HomeMy WebLinkAboutJefferson Interfaith Winter Welcoming Center$20,000APPLICATION
Funding for:
HOMELESS RESPONSE SYSTEM OPERATIONS AND HOMELESS
AND AFFORDABLE HOUSING DEVELOPMENT PROJECTS
Application Proposals must be RECEIVED by: 10/16/26 at 4:00 PM
Section 1: Applicant Information
1.1 APPLICANT INFORMATION
Name of Project or Program:
Area of
County to be
Served:
Total Amount of Operating
Funds Requested:
Total Amount
of
Development
Funds
Requested:
HMIS Project Number (if
applicable):
Name of Agency/Applicant:
Federal Tax
ID:
Contact Person: Title:
Address: City:
State: Zip:
Phone Number: Fax Number:
Email:
Winter Welcoming
Center
East Jefferson Co.
Jefferson Interfaith
Action Coalition (JIAC)83-3191427
Paul R. Heins JIAC Board Member
1111 Franklin St. Port Townsend
WA 98368
435-881-9337
pastorpaul@fpcpt.org
1.2 CERTIFICATION
Certification by Authorized Agency Representative (Board President, CEO, or another person
authorized to bind the agency in a contract).
Name of Authorized Agency Representative:
Title:
Applicant certifies that these funds will be used as described in this application unless a
change has been mutually agreed upon between Contractor and Jefferson County Board
of County Commissioners. Substantive amendment requests will also require the
approval of the Housing Fund Board (HFB).
Applicant certifies that the information in this application is true and correct.
Applicant certifies that it has no outstanding obligations to the County with respect to
housing funds.
Signature of Authorized Agency Representative Date
Paul R. Heins
JIAC Board Member, WWC Steering Committee
Friday, October 16, 2026
1.3 PROJECT DESCRIPTION
1. Name of Project or Program:
2. Total Amount of Funding Requested:
3. Provide a brief description of the project or program:
4. Identify the specific eligible use(s) under 5386 and/or 1590 for which the Project or
Program qualifies, as listed in sections 1.3 and 1.4 of the RFP. If you are submitting for
both operating and development funds, please submit separate budgets for each.
a. 5386 Operating Funds:
Winter Welcoming Center
$20,000
The Winter Welcoming Center (WWC) offers a warm and hospitable space for
those who are in need of shelter during the cold months of early November
through mid-April. We are open 8:30am - 4:00pm (longer in extreme weather
emergencies), seven days a week. We are a frontline outreach that serves the
unhoused population, both individuals and families, providing shelter,
community, and support at a vulnerable time.
We provide warmth, WiFi, use of computers, refreshments, and fellowship.
We also distribute donated clothes, shoes, sleeping bags, and more to our
guests. We distribute shower tokens and laundry vouchers/gift cards as
available, and to the extent possible, work to connect our clients with
needed services in the county.
“Outreach services for homeless individuals and families” - 1.4 (sec 2.f)
b. 1590 Development Funds:
c. 1590 Operating Funds:
Section 2: Approach (10 Points)
1. Specify the project or program goals and expected outcomes. (2 point)
2. Briefly describe how the project aligns with and contributes to the priorities, goals and
actions of the 2025-2030 Jefferson County Homeless & Affordable Housing Services
Plan. The Plan is available for viewing at
https://www.co.jefferson.wa.us/DocumentCenter/View/23792/2025-2030-Homeless-
Housing-Plan?bidId= (2 points)
The goal is provide a safe and welcoming space for the houseless community to
go when the weather makes staying outdoors unsafe and unwelcoming. We
remain committed to inclusion and compassion to all who walk through our doors,
7 days a week 7.5 hrs a day. We are place to go when there is nowhere else to
go.
Objective 2 of the HSP Plan is “Promote an equitable, accountable and
transparent homeless crisis response system”
Objective 3 of the plan is “Prioritize assistance based on the greatest barriers to
housing stability and the greatest risk of harm.”
We believe that the WWC plays a critical role in the Continuum of Care ( CoC) the
plan seeks to strengthen. As a frontline outreach, we care for those who are often
at the greatest risk of harm at the moment of their greatest need. We provide
stability and safety at for those in unstable circumstances, and give them a space
to breath. Just that space can be enough to provide opportunity to connect with
other services in the community.
3. Describe any collaborations that informed the development of this project, including
participation in Housing Fund Board and Continuum of Care activities. (2 points)
4. Describe the engagement and participation of lived experts in this project’s development.
2 Points)
5. Provide a brief description of expertise and/or recent, relevant and successful experiences
in delivering similar programs and/or projects, including ability, stability and resources to
implement this project or program. (2 points)
We partner with a number of other organizations. OlyCAP, REAL Team J.C.
Public Health, Bayside Housing for instance, have contributed their expertise,
provided resources and connections to their services, and have provided
staffing support when we increased our operating hours from a half day
(8:30am-12:30pm) to a full day (8:30am-4pm).
