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Consent Agenda
Juvenile Services
Jefferson County
Board of County Commissioners
Agenda Request
TO:
Board of County Commissioners
Philip Morley, County Administrator
FROM:
Barbara Carr, Juvenile Court
DATE:
For the Week of August 1,2 11
RE:
WSART Consultant Services
Statement of Issue:
This Program Agreement allows reimbursement to Jefferson County/Juvenile and Family
Court Services for Shannon Burns' time as a statewide consultant for Washington State
Aggression Replacement Training. The County will be reimbursed at the rate of $40 per
hour for Ms. Burns to perform the duties as set forth in the Statement of Work.
Analysis:
WSART is an evidenced based intervention for juvenile offenders. Juvenile courts across
Washington State receive dollars allocated by the legislature to provide this program as it
is proven to reduce recidivism. The quality assurance program for WSART is a crucial
part of Washington's success in the delivery of this "EBP." The Quality Assurance Plan
calls for statewide consultants to provide oversight and training of the WSART programs
across the State under the supervision of the Statewide WSART Expert, Chris Hayes.
Shannon Burns has been selected as one offive statewide consultants to perform
consultant duties to WSART programs. Jefferson County is reimbursed for Shannon's
time pursuant to the WSART Quality Assurance requirements.
Alternatives:
Shannon's participation in the QA program is a benefit to Jefferson County in many
ways. The ouly alternative is for me to withdraw my support of this opportunity.
Fiscal Impact:
None. These funds will reimburse for salary, benefits and travel.
Recommendation:
That the Board sign three originals of this Program Agreement between DSHS/JRA and
Jefferson County.
Reviewed by Philip Morley, County Arlministrator.
~
i7r~~ DSHS Agreement Number
COUNTY 1163-30917
PROGRAM AGREEMENT
WSART Consultation
This Program Agreement is by and between the State of Washington Administration or DMslon
Department of Social and Health Services (DSHS) and the County identified Agreement Number
below, and is issued in conjunction with a County and DSHS Agreement On County Agreement Number
General Terms and Conditions, which is incorporated bv reference.
DSHS ADMINISTRATION DSHS DMSION OSHS INDEX NUMBER DSHS CONTRACT CODE
Division of Treatment and 1223 500OCC-63
Inleroovemmental PrO<!
DSHS CONTACT NAME AND TITLE DSHS CONTACT ADDRESS
Jeff Patnode P.O. 80.45720
CJAA Program Administrator
Olvmola, WA 98504-
DSHS CONTACT TELEPHONE I ~SHS CONTACT FAX I OSH~a~NTACT E-MAIL
(360) 902-8086 Ex!; 360 902-8108 natno a dshs.we.oov
COUNTY NAME COUNTY ADDRESS
Jefferson County 1620 Jefferson St
Port Townsend,WA 96368-
COUNTY FEDERAL EMPLOYER IDENTIFICATION COUNTY CONTACT NAME
NUMBER
916001322 Barbara Carr
COUNTY CONTACT TELEPHONE I goUNTY CONTACT FAX I COUNTY,~ONTACT E-MAIL
(360) 365-9190 Ex!; 360)365-9191 bcarr@co.efferson.we.us
IS THE COUNTY A SUBRECIPIENT FOR PURPOSES OF THIS PROGRAM CFDA NUMBERS
AGREEMENT?
No
PROGRAM AGREEMENT START DATE I PROGRAM AGREEMENT END DATE MAXIMUM PROGRAM AGREEMENT AMOUNT
7/112011 613012013 $17,200.00
EXHIBITS. When the box below Is marked with an X, the following Exhibits are attached and are incorporeted Into this
County Program Agreement by reference:
I>(] Exhibits" (s : Exhibit A: Statement of Work
By their signatures below, the parties agreetothe terms and conditions of this County Program Agreement and all
documents incorporated by reference. No other understandings or representations, oral or otherwise, regarding the subject
matter of this Program Agreement shall be deemed to exist or bind the parties. The parties Signing below certify that they
are authorized to sian thisProoramAareemenl
COUNTY SIGNATlJRE(S) PRINTED NAME(S) AND TITLE(S) DATE(S) SIGNED
OSHS SIGNA TlJRE PRINTED NAME AND TITLE DATE SIGNED
Del R. Hontanosas
Grants and Contract Manager
DSHS Central Contract Services
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1. Definitions. The words and phrases listed below, as used in this Contract, shall each have the
following definitions:
a, "WSART" means Washington State Aggression Replacement Training.
b. "JRA" means the Juvenile Rehabilitation Administration.
c. "JRA Bulletins/Policies" means the JRA Administrative Policies, which direct JRA expectations.
d. "Limited Access' means supervised access to a juvenile(s) that is the result of the person's
regularly scheduled activities or work duties.
e. "Regular Access" means unsupervised access to a juvenile(s), for more than a nominal amount of
time, that is the result of the person's regularly scheduled activities or work duties.
