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Home My WebLink About071111_ca01 --- -,.--,.( JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST July II, 2011 Meeting ~ CONSENT AGENDA D REGULAR AGENDA TO: Board of County Commissioners FROM: Philip Morley, County Administrator Anne Sears, Budget Consultant July 5, 2011 Resolution - Publish Budget SupplementaVExtension Hearing DATE: SUBJECT: STATEMENT OF ISSUE: Various County Departments have requested increasfi'lS to their 2011 budget Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the public notice only; the IndMdual changes will be reviewed at the public hearing. STRATEGIC GOALS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. FISCAL IMPACT: Provided in resolution REQUESTED ACTION: Approve resolution to publish a notice for the Hearing set for July 25, 2011 at1 0:00 a.m. in the Commissioners Chambers. REVIEWED BY: Date JEFFERSON COUNTY STATE OF WASHINGTON IN THE MATTER OF A HEARING NOTICE } . FOR PROPOSED SUPPLEMENTAL BUDGET } APPROPRlATIONS/EXTENSIONS FOR } V~OUSCOUNTYFUNDS } RESOLUTION NO. WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2011 budgets; and, WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2011. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: AMOUNT FROM UNENCUMBERED FUND f# FUND NAME FUND BALANCE REVENUE EXPENSE CURRENT EXPENSE/GENERAL FUND 001-270-000 Non Departmental Total General Fund SPECIAL REVENUE/CAPITALlENTERPRISE/INTERNAL SERVICE FUNDS 114-000-010 EconomIc Development Fund 119-000-000 JeffCom Capital Projects 148-000-010 JC Affordable Housing Fund 174-000-01 0 Parks & Recreation 175-000-010 Public Works Parks Improvement 301-000-010 Central Services - Construction & Renovation 502-000-010 Risk Management Reserve $30,000 30,000 $0 $30,000 $0 $3,540 $3,540 $0 $786,000 $748,000 $195,000 64,000 259,000 $0 $106,250 $106,250 $7,296 $3,704 $11,000 $120,000 $300,000 $420,000 $15,000 $0 $15,000 NOlN, THEREFORE, BE IT RESOL VED, that an emergency is hereby declared, and that supplemental budget appropriations/extensions be made for the above noted funds. BE IT FURTHER RESOL VED, that a pUblic hearing be held on the said emergency extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 25th day of July, 2011, at the hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said Page I of2 _HEARING NOTICE: Resolution No. 2011 Budget AppropriationslExlensions hearing any interested taxpayer may appear and be heard for or against the extensions for such alleged emergency. APPROVED this _ day of July, 2011. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: John Austin, Chairman ATTEST: David Sullivan, Member Raina Randall, Deputy Clerk of the Board Phil Johnson, Member Page 2 of2 TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriatlonlExtenslon and Amendment General Fund - Non-Deparbnental 001-270-000 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an "XU) 00 Please be advised that after a thorough examination of my curent budgat It appears that the amount allocated Is Insufficient to pay necessary expenses of this department for this year. After a careful examInation of an the expenditures withIn the deparbnent budget with respeel to present and Mure needs, I find that my budgat Is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $30,000 I Date: June 30, 2011 o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this addltlonal expenditure? B~~ o Please be advlsed that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the time It was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue In the budget this year as outlined below in the amount of: I $0 [ BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 53190.41.0010 DNR - oavment for admln servlces $30 000 $30 000 $0 $0 $0 TOTAL EXPENDITURE $0 $30,000 $30,000 Reason for AppropriatlonlExtension this Is for DNR costs In withdrawing, re-drawlng, and re-advertlsing the Silent Alder Timber Sale without 291 acres of proposed Trust Land between Beauslte Lake and Gibbs Lake. See Attached Memo Respectfully Submitted, Elected OfficiaVDepartment