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Department of Public Works
o Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
From:
Board of Commissioners
Philip Morley, County Administrator
Frank Gifford, Public Works Director ;} tJ
To:
Agenda Date:
August 15, 2011
Local Agency Agreement Supplement with the Washington State
Dept. of Transportation (WSDOT), Upper Hoh Road Emergency
Repair, MP 7.7-8.0, X01781, Federal Aid Project No. ER-0801(025)
Subject:
Statement of Issue: The attached Local Agency Agreement Supplement with WSDOT
is necessary in order to proceed with completion of the Upper Hoh Road, MP 7.7 to MP
8.0 emergency repair project.
Analysis/Strategic Goals/Pro's 8: Con's: Between December, 2004 and January, 2008
Public Works performed emergency repairs at Upper Hoh Rd. MP 7.7 to MP 8.0 under
Federal Aid Project No. 's ER-0501 (015) and ER-0801 (025), constructing a total of
1,400 lineal feet of armored bank protection. Remaining work consists of mitigation
required by the Washington State Dept. of Fish 8: Wildlife (WDFW). Mitigation will be
satisfied by replacing the culvert at Alder Creek Tributary, Upper Hoh Road MP 2.15,
with aWDFW-approved, fish passable structure. A Local Agency Agreement
Supplement is necessary in order to fund acquisition of an easement from the
Washington State Dept. of Natural Resources.
Fiscal Impact/Cost Benefit AnalYSiS: This supplement will increase the Preliminary
Engineering funding from $233,000 to $257,000. This will be funded at 86.5% by the
Federal Highway Administration and 13.5% by a combination of Rural Arterial Program
(RAP) funds, and County road funds.
Recommendation: The Board is requested to sign the Local Agency Agreement
Supplement, and return to Public Works.
Department Contact: Monte Reinders, County Engineer, 385-9242.
~4
Date
Aft
Washington State
Department of Transportation Local Agency Agreement Supplement
Agency Supplement Number
Jefferson County 3
Federal Aid Project Number Agreement Number CFDA No. 20,205
ER-0801(025) LA-6569 (Catalog of Federal Domestic Assistance
The Local Agency requests to supplement the agreement entered into and executed on January 31, 2008
All provisions in the basic agreement remain in effect except as modified by this supplement.
The changes to the agreement are as follows:
Project Description
Name Upper Hoh Road MP 7.7 to MP 8.0 Emergency Repair Length 0.3
Termini Milepost 7.7 to Milepost 8.0
Description of Work ? No Change
Emergency Repairs at Upper Hoh Rd. MP 7.7 to 8.0 were completed in 2008. Remaining work consists of environmental
mitigation for placement of riprap in the Hoh River, as required by the Washington State Dept. of Fish and Wildlife.
Reason for Supplement
As mitigation for the emergency repairs, the culvert at Alder Creek Tributary, Upper Hoh Road MP 2.15, will be replaced with a
WDFW-approved fish passable structure. This supplement is for a Washington Dept. of Natural Resources (DNR) right-of-way
plat. Construction of the project will require a permanent easement from DNR. This will require county staff time and hiring a
surveying consultant to prepare the survey and right-of-way documents.
Does this change require additional Right of Way or Easements? ® Yes ? No
Estimate of Fundi ng
Type of Work (1)
Previous
A reement/Su I. (2)
Supplement (3)
Estimated Total
Project Funds (4)
Estimated Agency
Funds (5)
Estimated
Federal Funds
PE a. Agency 223,000.00 24,000.00 247,000.00 33,345.00 213,655.00
86.5 % b. Other
c. Other
Federal Aid d. State
Participation 10,000.00 10,000.00 1,350.00 8,650.00
Ratio for PE e. Total PE Cost Estimate (a+b+c+d) 233 000.00 24 000.00 257,000.00 34,695.00 222,305.00
Right of Way f. Agency -no
% .Other
Federal Aid h. Other
Participation
Ratio for RW i. State
j. Total RNV Cost Estimate (f+g+h+i)
G
- A&C, tag a Offit %,e
_J U
Construction
k. Contract
9
IL 11 "s V711L
--
-
489,933.00
89,933.00
89,933.00
1. Other Contract 86.5% (ER) 160,107.00 160,107.00 21,614.00 138,493.00
% m. Other
Federal Aid n. Other Agency 86.5% ER 24 137.00 24 137.00 3,258.00 20 879.00
Participation o. A enc 40,863.00 40,863.00 40,863.00
Ratio for CN . State
Total CN Cost Estimate k+l+m+n+o 715 040.00 715 040.00 24 872.00 690 168.00
r. Total Project Cost Estimate (e+i+a) 048,040,001 24,000.00 1 972,040.00 59,567 fift 912,473.00
The Local Agency further stipulates that pursuant to said Title 23, regulations and policies and procedures, and as a condition
to payment of the Federal funds obligated, it accepts and will comply with the applicable provisions.
Agency Official
By
Title
Washington State Department of Transportation
By
Director of Highways and Local Programs
Date Executed
DOT Form 140-041 EF
Revised 0312011