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Home My WebLink About033 11 tG', Au. ~ ,,"V\l~ .W~ (..5 ?I-t 1("ec.LS ORDER: BUDGET APPROPRIATIONS /EXTENSIONS FOR VARIOUS COUNTY FUNDS 1/2.-, I II JEFFERSON COUNTY State of Washington } } } RESOLUTION NO. 33-11 WHEREAS, the Jefferson County Board of Commissioners declared on the 11th day of July, 2011 that an emergency existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal govemment, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, the Jefferson County Board of Commissioners did on the 11th day of July, 2011, set a hearing on said emergency for the 25th day of July, 2011, at the hour of 10:00 a.m. in the County Commissioner's Chambers, Courthouse, Port Townsend, Washington and published notice of this hearing on 13th and 20th of July in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set for said hearing and no objection or objection interposed; NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the Current Expense Fund and various other funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed below and per the attached requests. FUNDtl FUND NAME AMOUNT FROM UNENCUMBERED FUND BALANCE REVENUE EXPENSE CURRENT EXPENSE/GENERAL FUND 001-270-000 Non Departmental Total Ganera' Fund $30,000 30,000 $30,000 $0 SPECIAL REVENUElCAPITAUENTERPRISEllNTERNAL SERVICE FUNDS 114.000-010 Economlo Development Fund 119.000-000 JeIICom CBpl1al Projecta 148.000-010 JC Affordable Housing Fund 174.000-010 Parka & Reaeallon 175.000-010 PublloWorka Perkalmprovament 301.000-010 Central Servlcaa - Construction & Renovation 502.000-010 RIsk Managament Reserve $0 $0 $195,000 $0 $7,296 $120,000 $15,000 $3,540 $786,000 54,000 $105,250 $3,704 $300,000 $0 $3,540 $748,000 259,000 $105,250 $11,000 $420,000 $15,000 'ZS """ day of July, 2011, Raina Ril , __ Deputy Clerk of the Board ..r -I,t. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget ApproprlationlExlenslon and Amendment General Fund. Non-Deparbnental 001.270-000 DeparlmenllFund Name Fund Number Commissioners: (mark allthal apply with an "X") 00 Please be advised thal after a thorough examination of my curent budget it appears thalthe amount allocated Is Insufflclentto pay necessary expensas of this department for this year. After a careful examinatIon of all the expenditures within the deparbnenl budget with respect to present and Mure needs, I find thal my budget Is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension In the amount of: I $30,000 I o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this addillonal expenditure? B~~ o Dale: June 30, 2011 Please be advised thal a revenue source (I.e. grant, new fea) has been receIved by this department which was not Included In the annual budget althe time it was prepared. Therefore, I request an emergency appropriation and budget extension to Include this new revenue In the budget this year as outlined below In the amount of: I $0 I BUDGET BARS Revenue #I Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure tI Description CURRENT REVISION AMENDED 53190.41.0010 DNR -oavrnent for admln services $30 000 $30 000 $0 $0 $0 TOTAL EXPENDITURE $0 $30,000 $30,000 Reason for A ropriationlExlension This Is for DNR costs In withdrawing, re-drawlng, and re-advertislng the Silent Alder Timber Sale without 291 acres of proposed Trust Land between Beausite Lake and GibbS Lake. See Attached Memo Respectfully Submitted, Elected OffIciaVDeparlment Head Signature ...~. '.