Head Signature JEFFERSONCOUNTY BOARD OF COUNTYCOMMISSIONERS AGENDA REQUEST TO: Board of Commissioners FROM: Philip Morley, County Administrator DATE: July 5, 2011 RE: 2011 DNR Timber Revenue Overview and Update on Silent Alder Sale STATEMENT OF ISSUE: Staffpresents to the Board of County Commissioners our current 2011 Washington State Department ofNaturaI Resources (DNR) timber revenue projection, and an update on DNR's Silent Alder sale. ANALYSIS: DNR timber sales (and private timber sales, too) are performing better because prior wood and lumber inventories have been exhausted, boosting domestic demand for new timber harvest, coupled with a robust export market to overseas. Projected 2011 General Fund revenue from county trust lands managed for timber harvest by DNR is presently estimated to come in at as much as $375,000 above the $230,000 DNR revenue in this year's adopted General Fund budget. The Road Fund and Conservation Futures Fund will also receive higher revenue from those sales, as will other special purpose districts that also receive DNR revenue. Staff is working on a proposal for dedicating a portion of the General Fund's one-time revenue windfall to pay for debt service and capital projects that otherwise would be a General Fund obligation. Last year the Board of County Commissioners successfully asked DNR to withdraw, modify and reissue its Silent Alder timber sale, in order to preserve a valuable recreation forest between Beansite Lake and Gibbs Lake. DNR timber tracts on two parcels that totaled 291 acres were spared from harvest The Board signed a letter to DNR requesting DNR initiate a Trust Land Transfer for al1291 acres. As a part of this transfer, the 291 acres would be given to the County, and one or more tracts elsewhere in Jefferson County would be placed into DNR county trust status, and mllnllged for harvest revenue to the county. This timber and land value of that tract would equal that of the 291 acres. r" , Despite the reduced the amount of timber, with an improving timber price market, when the smaller Silent Alder timber sale was successfully bid and contracted, it was for $34,000 more than DNR's price estimate for the original larger sale. By agreement when the Silent Alder sale was revised and relet, DNR has asked to be compensated for $30,000 of their costs for withdrawing, re-drawing, and re-advertising the Silent Alder sale. We will be using some of this year's higher DNR revenues to pay for this. My office will be submitting a second quarter budget extension request to pay this invoice from Non- Departmental budget within the General Fund. FISCAL IMPACT: The Apri1201 0 DNR timber revenue projection prior to the reduction of291 acres for the Silent Alder Tract compared to the May 2011 estimate for revenue for the Silent Alder Tract are shown in the table below: Silent AlderTimbersale estimated revenues: I'. Dati/of '. 1 . ~timated EStimate Revenue-a II l1y QN!! CUt Voll,lJ'OO Agencl~ Apr-10 Silent Alder 4600 mbf 950,000 May-ll Silent Alder 3362 mbf 1.091,717 ' Revenue DIfference ;GOllrl~<>~n C9UlltY:' i co~pty '~\iI1tY:. , .f'U\ld" RlIadsCanSll. ',."R~ue" , r~ue': r:evenue' , '~utl.rr~ ' " Toll;l1 " .,13it9~" ~3,76S ' . 3,71C231,.439: '153,872, 107,752 4339 265,9.63': ",<"_'::'->'_-',:,' 1,'._" '-:'",\):~_-':,~f-~)--'cWj 141,717 . .19,974 .1:3,98! ,563 3it,sZ4 j These estimates are based on DNR updates provided to the BOCC on April S, 2010 and May 3, 2011. RECOMMENDATION: No action is required at this time, this is an informational update on the 2011 DNR Revenues and the Silent Alder Sale. REVIEWED BY: cxiw<t~'f~?f~-4~'1 CountyAdministrator Date TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget ApproprlationlExlenslon and Amendment EconomIc Development Fund 114-000-010 DepartmenllFund Name Fund Number Commissioners: (mark all that apply with an "X") o Please be advised that after a thorough examination of my curent budgatlt appears that the amount allocated Is Insufficient to pay necessary expanses of this department for this year. After a careful