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___ COnsent Agenda
..~~.~~" JEFFERSON COUNTY PUBLIC HEALTH
,.;';~o" 615 Sheridan Street . Port Townsend' Washington' 98368
11,,,. www.)effersoncountypubllcheeltl1.org
JuJy 25, 2010
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
PhlDp Morley, County AdmIne.tl. ..tvr
fROM: Jean BaldWin, Dlrec:tor
DATE: September 19, 2011
SUBJECf: Agenda Item - Professional Services Agreement - Skookum Corp for
IndMdual Employment and Person to Person Services; July 1, 2011 -
June 30, 2012; $119,483
STATEMENl: gF ISSUE:
Jefl'emln County PubI1c Health, Developmental DIsabll1tles DMslon, IS requesting Board approval of the
Plul~l)nal Selvlces Agreement - Skookum Corp for Individual Employment and Person to Person ServIces;
July 1, 2011- June 30, 2012; $119,483 .
~NALYSIS/STRA"(EGlC (iOALS/PRO'S and CON'S:
The plur~naI services agreement with Skookum for Individual Supported Employment faIlS under
Vocational ServIces as part of the Developmental Disabilities agree/Hent with DSHS. ThIS agreement
provltles for the placement of clIents from the developmental disabilities community Into traditional
employment settIngS at work sites or In job training. The placement may alSo Include vocational counseling
and job analysIS to assrst In Identlflcation of work objectives and the job process, locating a suitable
comrnuntly job for the worker; initial placement and post hIre training of the employee, employer, and or
co-workers at the employment site, job restructuring and work site modifications; supporting the worker,
employer, and other Interested persons-parents, unions, others to develop natural workplace supports to
ensure stabIlIty on the job; and toassrst the worker In obtaining other services as necessary for continued
employment; feedback to the worker, county and DO fleld servIces regardIng progress' and/or problems.
ClIents will be educated on attendance, proper/healthy grooming and hygiene, InterVIewing sl<llls attitude
and appropriateness In the workplace. Follow along services are Induded whlchprovlde for a safety net
service of support, counseUng, job analysis, and supported trainIng to the worker, employer, and other
lIlt... e$ted parties (parents, unions ate).
COMMUNITY HEALTH
DEVELOPMENTAL DISABILITIES
MAIN: (360) 385-9400
FAX: (360) 385-94ll1
'Blue HEALTH
AlWAYS WOIllllRG fOR A smR llIID
IIEAIJIIIER co_om
ENVIRONMENTAL HEALTH
WATER QUALITY
MAIN: (360) 385-9444
FAX: (360) 379-4487
Consent Agenda
fIDL D1PM;T{COST _ftEflTANALY$J$:
This agreementprovldesforfundll'l9 oottQ e)(teed $120,020. The provider shall becompensatec! at the
rate of $68.00 per unit defined. as SO minutes of direct servIce, dlaracterlxed as placement, replacement
and follow-alongservlces. All funding for vocatIonaIsetYlces Is through the Developmental Dlsabllltles with
OSHS arid Is ldentlfIed In the budget.
PW"~EN~TtOrb
JCPH management request approVal of the ProfessJonaI 5ervIces Agreement - Skookum Corp for IndIvIdual
Employment arid Person to Person Serviees;JlJly t, 2011- Jul'le 30, 2012; $l\t,/l-i3
~~
tor Date
(Routed to all Public ~. Manage/5)
SUBCONTRACf FOR PROFEsSIONAL SERVICES
lNDMJ)UAL EMPLOYMEN'( ~nd PERSON TO PERSON SERVICES
Agreement Between
JEFFERSON COUNTY PUBLIC REALm
And
SKOOKUM CONTBACf SERVICES
1'bls ay.m4el1t is lIUll!e and entered ln10 between JeffetsOn County Public Health (COUNTY) and Skookwn Corp
(SUBCONTRACTOR) for prpvision oflndivldual &.pPwted Employment to Persons wItII Develllpmental Dlsabilltiell
io Jeffelsan County. 'The term of this agreement is July I, 2011 through JUlIll 30.2012. Thls Contract may be
kouilimted by either party upon 60 days written notice. Termlnation of this Conlract shaD not constitute a breach. .
It Is Agreed Between Both Parties as Named
Hl!reIn as Follows:
A.PROFESSlONAL SERVJCES
Pr,,~.ud ser'iices to be provided bySUBCONTRACfOR shaD ioClude:
(I) hidiYldual Etoploymentl Person to Penon Senlees - Pathway to Employment Plan facilitation, a
dlsco\'elY process. detailed action stepsItlmelfnes that will serve as a \rUDSItIon tool towards the
advancement of the Individual's pathway as an ald In the lmplemen18tion ofmalChlngprogram Clients to
appropriate empl<1yDlent services in the community, vocational ewIuation,job finding and development, job
pl~entltepJacernent ill COIlIIDlIIlIty settiIIgs, vIOrksite job training, and development of natural supports,.
and follow-alollgper Exhibit A - Statement of Work. .
{2} Program manageJ;Dent.
B. OBLIGATIONS
SUBcONffiACTOR shall fulfill the followlng obllgatloll$:
(I) SUBCONTRACfOR shall comply wltllaU SllIte and federaJ requlremenrs regardJng the confideotlality of
Client records. Client information is DOt !Ilsclosable to the pubic. loformstlOD acquired pursuant to ROW
71A.14.070 requires a slgn.lll\ Release oi'lnfmmaIlon or a signed Oath of Conflden1IaIily Form.
