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JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO:
Philip Morley, County Administrator
Do"" Sb~b'" ~~
August 15, 2011
FROM:
DATE:
RE:
Stargate Technologies - Voice Mail System Upgrade
STATEMENT OF ISSUE:
The agreement with Stargate Technologies, Inc. is for the replacement of the aging voicemail
system.
ANALYSIS:
Upgrading the voicemail system will provide greater voicemail system reliability and will
work with phone systems currently in place as well as new systems planned in the future.
FISCAL IMPACT:
The voicemail upgrade is included in the 2011 capital portion of the Information Services
budget.
RECOMMENDATION:
"
.'
Approve and authorize the Board of County Commissioner Chairman to sign the Stargate
Technologies, Inc. agreement.
~;9;;
Date
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TARGATE
CHNOLOGIES, INC.
165017"' Place W
LYflnwood, WA 98037
Phone (425) 609-6200
Fax (425) 609-6299
PURCHASE AGREEMENT
Purchaser: Jefferson County Courthouse STl Contract No.: JCCDV2016
Bill To Address: InstaDation Address:
P.O. Box 1220 Port Townsend, WA 98368 1820 Jefferson 51.
Cnstomer Contact Namet Title: Port Townsend, WA 98368
Sara Mcintyre
Telephone: 360-385-9171 Cnstomer Pnrehase Order Nnmher:
Stargate Technologies, Inc., hereafter STI, offurs the materials and I or services under the tenns and conditions as described in
this PURCHASE AGREEMENT, with Schedule(s)J.. being part of this PURCHASE AGREEMENT.
Purchose Price: $23.160.00 Applicable Taxes: $2.084.40 Total: $25.244.40
Terms: JQ....due with accepted I authorized PURCHASE AGREEMENT and a balance of:
$25.244.40 due at close of business on the System Cutover Date.
This PURCHASE AGREEMENT and its attachmen1s contain the entire agreement between the parties. STJ is not bound by
any representations or inducements not set forth herein. Purchaser, having carefully read all provisions of this PURCHASE
AGREEMENT and any attachments hereto, acknowledges receipt of a copy of this contract which is the final expression of the
agreemeot between the parties and the complete understanding being expressed herein, and that there are no representatives,
warranties, or stipulations (either oral or written) not herein cootained. This PURCHASE AGREEMENT shall not become
effective or constitute a binditm contract until acceotance bv an officer of SIT.
ContlitJons:
L INSTALLATION: S11 sba11_ theeq1lipment being pur<Imsed in ~ with currentappfu:able industty sllmdards. All work
is to be done in a good and workmanship-hl<e manner.
. Pwcltase does not includ!> wiring; pennit fi:es. fire slop or cOndnit. unless specifically quoted.
. MaterlaI and 1aOOr pricing is for installation,. terminating and testing of systems.
. This agreement~ that all pathways are free. clear and accessible.
. This agreemen1 assumes that if STI is utilizing existing wiring that it is run properly and in good working condition.
. This agreem.ent assumes that all jacks are terminated and in proper working condition.
. Allllllditional material. and labor dne to existing flwIty wiring or other proIllem conditions inhibiting proper cnnfigumtion and
_on will be supplemental <:os1s to the purchaser.
2 PURCBASER RESPONSJBILITIES: ~sba11 coopenlle fully with S11 in obtaining all necessmy _ and waivers llnm
the ownerofpmnises in -~ with _on; and shall supply all supplemental equipment necessmy fur the installation_as
(hul not !imited to) conduits, hack-boxes, high.voltage wirlng and out!els. ~ will provide adequate space for the equipment in ...
environmentally stable room with a _ range of 4V-8O degrees Fahrenhcit, and reIetive I1urrllili1y not to exceed 80 pen;ent.
Pun:baserwill insore that adequate lighting. and a separately fused: DedicaIed Circnit-AC powersmm:e is 1MriIeb1e. ~ is
responsible fur any pennits that may be required fur __on.
3. CUTOVER DATE (ifapp1ic:ahle) S11sha1l_~thatthe sys1em -.erwill be perfbrmed on. 'given date' and the
Pun:baser agreea to monilor cutover. Cutover sba11 be <:omple!ed when._ portion of the equipment is connected to utility
snpplied circuits and will allow the plla:ement and receipt of telephone calls on said circnits. S11 and Pnrchaser agree that this date is
SYSTEM CUTOVER DATE. Upon mutua1_en!, cutover date am be resclleduIed. N_ party sba11 be held responsihIe if the
fulfillment of any terms or provisions of this agreement are delayed or prevented by any canse not within reasonahIe _ of the party.
4 CANCELLATION: Shoald conditions develop reqniring::ancellationofan. or part of this Agreement by the~, the ~
shall adviseStargaJe TecJmo/ogles,lnc. in writing. PurcbaserisJiabJeto pay S1'l arestoc1dngcbargeof15 percent of the sale amountfot
materials, plus any Iahor and enginoering I10nrs expended. cluaged at SWgaJe TedawUJgies, 1m:. current_ _ said equlpmonl
was speclfIcaIIy nrdered for the Pun:haser and is not re-sInclmhIe by SWgaJe Technologies aapplier in which case no ......nauoo
will be allow....