examinatIon of all the expandltllrea within the department budget with respect to present and future needs, I find that my budgatls short. Therefore, for this current year for the reason(s) outlined below, I request an emergency approprlalion and budgat extension In the amount of: I I Date: June 28, 2011 o For funds other than Current Expanse (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~ 00 Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not Included In the annual budget at the time It was prepared. Therefore, I request an emergency appropriation and budgat extension to Include this new revenue In the budget this year as outlined below In the amount of: I $3,540 I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 34710.00.0000 Trainino Revenue- Teem Jefferson $0 $3 540 $3 540 $0 $0 $0 '1IIIIIIi..ilIIIIWn!'lllill .: ....W:w...,.".!I":"!.!: ~L .... ..01: $0 $3,540 $3,540 :Ii, . TO:tIiI!;,:. ENDITURE BUDGET CURRENT REVISION AMENDED $25 000 $3 540 $28 540 o o $0 $28,540 $25,000 $3,540 BARS Expenditure # Description 55100.41.0000 Professional Services Reason for AoproprlatlonlExlenslon Revenue from the Team Jefferson sponsored Winter Business Cless of $3540 will be allocated economic development costs. Respaclfully Submitted, ElecIed OfficlallDepartment Head Signature JeffCom Department/Fund Name CODlmissioners: (oheck all that apply) . .... ... t alIocated Is UI after .h~..... examination of my ourrent budget it appellnl ....... we arnoun loW PlIoasco be advised that a ex-y~ of this depar(mem fur litis year. AJW. a earefuJ _Inallon of aD tile I~ row:ilo ~~adget with respect to present and llltum needs, J find that my budget Is short. ~ ~ llIlemergency IlpprOj)riadon and budgetexrensiOll in lite llmOlIlIt $7os.000,OO for tIliJ; ourmn year fut the reas.m(s) outlined below. ~~ ~~ ~:rC~~~=~:~:=riation/Bxtenslon and Amendment 11' Fund Number Dat.!: Jl1IIo ;;I,. %011 a FOI' fultds Dther tJuJn c,,"ill1l Ex:JJense - Is Ihare llIIOugh FWIC! Balance (1lII8n"""'bered casb) to COYer this additional ""l"'lI4ilure? y os No ILl Pleas.. be advised that a re1renue _eo Q.... graot., new fee) has been received by this ~ which was dot included In the fIllIllllll bwlllSf at the time it was pTepllred. Therefore, I reqtlest an _geocy ap.PTOpr./atfon and budget exrension in the amount of $748.0lIO.00 to Include ibis new l'O\'anue In the budget this year as outlined below. BARS II Bevenue 29.210 Description Sa1es Tal/; for Em ~aatlOllB Grant flwls &: Bond revenue BARS II Ellpendliure 2920 t:le.eripllon exp.,lldinIre CAD, RMs and Mob/let ~ RadIo OVertinJs R~Jor J\pm-q~~~on :Rec.dvad Stale and Fedeml Orant MonIes to P/1lUhase new CAD, RMs and MOblk,~. "_ _ _ . ,Additionally, the slmu!cast RadIo SY8fetn PrO./ccthadan Oveuun Of~Ollpenses In the amolUl! of$3 1 ,000.00 I System and Mobile . h ing and financing a Recor~s Management Jeff Com also is purc as ._ Recot:ds Management System,_ . i for CAD, RMil- .nd MRMS on attached See full cost and revenue account ng , she~t . , 1.... ._ __ _ _ ._ _ _ . _. _ ... ~. .. Y:'~ -" ~ h~;J .... .. - ... .. .. - ... '. .- . ,- -' .- - '. ,- - - - - '. J . - -~.. !0nB 39\:1d H6 WlJ:)~ L9E698EB9E! L!:!! !!BGILBIL0 Page 1 of2 Lorna Delaney From: Anne Sears [sears@olympus.net] Sent: Friday, July 01, 20114:16 PM To: Janet SOws Ce.: Lorna Delaney Subject: 2nd qtr appropriation fund 119 Janet, When reviewing your appropriation fonn, it doesn't seem to Include all the revenues and expenses needed to pay for the RMS & Mobile. Here Is what I would expect you need to appropriate in the shaded blue area below. Anne 7/1/2Q11 Page 2 f2 JEFFCOM CAPITAl FUND 119 BARS 081 FUNC ACCT TITI.E 29210 0 0 REVENUES 30880 0 EST BEGINNING FUND 31316 0 0 SAlES TAX FOR EMERGENCY 39700 0 121lRFRJEfFCOM lR FRJEFFCOM ; I _~__J 2011 Bud I' '-;---. -T! ..- r---r----- ;-- -1 ----~--r I -t--+_I 357.000 .--" _+-.-n_.-t'-~i'--j-- 1 173.000 . :.:==.",__ --="~:=:I:~=,:~_]=--'l 175.000 .. 705.000 -__._. I-~---i"d___:_- ~- J, -:-------- -Eji--- n--t ----~r- .~I -.- r-~- I -~~--~- -----. ~~. -t~--_. - j , , i -..