(2) SUBCONTRACTOR is required pursuant to ROW 43.43.830-845, that any prospectlw employce. who will
or I1llI)' bavell1lSl1Jl8l'V!s access to a personwltll a developmentSl dlsabllily. io the course of his or her
employment, or involvement wItII the business or organizatIOn, IllUSt bave a Washington Stale Patrol CrIJnlnsI
(W .8.P.) Background Cheok.
(3) SUBCONTRACTOR Is required pursuant to ROW 74.15.030, that If Ill\)' prospective employee. who has DOt
resided In Washington State durlng the last three years, arid who will or may bave unsupervi$ed access to a
pw1!Ol1 with adevelopmentaI dlsabiIily, In the course (If his or her empJoyment, or Involvement with the
business or ",gludzatIon. IllUSt have a F.B.L FingeIJlrint Check. Thlsiingetprint check must.occur before
lliflIllnymenl begins worldng,
(4) SUBCONTRACfOR is required. to repeat the W.s.P. CriJnlnaI Background Check 8\'elY three years. The
VI.s. P. CrImlnaI BeckgrQ1IIld Check and the F.B.l. FiJtllO'j1IhJt Check must go through the Background
Check Central Unit Office wItIIin DSHS In Olympia
(5) SUBCONTRACTOR shall comply wItII all $late and federal requiIemenlSunder RCW 74.34, Abusaof
Vulnerable Adults. RCW 26.44. Abuse of Children, the WACs: 275-27 Division of Devel()pmental
Disabillllas Servil:as Rules; 296-24 General Safety &. Health. 296-62 General Occupational Health
SkllCkum IllIP2P Con\nICl2011-2012
Page.l of IS
SIa!1dards' the DDD Policies: 3.01 Client ~ Plans, 5.01 Criminal History Background Chel:ks and
~ Petsona1 JnfOrmat\On, 5.02 Necessary SuppleD\l:lllBl Accommodation (NSA), 5.03 Client
CllIIlPlalnts, S.OS LintitedEng\isbProficiency(LEP} Clients, 5.06 Client Rights, 5.13 ProtectloDll From
AbUSlil, 5.14 PositiVe Bdlavlor Support, 5.15 Use of Restrictive Procedures, 6.13 Emplo~tIDay
Propm Provider Qualifications, !).01 IlUllllm Immunodeflciel!cy Viru$ (HlV) and Acqulred Immune
Defll:lency Syndrome (AIPS), 12.011nc1denl Mlinagement and the 1992 Cotmty Guidelines.
(6) SIJBCQNTRACtOR sl1aII have written policies regarding; sexullI harasstnent and non-dlscrlmlnatlon (said
po\iCleS must ~tee human/civil rights), abuse of participants. agency medlcatlnn procedure, respectflll
staff-'lO-partlclpant jnterattIons, (I.e.: incInding a person's right to be treated with dign\t)' and respect and
free of abuse).
(1) SUBCONt'RACTOR sl1aII assure thatparticip8Jlts in lIl:COrdllnl:e wllh Neeessa:ry Supplemental
~on (NSA), Policy 5.02, have been Infunned of their r1llbts, what sel'Yices and Oellllfits may be
~ from the program, the ptug......'il ~oDS of 1hem, and If necessary, shallllSSUI'e that the
participant's family, guaniian or advotate lsaJso Informed.
(8) Sl.1BCONTRACTOR shaD have a grievance policy that advises particip8Jlts of srlevance Pnx:edures and
that the srlewnce poJWy Is explained to pllrticIpanls and others in accordance with the NSA, ODD Polley
5.02. The grievance policy shall plUhlblt retaliation for using the grievance pIUCCSS and a non retaliation
.tIlleluent shall be included In the grievance policy. Thegrievancepo1icy must aJso include a mediation
pIUCCSS that encourages the use of advocates. ODD ClIse Resource h4anJIgenl & others who are 1lII8ffeated
by the QUtCOJlie.
(9) SUBCONTRACTOR shall obtain and tetain in the clients' files signed pIUOf of client's ondIorfamUy's
review of all policies, plUvi<k;r expectatIon.aad receipt of Information ebont services and benefits to be
provided by the plUgIllIlL The signed proof required by this seWon shall be reviewed and renewed with
new documentation on not less than an annual basis.
(10) SUBCONT1\ACTOR will encourage parliclpant Involvement in polley development
(11) SUBCONT1\ACTOR shall update Client Intake Forms every 6 mcnths during the Client l'leviewmeeting.
(12) SUBCONTRACTOl'l sltallllSSlJl'O that potential conflict of interest real or apparent wlU not arise. Sud! a
ClOIIflict will arise when: The employee, officer or agent, any member of Immediate family, Guardian I
decision maker, or an organization which employs, or Is chout to employ, any of the above, has financial or
other intereslln the cllent(s).
(13) SUBCONTRACl'ORsltall have adequate stafling ratios and pattams tomalnlaln quality and safety.
(14) If SUBCONTRACTOR Is found to have a S@<lR1ltl.t.ij finding of abuse, neglect, ebandonment or
financial exploitallon they shall COlDP1y with the foUowlng APS guidelines:
. Upon receiving documentation ota substantiatad fuullng of abuse, neglect, exploitation or abandonment
from APS, the reglOtI8l DDD office Wl11 send a copy of the APS ~ubstantlation report to the county within
one working day.
. Upon receiving doeumenllllion of a substantlatad finding of abUSlil, the COlID1f will send a letter ro the
SUBCONTRACTOR vocatIonalIday progra11l provider within one working day.
