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HomeMy WebLinkAboutJefferson County Emergency Night Shelter $227,989 APPLICATION Funding for: HOMELESS RESPONSE SYSTEM OPERATIONS AND HOMELESS AND AFFORDABLE HOUSING DEVELOPMENT PROJECTS Application Proposals must be RECEIVED by: 10/16/26 at 4:00 PM Section 1: Applicant Information 1.1 APPLICANT INFORMATION Name of Project or Program: Night by Night Emergency Shelter Area of County to be Served: Entire county, sheltered at the American Legion Marvin Shields Post #26 Total Amount of Operating Funds Requested: $227,989 Total Amount of Development Funds Requested: 0 HMIS Project Number (if applicable): Name of Agency/Applicant: Bayside Housing & Services operating with Jefferson County Federal Tax ID: 47-1798297 Contact Person: Mike Moore/Judy Shepherd Title: Grants Manager/Finance Director Address: 310 Hadlock Bay Rd/1820 Jefferson St. City: Port Hadlock/ State: WA Zip: 98339 Phone Number: 360-919-5366 Fax Number: Email: Mmoore@baysidehousing .org 1.2 CERTIFICATION Certification by Authorized Agency Representative (Board President, CEO, or another person authorized to bind the agency in a contract). Name of Authorized Agency Representative: Title: Chair, Board of County Commissioners ● Applicant certifies that these funds will be used as described in this application unless a change has been mutually agreed upon between Contractor and Jefferson County Board of County Commissioners. Substantive amendment requests will also require the approval of the Housing Fund Board (HFB). ● Applicant certifies that the information in this application is true and correct. ● Applicant certifies that it has no outstanding obligations to the County with respect to housing funds. ___________________________________________________ __10/16/2026_____ Signature of Authorized Agency Representative Date 1.3 PROJECT DESCRIPTION 1. Name of Project or Program: Emergency Shelter 2. Total Amount of Funding Requested: $227,989 3. Provide a brief description of the project or program: The Jefferson County Emergency Shelter is a year-round overnight shelter serving the people of Jefferson County. The shelter exists to serve adults that are experiencing homelessness. This is a request to fund the shelter located at 209 Monroe Street in Port Townsend until the OlyCAP shelter at Caswell Brown is operational. Jefferson County and Bayside have partnered to keep the doors open and continue services at the American Legion, Marvin Shield Memorial Post #26. 4. Identify the specific eligible use(s) under 5386 and/or 1590 for which the Project or Program qualifies, as listed in sections 1.3 and 1.4 of the RFP. If you are submitting for both operating and development funds, please submit separate budgets for each. a. 5386 Operating Funds: M. Operating costs for emergency shelters and licensed overnight youth shelters. b. 1590 Development Funds: N/A 1590 Operating Funds: Section 2: Approach (10 Points) 1. Specify the project or program goals and expected outcomes. (2 point) Fund the daily operation of the Emergency Shelter from January 1, 2027 through the construction and opening of the new congregate shelter facility at Caswell-Brown Village, operated by OlyCAP. We are asking for funding to operate through the end of June 2027, which aligns with the anticipated open date for Caswell-Brown Village. In the event that OlyCAP’s shelter comes online sooner, less funding may be needed. 2. Briefly describe how the project aligns with and contributes to the priorities, goals and actions of the 2025-2030 Jefferson County Homeless & Affordable Housing Services Plan. The Plan is available for viewing at https://www.co.jefferson.wa.us/DocumentCenter/View/23792/2025-2030-Homeless- Housing-Plan?bidId= (2 points) Maintaining the operations of a night-by-night Emergency Shelter while stakeholders work to develop its replacement is core to Objective 5 of the 5-Year Plan, “Seek to house everyone in a stable setting that meets their needs.” Bayside’s operations also align with Objective #3, “Prioritize assistance based on the greatest barriers to housing stability and the greatest risk of harm by introducing case management and medical advocacy. The operation of the night-by-night Emergency Shelter is open to all adults and aligned with Objective #2, “Promote an equitable, accountable, and transparent homeless crisis response system.” The Emergency Shelter is a foundational part of the homeless crisis response system in our community, serving as a quick entry point to Coordinated Entry, housing case management, and referral to supportive services. 3. Describe any collaborations that informed the development of this project, including participation in Housing Fund Board and Continuum of Care activities. (2 points) The collaboration between Jefferson County, the American Legion, Marvin G Shield Post #26, and Bayside was driven by the Housing Fund Board and the need for a new operator. Funding for the shelter operations and maintenance is supported through Jefferson County until 12/31/2026. This is a collaborative effort to serve people experiencing homelessness in the community, which aligns with CoC goals. 4. Describe the engagement and participation of lived experts in this project’s development. (2 Points) Bayside has several individuals with lived experience on their staff. These individuals continue to play a role in strategic development and in direct service to the shelter. 