2. Purpose
The purpose of this Contract is to provide clinical consultation services to the county juvenile courts
that are providing a Community Juvenile Accountability Act (CJAA) funded WSART program to youth
receiving community supervision in order to ensure program fidelity.
3. Statement of Work. The Contractor shall provide the services and staff, and otherwise do all things
necessary for or incidental to the performance of work, as set forth in Exhibit A: Statement of Work,
incorporated by reference and attached herein.
4. Background Checks and Sexual Misconduct
a. Background Check/Criminal History - In accordance with Chapters 388-700 WAC (JRA-Practices &
Procedures), 72.05 RCW (Children & Youth Services) 43.20A RCW (DSHS) and by the terms of
this contract, Contractor and each of its employees, subcontractors, and/or volunteers who mayor
will have regular access to any clientljuvenlle must be cleared through a JRA approved criminal
history and background check. In addition, Contractor, each of their employees, subcontractors,
and/or volunteers, who mayor will have limited access to any clientljuvenile, may be required to be
cleared through a JRA approved criminal history and background check.
By execution of this contract, Contractor affirms that Contractor, each of its employees,
subcontractors, and/or volunteers, who mayor will have regular access have not been convicted of
any of the following:
(1) Any felony sex offense as defined in 9.94A.030 RCW (Sentencing Reform Act-Definitions) and
9A.44.130 RCW (Sex Offenses);
(2) Any crime specified in Chapter 9A.44 RCW (Sex Offenses) when the victim was a juvenile in
the custody of or under the jurisdiction of JRA; or
(3) Any violent offense as defined in 9.94A.030 RCW (Sentencing Reform Act-Definitions).
Contractor must require that current employees, volunteers, and contracted service providers who
are authorized for regular access to a juvenile(s) report any guilty plea or conviction of any of the
above offenses. The report must be made to the person's supervisor within seven (7) days of
conviction and any person who have reported a guilty plea or conviction for one or more of these
offenses must not have regular access to any offender. Contractor shail also document
background checks/criminal history clearances for monitoring purposes.
b. Sexual Misconduct - 13.40.570 RCW (Sexual misconduct by state employees, contractors) states
that when the Secretary has reasonable cause to believe that sexual Intercourse or sexual contact
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between the employee of a contractor and an offender has occurred, the Secretary shall require
the employee of a contractor to be immediately removed from any employment position which
would permit the employee to have any access to any offender.
By execution of this contract, contractor affirms that contractor, each of its employees,
subcontractors, anellor volunteers are knowledgeable about the requirements of 13.40.570 RCW
(Sexual misconduct by state employees, contractors) and of the crimes included in 9A.44 RCW
(Sex Offenses).
In addition, the Secretary shall disqualify for employment with a contractor in any position with
access to an offender, any person:
(1) Who is found by the department, based on a preponderance of the evidence, to have had
sexual intercourse or sexual contact with the offender; or
(2) Convicted of any crime specified in chapter 9A44 RCW (Sex Offenses) when the victim was an
offender
If any actions are taken under 13.40.570 RCW, subsections (3) or (4), the Contractor must
demonstrate to the Secretary they have greatly reduced the likelihood that any of its employees,
volunteers, or subcontractors could have sexual intercourse or sexual contact with any offender.
The contract shall not be renewed unless the Secretary determines significant progress has been
made.
5. Compliance with JRA Policies and Standards
a. In addition to the governing Federal and State laws and regulations, the Contractor shall comply
with all the following as applicable to the services provided:
(1) DSHS and JRA Rules (WAC); and
(2) DSHS and JRA BulletinsIPolicies.
b. In case of conflict or inconsistency between the aforementioned, the higher standard of compliance
shall prevail.
c. Records created or obtained during a youth's stay and/or maintained as a part of the youth's case
files are JRA juvenile records, and subject to the same confidentiality guidelines outlined in JRA
Bulletin 29. All records related to JRA youth must be provided to DSHS upon request.