I. The c:ontl'IlCIed provider is requlred to:
a Docmnent the steps the SUBCONTRACl'OR has taken to protect the vuloemble
peISOII(s) immed/ataly; and .
b. Submit a carrective action plan,ifneeded. to the county within 10 working days.
2. The cctmty will respond to the slep$ takenaod the sufficiency of the proposed coIreClive actflm plan within
III working days. If the com:ctivll action is not accepted the planwlll be returned to the providlll' for
carrection and an amended plan will be required within S working days.
SkookuJn JE/P2PContracl2011.2012
Psge20fIS
3. Once accepted, the counIY wiI1 send the corrective amon platt III DDD for flnaI approval. DDD RegiPlllll
Statrwil1 respDnd as III plan SllfIicicocy and whether any addillPllllllnfonnation is needed within 10
working days. The Region will send a copy III Central Office.
4. COUNTY and lIS SUBCONTRACTORS art: Illandated repOrters of abuse and neg1ec:t IlI1der RCW
74.34.02ll(1). and must COlJIllly with reportIngteqllirements ~ in RCW 74.34.035. Q4(}and Chapter
26.44 RCW. If the C<>tlNTY is notltied by DSHS thata snbtontrattorstaffmember is cited or on the
reglstty for a substanriAt~ finding then thai associated staffwiJlI>> prohibited frmn providing services
under this contract.
(IS) SUBCoNTRACTOR isnoquiRd Ill:maintain the following mlniJ!lum organi1.a1lonal capacity in order III meet
the performanCe standatds. set fotth.1n this agre;ment Failure or lmlbill!)' of SUBCOwrRACTOR III meet
any or all of these minImOfll CllJllIl:iIy l'ell.Wll....oll\S, as determined soleI}' by COUNTY. may I>> cause for
""..dwltlon oftbls agreement as provided herein.
(al flt",tlfied stare ~ qua\i1ll:d staffwith skills and eK\Jlllif:llce in evaluation, training, superVision,
counseling and support of adul1s with davel"Jlu.=t..l disabilities who are earoiIlg wages, per the 8llached
S1a1eJnerIt of Work. SUBCONTMCTOR will provide COUNTY with .lnfonnation regerdinll staff
qu.n~ upon request,
(b) petformllrtce Plan: A written performance platt whichdescrlbes its missinn. pro/ltll1ll objectives.
expected outcoJnllS, how and when objectlves will be w:eomplished; and tbattba plan is evaluated at
least biennially and ravised based on aeluaI performance.
(e) PlilIM_; SUBCONTRACTOR bas a coJllJllitrnenr to support Integration of IndIvldualiJ with
cIeveIopmen1llI disabiIlties with people who are not disabled and has involved participants with
developmental disabllitles In polley dave!bpment.
(d) I'RTlnerShi1ls: SUBCONTRACTOR bas a hlSlQIY of working cool",,<lti.ely with community-based
organizationsincludlng ~mpl~ ClIents, FamlIIeslGuardians. other Agencies, the CountyDD
PrognllIl, the Division of Vocational RehabUltatlon (OVR.), the Division of Develppmelltlll
DIsabilities, (ODD) and SehooIs.
(e) I:i.nancial and Promam Mllll_!f'"e"r, Systems and personnel to: mafDlalo &:COunting rec:ordsthat
lIllC\ll8leIy reflect all program rawnues and expenditures; prepare monIhIy statements of amviIy ADSA
RepcI!S);maIntain llJlJl'UJI'iate CIIant service records end progress reports; and !r.Il:k key PH,!;,,,,,)
pert'ouww..eindil:(jtOJll.
(f) A...-llfm:lon: SUBCONTRACTOR must be GIlle to demonstmte conformance to ComIDlssion on
Accredit.!lloD of RehGbilltallon Faclllties (CARP) standards for qualily assUI'!lDCe and CARF
accn:dilatioo.
(16) AU $efY\ces for persollS with <leveIn]lmenla1 dislIbllities DlDSt be provided with $!teDtlon 10 theJr health and
safety. SIJBCONTRACTOR shall ecmpl}' with all appUcab~ federal. state end local fue, health and safety
regulaIlons. Staffing ratloSand patterns are adtqal\lelll mafDlalo quality and safety.
(17) 1be SUllCONTRACTOR shall repolt any h1!w'l' or accident, 'Which requires meN than simple first aid, and
my extmordinerY incident that req1lil:es lnterventiOl1 by the SUBCONTRACTOR. first III the DSHSlDDD
Case MllI!llgeT for the individual invnlved and then III the ColDlly Cocrdinator. ThIs includes serious
physical or emotional hlirm or poten1laI harm.
I. TIle initi.el report may be done through documented telephone calls III the CountyCoordinator.
2. the SUBCONTRACTOR shall subtnit a Wl'itteJl follow-up report wilhiII 10 days III the
ConIlly Coordinator. The report III the Co\lllly Coordinator may.be submitted bYC01a1~
Skookum IEIP2P CoJi1ra<;l2011-2012
Page 3 ofl5
(18)
(19)
(20)
(21)
filcslmlIe (FAX) to 36ll-:l8S-94!1lor by mail to Jefferson COUIIly Public Health 61S Sheridan
Port To'\VJlsend. VI A 98368.
3. Serlt1us and emergent iIIcIdents shaD be handled in ~rdimoe with DS}IS!DDD Policy 12.0 I
lnelilent Management.
