HomeMy WebLinkAbout090611_ca08
Central Services Department
. 0 Consent Agenda
Jefferson County
Board of Commissioners
Agenda Request
. To:
From:
Board of Commissioners
Philip Morley, County Administrator
Terry Logue, ER&R Manager
September 6, 2011
· Agenda Date:
. Subject:
Reimbursable Work Agreement and Reimbursable Work Request - Port
Townsend School District
STATEMENT OF ISSUE:
. The Port Townsend School District has requested the ability to purchase fuel from Jefferson County
· Port Hadlock fuel site for school bus transportation. Jefferson County Is required to enter Into a
Reimbursable Work Agreement and approve a Reimbursable Work Request to enable us to provide
. this service to another agency.
ANALYSIS:
Entering Into the Reimbursable Work Agreement and approving the Reimbursable Work Request .
. with the Port Townsend School District will save Jefferson County tax payers money. Additionally,.
. the School. District will pay a portion of ER&R overhead costs which will essentially lower the
overhead costs to other county departments.
. FISCAL IMPACT:
The ER&R fuel expenditure will be offset by the revenues received from the School District.
RECOMMENDATION:
Approve and sign the Reimbursable Work Agreement and the Reimbursable Work Request with the
Port Townsend School District. '
fl2...Phili
dminlstrator
8~\\l
Date
~
Morley, Co
t. .......'
'l .
r
ST ATE OF WASHINGTON
COUNTY OF JEFFERSON
In the matter of:
An Agreement for
Reimbursable Work
x
x
x
Agreement No.
THIS AGREEMENT, made and entered into this \ ,;-I?o-dayof b. .201 \ . by and between
Jefferson County, Washington, a political subdivision of the State ofWas~reinafter referred to as the "County";
and Port Townsend School District Transportation Division. hereinafter referred to as the "Agency". The duration of this
Agreement shall commence on the date first written above and terminate on April 30. 20 I 5.
WITNESSETH: It Is Hereby Covenanted and Agreed to as Follows:
I. For each project to be performed under this contract, the Agency will make written application oil forms supplied by
the County. The County reserves the right to deny or approve each application of the Agency on an individual basis.
No work shall be performed without specific reference to this agreement.
2. The County shall provide the necessary engineering, administrative, and clerical services necessary for the execution
of the project or work of the Agency, and in providing such services, the County Engineer may exercise all the
powers and perform all the duties vested by law in the Agency.
3. The Agency hereby agrees to reimburse the County for the costs of the work performed by the Central Services
Department, based on the actual cost of labor, equipment rental and other materials used in the construction or
maintenance work involved, plus all costs for fringe benefits to labor, including, but not limited to, Social Security,
retirement, industrial and medical aid costs, prorated sick leave, holidays and vacation time, and group medical
insurance. In addition thereto, fifteen (15%) per cent of the total costs shall be added for overhead costs for
accounting and billing and administrative services; provided, that the County shall submit to the Agency a certified
statement of the costs and within thirty (30) days thereafter the Agency shall pay to the County the amount of said
statement.
,/
4. ' It is understood and agreed between the parties hereto that the Agency will hold the County harmless from all claims,
losses, demands, actions, or cause of action of any nature whatsoever by reason of the performance of this agreement
by the Agency. The Agency further agrees to defend, at its own expense, the County in the event that any action is
brought against the County as a result of any act or activity of the County or its agents or employees because of or in
any way arising out of the work to be performed under this contract.
5. It is understood and agreed between the parties hereto that the County will hold the Agency hiumless from all claims,
losses, demands suits or actions arising from or on account of any act, omission, neglect or misconduct of any
employee or representative of the County during the employee's or representative's discharge of his or her official
duties.
6. It is understood and agreed between the parties that this contract cannot be assigned, transferred or any portion
subcontracted hereunder by the County without the prior written consent of the Agency.
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7. The County, in the perfonnance of work under this contract, shall abide by the provisions ofRCW 36.77.020, .030
and .040 and/or RCW 39.34 and WAC 136-32.
IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals the day and year first above
written.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
~,~-T \\)<.VV\YVl~ 6 \>
Name of Agency
John Austin, Chair
G~V\-L '<l !.-.'lJ.Y5
Agency Representative
Phil Johnson, Member
5o~~~~v-~~
Title
David W. Sullivan, Member
'6#1
Approved as to fonn only this _ day of A \J C;US7
Ovv
Deputy Prosecuting Attorney
;::e~~~/
'Verry Lo
Department of Central Services E.R.&R. Manager
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C:IDocuments and Settings\michellelDesktoplPort Townsend Transportation Fuel Contract.rtf Revised 1/11/11
it ~."...1 ,
STATE OF WASHINGTON
COUNTY OF JEFFERSON
In the matter of:
A Request for Reimbursable Work
x
x
Reimbursable Request No.
To the Director of Public Works:
Pursuant to terms of an een Jefferson County and Port Townsend School DistrictTransportation Division
adopted and approved on.. f;: 20.JL, the undersigned hereby requests the County to
SUDDlv Detroleum fuel located at the efferson Countv Port Hadlock fuel Site at a rate based on actual fuel costs. taxes and
overhead costs at time and in a manner convenient to the County. The agency guarantees reimbursement to the County for all
costs involved in the supply of petroleum fuel.
All terms of said agreement shall apply with the following conditions: The Port Townsend School DistrictTransportation Division
will provide Jefferson County with a copy ofa Dyed Diesel Fuel User License from the State of Washington. The Port
Townsend School District will be responsible for reporting and paying applicable taxes to the State of Washington that
Jefferson County is exempt from paying. Jefferson County will provide one (1) gate key for access to the Port Hadlock
fueling facility. The Chimacum Transportation Division will have access to the Port Hadlock fueling facility between the
hours of 9:00 A.M. to 1:00 P.M. and after 4:30 P.M. weekdays and open access on weekends.
Date
"'\ <\ \ \
Signature ~\\.-L
(Agency Representative)
Title S. \) t> "i'\~ '^ b.. "'- -r-
TO THE BOARD OF COUNTY COMMISSIONERS:
Date:
I have examined the above request and make the following recommendations:
~fr1IY~~
Verry La
Department of Central Services E.R & R Manager
ACTION OF THE BOARD OF COUNTY COMMISSIONERS ON THIS
DAY OF
.201
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
J olm Austin, Chair
Phil Johnson, Member
David W. Sullivan, Member
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