HomeMy WebLinkAbout027 11
STATE OF W ASHINGTOl'i
County of Jefferson
Dedication of Conservation Futures Funds to the
Winona Basin - Bloedel Project as Authorized
by 84.34 RCW and in Accordance with Jefferson
County Code Section 3.08.030(7) to Provide a
System of Public Open Spaces
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RESOLUTION NO. 27-11
WHEREAS. conservation futures tax lcvy collections, authorized under RCW 84.34.230
are an important means of retaining community character and accomplishing the open space policies
and objectives of the Jcfl'erson County Comprehensive Plan that encourage the coordinatcd acquisition
of key open space lands for long-term protection; and
WHEREAS, Jetl'crson County is authorized by RCW 84.34.210 and 84.34.220 to
acquire open space land, agricultural and timber lands as defined in RCW 84.34.220; and
WHEREAS, the Conservation Futures Citizen Oversight Committee has reviewed
project applications for 20 I I and made its funding recommendations to the Board of County
Commissioners in accordance with Jetl'crson County Code Chapter 3.08; and
WHEREAS, under the provisions of the Jefferson County Conservation Futures
Program, the .J cfl'erson Land Trust, as project applicant and sponsor, requests funding towards the
protection of seven lots of vacant land in Sec. 33, T. 31:--J, R. I W with Assessor's Parcel Number
951902402 through fee-simple acquisition; and
WHEREAS, the County relies on the recommendation from the City of Port Townsend
that the City retains enough developable land to accommodate the Winona Basin - Bloedel Project as
well as the housing and employment growth that it is expected to receive, thus satisfying the
requirements of Chapter 449, Laws of 2005; and
WHEREAS Jefferson County considers it in the best public interest to contribute to this
open space proj eel.
NOW THEREFORE BE IT RESOLVED. that:
I. Jefferson County hereby dedicates up to $42, 100 in conservation futures funds for
acquisition expenses contingent on a matching contribution of no less than the amount
of conservation tutures funds requested.
Resolution No. 27-11 re: Dedication ofConscrvation Futures Funds to the Winona Basin - Bloedel
-..-
Project
2. J eflerson County hereby dedicates up to $600 in conservation futures funds to
reimburse for operations and maintenance expenses incurred within ten years of the
signing ofthis resolution contingent on a matching eontrihution of no less than the
amount of conservation futures funds requested.
3. This dedication of funding may be nullitlcd if a submittal for reimbursement,
accompanied by documentation of matching funds sufficient to complete the
acquisition, is not received from the sponsor within three years of the signing of this
resolution.
APPROVED AND ADOP1ED this if day of
Washington:
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,2011 in Port Townsend,
SEAL:
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JEFFERSON COUNTY
BOARD O~SSIONERS
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ATTEST:
Lorna Delaney, CMC
Clerk of the Board
David Sullivan, Member
3E..SON;.;..o.0~ 2011 Jefferson County Con~e!",:,ation Futures Program
\- .. '~~~~ Property AcquIsition and/or
%s~~'o+ Operations and Maintenance Project Application
Please complete the following application in its entirety. Unless directed othern'ise, use as much space
as needed to answer each question. Incomplete applications will not be accepted for consideration.
1. Project Title: Winona Basin - Bloedel
2. Conservation Futures Acquisition Request: $42,100.00
3. Conservation Futures O&M Request: $600.00
4. Please indicate the type of iuterest contemplated in the acquisition process.
X Warranty Deed Easement _ Other (Please describe below.)
In whose name will the property title be held after acquisition?
City of Port Townsend
5. Applicant Information:
Namc of Applicant or Organization: City of Port Townsend
Contact: Rick Sepler
Title: Director of Development Services
Address: 250 Madison Street, Port Townsend, WA 98368
Phone: (360) 379-5081, ext. ~ax: (360) 344-4619, ext._
Email: rsepler@cityofpt.us
6. Sponsor Information: (ifdijferent than applicant)
Organization Name: Jefferson Land Trust
Contact: Sarah Spaeth
Title: Executive Director
Address: 1033 Lawrence Street, Port Townsend, WA 98368
Phone: (360) 379-9501, ext. 101 Fax: (360) 379-9897
Email: sspaeth@saveland.org
This application was approved by the sponsor's legally responsible body (e.g., board, council, etc.)
in public meeting on February 15, 2011.
hrtp:/ Iwww.co.jefferson.wa.us/commissioncrs/Conservatiol1lconservation.asp
7. Site Location
Street Address or Description of Location:
Seven lots in Fowler's Park Addition Section of Quimper Wildlife Corridor will be acquired with CFF and
community funding. These are adjacent to parcels acquired with 2009 CFF funding that contains
banked match value.
Driving Directions from Port Townsend:
Drive north on San Juan Avenue. Turn left as it joins 49th Street, continue past the county fairgrounds
and turn left on Cook Avenue at the 53rd Sl. and Cook intersection. Properties are located on the east
side of Cook Avenue, south of Peary Avenue.
Section: 33 Township: 31 N Range: 1W
Assessor's Parcel Number(s): 951 902402
8. EXISTING CONDITIONS
New Site: Yes No X Number of Parcels: 7 50xlOO ft lots
Addition to Existing Site: Yes X No
Total Project Acreage (if different):
Existing Structures/Facilities: none
Any current covenants, easements or restrictions on land use: none
Acres to Be Acquired: approx 1
Current Zoning: vacant land
Current Use: vacant wetland buffer and wildlife habitat, mature forest
Waterfront (name o.!hady afwater): n/a
Shoreline (linear feet): n/a
Owner Tidelands/Shorelands: n/a
9. Current Property Owner X is _is not a willing seller.
10. In one-half page or less, provide a summary description ofthe project, the match, overarching
goal, and three top objectives.
The City of Port Townsend, Jefferson Land Trust and Jefferson County have been working with the
community since the mid 1990's to protect a ribbon of green across the Quimper Peninsula,
connecting a series of wetlands, forests and floodplains that provide habitat for over 200 bird
species, amphibians and mammals. The Winona Basin area has high diversity of habitat and
wildlife species and qualifies as a priority habitat under the Washington Department of Fish and
Wildlife Priority Habitat and Species Program. Most of this area of the City was platted into 50 x
100 lots in the 1880's and development pressures in the area are high. Purchase of the floodplain,
forest and upland parcels in the Winona Basin will protect the high quality habitat and further the
efforts to connect this area with other important habitat areas that extend from the City into
Jefferson County and across the Quimper Peninsula.
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This project will allow project partners to build on the most recent habitat protection accomplished in
2009 with CFF and community funding. With this current effort we hope to acquire remaining critical
floodplain and upland habitat in the Winona Basin area that has been identified as Tier II priority in
the Quimper Wildlife Corridor concept. A landowner of Tier II parcels has been negotiating with JL T
for years and the lots available for acquisition for this grant cycle include Lots 11 -17 in Block 24,
Fowler's Park Plat. Remaining lots in Block 24 and other adjacent parcels, including Lots 3 - 8 and
23, 24 in Block 18 were acquired in 2009 by the City of Port Townsend. Match for this application
includes community cash contributions and additional donated land value for lots in Block 18 above
the estimated value from the 2009 QWC CFF application that qualifies as match under the CFF
Ordinance.
The three top objectives for this project are:
1) Acquire high priority threatened properties from the willing seller.
2) Permanently protect the properties as wild open space.
3) Leverage community funds through Conservation Futures Funding and utilize banked match.
from the 2009 QWC Winona Basin proposal.
11. Estimate the total site acquisition costs below, including the cost for the entire property or
property right, even if Conservation Futures funds will only cover a portion of that total cost.
In the case of projects involving multiple acquisitions, please break ont appraisals and
estimated acquisition costs by parcel.
Total Estimated Acquisition Cost: $94,600 (includes $52,500 appraised value of lots to be
acquired AND $42,100 in value of banked land match)
Total Estimated Acquisition~related Cost (see Eligibility Checklist): $5,000
Total Operation and Maintenance Cost: $1,200
Total Project Acquisition Cost: $99,600
Basis for Estimate (include general description of operation and maintenance work to be
performed, task list with itemized budget, and anticipated schedule for completion of work):
An appraisal for the seven lots to be purchased in 2011 was conducted by Ralph Ericksen of
Consultants NW Arbdol, INC on February 25th, 2011. These lots are valued at $52,500.
Block 18 lots gifted to the City of Port Townsend in 2009 exceeded the estimated value of $40,000
listed in the 2009 CFF application by $49,000 at the time of the gift (total value of $89,000).
Estimated current value of these lots is $93,500.
Operations and Maintenance costs include hard costs associated with Jefferson Land Trust's
annual monitoring of the protected property. The estimated time involved is 3 hours of on-site visit
and data update in office on an annual basis in perpetuity. This is in accordance with the
recommendation by Land Trust Alliance for annual monitoring of properties, since the property
would be owned outright and development completely prohibited. For the purposes of O&M budget
for this grant, we are only considering 8 years of monitoring.
O&M Budget: 3 hours@ $50 per hour annually for 8 years = $1,200
Jefferson Land Trust will be contributing $600.00 for O&M costs.