WIthln30 dayS of the eIfeelive date of this 8h'oewent and. at least semHml1ua11y thereafter,
SUBCO\'ITRACTOR will provide (a) CGIllJllIIl)'; (b) Jl1ull""" fiIIImclaI reports to COUNTY, ineludins all
revetI1lllS and ....pe.,ses 19",..Gt<:4 by SUB.CONTRACTOR, in sufficle1lt detail to demonstrate the USe$ of
fund5 provided 1Il1der thiS /l&1aement.
.Mtlke awJlablll fotinspeclloo, mriew or audit by COUNTY DO Coordinator at aD rPA""...hl.e times: aIIWllrk
siteS; all Cliel1t JtCQrds; f\lC01ds on prodttl:tivity and Client.wages; and all doeU1llcnts, reports and other data
appllcable to this agrellIIIllllt The COUNTY shall monilor setviees deIlvered and conduct at laast one on-site
visit with SUBCONTRACTOR dnring the period of the CGIIIracl to assure eomplianoe with the ODD Slate
WorkOnler.
MlQrr RE01J1R~. Independent Audit will be submitted annuaIly to the Jefferson COlll1ly J)O
County CoordInator in thefolloWiIlg manner:
The Subcontractor sba:U acquire a financialaulul by an indapernlent auditing firm to determine at a
tninlrmJm the fisCa\ integrity of the flnanelal lI'lmSa\1llons and reports of the Subcontractor. Copies of the
audit aodmanageroenlletter shallbe submitted to the Jefferson Connty Public Health Department within 9
months of the end of the $ubcOnIractQr's fisCa\ year.
The Subcontractof sba:U provide an independent audit of the entire organization which:
(e) Ispenonned by an indepern\elIt Certlfied PubliC Aa:ountant, the Washington State
Auditor's Office, or another entity, which the Connty and the.SuI>con1metor mUlUlllly agree
upon.
(b) Provides SUJtAmAi11$ coaslstent with the guidelines ofRepotting for Other Non-Profil
Organlzallons AlCPA SOP 78-10, and is pel f"'mad in ac:cordance with generally aecepted
8Jlll1tlng standards and with Fedara1 SIluulards for Audit of Governmental OrganIzatIons,
Programs, Acti'litleS, andFUlictlons, and meeting all requirements of OBM CircuIarA-I3:l Of A.
128, as appllcable.
(e) The Sub.;wtttlICIOr sl1aII sub1nit two (2) copills of the and!t QDdIorthe SUDlIIIIllY and the
~ letter dlrecl1y to the County imtnediately upon completion. The audit must be
accomp11ahed by ~Atlon Indicating the Subcontmctor'sBoard ofOirectors has reviewed
thell!llliL
. If the Developmental Disabj]jtjes ProgramConrdinalor finds fndjeetions ofpotelll1al non-
comp1lallCe dining the c:on1mCll:JlOll\toring process or learns that the ContraCtor is out of
compllanoe with any of the terms or coadillonsofthis contract, the following process will be
pmsued:
(a)1nforrmII Notification: lnfurmaI process whereiJlthe COlInty Coordinator alerts the COI'ltraetor in
writing of the potential non~llanee and an agreeable solUtion is reached within ten (10) dI1ys.
(b) Official Notificatioa: If the informal nol1fical1on does not lllSUlt in resolution, the.offieial nollfication
ofpossible non-comp1laItce to estab11ah a dsta, within ten (10) working dayS ofnollfication, when
represen1lllives of the Connty end the Contractor shall mcelto discuss areas of contenl1on and attempt
to resolw the Issw:s.
Skookmn IB/l'2PCon\IlICt20lI-20IZ
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(e) Written81Jll111ll1lY: Within ten (10) WllrkbJg clays of sm:h official nolificatlonthe County will provide
the Contractor a vvritteIl SIIIIJDIllIy of the lI\'eilS of non -compliance by certlfied mail. Notice shall be
seDt to tbeaddn;ss IdePlilied in the Agreement.
(d) D~ W'rtbln twenty (20) days oftbe date of the written ill.lninW'Y. a disclJs.sion between C:ounty
and Qmnactor shan be condutled to resolve areas of non-compUam:e or potenlia!lltm-c;Qmp11aoce.
(e) ShQuId the above ~ran tonlSOlve the compliance Issue. the parties will obtain the services of
the l'enlnsuIaDlspute Resolution Omter. oranotber agreed upon ~ and sball share equa\Iy in
anyntainer fees or other toSIS of ~cas.1fno agreement Is reached, the medlator's decision in the
toatter win be binding anall pa11les, ~tballn oo:event wt1l the Gowrty hQllor a financial
detenninatIon tballs greater than the IUncla all()Wed the scope oftbls Agreement.
(22) :For five years following the cmd date ofthls El!\l~ SUBCON.J'RACTOR willl!1llintaln Clientretords
and books, retOids, ~reports and other evidence of 8CI:01IDting proced1Iresand practices which
li\IflicientIy and ptepetIy re!lel:t all dlrecl and lndlrecl expanditores of funds provldedunder this agreemelll.
cnent records Sha11 mln~y Include statement ofCfient goaJs. documentation oftmlning provided, trafulng
hours, routine p.\lgies5 nole$ and sem!-annualS1lllllllllty pro~ toward meetingCllent goals.
(23) Makll awIIab1e for luspectlon, revUlw or Ilildlt by Cottnty DD CoordiIlator at all reasonable tlmes: all client
records; andeD documentS. reports and other date applicable to this agreement.