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S. JNTERCONNECrION WITH IlTILITY FACILITIES: S17 service shaD be limited to tho supplying ofequipment on tho Purcbaser's
side<Jf.the-_ _ connecting tho equipment to the reIephone system opemled by lite local reIephone utility. S17 shaD not be
responsible in tho evenltlre utiIity filiIs to make ~""""" services available on s timely basis, nor shaDS17be obHgsted to pay sny
!lIriffor cbsrged Iovled by theutiIity with respect to soclt services. Anao_ for directory ~gs, advertisem-. directory
supplies, dura_on filcilities, pay relopbones, message systems, answering systems, etc, sre tire respoIlsibility ofths Porcbeser
uoIess otherwise provided for eIsewbere in this Agreemeot.
6. W AllRANTY AND LIMITATION OF LIABILITY. Su!liect to tire provisions of this _II. wbt:tber the equipment is
pmclmsed or leased, S17 _ the equipment will be free fiom defects in _ ami workoumsbip for a period ~s)
FROM SYSTEM CUTOVER DATE.
The wamm1)I sta1ed abowl is ezpressIy .. lieu of and S17 dJsdoJms ony other expressed or Implied wommJles, induding ony
implied wamm1)I of~offitn=, and of ony otherobllgoJifm on the pori ofS17. Ifonydefects covered by this
wam1Jlty appear wIthin/he above sta1ed porIod, S17 shoJI have the option of repairing or replacing equipment oJ Its upenss
Sw:h rq>oJr or repi;=uumJ shoJI be /he l'urchu3er's exclusive ,..",.,jy for _ of wam1Jlty or for negligence. SJmgoJe
Tedl1IoIogies IlobiiJJy for ony other cIoim shall be /Jm1ted 10 the mmftet value as of the dole of /he cJoim of the Item of equipment
giving rise 10 the cIoJm.. S17 shall no! be obitga1ed 10 repoiror ~ equipment tho! hm; no! hem _by STI. Whe/her
the equipment is purc/1tJsd or _ S17shoJ1 no! be ItoJJ/efor ony speda/ or C01/$equentioI damages orfor loss, damage. or
expenre di7ect1y, or mdi7ect1y orisbzgfrom use of/he equipment sold or /eased hereumkror orisingfrom l'un:hosmI fnobIlIty
10 use /he equipmetrt. orfrom ony oJher =. whe1herorisbzgfrom __ strict /Jabllity, WammIy. or/art (induding
~). Allworrantles wlU be roid on /he equipment listed herein, nor shall S17 be Iiobleforony special or consequellll4l
domages for equipment domaged or mv:kred unservieeab/e by negUgence. misus. /hejI, vandalism. Acts of God. fire. or by
wiring, repoir, relocoJlon or olJeroJIon fJItkk by 01!J'01III other _ SJorgoJe Tec/mologIes outhorized penIOIUIII!.
7. ADDENDUM I CHANGES: Ifit beoomes _Ie ornecessmy for tire Porcbeser.. any time ~ to lite dura oftbis Agreem<n:
to make sny cbsnJl'S in eitIret the _ or labor m:det the terms of the Agreemeot. this cImnge sban be JIlllde in writing sad shaD be
sigssd by tire Porcbeserami S17. ThePorcbeser will be invoiced for said clumges -=me ami apart fiom the total sale price of this
Agreement
8. DEFAtJLT: Ifsny of tire Purcbaser's obligations toS17 shaD not be paid prompIly wires due. or if the Porcbeser _ sny_
provisions bsreo( the Porcbeser shaD be in defimlt be:eaoder, ami all onpaid _ sbalI, a1Storgate Tec/mologIes opIlon, beoorss
lmmedialely due ami psysb1e. Upon thePurcbaser's defitul~ S17 shaD have all the rights ami renredies m:detthe Unifutm Commercisl
Code. ami sny _laws iIlcblding the right to sny d&linquent psyruentll forwbicb tire Porcbeser is Hable. All uepaid _ shaD be
assessed late charges to be d_"" by S17 ami a lbumce cbsrge oflll'/, per annmn. No remedy of S17be:eaoder shaD be exclusive of
sny _ remedy herein or provided by law, ba1 soclt remedies shaD be cumula1lvo, ami in addition to every _ remedy.
9. TITLE: Trtle to sny or ell of the eqllipmea1, wbt:tber pmclmsed or leased be:eaoder, shaD remaiIl with S17 mttil the Ptm:1mser Ims JIlllde
ell psyruentll doe to S17 m:detthis Agreemeot. Risk ofloss shaD p:lllS to the Porcbeser upon delimy. bl the evenlsoclt equipment is
affixed to res1 property, it is expressly .m"_""" ami agreed tba1 it shaD remaio ssQject to removal as be:eaoder provided. ami further
tba1 the_OwnerlCuslon:er bsreby ""'" sny ami ell claims for damage to said res1 property or buiIdiog esnsed by the removal
of said equipment or sny part thereof. The Porcbeser shaD execute sny d~- daraued necessary to S17 to evidence soclt title ami
S17 to evidence soclt title ami SI7 _ file a copy of this Agreemeot. as desired to evidence suclI title.