Representatives from the WWC like Julia Cochrane have worked closely with
the Housing Fund Board, supporting not only the WWC, but the HFB’s mission.`
From the beginning, the WWC has included persons with lived experience,
and those with experience serving the homeless community on our staff and
leadership.
Every season, our staff has included monitors with lived experience, many of
whom were former guests of the WWC themselves.
We have worked closely with Jeff. Co. Emergency Management, the overnight
shelter at the American legion, and consulted with the HFB, city officials, and
others working with the unhoused community.
We have been open for seven seasons, and are now planning our eighth. We
have a proven track record in the community of fulfilling our mission and filling
an important gap in the continuum of care.
Section 3: Impact (10 Points)
1. What services will be funded?
2. How many individuals by demographic will be served by these funds? Describe how
this project supports the original target group or income level of your organization. (2
points)
3. How does this project serve marginalized populations and address risk of harm and
barriers to housing stability? What is your plan for continuous improvement in serving
historically underserved populations? (2 points)
The grant will fund staff and supplies for the WWC during the 2027 portion of
our November 2026-April 2027 season at the Pope Marine Bldg on Water
Street in Port Townsend.
During season seven (November 5, 2025- April 19.2026, the WWC provided a
total of 5479 guest visits, averaging 33.2 guests per day. The WWC served 171
individuals over the course of the season.
The expectation is that the WWC will continue to serve those most vulnerable to
the extreme weather of the year at the same level of service or more depending
on the need. It is the opinion of the WWC that the need is growing.
As a frontline service provider, the WWC provides service to those most
vulnerable. The WWC keeps the bar for entry as low as possible to reach the
widest number of those who are most vulnerable while providing a safe
space for all.
Training for WWC staff monitors is evolving as our experience grows, and
leadership continues to work on the development of collaborative
relationships with other services and groups in the community. These efforts
improve our our service to our guests.
4. Specify the measures of success by which the project or program will be assessed.
2 points)
5. How would the project contribute to positive movement in Commerce’s Homeless
System Performance Measures, including total project entries, length of time homeless,
exits to permanent housing, returns to homelessness, and system prioritization? (2 points)
6. For operations programs, how does the proposed project or program demonstrate the
following priorities: Preservation of existing services and/or providing services to
underserved populations and/or populations not served in the same way elsewhere?
2 Points Operations funding only)
The measure of success remains the number of hours of operation, the number
of guest visits the WWC provides, and the overall number of individuals served.
As a low-barrier, frontline warming center, the WWC reaches people
experiencing unsheltered homelessness who are often disconnected from
services, and connects them to the broader homeless response system. The
WWC serves as the “front door” to the continuum of care.
Our connection and collaboration with other groups like JC Public Health &
Bayside offer the greatest chance for connection into the system for those at
the greatest distance from it.
The service the WWC provides remains unique in our service area. It is not
duplicated and would be missed if not funded.
7. For capital development projects, how does the proposed project demonstrate “serving
the greatest need” as identified in Appendix D, Prioritization Criteria of Homeless
Housing Capital Projects, in the 2025-2030 Jefferson County Homeless & Affordable
Housing Services Plan. The list of populations shown as serving the greatest need is not
prioritized. (1 point Capital Project funding only)
8. For capital development projects, how many new units will be brought online? How
many existing units will be preserved? (1 point Capital Project funding only)
N/A
N/A
Section 4: Budget (10 Points)
4.1 FINANCIAL READINESS (2 points)
1. Is the Project or Program ready to use the funding now or are there actions to be taken
before the Project or Program can begin? If so, what are those actions?
2. What other funds, donors, or community support are involved with the project? Identify
other sources of funds that would be leveraged with the requested funds and/or how these
funds will be used to leverage other funds.
3. Will the requested funds, including funds from other sources, fully fund the Project or
Program? If not, how does the organization intend to fill the gap?
The WWC is ready to use the funding.
The WWC has worked with the Jefferson Community Foundation and is part of
its 2026 Jefferson Gives Campaign.
It has gratefully received funds from The Food COOP in Port Townsend, and
from a number of communities of faith in our area, particularly those active in
the Jefferson Interfaith Action Coalition.
The remainder of the funds for the WWC come from private donations.
The funds from all the named sources above will hopefully fully fund the WWC
for the coming season.
If the WWC faces a shortfall of funds, it would be addressed primarily through
shortened daily hours of operations, and/or a shortened season.
4. Describe your staffing plan for this project including how many people will be assigned
to do this work and their availability? Will this project require new hires?
4.2 FINANCIAL SUSTAINABILITY (2 points)
1. For capital development projects, how are the requested funds matched by operating
funds going forward? Specify the degree of matching support.
2. Briefly describe your plan for financial sustainability of the Project or Program.
The WWC is currently putting together its team of staff monitors for the coming
season. Depending upon availability, the WWC typically carries a team of 6-7
monitors to cover open hours 7 days a week.