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o & M fees would be invoiced on an annual basis up to the allowable amount
12a. Sponsor or other organizations X will _will not contribute to acquisition of proposed site.
b. If applicable, please describe below how contributions from groups or agencies will reduce the need
to use Conservation Futures program funds.
Jefferson Land Trust will be providing matching dollars to this project In addition Jefferson Land Trust
is requesting use of additional banked match from the 2009 QWC CFF grant, according to the CFF
Ordinance and guidelines. This match comes from the excess value of donated properties that
exceeded the values anticipated in the 2009 grant application. According to the CFF code for match
requirements "other open spaces acquired within the previous two years that is situated either directly
adjacent to or could, in the sole discretion of the county, be directly linked to the property under
application."
c. Matching Fund Estimate Amount Percental!e
Conservation Futures Funds Requested $42.100 aCQ + $600 O&M 42 %
Matching Funds/Resources $42.100 banked land value + 16.000 cash 58 %
Total Project Acquisition Cost
$99.600 + 1.200 O&M
100%
d. Source of matching Amount of Contribution If not, Contribution If not,
funds/resources contribution approved'! when? available now? when?
Banked land value-2009 awe proiect $42.100 Yes No Yes No
JL T cash -aCQ S15,400 Yes :"/0 Spring 2011 Yes No Spring 2011
JL T Cash - O&M $600 _ Yes No Spring 2011 Yes No Spring 2011
$ Yes No Yes No
NOTE: Matchingfundl' are strongly recommended and a higher rating will be assigned to those
projects that can guarantee additional resources for acquisition. Donation of property or a property
right will be considered as a matching resource. Donation o/resources for on-going maintenance
or stewardship will not be considered as a match.
13a.Sponsoring agency X is _is not prepared to provide long-term stewardship (maintenance,
up-keep, etc.) for the proposed project site.
The City and Jefferson Land Trust anticipate a stewardship program of annual monitoring to insure
that the properties remain forever wild, that no building or development has occurred, that no trash
has accumulated, and that no noxious weeds have invaded the property. Jefferson Land Trust
Staff and trained community volunteers will conduct monitoring, maintenance and restoration efforts
and are already monitoring adjacent properties. The Land Trust relies on trained professionals,
including habitat biologists, foresters and others as appropriate.
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b. Describe any existing programs or future plans for stewardship ofthe property, including the
nature and extent of the commitment of resources to carry out the stewardship plan.
The Land Trust will conduct stewardship, monitoring and maintenance of the properties along with
the rest of the Quimper Wildlife Corridor according to the Quimper Wildlife Corridor Management
Plan (City of Port Townsend Ordinance 2976). The Land Trust's stewardship program includes
annual monitoring (at least) of protected properties and easements, upkeep and maintenance (trash
removal, signage, invasive plant control) and restoration efforts (tree planting, trail building, etc.)
Jefferson Land Trust currently stewards over 9800 acres in Jefferson County.
JeffersonLand Trust received private foundation funds for development of a docent program and
developing a "Friends of the Corridor" group for stewardship activities. Friends of the Corridor and
community volunteers have in the past been involved in Scotch broom removal and are available to
help with other stewardship activities.
14. Describe the sponsoring agency's previous or on-going stewardship experience.
The Land Trust is the only local organization or agency that has a monitoring and stewardship
program for conservation easements and preserved properties, developed wtth the guidance of The
Land Trust Alliance and utilized effectively for 21 years.
15. Has the sponsor and/or applicant of this project been involved in other projects previously
approved for Conservation Futures funding?
a. No, neither the sponsor nor applicant has been involved in a project previously approved
for Conservation Futures funds. .
b. X _Yes, the sponsor and/or applicant for this project has been involved in a project previously
approved for Conservation Futures funds. Please provide details:
Jefferson Land Trust has sponsored numerous applications that have received Conservation
Futures funds. These projects include: Sunfield Farm, 2003; Quimper Wildlife Corridor, 2004; East
Tarboo Creek Conservation Project, 2005; Tamanowas Rock Phase 1, 2006; the Winona Buffer
Project, 2006; Glendale Farm, 2007, and Finnriver Farm, 2008, Quimper Wildlife Corridor and
Brown Dairy 2009, Tamanowas Rock and Salmon Creek, 2010.
16a. Property X can _cannot feasibly be acquired in a timely fashion with available resources.
b. Necessary commitments and agreements X are _are not in place.
c. All parties X are _are not in agreement on the cost of acquisition.
If "not" to any of the ahove, please explain below.
Landowner is a willing seller. Matching resources will be available this spring for purchase of the
seven lots proposed for acquisition.
17. The proposed acquisition _X_is specifically identified in an adopted open space, conservation,
or resource preservation program or plan, or community conservation effort. Please descrihe
below. including the site's importance to the plan. Please provide a copy of the plan with the
application.
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_complements an adopted open space or conservation plan, but is not specifically identified.
Please describe below, and describe how the proposed acquisition is consistent with the plan
_is a stand-alone project.
The properties in the Winona basin identified as Tier I and Tier II for acquisition were indicated in
the Quimper Wildlife Corridor Management Plan that was adopted by the City of Port Townsend on
May 19, 2008, Ordinance 2967, This management plan is available at the City's website,
hltp: Ilwww.citvofpt.us/dsd/planninq . asp.
The entire Quimper Wildlife Corridor lies in the area recognized in Jefferson County's
Comprehensive Plan map as Parks, Recreation Areas, Conservation Easements and Areas for
Future Cooperative Preservation Efforts. It is also recognized in the City of Port Townsend
Comprehensive Plan, and the Parks and Open Space Plan. The Land Trust, the City of Port
Townsend, Jefferson County, state agencies, the local Audubon and Native Plant Society Chapter,
and US Fish & Wildlife have been partnering on.the project since the mid 1990's. These parcels
have been identified in the acquisition priorities of the project since the beginning due to the
wetland, floodplain, buffer and upland forest values,
htto:llwww.co.jefferson.wa.us/idms/odfs/oarks99.odf
Jefferson Land Trust's newly adopted Conservation Plan for Jefferson County, prepared with the
input of many community members, speCifically identifies the Quimper Wildlife Corridor. The plan is
located on the JL T website at www.saveland.orq.
IS, List the important milestones for this project.
Milestones include securing CFF funding and community contributions in Spring of 2011.
Acquisition of the land will take place after funding is secured
19. Conservation Opportunity or Threat:
a. The proposed acquisition site L.does _does not provide a conservation or preservation
opportunity which would otherwise be lost or threatened.
b. If applicable, please carefully describe the nature and immediacy of the opportunity or threat,
and any unique qualities about the site.
Landowner has been negotiating with JL T for 14 years and has finally agreed to sell her lots in
Fowlers Park Addition. She owns an additional 22 lots in the area and is interested in selling these
parcels as well when the funding becomes available. JL T and the City of Port Townsend applied to
the State Urban Wildlife Habitat grant program in 2009 for acquisition of these parcels and others
nearby and funding for the proposal is unlikely due to the State budget situation.
20. Describe the physical characteristics of the site that is proposed for acquisition with
Conservation Futures Program funds including: vegetation, topography, surrounding land
use, and relationship to parks, trails, and open space.
As with our 2009 application, the City and Jefferson Land Trust are currently focusing acquisition
efforts in the highest-priority portion of the QWC that extends east from Cook Avenue into the
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Winona Wetland basin (see work-site area map). The Winona Basin of the corridor contains 4
category II and III wetlands and mixed mature native forest with some of the iargest fir trees on the
North Ouimper Peninsula. Most of the project area is in low lying bottom land, though the
topography drops steeply from Cook Avenue down to the east into the basin. The Tier ii parcels
proposed for acquisition with this application contain additional wetland buffer and forest habitat,
provide a buffer from encroaching development and help provide links between protected
properties This Winona Basin area was identified in the OWC Management Plan as having some
of the highest habitat values in all of the QWC. This area has the longest contiguous stretch of
habitat, with no road or highway interruptions.
The Winona Basin is considered a vital component of the Quimper Wildlife Corridor due to the
diversity of wetland, mature forest, snags and floodplain providing habitat for multiple species. The
majority of Winona and TeePee Wetland iots and 1 DO-year floodplain parcels between them are
permanently protected through City and Land Trust ownership. Remaining wetland, wetland buffers
and floodplain forest connections between Winona Wetland and the Quaking Aspen Wetland to the
east and additional mature forest in the basin is considered Tier I and Tier II properties for
protection. All of the area was platted in the 1880's into 50 X 100 It lots, and residential
development is continuing just to the north and east of the area and will continue to threaten the
Winona Basin until critical parcels are acquired.
Numerous trails crisscross the Winona Basin and are part of the larger network known as Cappy's
Trails. Several are recognized in the City's Non- Motorized Transportation Plan. Residents and
visitors alike utilize the area for passive recreational opportunities like hiking, bird watching and bike
riding.
21. The proposed acquisition
2S. provides habitat for State of Washington Priority Habitat and/or State or Federal Threatened,
Endangered or Sensitive species.
2S. provides habitat for a variety of native flora or fauna species.
