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HomeMy WebLinkAbout091211_ca05 ~_~ Consent Agenda ~ON ~~~ (~~~~) JEFFERSON COUNTY PUBLIC HEALTH 'ffif..~',,' 615 Sheridan Street. Port Townsend. Washington. 98368 !iJ1'~"~ www.jeffersoncountypubllchealth.org August 2, 2011 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: DATE: Jean Baldwln, Director 5e:p~bLr la, d,OII SUBJECT: Agenda Item - Contract Agreement - Jefferson Mental Health Services for School Based Health Center; September 1, 2011- June 30, 2012; $57,750 STATEMENT OF ISSUE: Jefferson County Public Health, representing the BOCC 1/10 of 1% Mental Health and Chemical Dependency OVersight Committee, Is requesting Board approval of the Contract Agreement - Jefferson Mental Health Servlc~ (JMHS) Services for School Based Health Center; September 1, 2011- June 30, 2012; $57,750 ANALYSIS/STRATEGIC GOALS/PRO'S and CPN'S: This is the third year for providing mental health services In the school districts. This agreement provides for mental health services In the Port Townsend, Chimacum and Qullcene School DIstricts. Mental Health services will be provided to children In grades 6 - 12 who Identify with mental health issues. Contractor will provide the services of a Child and Family Therapist who will do counseling services in Individual or group setting. Counseling services provided wllllnciude anger management, depression, conflict resolution, and stress, relationship Issues, feeling of suicide, eating disorders, domestic violence, and sexual and physical abuse. At the Mental Health and Substance Abuse Sales Tax Committee Meeting, August 2, 2011, the Committee reviewed and approved JMHS application to provide Mental Health Services In the School Based Health Center setting. A mental health provider will spend 2 days a week at Port Townsend High School, 3 days a week at Chlmacum School DIstrict and 1.5 days a week at Qullcene School DIstrict. JCPH will work with JMHS to monitor service data, performance outcomes and ongoing Interface between the schools, the county and the MH CD committee. COMMUNITY HEALTH DEVELOPMENTAL DISABILITIES MAIN: (360) 385-9400 FAX: (360) 385-9401 PUBLIC HEALTH AlWAYS WORlllNG FOR A SAFER AND HWTHID COMMUNITY ENVIRONMENTAL HEALTH WATER QUALITY MAIN: (360) 385-9444 FAX: (360) 379-4487 Consent Agenda FISCAL IMPACT ICOsr BENEFIT ANALYSIS: This Is to continue services paid through the Mental Health and Chemical Dependency tax. 2011 County Budget was submitted and allocated this money out of the MHjCD fund. There Is no f1scallmpact to the department RECOMMENDATION: JCPH management request approval of the Interlocal Agreement - Jefferson Mental Health Services for School Based Health Center; September 1, 2011 - June 30, 2012; $57,750 REVIEWED BY: ~~~mln_ ~5rt( Date (Routed to all Public Health Managers) , . CONTRACT AGREEMENT For Professional Services Between Jefferson Mental Health Services And Jefferson County This Contract for Professional Services is entered into between Jefferson County, herein referred to as the "County" and Jefferson Mental Health Services (JMHS), herein referred to as the "Contractor". Section 1: PURPOSE: THIS AGREEMENT is made and entered into to provide services in the school districts of Chimacum, Port Townsend, and Quilcene for Jefferson County, Washington. The COUNTY and three (3) school districts agree to cooperate in order to provide enhanced mental health intervention and treatment services for children or youth grades 6-12 who identify with mental health issues. The hours will be distributed as 1.5 days a week in Quilcene SD, 2 days a week in Port Townsend High School, and 3 days a week in Chimacum SD. Section 2: TERMS: This Agreement shall commence on September 1,2011 and continue through June 30, 2012 unless terminated as provided herein. The agreement may be extended beyond June 30, 2012 upon mutual written consent of the County and the Contractor. Section 3: SCOPE OF AGREEMENT: Jefferson Mental Health Services (JMHS) will provide the services of a Child and Family Therapist, who will perform individual and group counseling services at Jefferson County School-Based Health Clinics (SBHC) as part of a comprehensive team of clinical and non- clinical health professionals and school personnel. In addition, the Child and Family Therapist shall attend monthly meetings with other Jefferson County Public Health (JCPH) staff and attend SBHC trainings. The JMHS Child and Family Therapist shall provide: . The development of goals and objectives for the school year to the SBHC Advisory Committee. . Short-term counseling, support, and referrs1 for youth and their families enrolled at the High Schools. . Group and individual counseling for youth and their families enrolled at the High Schools on a variety of issues and concerns including, but not limited to, anger management, depression, stress, conflict resolution, relationship issues, feelings of suicide, counseling for grief or loss, sexual and physical abuse, eating disorders, and domestic violence. . Ongoing collaboration and weekly consultation with the SBHC team of health and school professionals. . Effective and efficient clinical services using best practice standards. Jefferson Mental Health Services - SBHC I . All necessary clinical and ~dministrative records for the SBHC. . Data collection on number and types of services provided for the SBHC to the SBHC Advisory Committee. . . Yearly report of activities and services provided, which are submitted to the JCPH Contract Representative. A. Contract Representatives: JCPH and JMHS will each have a contract representative who will have responsibility to administer the contract for that party. A party may change its representative upon providing written notice to the other party. The parties' representatives are as follows: JCPH Contract Representative Jean Baldwin, Director Jefferson County Public Health 615 Sheridan St. Port Townsend, W A 98368 (360) 385-9400 Contractor's Contract Representative Sam Markow, Executive Director Jefferson Mental Health PO Box 565 Port Townsend, W A 98368 (360) 385-0321 Section 4: COMPENSATION: The CONTRACTOR will be reimbursed for all work performed under the terms of this contract. The total amount payable under this Contract by County to CONTRACTOR, for 2011-2012 school year, shall not exceed $57,750.00 in the completion of this project without express written amendment signed by both parties to this Agreement. A. CONTRACTOR shall submit invoices to JCPH, 615 Sheridan St., Port Townsend, W A 98368, Attn: Finance Department, once a month for payment of work actually completed to date. B. The Contractor may submit invoices to the County, monthly, for work completed to date. The County will review such invoices, and upon approval thereof, payment will be made to the Contractor in the amount approved. C. The County will make final payment of any balance due the Contractor promptly upon determining that i) the Contractor has completed its obligations under this Agreement and ii) the County can and does accept the work performed by the Contractor. Jefferson Mental Health Services - SBHC 2 D. CONTRACTOR records and accounts pertaining to this agreement are to be kept available for inspection by representatives of the County and state for a period of six (6) years after final payments. Copies shall be made available upon request. Section 5: INDEMNIFICATION: The Contractor shall indemnify, defend and hold harmless the County, its officers, agents and employees, from and against any and all claims, lawsuits, demands for money damages, losses or liability, or any portion thereof, including attorney's fees and costs, arising from any injury to person or persons (including the death or injury of the Contractor or damage to personal property) if said injury or damage was caused by the negligent acts or omissions of the Contractor. Section 6: INSURANCE: The Contractor shall obtain and keep in force during the terms of this Agreement, or as otherwise required: A. Commercial Automobile Liability Insurance providing bodily injury and property dRm'lge liability coverage for aU owned and non owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than $300,000 each occurrence. Contractor shall provide proof of insurance to the County c/o Contracts Manager at Jefferson County Public Health, 615 Sheridan St. Port Towusend, W A 98368 prior to commencing employment. B. Professional Liability Insurance providing $2,000,000 per incident; $4,000,000 aggregate. Contractor shall name Jefferson County Public Health as additional insured. C. All employees or subcontractors of the CONTRACTOR who are required to be professionally licensed or certified by the State in the performance of services under this agreement shall maintain individual professional liability insurance in the amount of not less than one million dollars ($1,000,000). In no case shall such professional liability to third parties be limited in any way. D. The Contractor shall participate in the Worker's Compensation and Employer's Liability Insurance Program as may be required by the State of Washington. E. It is agreed by the parties that insurers shall have no right of recovery or subrogation against the County (including its employees and other agents and agencies), it being the intention of the parties that the insurance policies listed above shall protect both parties and be primary coverage for any and all losses covered by the above-listed insurance policies. It is further agreed by the parties that any and all deductibles made part of the above-listed insurance policies shall be assumed by, paid for and at the risk of the Contractor. Section 7: CONFIDENTIALITY: Contractor, its employees, subcontractors and their employees will maintain the confidentiality of all information provided by JCPH or acquired in performance of the Contract as required by Jefferson Mental Health Services - SBHC 3 HIP AA and other privacy laws. This Contract, once executed by the parties, is and remains a Public Record subject to the provision of Ch. 42.56 RCW, the Public Records Act Section 8: INDEPENDENCE The Contractor and the County agree that the Contractor is an independent Contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. The Contractor shall not be entitled to any benefits accorded County employees by virtue of the services provided under this agreement. The County shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to employee. Section 