6. BIlling and Payment
a. The Contractor shall submit an A-19 Invoice Voucher, or other JRA pre-approved invoice
document, to DSHS each month for services provided.
b. The Contractor's A-19 Invoice Voucher shall be submitted no later than 45 days past the last day of
the month, in which services were provided.
c. DSHS shall pay the Contractor upon acceptance by DSHS of a properly completed A-19 Invoice
Voucher. The invoice shall describe and document the foilowing:
(1) Date and time period of service(s) performed;
(2) Description of work performed.
d. Payment shall be considered timely If made by DSHS within 30 days after the receipt of the
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properly completed Invoice.
e. Payment shall be sent to the Contractor's address on page one of this Contract.
f. The Contractor accepts the DSHS payment as the sole and complete payment for the services
provided under this contract.
g. DSHS shall not reimburse the Contractor for authorized services not provided to clients, or for
services provided which are not authorized or are not provided In accordance with paragraph 2,
'Statement of Work.' If DSHS pays the Contractor for services authorized but not provided by the
Contractor in accordance with this Contract's "Statement of Work,' the amount paid shall be
considered to be an overpayment.
h. . If this Contract is terminated for any reason, DSHS shall pay for only those services authorized and
provided through the date of termination.
7. Disputes. Either the Contractor or JRA may initiate a dispute claim for consideration by the other
party, as it relates to the terms of this Contract, or to the services provided by the Contractor under the
terms of this Contract. In accordance with the JRA dispute resoiutlon process, attempts to resolve
disputes shall initially be addressed and be resoived at the lowest level pOSSible between the
Contractor and JRA organization, which initiated the contract. Upon verbel or written request from the
Contractor. JRA shall provide the Contractor a copy of the JRA dispute resolution process within 5
working days of the request.
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An
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EXHIBIT A
Statement of Work
WSART Consultation for County Juvenile Courts
8. The Contractor shall provide to statewide WSART Teams by telephone or in-person clinical
consultation services. Services shall include, but are not limited to:
a. Providing clinical consultation to WSART Teams throughout the state;
b. Participating in and providing WSART training;
c. Monitoring by direct observation or videotaped WSART sessions WSART Teams for adherence
and compliance to WSART project standards;
d. Reporting monitoring results to the JRA Juvenile Court Program Administrator and to the statewide
WSART Quality Assurance Specialist on a monthly basis;
e. Providing assistance with Individual WSART Team's improvement plans; and
f. Participating in implementation and ongoing program development meetings.
9. Deliverables
a. Monthly Reporting
The Contractor shall provide monthly activity and monitoring summary reports to the JRA Juvenile
Court Program Administrator.
b. Quarterly Reporting
The Contractor on a quarterly basis shall provide the JRA Juvenile Court Program Administrator
and the statewide ART Quality Assurance Specialist a report that summarizes the following
information for all WSART Trainers served that quarter.
(1) Number of WSART Trainers served;
(2) Number of WSART Trainers who were rated as Highly Competent, Competent, Borderline
Competent, and Not Competent;
(3) Number of WSART Trainers placed on Informal Improvement Plans;
(4) Number of WSART Trainers who successfully completed their Informal Improvement Plans;
(5) Number of WSART Trainers who did not complete or unsuccessfully completed their Informal
Improvement Plans and are referred to the WSART QAS for further action; and
(6) Number of WSART Trainers who were rated as Not Competent and forwarded to the WSART
QAS for further action.
c. Outcome Reporting
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The Contractor shall report to the JRA Juvenile Court Program Administrator at the completion of
services to WSART Trainers the following information:
(1) The frequency that WSART Consultants were available for monthly telephone consultation;
(2) The frequency of perticipation of each Juvenile Court's participation in monthly telephone
consultation;
(3) Any changes in the Juvenile Courts' WSART programs; and
(4) The adherence and competence rating of each Juvenile Court's WSART Trainer.
10. ConsIderation
Total consideration peyable to Contractor for satisfactory performance of the work under this Contract
Is up to a maximum of $17.200, including any and all expenses, and shall be based on the following:
a. The maximum consideration payable for Fiscal Year 2012 is $9,080 and for Fiscal Year 2013 is
$8,120. Funds not expended in Fiscal Year 2012 cannot be carried over to the following Fiscal
Year.
b. The Contractor shall be peid $40.00 per hour for clinical consultation services and peyment shall be
besed upon the JRA Juvenile Court Program Administrator receipt and approval of monthly
summary report.
c. The Contractor shall only be reimbursed for travel costs pre-approved in writing by the JRA
Juvenile Court Program Administrator.
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