2S..,contributes to an existing or future wildlife corridor or migration route.
If affirmative in any of the above, please describe below, and cite or provide documentation of
species' use.
The QWC provides critical habitat in an area of looming urban development and is home to a wide
variety of flora and fauna, from the humble rough-skinned newt and Calypso orchid to nearly 200
bird species and numerous small and large mammals. Protection Island, located just offshore of the
western end of the corridor, is a National Wildlife Refuge and home to nearly seventy percent of the
seabirds that nest and breed in aii of Puget Sound. Washington Department of Wildlife and the local
Audubon Society have identified several state priority species in the QWC that are sensitive,
threatened or listed. These include: Bald eagle, Peregrine Falcon, Wood duck, Great Blue Heron,
Pileated Woodpecker, Band-Tailed Pigeon, Merlin, Olive Sided Flycatcher, black tailed deer, and
bob cat. The corridor will allow these species and others the safety of cover to move between
wetland and forest ecosystems.
22a. Describe tbe extent and nature of current and planned agricultural use of tbe proposed
acquisition, including any anticipated cbanges to tbat use once tbe property, or property right,
is acquired with Conservation Futures funds.
None planned
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b. Describe any participation by current property owner in any other agricultural land
conservation programs, including the program and nature of the involvement.
Not applicable
23. Describe the use planned for the site, any development plans after acquisition, characteristics
of the site which demonstrate that it is well-suited to the proposed use, and plans for any
habitable buildings currently on the site.
None planned
24a. Proposed acquisition site and any subsequent planned passive development
(as described above) X is _is not partof a larger project.
b.1f applicable, describe how the site relates to the larger project, and whether the project has a
plan, schedule and funding dedicated to its completion.
This project is part of the City of Port Townsend and Jefferson Land Trust's effort to protect
valuable forest, wetland and floodplain habitat in the QWC. The parcels include wetland and buffer
habitat in the connective portion of the corridor between Cook Avenue on the west and the City
owned Quaking Aspen Wetland on the east.
The QWC is an ambitious project spearheaded by Jefferson Land Trust and the City since the mid
1990's. The QWC is a series of wetlands, floodplains, and forested connections located on the
North Quimper Peninsula in East Jefferson County, Washington. This 3.5-mile drainage course
stretches from the Middlepoint Land Conservancy near Protection Island on the west side of the
Quimper Peninsula to Chinese Gardens Wetland near Fort Worden State Park. The wildlife
corridor links six major wildlife habitat areas, including four critical and high-priority wetlands. The
wildlife corridor also contains areas of significant habitat value within the connections between the
major habitat areas. In addition to protecting diverse forest habitat, wetland and buffer habitat for
over 120 species of birds, migrating amphibians, small mammals and (occasionally large ones), the
corridor provides protection of the City's largest drainage basin for stormwater treatment and flood
contro I.
The City of Port Townsend, Jefferson County, Jefferson Land Trust, Washington Department of
Natural Resources, the U.S. Fish and Wildlife Service, the local Audubon Chapter, several private
foundations and many community members have been working to accomplish the goals of the
project. To date, the City has utilized grant funds to acquire approximately 42 acres of wetland and
forested habitat in the corridor. Jefferson Land Trust has raised over $700,000 for additional
acquisitions and stewardship of properties acquired. Over 300 platted lots are protected through
Land Trust, City and County ownership. Project partners will continue to seek willing sellers of
identified priority properties and will raise grant and community funds to protect these parcels. In
addition, the 45-acre Middlepoint Land Conservancy, an aO-acre Department of Natural Resources
forestland parcel being managed for old growth characteristics, privately owned Tibbal's Lake and
Chinese Gardens Wetland all provide wildlife habitat and recreational opportunities
25. Describe how the proposed acquisition benefits primarily a X local area _broad county area
including the area served, the nature of the benefit, the jurisdictions involved, and the
populations served.
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Protection of the wetland, buffer and floodplain habitats of the OWC provides particular benefits to
local residents in that it provides storm-water filtration and floodplain retention. In general, however,
protection of the OWC habitats provides benefits not only to residents of Port Townsend and
surrounding county areas, but also to the many visitors to our area. The corridor is used extensively
for passive recreation by the community and visitors who enjoy walking the trails, bike riding and
horseback riding. The wetlands and forests of the corridor provide education opportunities for all,
and have been field classrooms for the Native Plant Society, Audubon members conducting annual
Christmas bird counts, and Mountain View, Blue Heron and High School Students. Realtors from
allover the region taking continuing educational courses at WSU have participated in corridor field
trips to understand wetland ecology. The bike trails of the corridor were identified in a national
mountain bike magazine. The Land Trust has conducted numerous tours to various parts of the
corridor over the last several years as part of our ongoing community outreach efforts. The project
is bound to receive additional recognition as the Port Townsend area continues to grow.
26. Describe the educational or interpretive opportunities that exist for providing public access,
educational or interpretive displays (signage, kiosks, etc.) on the proposed site, including any
plans to provide those improvements and any plans for public accessibility.
OWC continues to be utilized by numerous community groups for educational purposes, including
school programs, Native Plant Society walks, and Audubon walks. Forty community members have
completed a two-month OWC docent training held annually since 2008 through Jefferson Land
Trust. The trained docents have provided monthly walks on existing trails since June 2008 for the
public and school children, with attendance averaging 25 participants each month. Docents and
other community members help with stewardship activities in the corridor as well. Land Trust
volunteers are creating interpretive displays that will provide visitors to the corridor an
understanding of the function of the corridor, as well directing people away from the more sensitive
habitat areas.
27. The proposed acquisition _ includes historic or culturally significant resourcesl and
_ is registered with the National Register of Historic Places, or an equivalent program.
_ is recognized locally has having historic or cultural resources.
_ is adjacent to and provides a buffer for a historic or cultural site.
If affirmative in any of the above, please describe below, and cite or provide documentation of the
historical or cultural resources.
Not applicable
28a. Describe the extent and nature of current and planned silvicultural use of the proposed
acquisition. Please cite or provide documentation of existing or planned silvicultural activities
including forest management plan(s).
None planned
I Cultural resources means archeological and historic sites and artifacts, and traditional religious ceremonial and
social uses and activities of affected Indian Tribes and mandatory protections of resources under chapters 27.44
and 27.53 RON.
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b. Describe any participation by current property owner in silviculture conservation programs,
including the program and nature of the involvement.
None planned
29. Sponsors of applications that are approved for funding by the Board of County
Commissioners are required to submit a brief progress report by October 30 every year for
three years after the award is approved, or three years after the acquisition funds are
disbursed to the applicant, whichever is later. The progress report must address any changes
in the project focus or purpose, progress in obtaining matching funding, and stewardship and
maintenance. Sponsors receiving O&M funds will also submit an annual report for each year
that O&M funds are expended. The Committee will use the information to develop a project
"report card" that will be submitted annually to the Board of County Commissioners.
If this application is approved for funding, I understand the sponsor is required to submit
progress reports for three years and for any year in which O&M funds are expended.
'0s' Initials 2/ZZ( II Date
30. If, three years after the date funding is approved by the Board of County Commissioners, the
applicants have not ohtained the required matching funds, the Committee may request the
Board of County Commissioners to nullify their approval of funds, and may require the
project to re-apply.
If this application is approved for funding, I understand that we may he required to re-submit
the application if the project sponsor does not obtain the necessary matching funding within
three years. S S Initials '2(221 \ I Date
31. Are there any critical dates, e.g, grant deadlines, for your project that the Committee should
know about? Please list the dates and explain their importance.
Land owner is ready to sell and JL T donors are willing to contribute if grant funding is available
through the CFF Program.
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February 24, 2011
Sarah Spaeth
Executive Director
Jefferson Land Trust
1033 Lawrence Street
Port Townsend, W A 98368
Dear Sarah,
This letter is to indicate my interest in selling the following parcels of land for protection
purposes:
Tax Parcel Number: 951 902402, Fowler's Park Addition, Block 24, Lots 11 - 17.
We also understand that this sale is contingent on funding from the Jefferson County
Conservation Futures Program.
Signed,
~~~ ~.NJ r:f~e
Heidi loedel
PO Box 1564
Port Tovmsend, W A 98368
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CONSERVATION FUTURES FUNDS IllUSTRATIONS - 2011
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Looking Northeast into Bloedel lots
Evidence of wildlife activity
INTERNAL RE\IENUE SERVICE
DISTRICT DIRECTOR,
2 CUPANIA CIRCLE
MONTEREY PARK, CA 91755-7406
DEPARTMENT OF THE TREAsURY
Date,
MAY 03 1994
Employer Identification Number:
91-1465078
Case NUmber:
954109002
Contact Person:
TYRONE THOMAS
Contact Telephone Number:
(213) 894-2289
our Letter Dated:
May 08, 1990
Addendum Applies,
No
JEFFERSON LAND TRPST
C/O OOlJG MASON PRES
PO BOX 1610
PORT TOWNSEND, WA 98368-0109
Dear Applicant:
This modifies our letter of the above date in which ~ stated that you
would be treated as an organization that is not a private foundation until the
expiration of your advance ruling period.