9: REPORTING The Contractor will provide a monthly report to the County. The monthly report shall contain a brief summai:y of the work performed, relationship to the tasks identified in Exhibit A and the total hours worked. The monthly report shall be submitted to Jefferson County Public Health in care of the Jean Baldwin, Director, 615 Sheridan, Port Townsend, and W A 98368 for payment by the last working day of the month. Section 10: ASSIGNMENTS AND SUBCONTRACTING The Contractor shall not sublet or assign any of the services covered by this agreement without the express written consent of the County. Section 11: TERMINATION The County reserves the right to terminate this contract in whole or in part, with 30 days notice, in the event that expected or actua1 funding from any funding source is withdrawn, reduced, or limited in any way after the effective date of this agreement. In the event of termination under this clause, the County shall be liable for only payment for services rendered prior to the effective date of termination. A. This agreement may also be termin"ted as provided below: 1. With 30 days notice by the Board of County Commissioners for any reason, or 2. With 30 days notice by the Board of County Co:rnmissioners for non- performance. of the specific job duties in Exhibit A. 3. With 30 days notice by the Contractor by voluntary resignation. Section 12: MODIFICATION This professional services agreement may be modified at any time by written agreement of all parties. Jefferson Mental Health Services - SBHC 4 Section 13: INTEGRATED AGREEMENT This Agreement together with attachments or addenda represents the entire and integrated agreement between the County and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral between the parties. This agreement may be amended only by written instrwnent signed by both County and Contractor. Approved this day of ,2011. BOARD OF COUNTY COMMISSIONERS JEFFERSON COUNTY, WASHINGTON John Austin, Chairperson C l'<>-lL.hJ I C:~<<-\)\f- Jefferson Mental Health Services ATIEST: Clerk of the Board Ovv Approved as to form only on 8 0 ,2011 By Deputy Prosecuting Attorney David Nvarez Jefferson Mental Health Services - SBHC 5 . Scope of Work RESPONSmILITIES: The Jefferson Mental Health Services, as a contracted provider, agrees to: A. Work with identified youth and their families throughout the school year. B. Work closely with school employees including: principals, teachers, counselors. Also work with the school based clinic staff. C. Work collaboratively with local mental health and substance abuse treatment agencies for identified clients. D. Provide licensed therapists who consistently staff each site with the same person except for need for personal leave. Exceptions may only be made with the written approval of the County, should the Contractor be unable to fill the positions. Background checks are required for all employees. E. Provide crisis interventions and emergency response services. F. Provide on-going individual therapy as needed, when youth are not eligible to receive services through the public mental health system. G. Run groups as appropriate. H. Work with children or youth to provide support services and referral to mental health or other treatment programs. Assist with the application and eligibility paperwork necessary to receive outside services. I. Parents or guardians of children or youth may be contacted as necessary. J. Consult with and advise school staff regarding children or youth with mental health issues. K. Assist school staff in identifying and developing strategies to assist students with mental health issues. 1. Work with social services or other agencies as needed for dually served children or youth with mental health or chemical dependency issues. M. Provide clinical and supervisory oversight for the therapist providing services in this program. N. Ensure Mental Health Professional (MHP) staff adheres to appropriate school protocol in the implementation ofprogrllmming. O. Maintain a secure and confidential records system guaranteeing HIPP A. P. Bill where appropriate Q. Yearly report on client (students and families), utilization, referrals, outcomes. Jefferson Mental Health Services - SBHC 6 . School Districts agree to: A. Educate school teachers and staff about the availability of the referral process for the "Partnership for Health" to assure mutual understanding of proceedings and requirements. B. Identify students who may need mental health intervention and refer individuals for screening or services. C. Refer appropriate individual to the contracted provider or Jefferson Mental Health for services, including necessary contact information as needed. Participate in case management meetings as necessary. D. Introduce MPHs to each building principal, counselor and other staff, and provide an overview of building protocol. E. Meet monthly with Mental Health agency and school providers for first 90 days after program implementation, then quarterly thereafter, or more frequently if needed. F. Assist with data collection. G. Provide space and access to a data connection for confidential mental health services for the professional and the student. Jefferson Mental Health Services - SBHC 7