(24) SUBCONTRACTOR Sha11 provide COUNTY with Ii copy of a signed DSHS Provicler Agreement within 30
days of the efi'ecliVe date ofthlsl!gleell1e1li
(2S) SUBCONTRACTOR agrees to assign to COUNTY its Medic:aid Billing RlghlS for ~ to Clients eliglble
unc1er Title XiX JIl'OPS. Wrlttml clocunIenIation sbaIl be available to COUNTY on request. If
SUBCONTRACTOR contraeI$ cllreclIy with DSHS to provicie ~ services .llIlcler Title XIX. COUNTY
agrees that l\mdlng Intended for those Clients sballbe excluded from this agreement. IfSUBOONTRACTOR
contraeI$ diRcdy wIth.SocIal Securlly to providecoverecl services under a PASSlIRWE, COUN'IY agrees
that fbndlng iI1Ierirle<I for those Cfienlll shall be excluded fttnnthls agreemeni.
C JmMBURSEMENTS
(I) For said services ..,..dt..wd uncler this agriiemellt, COUNTY sba11 relmbmseSUBCONTRACTOR on II unit
raIe basls, as foUows:
(a) t..Alvlrlmol F.mnlomenfJPemon to pen;on Services: SUBCONTRACTOR wUl. be paid S60.oo per
1D1It essigned ServIce ReSponstblIity ofregular Progratn Service. 8$ cIef1ned in Exhibit A. Statement
ofWmk.
(2) SUBCONTRACTOR W11l bill OOUNTY on a ;nonthly basis. on or be~the Sth clay of the month, for units
of service provided UI1cler th1s lIgloement d1ning the preceding month. StJBCONTRACTOR will submit 11
Monthly ODD Services Report (ASDAlform for its hI1I1ngll. At no time sha11 the Invoices for relmbmsement
be subJnitted more than 60 calendar days following the last cley of the month for which the services were
provicledwjthout coUNTY /lpproval.
(3) COUNTY tDllY, lit iIS opllon, withhold relmbnrselnent for any month for which requiied ~ haVe nol
been reCeived or are not ~ UI1d1or complete or for "Onl:lll(:lual non compliance issues.
(4)TollII relmbursementB for the Iiscal year of2011-2012 to SUBCONTRACTOR by COUNTY unclerthis
eonlIaCl shall110l exceed S11!l,483.00 in completion of tItese services witbool express written amendl1lent
slgrted by bntb parlIesto this A~ ThIs ttilal reimbursement includes any amenc1ment within the fiseal
year of201I.2012.
(5) CIielltseJ'Y\ces sb,a1l not be relmbumd uncler this agreement when the same servieesare .paid for under the
ReIlabiU1atlon Actofl973 (DVR), P.L 94-142 (Publlc~), or are being IUnclacl umier PASSIlRWE.
Skookum IEIP2P COnlmCt 20n .2012
Page sons
D. .MlSCELLANEOus
(I) Pursuant to VlAC :215. DSHS DMsion ofDevelu",<=ltaJ Disabilltles (DDD) shall det!mnine Individual
eligibi1it)' ofpersons for servi- delivered under this 8t>eeolent. . DDD shall notifY COUNTY ofpersons
authorized for se1"Vic!:s telJrtll1lrsed under this Bgleement. Only plllmIS refetred to COUNTY by ODD sbail
be e1iglble for se1"Vic!:s rebnb1lJ:sed underthisagreelDent. The SUBCONTRACTOR $ball oot SlIbl~ or assign
any oftlla services covered by this AGRBBMENT witbouI tIIa express wrlIIen c:onsent of !be COUNTY.
Asslgmnent does not Include printing or other custommy relmbllrsllble expenses !bat ma)' be provided In an
AGRP.BMl!Ni.
(2) The SUBCONTRACTOR'Srelalion totltll COUNTY sbaUbeataD tlmesasanlndependent
SOBCONTRACTORand any QfaD emp\Qyees oftltll SUBCONTIlACTORor other persons engaged In
the pcrroudlUlce of any work or ~requlred oftltll SUBCONTRACTOR undertltis AGREEMENT
shall be conslderedelJl!ll~ <)(tItll SUBCQNTRACfOR only and any c:Ialms that may arise on behalf of
Qf againsIsald eIJl!lloyeell sball be tItll sole obligation and responsIbl1ily of the SUBCONTRACTOR.
(3) The SUBCONTRACTOR shall not sublet or assign lIny of the servicescowred by this
AGREEMENT without the express written c:onsent of the COUNTY. Assignment does
.notlnclude prlnIin& or other..\lUSIOmalY rebubotsabIe expenses !bat may be provided in
an AGlUlEMENT.
The SUBCONTRACTOR $ball obtain and keep in force dminll the terms of the
AGREEMENT. Of Ill! otberwise required, the following lnsuraJll:e with companies or
tbroug)lsources approved by the SIaIe InsIm1r1al ComlI1lssloner pursuant to RCW 48:05:
(4)
(e)
Workefs eompllllSlllion andelJl!lk>yer's liability insurance as reqoJred by the State Df
Wasblogton.
CuUlIntllcial AuIOmobl1eLlabl1lly or B~ USll !nsuIam:e providing bodily injury and property
dllmage !lablliIy coverage for aD Qwned andnon-mNlled vebh:Jes assigned 10 or used in the
perf",_ ofilie workfor 8 combined single limhQfnolJess then $1,000,000 each oceurrenee
with the coUNTY named as an additional insured in c:nnnection with the SUBCONTRACfOR'S
performance of the contract.