Your exempt status under section 501 (a) of the Internal Revenue Code as an
organization described in section 5~1(c) (3) is still in effect. Based on the
information you submitted, we have determined that you are not a private
foundation within the meaning of section 509 (a) of the Code because you are an
organization of the type described in section 509(a) (1) and 170(b) (1) (A) (vi).
Grantors and contributors may rely on this determination unless the
Internal Revenue service publishes notice, to the contrary. However, if you
lose your section 509(a) (1) status, a grantor or contributor may not rely on
this determination if he or she was in part responsible for, or was aware of,
the act or failure to act, or the substantial or material change on the part of
the organi.zation that resulted in your loss of sucb status, or if he or she
acquired knowledge that the Internal Revenue Service had given notice that you
would no longer be classified as a section 509(a) (1) organization.
If we have indicated in the heading of this letter that an addendum
applies, the addendum enclosed is an integral part of this letter.
Because this letter could help resolve any questions about your private
foundation status, please keep it in your permanent records.
If you have any questions, please contact the person whose name and
telephone number are shown above.
Sincerel1L .:yours I
~~ -
Richard R~o.Jf-
District Director
Letter 1050 (OO/CG)
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Owen Fairbank, President
Jefferson Land Trust
2011 Board of Directors
Ginny Chamberlin, Vice-President
Joanne Tyler, Treasurer
Kathryn Lamka, Secretary
Gary Keister
Suzanne Learned
Glenda Hultman
Steve Moore
Rodger Schmitt
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JEFFERSON LAND TRUST
AND SUBSIDIARY
Consolidated Financial Statements and
Independent Accountants' Review Report
December 31, 2008
Table of Contents
Page
Independent Accountants' Review Report
Consolidated Financial Statements:
Consolidated Statement of Financial Position
Consolidated Statement of Activities
Consolidated Statement of Cash Flows
Notes to Consolidated Financial Statements
Supplemental Information:
Consolidated Statement of Functional Expenses
2
3
4
5 -12
13
Independent Accountants' Review Report
Board of Directors
Jefferson Land Trust and Subsidiary
Port Townsend, Washington
We have reviewed the accompanying consolidated statement of financial position of Jefferson
Land Trust and Subsidiary (collectively, JLT, a nonprofit organization) as of December 31,
2008, and the related consolidated statements of activities and cash flows for the year then
ended, in accordance with Statements on Standards for Accounting and Review Services issued
by the American Institute of Certified Public Accountants. All information included in these
consolidated financial statements is the representation of the management of JL T.
A review consists principally of inquiries of JL T personnel and analytical procedures applied to
financial data. It is substantially less in scope than an audit in accordance with auditing standards
generally accepted in the United States of America, the objective of which is the expression of an
opinion regarding the financial statements taken as a whole. Accordingly, we do not express such
an opinion.
Based on our review, we are not aware of any material modifications that should be made to the
accompanying consolidated fmancial statements in order for them to be in conformity with
accounting principles generally accepted in the United States of America.
Our review was made for the purpose of expressing limited assurance that there are no material
modifications that should be made to the fmancial statements in order for them to be in
conformity with generally accepted accounting principles. The information included in the
accompanying statement of functional expenses on page 13 is presented only for supplementary
analysis purposes. Such information has been subjected to the inquiry and analytical procedures
applied in the review of the basic financial statements, and we are not aware of any material
modifications that should be made thereto.
f!L~~ jJS
Certified Public Accountants
Bellevue, Washington
June 12,2009
JEFFERSON LAND TRUST AND SUBSIDlARY
Consolidated Statement of Financial Position
December 31,2008
Assets:
Cash and equivalents $ 559,515
Investments (Note 2) 240,345
Accounts receivable 123,737
Pledges receivable (Note 3) 468,328
Prepaid 30,000
Land, conservation easements, and purchase options:
Habitat land 388,303
Working land 325,432
Open space land 167,093
Conservation easements 35
Land purchase option 30,000
Total land, conservation easements, and purchase options (Note 4) 910,863
Furniture and equipment, net of depreciation of $7,856 5,351
Total Assets $ 2,338,139
Liabilities and Net Assets:
Accounts payable $ 13,798
Accrued expenses and deferred revenue 30,136
Long-term debt (Note 5) 223,061
Total Liabilities 266,995
Net Assets:
Unrestricted (N ate 7):
Undesignated 270,369
Board designated 841,933
Total unrestricted net assets 1,112,302
Temporarily restricted (Note 8) 958,842
Total Net Assets 2,071,144
Total Liabilities and Net Assets $ 2,338,139
See accompanying note;..\' and accountants' report.
- 2-
JEFFERSON LAND TRUST AND SUBSIDIARY
Consolidated Statement of Activities
For the Year Ended December 31, Z008
Unrestricted
Temporarily
Restricted
Total
Revenue, Gains and Losses:
Gifts and contributions $ 346,227 $ 594,436 $ 940,663
Fair value of easement acquistions 1,198,820 1,198,820
Grants and contracts 160,336 160,336
Special events income, net of expenses of $17,427 85.359 85,359
Net loss on investments (54,106) (54,106)
Gain on sale of habitat land property 94,182 94,182
Rental income 21,615 21,615
Release from purpose restriction 30,941 (30,941)
Total Revenue, Gains and Losses 1,883,374 563,495 2,446,869
Expenses:
Program 1,604,890 1,604,890
General and administrative 121,282 121,282
Fundraising 46,341 46,341
Total Expenses 1,772,513 1,772,513
Change in Net Assets 110,861 563,495 674,356
Beginning of year net assets,
as adjusted (Note 9) 1,001,441 395,347 1,396,788
End of Year Net Assets $ 1,112,302 $ 958,842 $ 2,071,144
See accompanying notes and accountants' report.
- 3 -
JEFFERSON LAND TRUST AND SUBSIDIARY
Consolidated Statement of Cash Flows
For the Year Ended December 31,2008
Cash Flows from Operating Activities:
Change in net assets $ 674,356
Adjustments to reconcile change in net assets to
net cash provided by operating activities:
Depreciation and amortization 1,720
Donated land and easements (38,930)
Realized and unrealized loss on investments 71,294
Gain on sale of land (95,362)
Changes in assets and liabilities:
Accounts receivable (64,822)
Pledges receivable (159,340)
Accounts payable 11,414
Accrued expenses 13,256
Net Cash Provided by Operating Activities 413,586
Cash Flows from Investing Activities:
Purchases of investments (7,838)
Proceeds from sale of investments 5,245
Purchases of land and land purchase option (161,426)
Proceeds from sale of land 126,180
Purchases of furniture and equipment (823)
Net Cash Used by Investing Activities (38,662)
Cash Flows from Financing Activities:
Payments on long term debt (3,049)
Net Cash Used by Financing Activities (3,049)
Net Change in Cash and Cash Equivalents 371,875
Cash balance, beginning of year 187,640
Cash Balance, End of Year $ 559,515
Supplemental Disclosure of Cash Flow Information:
Cash paid for interest $ 18,566
See accompanying notes and accountants I report.
- 4-
JEFFERSON LAND TRUST AND SUBSIDIARY
Notes to Consolidated Financial Statements
Note 1 - Organization and Summary of Significant Accounting Policies
Organization - Jefferson Land Trust (the Land Trust) is a Washington nonprofit corporation, formed on April
7, 1989. The Land Trust's purpose is to acquire, preserve and manage open space lands and easements for
land conservation purposes benefitting the public. The Land Trust also provides information and materials to
the public on land conservation issues. The Land Trust serves Jefferson County on the Olympic Peninsula in
Washington. The Land Trust has been accredited by the national Land Trust Alliance as of August 5,2009.
On September 5, 2007, JL T Resources, LLC was formed with Jefferson Land Trust as its only member. JL T
Resources, LLC was formed for the purpose of purchasing and holding land for conservation purposes.
Summary of Significant Accounting Policies:
Principles of Consolidation, These financial statements consolidate the statements of Jefferson Land Trust
and JL T Resources, LLC (collectively, "JL T'). Inter-organization balances and transactions have been
eliminated in consolidation.
Basis of Accounting - The financial statements of JL T have been prepared on the accrual basis of
accounting.
Basis of Presentation - Net assets and revenues, expenses, gains and losses are classified based on the
existence or absence of donor-imposed restrictions. Accordingly, the net assets of JL T and changes therein
are classified and reported as follows:
Unrestricted Net Assets - Include all net assets on which there are no donor-imposed restrictions for
use, or on which donor-imposed restrictions were temporary and have expired.
Temporarilv Restricted Net Assets - Include all net assets subject to donor-imposed restrictions that
will be met either by actions of JL T or the passage of time.
Permanentlv Restricted Net Assets - Include all net assets received by donations wherein the dDnors
impDse a permanent restrictiDn on the use Df the gift. The dDnors require the gift tD be invested and
only the income from such investments may be used tD support the intended cause. JL Thad nD
permanently restricted net assets as of December 31 , 2008.
