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HomeMy WebLinkAboutM062711 District No.1 Commissioner: Phll Johnson District No.2 Commissioner: David W. Sullivan District No.3 Commissioner: John Austin COunty Administrator: Philip Morley Clerk of the Board: Lorna Delaney MINUTES Week of June 27, 2011 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following comments were made by citizens in attendance at the meeting and re:t1ect their personal opinions: . The Board was thanked for organizing Community Input meetings to dialogue with citizens and for the preamble language read at the beginning of the Public Comment Period. A suggestion was made that the Public Comment Period be discontinued and that a video of the Commissioners meetings be streamed to the County website. Other suggestions were also made including using the 5th Monday for the Board to meet and dialogue back and forth with citizens. . The Cl.UTent Mayor of Port Townsend said that the reason people come here is because it is a funky old town and doesn't understand why people are trying to turn it into a ''boutique'' town. We have to move heaven and earth to get jobs in the County and raising the building footprint to 50,000 square feet would help. The economy is going to continue to get worse and there is a long way to go before it hits bottom. . The Jefferson Land Trust has a sign at Tarnanowus Rock that portrays property as "private" land that is being called a "sanctuary." Sanctuary has spiritual significance. When public funds are used to purchase property it cannot be for spiritual reasons. RCW 84.34.250 which the Land Trust operates under does not allow them to restrict access to public land. . When people commenting during the Public Comment Period verbally attack other people attending the meeting why isn't that put in the minutes? Why aren't certain people allowed to speak during the Commissioners meeting such as when the Representative from the ferry system made a presentation last week? APPROVAL AND ADOPTION OF CONSENT AGENDA: Commissioner Sullivan moved to approve the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a lIn"n;mous vote. 1. CANCELLATION NOTICE: County Commissioner Regular Meeting; Scheduled for Monday, July 18, 2011 2. HEARING NOTICE: Hoh Tribe Water System Franchise; Hearing Scheduled for July 25,2011 at 10:30 am. in the Commissioners Chambers 3. RESOLUTION NO. 25-11: Vacation of a Portion of Mumby Road; James Burnell and Andrea Vitalich, Petitioners 4. RESOLUTION NO. 26-11: Creation of County Project; Undie Road Realignment Acquisition Project; County Road No. 150009 5. AGREEMENT, Amendment No.1: Convert and Maintain the Jefferson County Code On-Line in HTML Format on Code Publishing Website; One Time Fee of$150.00; Code Publishing Page 1 Commissioners Meeting Minutes: Week of June 27, 2011 ." , " :'l ','," ~ t 1(' 6, DELETE: Agreement No. 1575-11a6e: Purchase Law and Fire RMSlMobile Infrastructure Software; In the Amount of$415,750; Jefferson County JeOCom; New World Systems (Item approved later in Minutes). 7. Approval and Expedition of Special Occasion Liquor License Application for Pleasant Harbor Yacht Club; Washington State Liquor Control Board 8. Payment of Jefferson County VoucherslWarrants Dated June 20, 2011 Totaling $185,614.90 and Dated June 21, 2011 Totaling $1,912.00 9. Payment of Jefferson County Payroll Warrants Dated June 20, 2011 Totaling $89,674.73 and AlP Warrants Done by Payroll Dated June 4, 2011 Totaling $116,208.40 and Dated June 21, 2011 Totaling $16,528.46 COMMISSIONERS BRIEFING SESSION: The Board members reviewed their calendars for the week and advised that they will be attending a Transit meeting at I p.rn. tomorrow. They provided updates on the following items: Chairman Austin explained that the Emergency Management Trailer was set up by the Maritime Center over the weekend and the Ham Radio operators were connecting with people across the US. Commissioner Sullivan reported that he visited the Ham Radio site that was operating at the Maritime Center and at Old Fort Townsend over the weekend. Commissioner Johnson will attend the celebration for the Salish on Thursday and attend a PDA meeting tomorrow. Philin Morlev reported that a legal determination was made that the County Administrator could make the determination on the fee waiver request from Sunfield Farm. He presented a letter to Sunfield Farm which advised them that the fee waiver could not be granted because it did not meet the criteria for approval. Request to Re-Fund (Refinance) 2003 Bond: Judi Morris, Treasurer and Janet Silvus, JeffCom Director were present to ask the Board to consider re-funding the 2003 bond which will provide a $91,496 savings in interest over the balance of the bond if that is done independently. If the $326,000 cost of the JeOCom Records Management System is wrapped into this bond refinance it will provide JeOCom a savings of approximately $10,000 over the four year period as well. The underwriters are working on the bond paperwork right now. She recommends that this refinance be approved. JeOCom Director Janet Silvus then explained why the records