Jefferson County Funds
$258,900
Board capital request.
Public Sources (State or
$0
No additional source included in the acquisition budget.
Federal Funds)
Will be pursued only if needed to fill a partial -award gap
Foundations
$0
or support separate startup costs.
Not included in the acquisition request; donations may
Donations
$0
support separate startup and operating needs.
Low Income Housing Tax
$0
Not applicable.
Credits
Historic Tax Credits
$0
Not applicable.
New Market Tax Credits
$0
Not applicable.
The full acquisition amount is requested from Jefferson
Gap (if any)
$0
County.
TOTAL
$258,900
3. Narrative: Please include any budget narrative that is descriptive or helpful to explain any
part of your proposed expenditures in your capital budget(s).
The $258,900 capital request is limited to purchase and delivery of one 20-bed, ADA-
equipped Dignity Bus. The acquisition package consists of the base vehicle with ADA lift
($210,000), premium water system with running water, sink and onboard laundry ($25,000),
smart HVAC ($6,000), delivery and initial staff training ($5,000), security camera system
($2,500), four pet kennels ($400), and estimated freight from Vero Beach, Florida
($10,000). No developer fee, administration fee, construction cost, property acquisition,
host -site preparation, permitting, startup supplies, or operating expenses are included. A
private landowner partner has identified a potential Jefferson County host property; site
preparation and operations will be funded separately.
23
4.6 PROGRAM OPERATING BUDGET (4 points Operating funding only)
Operating Budget SEE BUDGET NOTE
Program Operating Buda -et
Budget Categories
Program
Proposal
Justification
Priority
Salaries
Benefits
Rental Subsidies
Utilities
Insurance
Food/Supplies
Furnishings/Equipment
Repair/Maintenance
Transportation
(explain)
Subtotal
Administration (10%
max)
TOTAL
2. Staffing Budget
If your Project or Program includes salaries and benefits, please list position(s) and number of
full-time employees (FTE) to be paid by these funds (FTE should be that percentage of time the
employee is dedicated to this Project or Program —for example 20 hour a week, part-time salary
would be represented as 0.5 FTE):
I Position I Salary I Benefits I FTE
3. Funding Sources (Please provide previous year funding if applicable)
All Funding Sources for the Program
24
Funding
Awards
Awards
Indicate if Committed
Sources
2026
2027
or Application has been
made.
Public Sources
$
(State or Federal
Funds)
Private
$
$
Donations
Foundation
$
$
Grants
United
$
$
Campaigns
Other
$
$
Other
$
$
TOTAL
$
$
4. Narrative: Please include any budget narrative that is descriptive or helpful, to explain
any part of your proposed expenditures. For instance, if you are requesting furnishings or
appliances specifically for housing included in your Project or Program, what are the
items you are requesting?
25
Section 4.6 is not applicable because this application requests capital development funds
only. OlyCAP has submitted a separate 2027 application for Dignity Bus operating funds.
26
OIyCAP 2026 Consolidated Budget
Revenue
Contributions
Donations - Corporate
Donations - Individual
Grant Revenue
Foundation Grant Income
Gov't Contracts
CSBG
Program Fee
Rental Income
Misc. Revenue
Total Revenue
Expense
Total
$75,000
$120,000
$175,000
$8,942,984
$101,000
$10,500
$124,482
$465,900
$10,014,866
Total Salaries/benefits
$4,601,970
Total Supplies
$355,427
Total Community Pass Through
$2,612,233
Total Contract/Professional Fees
$334,319
Total Facilities/Equipment
$775,318
Total TraveUFleet
$59,415
Total Training and Education
$151,100
TotalAdmin Expenses
$221,253
Total Expenses $9,111,035
ICR/Indirect $872,661
Net Revenue over Expense $31,170