~.' TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget ApproprlatlonJExlenslon and Amendment Economic Development Fund 114-000.Q10 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an "XU) o Please be advised that after a thorough examination of my curent budget It appears that the amount allocated Is Insufficient to pay necessary expanses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget Is short. Therefore, for this current year for the reason(s) oulllned below, I request an emergency appropriation and budget extension In the amount of: I I Date: June 28, 2011 o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Dyes DNo 00 Please be advlsed that a revenue source (I.e. grant, new fee) has been received by this department which was not Included In the annual budget at the time It was prepared. Therefore, I request an emergency appropriation and bUd~et extension to Include this new revenue In the budget this year as oulllned below In the amount of: I $3640 I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 34710.00.0000 Tralnlna Revenue- Team Jefferson $0 $3 540 $3 540 $0 $0 ,,1illiE $0 :::iiiiii!11i!,.;, ,ii,IIi!': )', "IIII!IIIII"" TAL REVJ:1\U!li!!i $0 $3,540 $3,540 ;,1" ::;;d,I.,r'I" " BARS Expenditure # Description 55100.41.0000 Professional Servlces BUDGET . CURRENT REVISION AMENDED $25 000 $3 540 $28 540 " .:: 1I1\;XP.EN[jITU~., $25,000 $3,540 $0 $0 $0 $28,540 Reason for A ro rlatlonJExlenslon Revenue from the Team Jefferson sponsored Winter Business Class of $3540 will be allocated economic development costs. Respectfully Submitted, Elected OffIclaUDepartment Head Signature "'" it. .hlfI'Com DepartlnentlFnnd Name TO: BOARD OF COUNTY COBMMd~~~pNERSpropriatio.n/Bxtension and Amendment RoE: Request For Emergency u..~ 119 Fund Number Dat<l: JUDe 29, 2011 Commissioners: (check all that apply) . ."_ the t allocated Is rn that after tboroush lllCIlmInalion of my CllIreIIt budge! it appellr6 ""'" amoun loW Please be advised a 1IllPilIJ$eS of this department fur this Ylllll'. Aller a eareful _luatlou of aU tile iDlluftlclem to pay lIllIleSSaly b dget wllb I'eSplo:t to present and flnure needs. I find Ehat my budget Is shorr. ;::;::=~ :"~:::'~lIIIon and budget _ion in tho IiIDOllnt $705.000.00 for this ourn:nr year fOr the reason(s) outlined below. CJ FOI' ./U1Ids IJ/her IhfUl CIurem &:pense - Js !hare enough FWJd Balance Cuuenctlmbered casb) to cover this additional ""P'9l4ilure? Yes No It) PI- be 'ldvlsod that a retenue IiODIrCII (I.e. grant, _ foe) bll8 beeII recelved by Ibis ~ which was not included In the lmJlual bndt!at at Ibe liIne it was prepared. Therefore. ltequest an emergency lIppropr.la1lOll and budget _Iou in the amount of 5748.000.011 to include this new revenue u. the lnldget tI1is YCIIlBs outlined below. BARs # Revenue 29210 OeserlptJon Sales Tal< fOr '1JlCY COlDl'lUD1lllat/ans Grant Ilmds &; Ilclld revenue BARs # Ellpelldlture 2920 belIerJpllob CIlr:re.ut RevWou New Budgat Ba $705.000.00 $705.000.00 $786,000.00 $786,000.00 $11.00 $0.00 $705.000.00 $786,000:00 $1,491,000.00 Cur.re.ut Rerisloll New Budget BIId $584 100.00 $584.100.00 $748,000.00 $748.000.00 $31,000.00 $31.000.00 SO.OO SO.OO $584.100.00 $779,000.00 SI.363,JOO.OO exp.mdllllre CAD, RMS and Mobne ~ .Radio SYBtem OVerrDIJs R~Jor ~q,pr~P1.1.!E'$l!ml!iO!l ReO'IIVedSlatoanaFedemlGrantMon.IestojllJJUbaseltt!WCA!).RMSaodMObl~~ . '_ _ _ . _ ;AtJdhiozmJly,the Sb:ouloast Radio System ProJcctlllldan OveJTun OfllDOl/pectedOl<pen:;es In tbeuntount of$31,ooo.OO I d ' Ma t Sy' stem and Md,bile . h ing and financing a Recor._.s nagemen Jeff Com also is purc as . , Reco:J:'ds Management System" i f CAD RMS..lmd MRMS on attached she~t. See full cost and revenue account ng or , . , ~ c;t' ;.;;m;...;" ~... "'. - . 'V/ AL-~.:J ... .. - . ,_ w, ._ _ .. .- - - - - .w J - - -~.. !01!0 39\1d t!6 loJrn.:l.:Gr L9E69BE09E! L!:!! !!0~/L0IL0 ~.,,-, TO: BOARD OF COUNTY COMMISSIONERS Date: June 30, 2011 RE: Request for Emergency Budget ApproprlatJonJExtenslon and Amendment Jefferson County Affordable Housing Fund 148-000..010 Fund Number Commissioners: (mark all that apply with an "X") D Plesse be advised that after a thorough examination of my curent budget It appesrs that the amount allocated Is Insufficient to pay necessary expenses of this department for this yesr. After a careful examination of all the expenditures wlthln the department budget with respect to present and Mure needs, I find that my budgat Is short. Therefore, for this current yesr for the resson(s) outlined below, I request an emergency