General Qlliwn>.,ia1 Liability!nsulam:e In an amount IlOl less than 8 single limltofone million
doThjrs (SI,OOO,OOO.OO)per oceurrence and a aggregate ofnOlIess than two (2) times the
occU\TellCC amnun1 ($2.000,000.00 mI1rimum) for bodily injlll)',lncluding death and property
damJlge, unless a greater llD101lIIIls ~tled in the eontracI speeifieatlona. The insurance
coverage sbaU contain 00 limitations on the SCOJlllof the Protection provided and inelude the
following minimum coverage:
(a)
(b)
(I) Bread Form!"roperly Damage..witb no employee exelusion;
(2) personal Injury Liabi1it)', \ncIudlnllextanded bodily lojury;
(3) Bread Fonn ContractUallColllJllercjal Liabi1it)' -ineludlng eompletedoperations; .
(4) Premlses. Opetations Liabillty (M&C);
(S) Independent ~ and Subeolltnletors;
(6) Blanket Contractual Liabi1it)'.
(5) All employees or subeontrBl:lOrS of8UBCONTRACTOR who are required 10 be professIonally certified by
the State in the performance of servi_ UJ1der tbls agreement sball malnlaln professional liability insurance
SIrookmn IEIP2P CGntnlel2Q11-21112
Pagc6ofl$
In the lj\1IDUl1t of not Jess tban 0J)e 1II11Uon dollars (SI,OOO,OllO). In nil case sbaI1 such prore5Siollal UablIlty
to tblrd parties be !iJnIted in llDY way.
(6) It sbaI1 be the resportSibillty of the Sl1BCONTRACTOR to Insure that any and all persons engaged In the
"",flhaumce of any work or servh:e reqali'ed of the SUBCONTRACTOR under this AGREEMENT, shall
comply with the swne. insut'll11Ca requlremmrts that ~ONTRACTOR is re<juired to meet.
(7) Failure on the part of" the SUBCONTRACTOR to tn.lnmin the lnsunmce as re<juired shall constltute a
!tIldeliaI breach.ot contrlICt upon whlCh the COUNTY may, lifter giving live working days notICI< to the
SUBCONTRACTOR to correct the bniacl1, ~ly tenninate the contract or, at ~ discretion, proeure
or renewsucb insurllnee and payllIlY and all pRniiums In connection therewith, with any sums so expeltded
to be repaid to the coUNTY on dllllland, or at the sole discretion of the COUNTY, IIff set agalnst funds
dUe the SUBCONTRACTORfrolri the COUNTY.
(8) All cost for Insurance shall be C\llIOidered incidental to and Included In the unit contract prices aud no
addltionlIl payment will be made.
(9) Sltcepting the Workets COmpelISatIon .lnsuI'ance and IlIlY profes$lonalllablUty insurance secured by the
SUBCONTRACTOR, the COUNTY will be nlUlled on all certificates of insurance as an addlilonallnsured.
The ~ONTRACTOR shaU ll1rnlsh tboCOUNTY with verlficstion of insurence and endo)'SOlt1Ol\l$
~ by tbls AoREEMENT. The SuaCONTRACTOR reserves the right to require complete, cettlfled
~ of all re<juired lnslIl'lD\CC poHcies at any time.
(10) AUlnSlll'lllll:e shaU be obllllned from all insurance company authOrized to do business In the State of
Wasbingtoll. The SUBCONTRACTOR shall submit a verificstion of insutanceas OIItIined herein within
14 days of the execution of this AGREBMENT to the COUNTY. .
(11) TheCOUNTV will pay noprollfOSS payments UDder Section C untllthe SUBCONTRACTOR bas fully
compUed with this seetlnn. This remedy is.not excl1J$lve; and the COUNTY may tal<e stU;b other ru:Jion as
Is available to them under other provisions of this A01l.EEMENT. or otherwise In law.
(12) Notblng In the foregolng lm.u;lJ;lCO leq\IlremOl1\$ shaU prevent the COUNTY, at its option, from
addilionallY reqtlOStlng that the SUBCONTRACTOR dellvet to the COUNTY an executed boltd as security
for the1id1:hfol petformJmce of this contract and for payment of all oblitllllions oftheSUBCONTRACTOR.
(13) The SUBCONTRACTOR shall comply with all Federal, Slate, and I\lCallaWII and ordinances applicable to
the worl: to be done under this AGREEMENT. This AGREEMENT shaU be interpreted and consll'UOd in
llCC!l1'lI wlth the laws of the State ofWasblngton and venueshall be in Jefferson COUNTY, WA.
(14) Tbe SUBCONTRACTOlt, by slgnatllre to this Agtee.aent, certifles that the SUBCONTRACTOR is n<lt
presently debarred, 5ll$pOIIded, projl(lSOd for .debalment, declared IIleIlglbIe, or volwllarily excluded from
paitlcipating In this A9_outor any Agreenuml by ally Federal depllrttnent or agency. Tbe
SUBCONTRACTOR aIso agrees to Include the above requirement to all SUbeontracts into wbiCh it calm.
(IS} The SUBCONTRACTOR sbal1 comply With the WA State J>o,p.Ibuolllllf Labot and Industries M!J!Imum
Wage Act, RCW 49.46, acknowledging persons With diilabDllies participating in job assessments Il!\l nOl
considered employees.