In addition, other organizations have provided staffing support to supplement
our staff during afternoon hours.
The WWC always has two staff monitors present and available during open
hours.
N/A
Though the funding context been challenging from the very beginning, the
leadership of the WWC remains amazed and grateful for the support offered
by the City of Port Townsend, Jefferson County (including the Housing
Fund Board), the Jefferson Community Foundation, east Jefferson County
communities of faith, and private individuals and entities that have enabled
us to operate for seven seasons straight.
The WWC remains on the look out for other sources of funding moving
forward.
4.3 SCALABILITY (Non-scoring question)
1. Is the Project or Program scalable if all funding requested is not recurred? How would the
Project or Program be impacted?
4.4 REQUIRED ADDITIONAL DOCUMENTS (2 points)
Please attach the following items along with your RFP Application submission. Applications
without these documents may be deemed incomplete.
1. Please attach a current operating budget for the organization requesting the funding.
2. Also, if your organization is an HMIS participant, please attach a copy of your 2026
Annual Expenditures Report to Commerce.
Yes. Our program is scalable.
If the WWC faces a shortfall of funds, it would be addressed primarily through
shortened daily hours of operations, and/or a shortened season.
4.5 CAPITAL PROJECTS BUDGET (4 Points Capital Project funding only)
1. Budget
Capital Budget for Real Estate Development Uses
Financing
Categories
Estimate Basis of Estimate
Total Acquisition
Costs
Construction $
Construction Fees $
Financing Fees and
Charges
Guarantees and
Reserves
Developers Fee $
Subtotal $
TOTAL $
N/A
2. Funding Sources
Financing Categories Estimate Indicate if Committed or Application has been made.
If not made indicate date application is to be
submitted
Private Loan $
Jefferson County Funds $
Public Sources (State or
Federal Funds)
Foundations $
Donations $
Low Income Housing
Tax Credits (indicate 9%
or 4%)
Historic Tax Credits $
New Market Tax Credits $
Gap (if any) $
TOTAL $
3. Narrative: Please include any budget narrative that is descriptive or helpful to explain any
part of your proposed expenditures in your capital budget(s).
4.6 PROGRAM OPERATING BUDGET (4 points Operating funding only)
1. Operating Budget
Program Operating Budget
Budget Categories Program Proposal Justification Priority
Salaries $ $
Benefits $ $
Rental Subsidies $ $
Utilities $ $
Insurance $ $
Food/Supplies $ $
Furnishings/Equipment $ $
Repair/Maintenance $ $
Transportation
explain)
Subtotal $ $
Administration (10%
max.)
TOTAL $ $
2. Staffing Budget
If your Project or Program includes salaries and benefits, please list position(s) and number of
full-time employees (FTE) to be paid by these funds (FTE should be that percentage of time the
employee is dedicated to this Project or Program–for example 20 hour a week, part-time salary
would be represented as 0.5 FTE):
Position Salary Benefits FTE
46,800 2250 staff hours Nov ’25-Apr ‘26 1
12,000
3000
61,800
2
3
N/A
20,000
20,000
3. Funding Sources (Please provide previous year funding if applicable)
All Funding Sources for the Program
Funding
Sources
Awards
2026
Awards
2027
Indicate if Committed
or Application has been
made.
Public Sources
State or Federal
Funds)
Private
Donations
Foundation
Grants
United
Campaigns
Other $ $
Other $ $
TOTAL $ $
4. Narrative: Please include any budget narrative that is descriptive or helpful, to explain
any part of your proposed expenditures. For instance, if you are requesting furnishings or
appliances specifically for housing included in your Project or Program, what are the
items you are requesting?
24,800
35,000
2000
61,800
Ongoing
Applied for
Ongoing
32,000
1335
24,265
57,600
Jefferson Interfaith Action Coalition *
Winter Welcoming Center Budget , †
Season 8 ~ 2026-2027
Opening: Wednesday, November 5, 2025
Concluding Day of Service: Thursday, April 15, 2027
Jefferson Interfaith Action Coalition is a registered 501(c)(3) that seeks to mobilize people of any spiritual walk to action. *
Formed in response to issues of immigration, a gathering of individuals from different faith walks joined together to
nurture positive awareness and change. Drawing on the resources of our faith traditions, learning from each other,
inspired by and in partnership with the broader community, we work to support justice, peace, and human worth.
Jefferson Interfaith Action Coalition has no fixed budget outside of the Winter Welcoming Center. †
WWC '26-'27 Budget
Income
Grants $35,000.00
Misc Giving from other Entities (e.g.
Food Coop)$2,000.00
Private Donations $24,800.00
Total Income $61,800.00
Expenses
Staff $46,800.00
Supplies $12,000.00
Admin $3,000.00
Rent $0.00
Total Expenses $61,800.00
Total $0.00