management systems needs to be upgraded especially since the Computer Aided Dispatch (CAD) system is being upgraded with State funding. The records management system is part of the infrastructure for police and fire. The current system does not communicate with the current CAD system and it will not communicate adequately with the new CAD system. It is imperative that the records management system be upgraded to provide the best services we can for police, fire and the public. Jefferson County is eligible for a public safety interoperability communications grant which would provide up to $120,000 if the money is used for interoperahility purposes. A CAD to CAD link is being purchased to establish a link with Clallam County to establish interoperability. The grant funding will be used for the records management system and the CAD purchase will go toward the grant match. Judi Morris reported that the JeOCom Advisory Board has tentatively agreed to an interlocaI agreement that will define who is responsible for this debt and how the County will be paid back. The agreement is Page 2 Commissioners Meeting Minutes: Week of June 27, 2011 f)'. ".\:~ ~~ between the City Police Department, the Fire Districts and the County Sheriff. The interloca1 agreement is being drafted at this time. Commissioner Sullivan asked if there is a time limit for action on this refinance of the bond? Philip Morley answered that the switch over to the new CAD system is July 18 and unless the new RMS system is paid for by that time that feature will not be torned on and there will be no connection to any RMS system. Judi Morris reported that since the bond re-fund paperwork won't be ready for 60 days, she suggested that a short term loan be made to JeffCom to fund the RMS system. The interest for 60 days is approximately $625. That loan would be paid back to the County when the bond proceeds are received. Commissioner Sullivan said that he appreciates how complicated this financing is but it's not uncommon for the County to have to work through these types of issues. The County supports JeffCom in many ways such as for risk management, and personnel issues. This new system will make things safer for law enforcement, fire, emergency services personnel, and the public. He appreciates the creativity to make this work since it is an unanticipated expense. Philip Morley clarified that the bond will be for 7 years. Commissioner Johnson moved to approve the bond re-funding (refinance), the financing for RMS and mobile RMS and the short term loan. Commissioner Sullivan seconded the motion. Commissioner Johnson and Janet Silvus thanked the agencies involved (Fire Departments and the 2 law enforcement agencies) for agreeing to split the cost in thirds. The Chair called for a vote on the motion. The motion carried by a unAnimous vote. AGREEMENT No. 1575-11a6e: Purchase lAw and Fire RMS/Mobile Infrastructure Software; In the Amount of $415,750; Jefferson County JefJCom; New World Systems: (See Item 6 on the Consent Agenda) JeffCom Director Janet Silvus explained that this software simplifies, for the responding agencies, some of the information and places it at their fingertips more than the system currently in place. The law enforcement portion of this system will allow them to do crime mapping so they know where to place resources. It allows them to do scheduling and to find out where they are short in areas and what times of the day they are short in an area. The mobile portion ofRMS will provide all of the information to the Deputy as they are responding so that nothing gets lost. It is critical for responders to have this information at their fingertips. Commissioner Sullivan moved to approve the purchase and execute the agreement for the records mAnAgement system from New World Systems. Commissioner Johnson seconded the motion which carried by a unAnimous vote. PRESENTATION: Conservation Futures Committee Recommendationsfor 2011 Projects: Tami Pokorny, Public Health Environmental Health Specialist and staff to the Conservation Futures Committee, introduced John Wood, Vice-Chair who presented the Committee's recommendations. She noted that this year there is $85,551 in available funds for Conservation Futures which is less than what has previously been available because $102,394 that would have been available this year were reserved in 2010 for the Tamanowas Rock and Nicholson Short Plat project. She then introduced Sara Spaeth, Executive Director of the Jefferson Land Trust and a Conservation Futures Committee member. Page 3 Commissioners Mee~ Minutes: Week of June 27, 2011 ~. \," ~ .".,-., :1 I~" . John Wood explained that two projects were received this year by the March 1 deadline as follows: 1) Carleson Chimacum Creek Acquisition Project: This project is to protect a 5 acre property that spans Chimacum Creek. Chimacum Creek provides habitat for endangered salmon species. $25,800 is for the fee simple acquisition of 5 acres of vacant land on Creek View Lane off of Prospect Avenue and $750 toward operation and maintenance costs. The proposed match would be up to $146,200 in Salmon Recovery Funding Board grant funds through the Washington Recreation and Conservation Office and $750 in cash from the Jefferson Land Trust. The Jefferson Land Trust is the sponsor of the project. The Committee members gave a score of238 to this project. 