All dDnor-restricted SUPPDrt is repDrted as increases in temporarily or permanently restricted net assets.
depending on the nature of the restriction. When restrictions expire (that is, when a stipulated time restriction
ends or purpose restriction is accDmpiished), tempDrarily restricted net assets are reclassified tD unrestricted
net assets and reported in the statement of activities as net assets released from restriction. Gifts of
equipment are reported as unrestricted support unless explicit dDnDr stipUlations specify hDW the donated
assets must be used. Gifts of IDng-lived assets with explicit restrictions that specify how the assets are to be
used and gifts of cash or other assets that must be used to acquire long-lived assets are reported as
restricted support. Absent explicit dDnDr stipulatiDns about how IDng those long-lived assets must be
maintained, expirations Df donor restrictions are reported when the donated or acquired long-lived assets are
placed in service.
- 5-
JEFFERSON L4ND TRUST AND SUBSIDIARY
Notes to Consolidated Financial Statements
Note 1 - Continued
Use of Estimates - The preparation of financial statements in conformity with accounting principles generally
accepted in the United States of America requires management to make estimates and assumptions that
affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the
date of the financial statements, and the reported amounts of revenues and expenses during the reporting
period. Actual results could differ from those estimates.
Cash and Cash Equivalents - For repcrting purposes, JL T considers all unrestricted highly liquid
investments with a purchased maturity of three months or less to be cash equivalents.
Concentrations - JL T maintains its cash in bank deposit accounts with one financial institution. JL Ts cash
balances may, at times, exceed federally insured limits.
One donor's pledge represented approximately 43% of pledges receivable at December 31, 2008.
Investments - Investments in marketable securities With readily determinable fair values and all investments
in debt securities are valued at their fair values in the statement of financial position. The carrying amount of
the investment held in trust is determined by the trustee holding the securities. Unrealized gains and losses
are included in the change in net assets.
JL T has established a designated fund at Jefferson County Community Foundation. As JL T has designated
itself as the beneficiary of the fund, the fund balance and activity are reported in the financial statements of
JL T as required by generally accepted accounting principles.
Accounts Receivable - Accounts receivable are stated at the amount management expects to collect from
outstanding balances. Management provides for probable uncollectible amounts through a charge to earnings
and a credit to a valuation allowance based on its assessment of the current status of individual accounts.
Balances still outstanding after management has used reasonable collection efforts are written off through a
charge to the valuation allowance and a credit to trade accounts receivable. Changes in the valuation have
not been material to the financial statements.
Grants and Contracts - JL T receives grants and contracts from federal, state, and local agencies, as well as
from private organizations, to be used for specific programs or land purchases. The excess of grants
receivable over reimbursable expenditures to-date is recorded as deferred revenue.
Furniture and Equipment - Furniture and equipment are capitalized at cost if purchased, or, if donated, at
the approximate fair value at the date of donation. When retired or otherwise disposed of, the related carrying
value and accumulated depreciation are removed from the respective accounts and the net difference, less
any amount realized from disposition, is reftected in earnings. Maintenance and repairs are charged to
expenses as incurred. Costs of significant improvements are capitalized. JL T provides for depreciation using
the straight-line method over the estimated useful lives of the assets of five to ten years.
- 6-
JEFFERSON LAND TRUST AND SUBSIDIARY
Notes to Consolidated Financial Statements
Note 1 - Continued
Land and Easements - JL T records acquisitions of land at cost if purchased. Land acquired through
donation is recorded at fair value, with fair values generally based on independent professional appraisals.
These assets fall into two primary categories:
Conservation lands - Real property with significant ecological value for habitat, open space, or
working lands. Stewardship programs of JL T manage these properties to protect the natural
biological diversity of the property. JL T manages its working timberland as a Forest Stewardship
Council - Certified, managed forest
Conservation easements - Voluntary legal agreements between a landowner and a land trust or
government agency to permanently protect the identified natural features and conservation values of
the property. These easements may be sold or transferred to others so long as the assignee agrees
to carry out, in perpetuity, the conservation purposes intended by the original grantor. Conservation
easements owned by JL T protect habitat, open space and working lands, such as family farms,
through its stewardship programs.
Easements acquired represent numerous restrictions over the use and development of land not
owned by JL 1. Since the benefits of such easements accrue to the public upon acquisition, the fair
market value of easements acquired is shown in the year of acquisition as an addition to net assets to
record the donation of the easement, and unless conveyed to a public agency for consideration,
shown as a reduction in net assets to record the value of the public's benefit and to recognize that
these easements have no marketable value once severed from the land and held by JL 1. Easements
held by JL T are carried on the statement of financial position at $1 each for tracking and accounting
purposes. Easements valued at $1,198,820 were donated to JL T during the year ended December
31, 2008. Accordingly, $1,198,820 of contribution revenue and $1,198,815 of related write down
expense have been reported on the statement of activities for the year ended December 31, 2008.
Federal Income Taxes - The Internal Revenue Service has determined Jefferson Land Trust and JL T
Resources, LLC (a disregarded entity) to be exempt from federal income taxes under Internal Revenue
Code Section 501 (c)(3). Contributions to the organizations are deductible as allowed under Section
170(b)(I)(A)(vi) of the Code.
Functional Allocation of Expenses - The costs of providing the various programs and other activities have
been summarized on a functional basis in the statement of activities. Accordingly, certain costs have been
allocated among the programs and supporting services benefited.
Note 2 - Fair Value Measurements
In September 2006, the Financial Accounting Standards Soard ("FASS") issued FASS Statement ("SFAS")
No. 157, Fair Value Measurements. SFAS 157 defines fair value, establishes a framework for measuring fair
value in generally accepted accounting principles, and expands disclosures about fair value measurements.
To increase consistency and comparability in fair value measurements, SFAS 157 uses a fair value hierarchy
that prioritizes the inputs to valuation approaches into three broad levels. The hierarchy gives the highest
priority to quoted prices in active markets (Level 1 ) and the lowest priority to unobservable inputs (Level 3).
- 7-
JEP'FERSON LAND TRUST AND SUBSIDIARY
Notes to Consolidated Financial Statements
Note 2 - Continued
Valuation Techniques - Financial assets and liabilities valued using Level 1 inputs are based on unadjusted
quoted market prices within active markets. Financial assets and liabilities valued using Level 2 inputs are
based primarily on quoted prices for similar assets or liabilities in active or inactive markets. Financial assets
and liabilities using Level 3 inputs were primarily valued using management's assumptions about the
assumptions market participants would utilize in pricing the asset or liability. Valuation techniques utilized to
determine fair value are consistently applied
Fair Values Measured on a Recurring Basis - Fair values of investments measured on a recurring basis at
December 31, 2008 were as follows:
Fair Value Measurements at December 31,2008
Quoted Prices Significant
In Active Other
Markets for Observable
Identical Assets Inputs
(Level 1) (Le vel 2)
Significant
Unobservable
Inputs
(Level 3!
Tolal
Certificates of deposit
Funds held at Jefferson County
Community Foundation
$
$
91,449 $ $ 91,449
148.896 148,896
$
- $
91 449 $ 148 896 $ 240 345
A reconciliation of the beginning and ending balances for fair value measurements made using significant
unobservable inputs (Level 3) follows:
Beginning balance at January 1, 2008
Total losses (realized/unrealized)
Withdrawals
$ 221,686
(67,545)
(5,245)
Ending Balance at December 31, 2008
$ 148 896
Investment return for the year ended December 31, 2008 consisted of the following:
Interest income
Realized/unrealized loss
$
17,188
(71.294)
L- /54106\
- 8-
JEFFERSON LAND TRUST AND SUBSIDIARY
Notes to Consolidated Financial Statements
Note 3 - Pledges Receivable
At December 31, 2008, JL Thad $468,328 in pledges receivable, which are to be received over a period of
five years. Expected future receipts for the next five years are as follows:
Years Ending December 31,
2009
2010
2011
2012
2013
$
143,307
131,916
104,840
82,765
5.500
$ 468 328
A present value discount on pledges receivable has been determined to not be material to the financial
statements. No allowance for doubtful accounts was deemed necessary by management for the promises to
give based on historic experience.
Note 4 - Land, Conservation Easements, and Purchase Options
Land, conservation easements, and purchase options at December 31, 2008 are summarized as follows:
Land:
Red Dog Farm
Quimper Wildlife Corridor
Bulis
Chimacum Creek
Kilham Corner
Conservation easements
Land purchase option
$
333,760
243,804
125,240
139,094
38,930
35
30.000
$ 910863
- 9-
JEFFERSON LAND TRUST AND SUBSIDIARY
Notes to Consolidated Financial Statements
Note 5 - Long-term Debt
On December 18, 2007, JL T entered into a loan agreement with a commercial lender in the amount of
$226,110. The loan bears interest at 8.5%, and is due in 60 monthly payments of principal and interest
totaling $1,965, and a final principal payment of $202,753 on January 10, 2013. The loan is secured by the
Red 009 Farm property and an Assignment of Rents from the lease described in Note 6.
Principal payments on the loan are as follows:
Years Ending December 31,
2009
2010
2011
2012
2013
$
4,451
4,845
5,273
5,739
202,753
$ 223 061
Note 6 - Lease Agreements
JLT has entered into an operating lease as lessee for its administrative office in Port Townsend, Washington.