-........1-..--- Ii' ._~'-'1- I : --+--~-----P - --- , ; I !Total Revenues I I · f ' ~ ! I : , 1,491.,OOlJ BARS 29220 59173 59273 081 FUNC ACCT Tt11.E o 0 EXPENDITURES 78 0 BONDPRlNClPAL 83 BOND 11II1t:m::> I 10 BONO INTEREST 2011 BONO o MACHINERV & EQUIPMENT lRTOJEFFCOM 2011 Bud ! 59428 59700 Grand Total 100.000 86,300 30,000 225,000 144800 584,l.OO I --=- [ :=:c- , , , ! ! :==-~+-=t=- , H. 1 . _____@1dfn&BaIam:e .. 1S8,9OO 7/112011 TO: BOARD OF COUNTY COMMISSIONERS Date: June 30, 2011 RE: Request for Emergency Budget ApproprlatlonlExtenslon end Amendment Jefferson County Affordable Housing Fund 148.{J00.{J10 Fund Number Commissioners: (mark all that apply with an ''X'1 D Please be advised that after a thorough examination of my curent budget It appears that the amount allocated Is Insufficient to pay necessary expenses of this department for this year. After a careful examinatIon of all the expenditures within the department budget with respect to present and Mure nseds, I find that my budget Is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budgat extension In the amount of: I I m For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [Kjves DNo D BARS Revenue # 34126.00.0000 34127.10.0000 34127.20.0000 34127.20.0000 Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not Included In the annual budgat at the time It was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue In the budgat this year as outlined below in the amount of: I I BUDGET CURRENT REVISION $40,000 $40,000 $20,000 $35,000 I . NUE $135,000 $20,000 $44,000 $64,000 AMENDED $40,000 $40,000 $40,000 $79,000 $199,000 .'11"1'111'1' I:iij!: PH: BUDGET CURRENT REVISION AMENDED $70,000 $69,000 $139,000 $70 000 $190 000 $260 000 $0 o $0 $140,000 $259,000 $399,000 BARS Expenditure # 55150.41.0020 55150.41.0030 Description AFFORDABLE HOUSING SHB#2060 HOMELESSNESS SHB #2163 Reason for A ro rlatlonlExtenslon Reflec!s OlyCAP's planned capital and programmatic expendatures for homelessnes and-affordable housing. Respectfully Submitted, Elected OfficlallDepartment Head Signature ~:'_ a. ~ '-'! -, ~ TO: BOARD OF COUNTY COMMISSIONERS Date: June 24, 2011 RE: Request for Emergency Budget AppropriatlonlExtenslon and Amendment Parks and Recreation DepartmantlFund Name Commissioners: (mark all that apply wlth an "X") 00 Please be advised that after a thorough axamlnatlon of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this deparlment for this year. After a careful examination of all the expenditures within the department budget wlth respect to present and future needs, I find that my budget Is short. Therefore, for this current year for the reason's outlined below, I request an emergerm af?Ph~atlon and budget extension In the amount of: rQ) rE rf':> ~ ~ ~ ~ \!) I $132.974 I n ~ ~ D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? JUN 28 2011 Dyes DNo 00 174-000.Q10 Fund Number JEFFERSON COUNTY Please be advised that a revenue source (I.e. grant, new fee) has b~~~~~ not Included In the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to Include this new revenue in the budget this year as outlined below In the amount of: I $140,214 I BUDGET BARS Revenue # Description CURRENT REVISION PROP 1 AMENDED 3476010.0065 Youth Classes-Kid Fit $3 200 $5 000 $8200 3476010.0075 After School Proarams-Others $0 $750 $750 352 40 00 0006 Fac Rent-Rae Canter Blrthda"" $1 200 $1 200 $2 400 352 40 00 0011 Mamorial Field SnortelOther $800 $1 900 $2 700 362 40 00 0012 Memorial Field School Rents $0 $10664 $10864 35240000014 Mamorlal Field Soecial Events $8 200 $1 000 $9 200 352 40 00 0021 HJC Soocer Fields Rental $1 400 $1 000 $2.400 367 11 00 0000 Donations from Private Sources $0 $1 250 $1 250 397 00 00 0175 Trsnsfer from Parks Imnrovemant . $7 791 $11000 $18 791 397 00 10 0000 Trsnsfer In-Citv of PT Proposition #1 $0 $0 $106,250 $106,250 TOTAL REVENUE $22,591 $33,964 $106,250 $162,805 - BUDGET BARS Expenditure # Description CURRENT REVISION PROP 1 AMENDED 57420100000 Salaries and Waaes -Raereatlon $113346 $31 803 $145 149 5742031 0020 Oneratlnn Sunnlles-Recreatlon $5 000 $3 047 $8.047 57420350000 Onaratlnn Enulnment-Recreatlon $2500 $5 000 $7 500 57420430000 Travel-Recreation $0 $1 000 $1 000 5742044 0000 Advertlslnn-Recreatlon $1 964 $1 200 $3164 575 20 10 0000 Salaries and Wanes -Memorial Field $5476 $250 $5796 $11522 57520 31 0000 Ooeratlno SUDDlles-Memorial Field $0 $3 000 $3 000 5752035 0000 Small Tool & Eoulnment-Memorlal Fld $0 $500 $2 500 $3 000 5752045 0000 Ooeratlno Rents & Laasas-Mem Fld $0 $500 $500 5752047 0000 PUblic Utilities-Memorial Field $0 $3 300 $9 000 :1112300 5752048 0000 ReDalr & Maintenance-Memorial Field $0 :1112 500 $12 950 $25450 594 75 63 0000 CaoitaI Imorovements-Memorlal Field $0 $8554 $8 554 5761031 0000 Ooeratlno SUDDIles-Parke $2 500 $250 ~ 5761041 0000 Professional Services-Parke $0 $1 500 $22 150 3650 57610950000 Interfund Rents & Leases-Parks $33786 $3 000 ~ 57680100000 Salaries & Waoes-Fleld Malnt $21168 $5 174 6342 TOTAL EXPENDITURE $185,740 $26,724 $106,250 $318,714 _c-_ ~ '. . " Reason for AnnronrlatlonlExtenslon The City of Port TOWIlSllIId and Jefferson County have entered Into an Interio<:al agreement for Proposition 1, which passed In November of 2010. According to this agreement, the City wiD transfer e portion of It's revenue from the 0.3% criminal Justice seles tax beginning July 1, 2011. The dollar smount of this transfer is esIlmated to be $106,500 In 2011. The purpose of the funds is to mslntaln snd operate Memorial Field and the Port Townsend Rec Center, and to rateln a consultant for the Exploratory Regional Par1cs and Rectestion Commltlae. At the lime the 2011 budget was wrilIen, ft was not known W Proposillon 1 would pass. This budget extenaion provides for Proposillon 1 revenue and expendftures. In addftion, KId Fll. AIlerschool, and Rec Center Birthdays are 1eClll8t!0n programs that have esmed revenue In excess of budgeted emounts. Similarly, fleId rentsis are esmlng revenue In excess of budgeted amounts. These addlllonallisld revenues wiD be Invested Into Memorial Field In 2011 as matntensrn:e repairs and smaD Improvements. Finally, a transfer from Par1cs Improvement is nseded to budget unexpected revenue and expenditures at Quilcene and lake Leiand Campgrounds which were IlHlpsned by voluntaers In the spring of 2011. The transfer from psr1cs Improvement also covers w,expected office, shop and equipment rental fees and remow' of danger trees damaged by wind stonns from Gibbs lake and Oak Bay Par1cs'. Res~l1J!PAJ EleclPAJ OfliCI~ent Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriatlonlExlenslon end Amendment Public Works I Parks Improvement 176000 010 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an "X") 00 Please be advlsed that after a thorough examination of my current budgat It appears that the amount a1locatad Is Insufficient to pay necessary expanses of this department for this year. After a careful examination of all the expenditures within the department budgat with respect to present and future needs. I find that my budgat Is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension In the amount of: I $11.000 I 00 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this addltionel expenditure? ooves DNo 00 Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not Included in the annual budget et the time It was prepared. Therefore, I request an emergency approprlallon and budget extension to Include this new revenue In the budgat this year as outlined below In the amount of: I $3.704 Data: June 24, 2011 TOTAL REVENUE BUDGET CURRENT REVISION AMENDED $0 $3200 3200 $0 $504 $504 $0 $0 $0 $3,704 $3,704 BARS Revenue # 347 30 60 0000 343 30 90 0000 earn in earn in Description Fees-Lake Leland Faes-Qullcene BARS Expenditure t# Description 59700 00 0174 Transfer to Parks & Recreation BUDGET CURRENT REVISION AMENDED $7 791 $11 000 $18 791 TOTAL EXPENDITURE $7,791 $11,000 $0 $0 $0 $18,791 Reason for A ro riatlonlExtansion Lake Leland and Qullcene Park ware re-opened by donation of volunteer labor in the spring of 2011. this re-opening was not anticipated when the budgat was done In 