2) Winona Basin - Bloedel Project: This project would protect 7 lots (about 1 acre) in the Winona Basin of the City of Port Townsend's Quimper Wildlife Conidor. Both wetlands and high quality natural forest areas habitat are included in the project. $42,000 is for the fee simple acquisition of the 7 lots of vacant land in the City of Port Townsend's Quimper Wildlife Conidor and $600 toward the operation and maintenance costs. The proposed match would be $42,100 in donated land value from a nearby property acquired by the City in 2009 and $16,000 in cash from Jefferson Land Trust The City is the project applicant and Jefferson Land Trust is the sponsor. The Committee members gave a score of224 to this project. The Committee voted lmanimously to recommend funding for both projects at the level requested in each application. Tarni Pokorny pointed out that the match for the Winona Basin - Bloedel Project is the value of donated lands. To be consistent withJefferson County Code 3.08.040(5)(d) the match must be directly adjacent to or directly linked to the property that is proposed for acquisition. The Committee requested that legal counsel be asked if there would be any barriers to the use of this "banked" match. Legal counsel advised that no legal barriers are anticipated so long as the matching properties are directly linked. This language will be incorporated into any future contracts. Sara Spaeth then presented maps that show the properties proposed for acquisition as welJ as the property that was acquired in 2009 which is owned by the City, was donated and was part of the previous application for Conservation Futures in 2009. Commissioner Sullivan asked if the boulevards on the map will ever be used? Sara Spaeth reported that the plat was done in the 1890s and the boulevards will be proposed for vacation in the future. Commissioner Johnson asked about the $25,000 for simple acquisition with a $146,000 match? Sara Spaeth clarified that value is estimated and before the acquisition there will be an appraisal done. HEARING: 2011 Conservation Futures Projects: The Chair opened the public hearing to hear comments for or against the projects recommended by the Conservation Futures Committee for funding in 2011 from Conservation Futures funds. Tom Thiersch. unincorporated Jefferson County, said that he is concerned about one particular part of Jefferson Land Trust activities which have to do with Tamanowas Rock. With respect to this hearing he admires what they are doing in terms of conserving the lands, but occasionally even the best meaning Page 4 Commissioners Meeting Minutes: Week of June 27, 2011 organization screws up. He then continued with comments about what the Jefferson Land Trust is doing at Tamanowas Rock. Mike Belenski. stated that this reminds him of the scam that was perpetuated on the public with the Finn River Farm. Mr. Wood never gave the location of the projects. The Winona Basin project says that it is one acre, 7 lots. Project location Township 31N, R1 W, Section 33. How many acres are in a section? 640? He has to try to figure out which one of the 640 acres makes up one lot. This is a public hearing. He wants to know where the property is so he can go look at see what it's valued at. Finn River Farm was given about a dollar on a dollar, not 50%. The whole thing was a ripoff. How many un-permitted buildings were on that property? The public is expected to comment and we don't even know where the lots are or how much they are worth. Where's the appraisal? We want $25,000 for one and $42,000 for the other one and we don't even know how much they're worth. $42,000 for wetlands? That looks like the Land Trust is trying to give public money away for a good deal to someone who can't sell their property because it's a wetland. The Critical Areas Ordinance make properties with a wetland on 9 acres worthless. It's a campsite. We've got 7 lots that are wetland that we don't even know where they are because they don't give us parcel numbers. That Finn River appraisal - the stuff they appraised here was right on point, but to boost the appraisal they went all the way to Clallam County and come up with farmland up there to bring the appraisal up to give more public money away. You need to have another public hearing, and give the public the maps, give the public the parcel numbers so thatwe can be informed when we want to make comments on this. I can't make a comment on it becanse you haven't provided me with the complete information. I want to see how much this stuff is worth. I want to see who owns it. I want to see ifit's John Woods brother-in-law. George Yount. Port Townsend, it is unfortunate that some of the folks here that are testifying have not taken the time or the effort to either seek out the Land Trust and the maps that are currently available and have been available for a long long time. He urged the Board to