5. Provide a brief description of expertise and/or recent, relevant and successful experiences in delivering similar programs and/or projects, including ability, stability and resources to implement this project or program. (2 points) Between stabilizing relationships with different stakeholders, and expanding services and utilization of the Shelter, this collaboration has been a strong success. The bed nights provided by the Emergency Shelter have grown from 255 individuals served between October of 2022 to September 2023, to 350 individuals from January 2026 to Oct 2026. Additional metrics of significant include: 8,250 hot meals served, 12 individuals placed in permanent housing, and the provision of wrap-around care via twice-weekly Shelter visits from JC MASH staff and volunteers. Section 3: Impact (10 Points) 1. What services will be funded? Operation of the Emergency Shelter from January 1, 2027 through June 30, 2027. This includes the rent, tenant costs, meals, laundry, staffing, health services for guests. 2. How many individuals by demographic will be served by these funds? Describe how this project supports the original target group or income level of your organization. (2 points) Demographics for the 350 individuals served in 2026 include: an average age range from 25 – 80 years old, on average 35% of the guests are female and 65% are male. Guests at the shelter are experiencing homelessness. Bayside is working towards collecting additional data points for the coming year. 3. How does this project serve marginalized populations and address risk of harm and barriers to housing stability? What is your plan for continuous improvement in serving historically underserved populations? (2 points) As the only night by night Shelter for male and female adults, the Emergency Shelter provides direct service for the most marginalized of our community. Bayside‘s JC MASH Free Clinic and its partnership with Discovery Behavioral Health have effectively increased participant access, lowered barriers to service access, and assisted with harm reduction. Both Bayside and DBH have served historically underserved populations since their founding. Many individuals staying at the Shelter are experiencing mental health and/or substance use challenges. Through JC MASH’s weekly visits to the shelter, Bayside staff see individuals with a wide range of medical needs, including heart failure and other cardiac conditions, cancer, diabetes, and other chronic or complex health concerns. Case managers have made visits to the Shelter in the past year; their goal is to develop a Shelter visit schedule that allows them to provide the Shelter’s historically underserved population with additional resources. 4. Specify the measures of success by which the project or program will be assessed. (2 points) Successful assessment and tracking of the services at the shelter are informative and allow Bayside to plan and develop assistance that is specific to the population’s needs. These metrics include: 1. Number of guests per night 2. Number of meals served 3. Number of exits to stable housing 4. Number of medical advocacy and referrals 5. Number of mental health advocacy and referrals 5. How would the project contribute to positive movement in Commerce’s Homeless System Performance Measures, including total project entries, length of time homeless, exits to permanent housing, returns to homelessness, and system prioritization? (2 points) The measure of success of this program aligns directly with Commerce’s Homeless System Performance Measures, including entering guests into HMIS, exiting individuals to permanent housing, tracking returns to homelessness and length of stays. 6. For operations programs, how does the proposed project or program demonstrate the following priorities: Preservation of existing services and/or providing services to underserved populations and/or populations not served in the same way elsewhere? (2 Points Operations funding only) This is the 22nd year of continuous operations of an Emergency Shelter at the American Legion, Marvin G Shield #26. Preservation of existing services is why the county and Bayside stepped into new roles to maintain access to this program. Partners remain committed to the successful operations and services that the county's sole night-by-night shelter offer to adults experiencing homelessness. 7. For capital development projects, how does the proposed project demonstrate “serving the greatest need” as identified in Appendix D, Prioritization Criteria of Homeless Housing Capital Projects, in the 2025-2030 Jefferson County Homeless & Affordable Housing Services Plan. The list of populations shown as serving the greatest need is not prioritized. (1 point Capital Project funding only) N/A 8. For capital development projects, how many new units will be brought online? How many existing units will be preserved? (1 point Capital Project funding only) N/A Section 4: Budget (10 Points) 4.1 FINANCIAL READINESS (2 points) 1. Is the Project or Program ready to use the funding now or are there actions to be taken before the Project or Program can begin? If so, what are those actions? The project is fully operational today and contracts are in place to preserve the partnerships, as long as there is funding. 