2010. this extension budgets the revenue expected from the campground oparatlon. In addition, a transfer of $11,000 to the Parks and Recreation Budget Is needed In the 2011 budgat for: expenses of operating the re-opened campgrounds, unexpected tree removal at Gibbs Lake and Oak Bay Parks, increases in rental fees for office space and shop space; and unexpected roads equipment rental fees for repairs at H.J. Carroll Park. RECEIVED Elected OffIclallDe JEFFERSON COUNTY COMMISSIONERS TO: BOARD OF COUNTY COMMISSIONERS Date: 6/29/11 RE: Request For Emergency Budget AppropriationlExtension and Amendment Central Services - Construction & Renovalon D!:paitmentlFund Name 301-000-010 Fund Number Commissioners: (check all that apply) . ! Q PI';'" be advised that after a thorough examination of my current budget it appears that the amount allocated is inSufficient tc pay necessary expenses of this department for this year. After a careful examination of aU the exjlendltores within the department budget with respect tc present and future needs, 1 find that my budget is sbort. Therefore, 1 request an emergency appropriation and budget extension in the amount for this current year for the reason(s) outlined below. IZI For funds other thon Current Expense - Is there enough Fund Balance (unencumbered casb) to cover this additional expenditure? Yes -I No CJ Please be advised that a revenue source (Le. grant, uew fee) has been received by this department which was not Included in the annual budget at the thoe it was prepared. Therefore, 1 request an emergency appropriation and budget extension in the amount of . to include this new revenue in the budget this year as outlined below. . BARS # Revenue Description Current Revision New Budget Bud et 334.06.91.0000 Dept. 'of Archeology & Histcric Presevation $0.00 $300,000.00 $300,000.00 $0.00 $0.00 $0.00 $0.00 $300,000.00 $300,000.00 iJARS # Expenditure Descrlptiou Curreut RevIsion New Budget Bud et 59410;62.0000 Buildings $247,600.00 $420,000.00 $667,600.00 $0.00 $0.00 $0.00 $0.00 $247,600.00 $420,000.00 $667,600.00 . R~~lt for AppfQJlriationlExtension "_'_ ..._.....__.___; The CCunty Administrator authorized expansion of the Courthouse Roof Renovation project for an additional cost of $70,000. I The county will not receive grant monies until the end of201 I and thus an additional $300,000 Is needed for cash flow purposes ,until the County is reimbursed. . I I iThe following projects need to be added to the 2011 C&R program: t. . .. jBOC/JeffCOni roof replacement $40,000 Castle Hill parking lot design/engineering $10,000 I' /~~~ TO: BOARD OF COUNTY COMMISSIONERS Date: June 30, 2011 RE: Request For Emergency Budget AppropriationlExtension and Amendment RISK MANAGEMENT RESERVE DepartmentIFund Name 502-000-010 Fund Number Commissioners: (check all that apply) lZI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a earefnl examination of all the ell)lllndltures withln the department bodget with respect to present and future needs, 1 find that my budget is short. Therefure, I request an emergency appropriation and budget extension in the amount $15,000.00 for this current year for the reason(s) outlined beiow. lZI For funds other than CU"en/ Expense - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes.f No o Please be advised that a revenue soorce (Le. grant, new fee) has been received by this department which was not included in the anuua1 budget at the time it was prepared. Therefure, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Descriptioo Current Revision New Budget Bu $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # ElI)lIlUdlture Description Curreot Revisioo New Budget Bu 502000010 51478.49 Claims 545,000.00 $15,000.00 $60,000.00 $0.00 $0.00 $0.00 $0.00 545,000.00 $15,000.00 $60,000.00 Reason for A ro riationlExtension Claims are running higher year to date than in the past several years. It is anticipated that the remaining budget will oot cover the balance of the year. The increase will come from fund balance in Fund 502. Respectfully submitted, ~~M~