fund these projects. They are extremely valuable, not only for habitat, they are extremely valuable for the public. Hearing no further comments for or against the Couservation Futures projects seeking funding in 2011, the Chair closed the public hearing. Philip Morley noted that the Assessor Office parcel numbers for the Carleson Chimacum Creek acquisi- tion and also the Winona Basin - Bloedel acquisition are noted in the packet information. Chairman Austin added that the materials provided indicate that members of the Conservation Futures Committee are asked if they have any personal interest or a financial gain that could come about as a result of these projects. Commissioner Johnson moved to adopt RESOLUTION NO. 27-11 approving the dedication of Conservation Futures fonds to the Winona Basin - Bloedel Project as authorized by 84.34 RCW and in accordance with JCC 3.08.030(7) to provide a system of public open spaces. Commissioner Sullivan seconded the motion and stated that he appreciates all of the work that goes into these recommendations and he thanked everyone that participated in providing the recommendation and evaluate and make the process better every year. The Chair called for a vote on the motion. The motion carried by a lmllnimous vote. Page 5 Commissioners Meeting Minutes: Week of June 27, 2011 @). . '\,-" -. ~'- ~ "' Commissioner Sullivan moved to adopt RESOLUTION NO. 28-11 approving the dedication of Conservation Futures funds to the Carleson Chimacum Creek Acquisition Project as authorized by 84.34 RCW and in accordance with JCC 3.08.030(7) to provide a system of public open spaces. Commissioner Johnson seconded the motion. Commissioner Sullivan stated this represents more progress on work that has been on-going for years to bring back the salmon to Chimacum Creek. The Chair called for a vote on the motion. The motion carried by a Imanimous vote. Consolidated Homeless Grants; State of Washington Department of Commerce: Philip Morley, County Administrator, briefed the Board on a new process of the Washington State Department of Commerce to delegate grant administration for a number of homeless grants to counties with an attendant administrative fee. This new program will replace 3 other current programs: HGAP grant program that OlyCap admini~ locally, as well as TIlOR and ESHB grants. The deadline for the grant application submission is September 26, but today there was an initial deadline for counties to indicate to the Department of Commerce whether the County was interested in pursuing these grants. We've asked for a 2 week extension to make this determine which they have accepted. This will be brought back for the Board to make a determination in the future. These grants can be used for rent assistance, facilities support for emergency shelters, facilities support for transitional housing for households with children and for various program operations as well as data collection and grant and program administration. Built into the program is an administrative fee (up to 15%) that would be split between the service provider and the County. The total dollars potentially available range from $95,000 to $121,000 with incentives for dealing with homeless people with severe and persistent disabilities or people discharging from system of care. Information will be provided in the future describing the programs involved, how these programs relate to existing programs, what would happen if the County doesn't "opt in" and how the split of the administrative fee would be determined. Aimee Campbell, Auditor's Office Accountant, reported that there is also a new grant called the Housing Essential Needs grant Prior to this change in program administration. if a disabled individual who was receiving State assistance through DSHS had applied and was waiting for federal SSI to be approved they would be entitled to medical, food stamps and cash for rental assistance. This grant would replace the cash portion of that State assistance. This new grant would pass through the County to a community action group like OlyCap. The DSHS clients would be directed to the community action group to provide the cash as needed. This grant is more sizable and could be for as much as $250,000 with a 7"10 "dministrative fee which would have to be split with the community action group. This new grant is set to start on November 1,2011 while the other grants would start January 1, 2012. The application process is simpler. The State Department of Commerce feels that the counties should be more involved in the State's 10 year ending homelessness plan. The discussion continued about what the implications of this new program may be on OlyCap, the Auditor's Office staff and the people who use these programs. Page 6 Commissioners Meetinv; Minutes: Week of June 27, 2011 NOTICE OF ADJOURNMENT: Commissioner Johnson moved to adjourn at 10:48 a.m. until the properly noticed special meeting or the next regular meeting. Commissioner Sullivan seconded the motion which carried by a nnll11;mous vote. :1'" I, ~ ~I'/' . . JEFFERSON COUNTY BOARD OF COMMISSIONERS J'~~ ~~,WP~ - Clerk of the Board 0 Page 7