appropriation and budget extension In the amount of: I I []] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expendltura? [KjVes DNo D BARS Revenue # 34126.00.0000 34127.10.0000 34127.20.0000 34127.20.0000 Please be advised thet a revenue sourca (I.e. grant, new fee) has been received by this department which was not Included in the annual budget at the lime It was prapered. Therefore, I request an emergency appropriation and budget extension to include this new revenue In the budget this yesr as outlined below In the amount of: I I BUDGET CURRENT REVISION $40,000 $40,000 $20,000 $35.000 REVENUE $135,000 Description REC SURCHARGE AFF HOUSING-CO PORT. ENDING HOMELESSNESS - LOCAL JC HOUSING CO ENDING HOMELESSNESS 07/09 CO ENDING HOMELESSNESS 7/09 Hili $20,000 $44,000 $64,000 AMENDED $40,000 $40,000 $40,000 $79,000 $199,000 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 55150.41.0020 AFFORDABLE HOUSING SHB#2060 $70,000 $69,000 $139,000 55150.41.0030 HOMELESSNESS SHB #2163 $70 000 $190 000 $260 000 $0 $0 $0 y",,,;":!"W ,,i',<"':':;, ''','T,::,;P!'!',:::' !'\\. ':U:ii:dil'l;h,;: 11, PI:NQITURE $140,000 $259,000 $399,000 Reason for A ro riatlonJExtension ; 'I . Refleci~ OlyCAP's planned capital and programmatic expendatures for homeleesnes ana.: affordable housing. Respectfully Submitted, Elected OfficlallDepartment Head Signature ;,' ..'". ~'" ~. TO: BOARD OF COUNTY COMMISSIONERS Date: June 24, 2011 RE: Request for Emergency Budget Appropriatlon/Exlenslon and Amendment Parks and Recreation DepartmentlFund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my current budget it appears thet the amount allocated is Insufficient to pay necessary expanses of this departmant for this year. After a careful examination of all the expenditures within the department bUdget with respact to present and future needs, I find that my bUdget Is short. Therefore, for this current year for the reason's outlined below, I request an eme!Jl. eE a~roEriallon. and budget extension In the amount of: r5) ~ ~ n . . D I $132,974 I lf1l. (;. ~ ~ D For funds other than Current Expanse (General Fund)- - Is there enough Fund Balance (unencumbered cash) to D~erthiSadditiOnalexpanditUre? JUN 282011 DNo [K] 174-000-010 Fund Number JEFFERSON COUNTY Please be advised thet a revenue eource (I.e. grant, new fee) has b~~~BSas not included In the annual budget et the time it was prepared. Therefore, I request an emergency appropriation and budget extension to Include this new revenue In the budget this year as outlined below In the amount of: I $140.214 I . BUDGET BARS Revenue # Description CURRENT REVISION PROP 1 AMENDED 3476010.0065 Youth Classes-Kid Fit $3200 $5 000 $8 200 34760 10.0075 After School Proarems-Others $0 $750 $750 36240 00 0006 Fac Rent-Rec Center Blrthdavs $1 200 $1 200 $2 400 36240 00 0011 Memorial Field Snorts/Other $800 $1 900 $2 700 36240 00 0012 Memorial Field School Rents $0 $10864 $10864 362 40 00 0014 Memorial Field Sneclal Events $8 200 $1 000 $9 200 362 40 00 0021 HJC Soccer Fields Rental S1 400 $1 000 $2 400 36711 000000 Donations from Private Sources $0 $1 250 $1 250 397 00 00 0175 Transfer from Parks Imnrovement . $7 791 $11000 $18791 397 00 10 0000 Transfer In-City of PT Proposition #1 $0 $0 $106,250 $106,250 TOTAL REVENUE $22,591 $33,964 $106,250 $162,805 - BUDGET BARS Expenditure # Description CURRENT REVISION PROP 1 AMENDED 57420100000 Salaries and W--..nes -Recreallon $113346 $31 803 $145 149 5742031 0020 Oneretinn Sunnlles-Recreallon $5 000 $3 047 mB047 57420 35 0000 O""'retinn Enulnment-Recreallon $2 500 $5 000 $7500 5742043 0000 Travel-Recreallon $0 $1 000 S1 000 5742044 0000 Advertislnn-Recreallon $1 964 S1 200 $3164 575 20 10 0000 Salaries and Waaes -Memorial Field SK476 $250 $5 796 !Il11522 57520 31 0000 Qoeretina Suoolles-Memorial Field $0 $3 000 $3 000 575 20 35 0000 Small Tool & Eauloment-Memorial Fld $0 $500 500 $3 000 5752045 0000 OMretina Rents & Leases-Mem Fld SO $500 $500 5752047 0000 Public Utllities-Memarial Field SO $3300 $9 000 $12300 57520480000 Renalr & Maintenance-Memorial Field $0 $12 500 $12950 $25450 594 75 63 0000 Carlita! lmorovements-Memorial Field $0 $8554 $8554 576 1031 0000 OMretino SUnDiles-Parks $2 500 $250 $2.750 5761041 0000 Professional Services-Parks $0 $1 500 $22 150 $23 650 576 10 95 0000 Interfund Rents & Leases-Parks 786 $3 000 $36.786 57680100000 Salaries & Wanes-Field Malnt 1168 $5 174 $26 342 TOTAL EXPENDITURE $185,740 $26,724 $106,250 $318.714 i-.. Jo:~ ","," "-'! Reason for AnnronrlallonlExlenslon The City of Port Townsend and JeffeISon County have entered Into an Interlocal agreement for Proposition 1, whIch passed In November of 2010. According to this agreement. the City wUI transfer a portion of II's revenue from the 0.3% criminal Justice SlIIes lax beginning July 1, 2011. The dollar amount of this transfer Is estImatad to be $106,500 In 2011. The purpose of the funds Is to maintain and operate Memorial FIeld and the Port Townsend Rae Center, and to rateln a consultant for the Exploratory Regional Parks and Recreation Commltlee. At the time the 2011 budget was wrItIen, n was not known If Proposition 1 would pass. This budget _nslon provides for Proposition 1 revenue and expsndUures. In addition, KId FIl, Afterschool, and Rae Center Birthdays are recreation programs thel have earned revenue In excess of budgeted amounte. Similarly, IIeId rentals are eamJng revenua In excess of budgeted amounte. These addltlonallleld revenues wID be Invesled Into Memorial FIaId In 2011 as maintenance repeinl and smaO Improvements. Finally, a transfer from Parks Improvement Is needed to budget unexpected revenue and expsndnures et QuDcene and Lake Leland Campgrounds whIch were re-opened by volunteers In the sprlng of 2011. The transfer from patks Improvement also covers unexpected ofDce. shop and equlpment rental fees and removal of danger trees damaged by wind etorms from Gibbs Lake and Oak Bay Parks'. Res~r~t Elected OffICI~partrnent Head Signature ...,. ."'.r TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtenslon and Amendment Public Works I Parks Improvement 176000010 DepertmenllFund Name Fund Number Commissioners: (mark all thet apply wllh an ")('1 00 Please be advised thet after a thorough examination of my current bUdget tt appears that the amount allocated Is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget wllh respect to present and future needs, I find that my bUdget Is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $11,000 I 00 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expendtture? ooVes DNo 00 Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the time tt was prepared. Therefore, I request an emergency appropriation and bUdget extension to Include this new revenue In the budget this year as outlined below in the amount of: I $3,704 Date: June 24, 2011 BUDGET BARS Revenue # Description CURREN~CREVlSION AMENDED 34730 60 0000 Camolna Fees-Lake Leland $3 200 $3 200 343 30 90 0000 Camoina Fees-Qullcene $0 $504 $504 . $0 $0 TOTAL REVENUE $0 $3,704 $3,704 BUDGET BARS Expenditure f# Description CURRENT REVISION AMENDED 597 00 00 0174 Transfer to Parks & Recreation $7 791 $11000 $18 791 $0 $0 $0 TOTAL EXPENDITURE $7,791 $11,000 $18,791 Reason for A ro riationlExtension Lake Leland and Quilcene Park were re-opened by donation of volunteer labor in the spring of 2011. This re-openlng was not anticipated when the budget was done In 2010. This extension budgets the revenue expected from the campground operation. In addition, a transfer of $11,000 to the Parks and Recreation Budget Is needed In the 2011 budget for: expenses of operating the re-opened campgrounds, unexpected tree removal at Gibbs Lake and Oak Bay Parks, Increases in rental fees for office space and shop space; and unexpected roads equipment rental fees for repeirs at H.J. Carroll Park. RECEIVED ent Head Signature JEFFERSON COUNTY COMMISSiONERS ; ..:'~ 4' '. TO: BOARD OF COUNTY COMMISSIONERS Date: 6129/11 RE: Request For Emergency Budget AppropriationlExtension