10. APPLICABLE LAW. The Ie"" of the SfIIll> ofWasbingtos shaD govern this Agreemeot. bl the evenltbsre is sny dispa1e be:eaoder,
the preYlliling party shaD be aodded to __ reasonable IltloIoey's fees ami costs as _ by tire court.. trlal ami on appeal. If
sny provisions of this Agreem<n: sre in conflict with sny _ oflaw ofsny sia1e or territoty wherein it _ be sought, to be enforced,
then sucb provisions shaD be deersed IIslI ami void to the exIlml tba1 they _ confilet berowitb, but wilhoa1 inwlldaling the remrtleing
provisions thereof.
11. USE OF EQUIPMENT. The Porcbeser bsreby assumes ami shaD bear the entire risk ofdlrea1 ami consequerdlolloss ami damage to
eqllipmea1, or sny pmttba1eo( fiom the dura of delimyto premises. The Porcbeser shaD pay sny munlcipsI, county, stIlle. or federa1
saIes. esciIIc or other 1llXes wbicb _ be Iovled upon the.... transfer ofOWlll:l5!tip. or ese thereof.
11.1 The Ptm:1mser shaD ~ ami bold STlbmml... fiom sny ami 011 cJaims. actions. suits, proceedings, costs,
oxpeoses. daraagesami lillbilities. iIlcblding reasonablelltloIoey's fi:es cIltimed by sny person, orgm:i2lltion, essocistion.
or otherwise arislJIg otlI 0( or relllling to the equipment ese, poosession. operation, and I or condition thereof.
11.2 The Ptm:1mser shaD ~ ami bold SI7bmml... from sny ami ell claims, actions. suits, proceedings. costs,
oxpeoses. daraages ami liabilities, inclsdlsg reasooable IltloIoey's fi:es ami I or finm1cisl berm to the Ptm:1mser resoIting
ftom any breach of~ or ftaud. whether as a result of equipment perfonnance orfailure on the part of S11 to
foresee a poteolial exposure to security brellkdowo.
Purchaser Authority, Name I Title: (please Print]
Acceptance and Approval:
Stargate Teclmologies,Inc.
Ms. Katherine J. Wilson, President
Officer Signature.
Purchaser Signature:
Date:
Date:
A~ as to form only:
f};:~~tll
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TARGA TE
CHNOLOGIES, (Ne.
lfjSOl1'h PI. W
Lynnwood, WA 98031
Phone (42S) 609-6200
Filx (42S) 609-6299
AVAYA
ElUSllmlSI'ARTN1!R
Contract No.:
Quotation prepared by:
Date:
JCCDV2016
Belsle Mantei
July 22, 2011
Schedule 1
~URCHASER: Jefferson County Courthouse
LOCATION: 1820 Jefferson St, Port Townsend, WA 98368 ,
QESCRlPTION: . New DuVolce DV2016 Voice Mail system to replace aging DV24 currently
rovidin voice mail services to various coun ,entitles
.r.... ..... .....: ...... .' >';"':Ci'rRltM . re.'ii:l\lrSiJf..i~i;>.."ii.........., .......... .
.. .... ..... . . .W'-4....4I' ....co. .L.
Otv Description
DV2016 - HardWllra and software for 16 ports of voice messaging, 1 par! fax, 5,000 hours, 5,000
1 :. mailboxas, WIndows 7 based VM & Unified Massaalna. 4x4 Analog Dlaloalc Boards
. OVRack-4U Rack Case, 2xl GB RAM, 160 GB IDE HDD, 10/100/1000 NIC, 1aX CD, Keyboard
1: & mouse
-Note - monitor NOT Inctuded***
l' PW-ATX-RED - Second Dower sUDDlv for redundancy .
1, ATA-KIT-HS - Hot-swaooable mirrored Hard Drive
PreProg-Ent - Enterprise pre-programming peckage. DuVolce gathers data, programs voice
1. mail sY8tem and providas remote administration training
1 DVSS16 - 12 Months Software SUPPor!
1 Ew-2016 - 12 Months Hardware SUDDOr!
1 Slamate professional on-site Installation and phone system Integration
Aii' Associated cables 'and connectors
Hardware and software Installation, programming, customization, shipping, documentation and
Air tralnina
, Total Hardware and Software $22,720.00
Instailation Charges $2,040.00
Sub-TGtal $24,760.00
Customer Lova/tv Discount -$1,600.00
. Total $23,160.00
i
. 9.0% Washlnlrton State Sales Tax $2,084.40
. Grand Total I
$25,244.40 I