(\6) The SUBCONTRACTORsbatllndenmllY and held the COUNTY, and their officem elltployees, and agents
harJlIless from and sbal1 process and defend et its own mr.pense, including all costs, attclrney fees and experises
relating thereto, all claims, demands, or su!l$ at law or equity eriillng In whole or in pan, diredly or indirectly,
from the StlBCONTAACTOR'S negUgence or breach llfanyOfits obUtllllillllli 1IIlderthis AGREEMENT;
provided that nothing herein shall leq\Ilre a SUBCONTRACTOR to indemnllY the COUNTY against and
held harJlIless the COUNTY from claims, demands or suits based solely upon the ccnd\lct of the COUNTY,
their officers, eIIIp!oyees and S8OI1\$, and provided further that iftheclaims ot suits are caused.by or resillI
front the ~Gutnegligence of .(!t) the SUBCONTRACTOR'S llgents or ~ployees; and, (b) the
coUNTY. i1$l!fficers,emplQYees and agents, thiillndemnlty provision With respect to (I) claims or suits
~IFJP21>Co_2011-2012
Page 10flS
(17)
(18)
(19)
(20)
(21)
based upon S\lCb negIigeil<:e, and/or (2) tIle@Sl$ to the COUNTY of defending such claims and suits, etc..
shall be valid and enfQn:eable only to the extend oftha SUBCONTRACTOR'S negligem:e or the negligence
of'the SUBCONTRACTOR'S agents oremptoyees.
ClllimS agelnst the COuNTY sballlnclude, butllOt be Ilmlted to assertIOIIS that the USll pnd transf'eroflllly
software;.bo!lk, docmneDt, report, film,tepe, of sound teprodW:tion of material of any kind, delivered there
under, const\tllleS an.lnfrlngement<lf any copyright, patent, trademark, trade lIlIme, or otberwl$e results in an
Untairtrede.)I1'BCll;e or an unlawful restmint of wwjA:titlon.
The SUBCONTRACTOR epecltlceIly assumes potentiaIliubiIlly far actions brought against the COUNTY by
SUBCONTRACTOR'S lllDployees,lncluding aU other peI'SQIIS engaged in the perfol1)llUlce of any work or
smice required oftha SUBCONTQACTORlllldertbls AGREEMENT end, solely far lbe pmpose oftbls
indemnifiCl!tion and deflmse, lbe SUBCONTRACTOR speclticalJy Wl$es. any I:mmunlty under the stale
induslriaI insunInce Jaw,.'l'I$ 51 RCW. The SUBCONTRACTOR recognizes that tbls waiver was
specifically entered into pwouaat toprovlslons ofRCW 4.24.115 and was subject ofmutua1negotiatlon.
SUBCONTRActoR sha1I not dlscr'imitIlite against any person presenting lbemselves for services based on
race, telig!on, color, sex, age or national origin.
comtTY reserves the rigbtto tennlJIate tbls contract in wboleor in plUt,witbout priorwritten tIOtlce, in the
event tbat expected or actuaI f'ondIng li'om 1bej)epllrlment ofSoclal pnd Health Services Division of
t)evelujlttlenlal DisabiJitjes is withdrawn, reduced, or limited In any way after1beaffective date oftbls
ae_aeDt. In the event oftemrlnatinnunder Ibis clatlse, COUNTY sba11 be liable only for payment for
swvIees rendered priorto tIle eft'e.,1l>.., date ofbawhu<t\uu.
No portlon of1bis contract may be llllS!gned or subcontnlCted to any other individual, linn, or entity wItboul
the express and prior wriIlen approval of COUNTY. If the County agrees In Writing thatall or a portionoftbis
Contral:t may be su\IcOIllmCted to atblnl-party.1ben any co_ or agreement belw~ntbe contracIOr and a
third-party subwut>..etotmustCOlllllinaU proYlslons of1bisconlIact pnd the subconttactormust agree to be
bo1md by aU tenDS lIlld obBgatiollS fuund in 1bisagreement
SJ<ooIanIlIB/P2P ConttllCl20t HQJ2
Page 8 of IS
AOOPTEDTHfS _ day of
. lOtt,
By:
JhnA
J~
By:
JoffDo
Skookurn Contract Services
By:
Attest, Deputy.Clerk of the Board
AP, PR~AS1FORMONLY: rot. j
By: ~ ~ l5f5 lOll
JeffeISoD County Deputy Prose<:llliD~
S/rookUtn IElP2P COojract2011.2012
Pag~ 9 oflS
EXHIBIT A
STATEMENTOFWOlU(
lNDl\'D)UALSUPPOR1'ED EMPLOYMENTIPERSON TO PERSON/JOB CLUBSERVlCES
L WORKSTATEMEN1'
SUBCONTRACTOR shallpnMde lndMdual. S1lJlJlOlIelI Employment Services for Jl1'08r8ID Clients as
described hereinafter, SUBCONTRACTOR shall lie reim\nuBed for such servlCeson II unit of service basis,
pursuant to SectIon c.. Reimb11J'!lfl!l1"-"l$, of this CCll1raQt.
U. PROGRAM DESCIUP1'ION
A. "'_"oil Goals:
t.
To support and strengthen Skooknln's capacity to provide tJIUI!lW. cost effective indMdual suppel'led
employment services.
To assure that businesses et\1Ploymg Indlvidnals with developmemal disabilities in Jefferson County
w1Umeet the Employment QlIallty lndil:atori from the County Guidelines as adopted by the D.D.
Advismy Board
To povlde OtnPloyment servlCes that are designed to meet speei& needs of Indlvldnals based on
personal preferences lIDd indivld...1i7P.d goaJs lIDd ouIl:omes.