The lease expires in June 2010. Rent expense totaled $17,627 for the year ended December 31, 2008.
Minimum lease payments for 2009 and 2010 are $16,950 and $8,475, respectively.
On December 20, 2007, JL T Resources, LLC entered into a lease agreement as lessor for the Red Dog Farm
property. The lease term is five years, and monthly lease payments are $1,965. The lease requires the lessee
to pay all taxes and assessments relating to the property. The lease also requires the lessee to comply with a
land use plan, and provides a purchase option to the lessee during the lease term.
Sublease rentals to be received are as follows:
Years Ending December 31,
2009
2010
2011
2012
$
23,580
23,580
23,580
23 580
$ 94.320
- 10-
JEFFERSON LAND TRUST AND SUBSIDIARY
Notes to Consolidated Financial Statenrents
Note 7 - Unrestricted Net Assets
Unrestricted net assets ccnsisted of the following at December 31, 2008:
Designated - Red Dog Farm land
Designated - Quimper Wildlife Corridor land
Designated - Bulis
Designated - Chimacum Creek
Conservation easements
$
333,760
243,804
125,240
139,094
35
Total designated
Undesignated
841,933
270.369
$
1112302
Note 8 - Temporarily Restricted Net Assets
Temporarily restricted net assets ccnsisted of the following at December 31, 2008:
Purpose restriction:
To purchase Glendale Farm easement
To purchase Gateway land
For stewardship of Bulls property
$
300,000
100,000
90,514
490,514
Time restriction:
Outstanding pledges
468.328
$
958 842
Note 9 - Adjustnrents to Beginning Net Assets
During the year ended December 31, 2007, JLT entered into an agreement with the Jefferson County
Community Foundation (JCCF), whereby the Jefferson Land Trust Stewardship Fund (the Fund) was
established. JLT transferred a total of $215,260 to the Fund. Per the terms of a Memorandum of
Understanding, distributions from the Fund will be made for stewardship and legal defense of easements held
by JL T. This transaction had been recognized as an expense in a prior year. It was determined during the
year ended December 31, 2008 that, under the terms of the fund agreement, JLT maintains control over the
fund assets and any distributions of earnings from the Fund. Therefore, an adjustment was recorded to
reverse the expense and record the value of the fund and related investment earnings at December 31, 2007.
As a result, beginning net assets were increased by $221,686.
During the year ended December 31,2008, JL T determined that temporarily restricted funds held by JL T from
previous year donations had originally been recorded as unrestricted. The temporary restriction has been
recorded as of December 31,2007. As a result. beginning temporarily restricted net assets were increased by
$395,347, and beginning unrestricted net assets were decreased by $395,347.
-11-
JEFFERSON LAND TR UST AND SUBSIDIARY
Notes to Consolidated Financial Statements
Note 9 - Continued
During the year ended December 31, 2008, JL T determined that unrestricted funds held by JL T from a
previous year donation had originally been recorded as temporarily restricted. The temporary restriction has
been reversed as of December 31, 2007. As a result, beginning unrestricted net assets were increased by
$37,084, and beginning temporarily restricted net assets were decreased by $37,084.
During the year ended December 31, 2008, JL T determined that a portion of land held had been transferred
to an outside party in a prior year, but had not been reflected as such in the accounting records. The land has
been removed from the records as of December 31,2007. As a result, beginning unrestricted net assets were
decreased by $7,500.
During the year ended December 31, 2008, JL T determined that a portion of land had been acquired in a
previous year, but had not been reflected as such in the accounting records. The land has been included in
the records as of December 31, 2007. As a result, beginning unrestricted net assets were increased by
$9,650
The following table sets forth the effects of these adjustments at December 31, 2007:
As Previous/v
RelJorted Adjustments
As Adiusted
Consolidated Statement of Financial Position:
Unrestricted net assets
Temporarily restricted net assets
$ 1,135,867
37.084
$ (134,426)
358.263
$ 1,001,441
395.347
T<:>tal Net Assets
$ 1172.951
$ 223 837
$ 1 396,788
Note 10 - Subsequent Events
In the months following year end, JL T, along with the markets in general, has experienced significant
fluctuations in its investment balances. JL T is aware there are significant pressures in the current global
financial markets. JL T is vigilantly monitoring the developments in the markets and believes that it is
positioned to deal with these developments should the unfavorable market conditions persist. Policy dictates
maintaining the asset allocation through all markets rather than attempting market timing.
-12-
JEFFERSON LAND TRUST AND SUBSIDIARY
Consolidated Statement of Functional Expenses
For the Year Ended December 31, 2008
General and
Program Administrative Fundraising Total
Salanes $ 149,260 $ 61,217 $ 31,536 $ 242,013
Payroll taxes 15,121 6,097 3,170 24,388
Employee benefits 22,253 8,973 4,666 35,892
Total salaries and benefits expense 186,634 76,287 39,372 302,293
Land and stewardship expenses 130,717 136 130,853
Fair value of easement donations written down 1,198,815 1,198,815
Donation to Nordland Garden Club 6,284 6,284
Professional fees 28,045 28,045
Public awareness 12,395 12,395
Rent 10,871 4,459 811 16,141
Postage and printing 11,708 584 2,267 14,559
Travel and seminars 7,937 2,081 1,067 11,085
Office supplies 6,406 1,973 867 9,246
1 nsurance 2,443 2,465 4,908
Web design and maintenance 867 867 1,734
Telephone 2,181 894 461 3,536
Utilities 1,275 523 269 2,067
Dues and subscriptions 1,561 1,561 3,122
Depreciation 1,061 435 224 1,720
Bank fees 453 453
Interest 18,566 18,566
Other expenses 5,169 1,522 6,691
T olal Expenses $ 1,604,890 $ 121,282 $ 46,341 $ 1,772,513
I
l_~
See accoumants' report.
" 13 ~
SUPPLEMENTAL INFORMATION
3:38 PM
02124/11
Accrual Basis
Jefferson Land Trust
Profit & Loss
January through December 201 0
Jan - Dee 10
Ordinary Income/Expense
Income
4000 . Unrestricted L&S Income
4020 . Unrestricted Capital Campaigns
4021 . Opportunity Fund
Total 4020 . Unrestricted Capital Campaigns
2.075.00
2.075.00
4040. Unrestricted Stewardship
4041 . New Contributions
4042. Interest/Dividend Income
4043 . Unrestricted Unreal Gains/loss
4040 . Unrestrjctecl Stewardship - Other
Total 4040 . Unrestricted Stewardship
10.475.00
2,463.62
16.537.47
5.000.00
34,476.09
4050 . Value of Conserv Ease Received
Total 4000 . Unrestricted L&S Income .
44,001.00
80.552.09
4500 . Restricted L&S Income
4510 . Restricted Land Acquis Grants
4511 . Conservation Futures
4512. State Grant Salmon Habitat
4513. State Grant Farm Land
4514. State Grant
4516 . Federal Grant
Total 4510 . Restricted Land Acquls Grants
5,020.01
197,412.70
183.75
719.74
89,681.75
293,017.95
4520 . Restricted Capital Campaigns
4521 . Campaign Contributions
4524. Quimper Wildlife Corridor
Total 4520 - Restricted Capital Campaigns
2.700.00
1.025.00
3,725.00
4540 .Restrlct~ Stewardship Funds
4542 . Interest Income
Total 4540 . Restricted Stewardship Funds
0.00
0.00
4550 . Restricted Non-government Grant
4551 . Foundation Grants
Total 4550 . Restricted Non-govemment Grant
8,000.00
8,000.00
Total 4500 . Restricted L&S Income
304,742.95
5000 . Operations Income
5100. Individual Annual Contributions
5102, Annual Membership - $0-$49
5103 . Annual Membership - $50-$99
5104. Annual Membership - $100-$249
5105. Annual Membership - $250-$499
5106. Annual Membership - $500-$999
5107, Annual Membership - $1000+
5108. Mise Individual Donations
1.822.00
4,980.00
9,553.60
3.300.00
4,250.00
9,000.00
25,833.70
Preliminary Financial Stmnt
Audited Financial Stmts
Avaiiable May 2011
Page 1 of 5
3:38 PM
02/24/11
Accrual Basis
Jefferson Land Trust
Profit & Loss
January through December 2010
Preliminary Financial Stmnt:
Audited Financial Stmts
Available May 2011
5109. Stewardship Operations Contr.
5113 . Workplace giving (corp matches)
5116. Membership Pledges
Total 5100 . Individual Annual Contributions
Jan - Dee 10
25,000.00
1.399.96
2,279.92
87,419.18
5120. Individual Multi~Vear Contrbtns
5121 . Par year Amount. $0-$49
5122. Per year Amount. $50-$99
5123. Per year Amount - $100-$249
5124 . Per year Amount ~ $250-$499
5125, Per year Amount - $500-$999
5126. Per year Amount ~ $1000+
Total 5120 . Individual Multi-Year Contrbtns
2,225,00
1,240.00
8,125.00
8,720.00
5,430.00
214,320.00
240,060.00
5300 . Capital Campaign Operations Sup
5301 . Opportunity Fund
Total 5300 . Capital Campaign Operations Sup
t50.00
150.00
5400 . Events Income
5410. Sales/Admission
5411 . Sales
5412. Admission
5420 . Sponsorships
5422 . Rain1est
Total 5420 . Sponsorships
0.00
54,158.40
7,337.38
5,350.00
5,350.00
5430 . Fund a Need
5431 . Special Events Donations
5440 . In~Kjnd Contribution
Total 5400 . Events Income
59,850.00
1 ,250.00
718.22
128,664.00
5500 . Fee for Service Income
5501 . Grant Admin/Baseline
5503 . Stewardship
5505 . Educational Seminar Programs
Total 5500 . Fee for Service Income
41,503.87
4,117.00
3.067.95
48,688.82
5800 . Operations Interest/Dividend
5840 . Securities-Unrealized Gain/loss
5900 . Other
5906 . In.Kind Donations. Operations
5910. Other
5920 . Other Sponsorships
T alai 5900 . Other
9,724.39
-3,124.77
2,000.00
10,015.94
2,200.00
14,215.94
Total 5000 . Operations Income
525,797.56
Total Income
911,092.60
Cost of Goods Sold
Page 2 of 5
3:38 PM
02124/11
Accrual Basis
Jefferson Land Trust
Profit & Loss
January through December 2010
6100 . Program Expenses
6101 . Advertising
6103. Facility Rental
6104. FoodlBeveragesJEntertainment
6106. PoSlage and Shipping
6107. Printing and Duplicating
6108., Travel
6109 . supplies
6110 . Other Expenses
Total 6100 . Program Expenses
6200 . Land and Stewardship Expenses
6210. Acquisition and conveyance
6211 . Closing Fees
6213. Property/Easement Purch Price
6214 . Title Insurance
6215 ' Recording fees
6210. Acquisition and conveyance - Other
Total 6210 . Acquisition and conveyance
6230. Land/Easement Holding Expenses
6232 . Fee Simple Fire protection fees
6233 . Fee Simple Property Taxes
6234 . Fee Simple Stewardship
6235 . Easement Stewar:dship
6237 . Other
6238. JL T Land/Stewardship Expenses
6239 . Value of Conserv Eas Wrttn Own
Total 6230 . Land/Easement Holding Expenses
Total 6200. Land and Stewardship Expenses
6300 . Professional services
6303 . Appraisals
6304. Environmental Assessments
6305 ' Land Consulting
6306 ' Legal
6307 . Mapping
6308 . Surveys
6310. Other Professional
6311. LandWorks Consulting
Total 6300 . Professional services
Total COGS
Gross Profit
Expense
7000. Operations Expense
7100 ' Admin Office Expenses
Jan - Dee 10
930.00
2,618.60
13,269.89
2,008.35
9,363.65
1,750.81
1.205.43
2,382.25
33,528.98
379.40
0,00
108.40
428.00
284.00
1,199.80
73.04
1,272.68
120.00
62,940.39
45.00
11,237.44
43.999.00
119,687.55
120,887.35
35,501.36
4,000,00
51.710.05
-100.00
2,100.00
2,104.00
51,015.65
2,000.00
148,331.06
302,747.39
608,345.21
Preliminary Financial Stmnt:
Audited Financial Stmts
Available May 2011
Page 3 of 5
3:38 PM
02124/11
Accrual Basis
Jefferson Land Trust
Profit & Loss
January through December 2010
Preliminary Financial Stmnt:
Audited Financial Stmts
Available May 2011
7101 . Accounting/Boekeeping Services
7102 . Advertising
7103. Bank Service Charges
7104 . Insurance
7105 . Internet
7108 . Credit Card fees ~ Nova
7109 . Depreciation
7110. Equipment/furniture purchase
7111 . Equipmentifurniture maintenance
7113 . Donor Data Base
7114. Office Supplies
7115. Postage and shipping
7116. Printing and duplicating
7117. Rent
7118. Telephone
7119 . Travel
7120. Utilities
7122 . Web Design/Maintenance
7123 . Other
7125. Dues & Subscriptions
7126 - Food & Entertainment
7128 . Pay Pal Fee
7129. Management Fee
7130 . Donations
1131 - Finance Charges/Late Fees
7190 . Unfulfilled Pledges
Total 7100 . Admin Office Expenses
Jan ~ Dee 10
16,455.00
361.75
439.10
2,619.00
847.50
3,282.32
1 .339.03
1,002.21
489.88
3,937.95
1,118.35
708.73
1,463.14
17,357.9<J
2,082.99
84.00
1,760.27
1,695.40
1,060.31
3,293.55
77.13
210.78
46.03
25.00
109.59
19,685.72
81,552.63
7200 . Training
7203 . Off site Training
T01al 7200 . Training
5.884.77
5,884.77
7300 . Salary, PR tax, benefits
7301 . Salary - Executive Director
7303 . Salary - Stewardship Director
7306 . Salary - Exec Oir - Vacation
7308. Salary- Stwrdshp.Dir-Vacation
7311 . Salary ~ Exec Oir - Sick
7313. Salary - Stwrdshp Dir - Sick
7316 . Salary - Exec Oir - Holiday
7318. Salary - Stwrdshp Dir~ Holiday
7321 . Salary - year end accrual
7326. Salary - Admin Assistant
7327 . Salary ~ Admin Asst - Vacation
7328 . Salary - Admin Ass! . Sick
7329. Salary - Admin Asst - Holiday
7334. Salary - Outreach Manager
7335. Salary. Outreach Mngr - Vactn
7336. Salary - Outreach Mngr - Sick
7337. Salary - Outreach Mnger - Hlday
7338 . Salary - Conservation Assistant
51,845.71
42,075.19
3,206.53
2.029.38
1,482.34
1.611.88
1,871.61
1.517.23
5,381.88
3,168.00
0.00
0.00
96.00
24,92049
1,210.32
1,302.78
910.22
12480.52
Page 4 of 5
3:38 PM
02124/11
Accrual Basis
Jefferson land Trust
Profit & Loss
January through December 2010
Preliminary Financial Stmnt:
Audited Financial Stmts
Available May 2011
7339 . Salary - CnSMn AsS1- Vaeln
7340 . Salary ~ Cnsrvtn Asst - Sick
7341 . Salary - CnsMnAssl - Hlday
7342 . Salary - Development Director
7343 . Salary ~ Devlp Dir ~ Vacation
7344 . Salary - Devlp D1r . Sick
7345 . Salary ~ Devlp Dir - Holiday
7346 . Salary - Finance Director
7347. Salary - Finance Oir - Vacation
7348 . Salary - Finance Oir - Sick
7349 '. Salary - Finance Oir .. Holiday
7350 . Salary.. Internship
7351 . Salary.. Senior Admin Spclst
7352 . Salary.. Se~ior Admin Spt - Vac
7353 . Salary - Senior Admin Spt - Sck
7354 . Salary - Senior Admin Spt - Hol
7359 . Bonus
7360 . Health Insurance
7361 . Health Insurance.. VE Accrual
7364 . SEP-IRA Employer Contribution
7370 . Payroll Taxes
7371 . Payroll Taxes - Soe See/Mod
7373 . Payroll Taxes. l&1
7374 . Payroll Taxes - Sula
7315. Payroll Tax . Year End Accrual
Total 7370 . Payroll Taxes
Jan.. Dee 10
529.34
184.91
419.66
22,215.85
2,678.09
0.00
1,351.19
25,248.70
388.95
0.00
607.48
1,671.54
25,768.24
257.80
1,981.00
981.76
3,156.00
33,290.91
807.28
4,934.34
20,558.24
4,615.78
2,145.27
-2,572.66
24,746.63
Total 7300 . Salary, PR tax, benefits
306,329.75
Total 7000 . Operations Expense
393,767.15
Total Expense
393,767.15
214.578.06
Net Ordinary Income
Net Income
214,578.06
Page 5 of 5
Jefferson Land Trust
RESOLUTION
February 25,2011
WHEREAS, Jefferson Land Trust is an applicant or sponsor for more than one Conservation
Futures Funding application, and Conservation Futures Funding Application process requires
that Jefferson Land Trust prioritize its projects, and
WHEREAS, Jefferson Land Trust has been working since 1995 in partnership with Jefferson
County, the City of Port Townsend, Washington Department of Natural Resources, the
community and the U.S. Fish and Wildlife Service to acquire land lofby lot to preserve a 3.5-
mile greenbelt and natural stormwater drainageway called the Quimper Wildlife Corridor, and
WHEREAS, professional naturalists and scientists have recommended that this corridor be
expanded to provide further benefit for wildlife species, especially migrating birds, and to
provide additional wetland buffers, and
WHEREAS, acquisition of high-priority identified lots in the Quimper Wildlife Corridor area
from willing sellers would provide such wildlife and wetland protection, and
WHEREAS, this important community asset will require stewardship in perpetuity, to include
annual monitoring, maintenance, and management, as spelled out in the City-adopted Quimper
Wildlife Corridor Management Plan, Resolution, and
WHEREAS, Jefferson Land Trust has been working since 2000 in partnership with Jefferson
County Conservation District, Jefferson County, Washington Department ofFish and Wildlife,
North Olympic Salmon Coalition, the Hood Canal Coordinating Council, the Jamestown
S'Klallam Tribe and WSU Cooperative Extension to acquire and restore critical salmon
spawning, rearing and migratory habitat in the Chimacum Estuary and lower mainstem reach,
and
WHEREAS, professional naturalists and scientists have recommended that Chimacum Creek
habitat protection be expanded to provide further benefits for migrating salmonids and other
species, and
WHEREAS, acquisition of high-priority identified parcels in the Chimacum Creek Estuary area
from willing sellers would provide such habitat protection, and
WHEREAS, this important community a~set will require stewardship in perpetuity, to include
annual monitoring, maintenance, and management, according to the 2008 Lower Chimacum
Creek Fish and Wildlife Management Plan,
BE IT HEREBY RESOLVED that Jefferson Land Trust agreed at its February ]5,2011 Board of
Directors meeting to sponsor an application by the City of Port Townsend for Conservation
Futures Funding for both land purchase and stewardship funds for this expansion of the Quimper
Wildlife Corridor, and agreed that Quimper Wildlife Corridor is the highest priority for 2011
Conservation Futures Funding. The next highest priority is funding for the Chimacurn Creek
project because it would provide a vita! connectivity to the Chimacum Creek project area and it
represents a collaborative effort with community members and our Chumsortium partner
organizations as they work to preserve this significant salmon habitat.