and Amendment Central Services - Construction & Renovalon D!:partment/Fund Name 301-600-010 FUnd Number Commissioners: (check all that apply) Q PI~ !xl advised that after a thorough examination of my current budget ii appears that the amoWlt allocated is iniufficient to pay neCllSSliry expenses of ibis department for this year. After a careful examination of aD the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore; I request an emetllency appropriatiou and budget extension in the amoWlt for this current year for the reason(s) outlined !xllow. IZI For funds other than Current Expense - Is there enough FWld Balance (Wlencumbered cash) to cover this additional expenditure? Yes { No CI Pl~e be advised that a reveuue source (Le. grant, uew fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amoWlt of . to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et 3~4.06.91.00oo Dept. 'of Archeology & Historic Presevation $0.00 $300,000.00 $300,000.00 $0.00 $0.00 $0.00 $0.00 $300,000.00 $300,000.00 1JARS # Expendtture Description Current Revision New Budget Bud et 59410;62.0000 Buildings $247,600.00 $420,000.00 $667,600.00 $0.00 $0.00 $0.00 $0.00 $247,600.00 $420,000.00 $667,600.00 'R~Q!1 for Am!!'QPria!iQnIE,gension__ _.______.___._._._ . iThe COWlty Administrator authorized expansion of the Courthouse Roof Renovation project for an additional cost of$70,ooO. i iThe COWlty will not receive grant monies Wltil the end of2011 and thus an additional $300,000 is needed for cash flow purposes i !nittil the CoW1\y is reimbursed. . ! I " .' IThe following projects need to be added to the 2011 C&R program: /'EOCIJeflCOm roofreplacement$40,OOO Castle Hill parking lot design/engineering $10,000 I I I .~~~~----- '-"~".N'~~~_'~_~~~,~_~~""_~~~,C~'~__"_" -.--..._~...J ._._~' -'" r. TO: BOARD OF COUNTY COMMISSIONERS Date: Juue 30, 2011 RE: Request For Emergency Budget AppropriationlExtension and Amendment RISK MANAGEMENT RESERVE DepartmentlFund Name 502-000-010 Fund Nwpber Commissioners: (check all that apply) !2l Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a carefnI examtnation of aD the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefure, I request an emergency appropriation and budget extension in the amount SI5,000.00 for this current year for the reason(s) outlined below. IZI Fo, funds othf!1' than Cu"ent Expense - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes of No CI Please be advised that a revenue source (Le. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefure, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Reveuue Description Current Revision New Budget Bud et SO.OO $0.00 $0.00 SO.OO $0.00 $0.00 SO.OO BARS # Expenditnre Description Current Revisiou New Budget Bu 50200001051478.49 Claims $45,000.00 $15,000.00 $60,000.00 $0.00 $0.00 $0.00 $0.00 $45,000.00 $15,000.00 $60,000.00 ~~unw~~~~~~nsm _ I Claims are running higher year to date than in the past several years. It is anticipated that the remaining budget will not cover the balance of the year. The increase will come from fund balance in Fund 502. Respectfully submitted, d~M~ '!:< .. '$. JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST o CONSENT AGENDA 00 REGULAR AGENDA DATE: SUBJECT: Board of County Commissioners Philip Morley, County Administrator Ann Sears, Budget Consultant July 25, 2011 @ 10:00 am HEARING- DepartmentlFund Requests for 2nd Quarter 2011 Budget AppropriationslExtensions TO: FROM: STATEMENT OF ISSUE: Various County Departments have requested increases to their 2011 budget. Per RCW 36.40.140 the BOCC must hold a publiC hearing regarding the proposed budget changes. This agenda item is to hold the public hearing and adopt the Budget Changes. STRATEGIC GOALS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. RSCAL IMPACT: Provided in resolution REQUESTED ACTION: Hear public testimony and consider approval of a resolution to adopt the supplemental budget appropriations. REVIEWED BY: J ,hdJ\1 Date Philip Morley, County Administrator