2. What other funds, donors, or community support are involved with the project? Identify other sources of funds that would be leveraged with the requested funds and/or how these funds will be used to leverage other funds. Bayside has contributed additional funding to maintain and grow the level of services needed to operate the facility to a high standard. Additionally, the County has directly funneled contributions from COAST and direct allocations of 1590 and 5386 funds as recommended by the Housing Fund Board to sustain the shelter operations. 3. Will the requested funds, including funds from other sources, fully fund the Project or Program? If not, how does the organization intend to fill the gap? The requested funding will fully fund the shelter operation for the anticipated six month time frame. 4. Describe your staffing plan for this project including how many people will be assigned to do this work and their availability? Will this project require new hires? Bayside has supplemented the budget with internal funds to ensure that staffing and services remain sufficient to serve those in need. The shelter is in operation and no new hires will be required. 4.2 FINANCIAL SUSTAINABILITY (2 points) 1. For capital development projects, how are the requested funds matched by operating funds going forward? Specify the degree of matching support. N/A 2. Briefly describe your plan for financial sustainability of the Project or Program. In discussions with Jefferson County, Housing Fund Board and OlyCAP, the current location and operator will sunset when the new congregate shelter begins operation. 4.3 SCALABILITY (Non-scoring question) 1. Is the Project or Program scalable if all funding requested is not recurred? How would the Project or Program be impacted? There are limited possibilities for scalability, including staffing and hours of operations. The primary goal is to keep the shelter operational through the winter months and align with the opening of the new congregate shelter. If funding is not secured, the impact would diminish services and lead, potentially, to the closure of Jefferson County’s sole night-by-night shelter. 4.4 REQUIRED ADDITIONAL DOCUMENTS (2 points) Please attach the following items along with your RFP Application submission. Applications without these documents may be deemed incomplete. 1. Please attach a current operating budget for the organization requesting the funding. 2. Also, if your organization is an HMIS participant, please attach a copy of your 2026 Annual Expenditures Report to Commerce. 4.5 CAPITAL PROJECTS BUDGET (4 Points Capital Project funding only) 1. Budget Capital Budget for Real Estate Development Uses Financing Categories Estimate Basis of Estimate Total Acquisition Costs $0 Construction $0 Construction Fees $0 Financing Fees and Charges $0 Guarantees and Reserves $0 Developers Fee $0 Subtotal $0 TOTAL $0 2. Funding Sources Financing Categories Estimate Indicate if Committed or Application has been made. If not made indicate date application is to be submitted Private Loan $0 Jefferson County Funds $0 Public Sources (State or Federal Funds) $0 Foundations $0 Donations $0 Low Income Housing Tax Credits (indicate 9% or 4%) $0 Historic Tax Credits $0 New Market Tax Credits $0 Gap (if any) $0 TOTAL $0 3. Narrative: Please include any budget narrative that is descriptive or helpful to explain any part of your proposed expenditures in your capital budget(s). 4.6 PROGRAM OPERATING BUDGET (4 points Operating funding only) 1. Operating Budget Program Operating Budget Budget Categories Program Proposal Justification Priority Salaries $99.008 $99,008 Essential Positions 1 Benefits $22,848 $22,848 1 Rental Subsidies $10,500 $10,500 Facility for the Shelter 1 Utilities $14,400 $14,400 Phone, Propane, Electric 1 Insurance $500 $500 1 Food/Supplies $48,249 $48,249 Meals for the guests 1 Furnishings/Equipment $9,025 $9,025 1 Repair/Maintenance $8,000 $8,000 1 Transportation (explain) $ $ Subtotal $ 212,530 $212,530 Administration (10% max.) $15,459 $15,459 TOTAL $227,989 $227,989 2. Staffing Budget If your Project or Program includes salaries and benefits, please list position(s) and number of full-time employees (FTE) to be paid by these funds (FTE should be that percentage of time the employee is dedicated to this Project or Program–for example 20 hour a week, part-time salary would be represented as 0.5 FTE): Position Salary Benefits FTE Shelter Manager 55,601 8,340 1.0 Shelter Host 1 34,320 5,148 0.75 Shelter Host 2 31,200 4,680 0.75 Shelter Host 3 31,200 4,680 0.75 3. Funding Sources (Please provide previous year funding if applicable) All Funding Sources for the Program Funding Sources Awards 2026 Awards 2027 Indicate if Committed or Application has been made. Public Sources (State or Federal Funds) $301,345 $0 Not available in 2027 Private Donations $30,000 $0 Donor: COAST COAST has dissolved. Foundation Grants $ $ United Campaigns $ $ Other $ $ Other $ $ TOTAL $331,345 $0 4. Narrative: Please include any budget narrative that is descriptive or helpful, to explain any part of your proposed expenditures. For instance, if you are requesting furnishings or appliances specifically for housing included in your Project or Program, what are the items you are requesting?