Signed this 25th day of February, 2011.
Owen Fairb President, Board 0 Directors
Jefferson Land Trust
City of Port Townsend
.
Development Services Department
250 Madison, Suite 3
Port Townsend W A 98368
(360) 379-5084 Fax (360) 344-4619
isurber@citvofut.us \v\vw.citvofut.us
May 13,2011
Ms. Tami Pokorny
Jefferson County Natural Resources and
Environmental Health
615 Sheridan Street
Port Townsend, W A 98368
Dear \-ls. Pokorny
RE: Winona Basin- Bloedel Proiect
Thank you for forwarding a copy of the Conservation Future Funds application for site
acquisition of lots within the city limits. It is our understanding that the "Winona Basin --
Bloedel project" involves purchase of seven platted lots (approximatcly 1 acre) for the purpose
of wetland buffer and forested habitat preservation. The land is legally described as Lots 11
to17 inclusive of Block 24 of the Fowlers Park Plat, Assessor's Parccl Number 951902402.
You had asked whether the fee simple purchase of the project area for permanent conservation
"would reduce the capacity of land suitable for development necessary to accommodate the
allocated housing and employment growth, as adopted in the countywide planning policies".
The lots proposed for acquisition arc identified on the City's Land Use Map as "Potential Park
and Open Space". This category includes areas that may have the potential to be included within
a comprehensive and interconnected system of open space and trails_ The P/OS(A) overlay
appears in areas that could be valuable if maintained as open spaces, such as wooded areas,
drainage corridors, and scenic vistas. Purchase of these properties was identified as a mcans 01'
implementing the open space overlay.
In addition, Comprehensive Plan Policy 3.4 ol'the Land Use Element encourages the City to
consider purchasing areas within Winona Wetlands as a means of retaining wetlands, drainage
corridors and native habitat. '
Given that the Comprehensive Plan anticipated purchase and preservation of properties within
the Potential Park and Open Space overlay it is concluded that purchase of the project t(JI
permanent conservation would not reduce the capacity ofland suitable for development
necessary to accommodate the allocated housing and employment growth as adopted in the
countywide planning policies.
Page 2
The proposed acquisition of "Winona Basin - Bloedel project" is consistent with the goals and
policies of the City's Comprehensive Plan. Weare pleased to see it recommended for
preservation and are hopeful that the Commissioners approve the application.
Please feel free to contact me at (360) 379-5084 with any questions
Sincerely,
Judy Surber
Senior Planner/Planning Manager
.JEFFJ~HSON LAND Tl{UE;rr
Celebrating our 20th year
Helping the community preserve open space, working lands and habitat forever
1033 Lawrence Street, Port Townsend, \VA 9R368
360-379-9501 - office 360-379-9897 - fax
\Nww.save!and.org jlt@saveland.org
August 18, 2009
Tami Pokorny
Jefferson County Water Quality Division
615 Sheridan Street
Port Townsend, WA 98368
Dear Tami,
Jefferson land Trust is writing this letter with regard to the 2009 Conservation Futures Application
that was submitted to the county for acquisition of properties in the Quimper Wildlife Corridor. The
purpose of this letter is three-fold:
. to document the required matching funds
. to request Conservation Futures funds be placed into escrow, and
. to request the banking of match donation valuations.
Documentation of Matchinq Funds
This year Jefferson land Trust applied to conservation Futures Funds for $137,500.00 of which
$132,500.00 is to be used for land acquisition and $5,000.00 for O&M funds Jefferson land Trust
will match both amounts with cash and land donations.
Our calculations show that $246,108.96 is needed for the acquisition of the South Reserve and lots
1 -10, Block 24; lots 8 - 12, Block 25, all in Fowler' Park Plat of Port Townsend. The cash
difference between the Conservation Futures grant of $132,500.00 and the land acquisition costs is
$113,608.96, which Jefferson land Trust will supply to the escrow agent before the September 17,
2009 closing date. $10,000 of this is a cash contribution from one of the sellers. This leaves a
balance of $18,891.04 required by the County to meet the 1:1 match for the Conservation Futures
grant. The land Trust paid $5,500.00 to the Columbia Valuation Group for appraisals of the South
Reserve, Whirlwind and Herzog properties on 2/11/09. After considering the appraisal costs as
match, the final balance of the land Trust's acquisition match required is $13,391.40. Please refer to
Attachment A, Section 1.
The land Trust is also providing $5,000.00 in cash to match the O&M request. This $5,000 will be
placed in Jefferson land Trust's permanent stewardship endowment for monitoring and on-site
stewardship of these properties in the Quimper Wildlife Corridor. We will invoice Jefferson County on
an annual basis for ten years for the 0 & M request.
Request for Conservation Futures Funds for Escrow
Jefferson land Trust is about to close on the acquisition of the Whirlwind and Mclaughlin properties
and thereby requests that $132,500.00 in cash from the grant be placed in escrow with First
American Title Company prior to the closing date of September 17, 2009. Jefferson Land Trust will
provide $113,553.20 by the closing date, Please refer to Attachment A, Section 2.
Jefferson Land Trust is a 501 (c) (3) non-profit, tax-exempt., private corporation.
Printed on recycfed paper
Anne McLaughlin has signed a RPSA for the sale of Lots 1 - 10 in Block 24 and Lots 8 - 12 and
Block 25 for $130,000.00 and Whirlwind Corporation has signed a RPSA for the sale of the South
Reserve for $115,000.00. In the RPSA Whirlwind Corporation has agreed to donate $10,00000
back to Jefferson Land Trust to help protect the Quimper Wildlife Corridor and leverage additional
funds to meet Jefferson Land Trust's required cash match.
Request to Bank Match Donation Valuations
Jefferson Land Trust's 2009 application included three donations of land as part of the match for the
grant, including Lots 15 and 16, Block 22; Lots 5 -7, Block 23 and Lots 3 - 8 & 23, 24 in Block 18;
Lots 1 - 4, Block 46 The Land Trust has obtained appraisals for ail three properties--$17,000.00,
$89,000.00, and $45,000.00 respectively - which total $151,00000
We are requesting that we may "bank" the land values above the $13,391.40 land value needed for
acquisition match in this grant cycle. We understand that as required by Ordinance 06-0708-02 we
have until 2011 to use the banked match. The $137,608.60 value difference could provide for the
acquisition of lots directly linked to the McLaughlin and Whirlwind properties. Please refer to
Attachment A, Section 3.
Thank you for your attention to all these details.
Sincerely,
Sarah Spaeth
Executive Director
Attachment A
1. Cash required for
land purchases
I
McLaughlin, TPN's
~ 951902401 and
' .. 951902501
Whirlwind. TPN
951900003
I Closing costs
~ce'''"' ~"~: - I"'""""' '='-
l=. =1==- --
Difference I
$130,00000
115,00000
1.053.20
$24.6,108 9.6
$132,500.00
, Am! CFF will
I provide at
closing
$113,608.96
Amt of cash
JL T will provide
at closing
(includes
I 10Kcontribution
: from a seller) .
~
2. Match needed
from JL T for land
I purchase
$18,946.80
--..- ----~-
Total $13,39104
,.. --. -
I O&M Match CFF $5,00000 i
JLT ", 'OO'~r
13. Valuations of ."~.
.-1-
I Donated Properties .. ~
l Oakland ..~.9,00000 ,
Anonymous 45,000.00 I
Herzog 17,00000
- . '1== -.-.-
1- Req~ested-;' ~anked" Total $151,00000
] .
JL T must use
, Value , banked value
I I by 2011 ...j
=t; cash match ",eo"" _I 1
..
, $137,608.60
I Difference between
total value of L
I donated properties
i and JL T cash match i
,
F
Appraisal costs
=+==
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