To provide approprllIIe jobrniltcM~ lIDdneeessaty vOc;ational support servleeslO assure that
"'''5'GW Clients pIaeed in Individual Comnlunity jobs maintain continUOus OtnPloyment for at least
one year.
To provide Pathway to Employment Plan facilitation, 8 discovery proeess, del8l1ed a~n
steps/1imelines that wID serve as a II'8IlsI1lon 1001 towards the advancement of the individual's
pathway and as an aid in the implementation of IIllltching progrtu1l ClIents to appropriate
OtnPloyment servltell in the. eollllll!lJ1ity.
2.
3.
4.
s.
B. ))efinitlons
t. lndivldJUl1 Emplovment Is:
an individual job in the COIIlIl1\Jl1ity where 8 tradillonal et\1PloyerlCt\1Ployee relationship exists (lo.
person is hired, paid lIDd supervised by the employer);
perfonned at loeatlollS that are typieal employmellt sites for oou-dlsabled peIllOllS (oot in businesses
or \oc:ationS where die primary purpose IS to provide OtnP!oyment or work training for Indlvldnals
with disabilities);
for those who have not lradItionaliy held eompetItive jtlbs or who have had interrupted or intermittent
OtnPloymeot as 8 result of a severe disability;
for people with severe rllsilhilitM<; who need intensive and/or extended S1lpJl<lI't services 10 perform
work in the eonnmmiIY.
Skoolwm IEIJ'2P ConJmot20I1-21l12
l'llgeIOoflS
2.
PIaceJllent III defimld as employumrt in a fust job Or inmultipJe jObs ammged by
SUBCONTRACTOR for 90 ca!lmdar days. PIticenlents may be: full-tbne, average weekly work
totaling 40 hOUl'S'Of mora; or pe:rt-tbne, avemge weekly work tclaIing 12 hours to 40 hours.
ReolaceJllent is defined as being assisted by the same SUBCONTRACTOR In lllIy subsequent
employment (second. t1ilid,fourlb job, elC.) for 90 calendar days. Employment may be full-tbne,
part-time or other lIS ciefined in B.2 abOve.
P)acemel1t md Rej)lacement Servlces may lncIucIe: VOcational coUllS8llng andjob analysis to asslSt In
!be identification ofwOrk objecllves and thejob matchprocass; jobdevelP]l1llellt. Il)Clltlng a&1lhable
community job for the worker; initial placement and poSt-blre l1'aInlng of the supported emplo~,
employer and/or coworkers at the employment site; job resttul;tUting and worksite moclitlaltIona;
oUpJl'l"lblg!be worket, employer and other lnteresIed persons (plIrents, 1.1IIions, other QJ1Iploy~ ~e.)
to develoP I1IliwaI workpIace SJIIIllOI1i and!mSUl'e stability on the job; a,S$jsting the worker to obtaiu
{Jt\)er servleas ~ssary foreontlnued employment; feedJ)ack to the worker, COUNTY and to DOn
I'ieId ServIces regarding progres$ end/or ptIlblena
follow~onll Sen'ices llegin at the time of placemelll or replacemelll and may lncIude: visiting with
the worker, the employer and other lnterested partIes (parents. unions. e1I:.) to inSW'estabUlty on the
jab; providing feedback to the worker, COUN1Y end to DDDFleId Serviees regarding progress
andtor probk:mll; OO11J)Sefmg!be worker endblslberfamlIy on vocational issues.
!'''"''''' to Person ServIces ere:
The development of a PathWllYto Emp\oymllllt l'lan that wiII ~ as a tranII\lion tool towards the
tuivancementofthe indMduaJ'semployment pathWllY and as an aId.ln the implemen1atlon of
m$blng p11)gIlIllI Clients to i!}lflluptiate employment servleas in the coonmmity.
l'Imminll is defi1!!llI asfBcllltating !be dmlopnlent of a Pathway to EtnploymentP\an,dellneating
lndivid\Ial vocatiOlllll s!d11lI experienI:es, plefu.euc..l$, strengths, SUpport neecIs, skills,. goals and .
objectivlls. edQtation on system navIgation and the Discovery l'rocesS related to vocational skills
and capabilities.
Implemlm\>lfion of!be Action Stepa thatd$.II tasks timeUnes end entities responsible for leading
to the commnnityemployment will ~ that 75"/0 of the direct serville boUl'$ with the client will
be at employlriel1t sites in the _wuouulty, .
;\.
4.
s.
6.
7.
8.
c. Prognm1 Reqpfrements
1. IfSUBCONTRACTOlt is selected as the Client's provider, sUBCONTRACToJt sba.l1 provIde aPathWllY to
Employmeot Plan for Clients in l'erson to.Person ServIces delineating lnd1vlduaJ skills experiCDlleS,
preferences. strell~ SIlpJIOTI needs, skills and~ andobjeetives. witbin30 to 60 days of the beginning
ofservtws for the ClIent In ordertopromole bulividualllmployment. Pathways to Employment Planning
seMcessba.l1 include a pefSOI1I'I discovery processre1ated to skI\ls, c;apab1Iltlt:s and goals, education on
system navigatbnl, fBcUitated plan development. aetiQII steps detailing StepS, t1mellnes and entities
respons1bIe for the accomplislunent of tasks leading to employment and the implementation ofvoeational
~
2. IfSUOCONTRACTOR Mil! to provIde the minimum number ofmontbly service bOlQ'$ in Person to "arson
ro, the Client, the COUNTY wiD advise the Client, Parent!GuardIan and/or Residential Provider the
minimum and maximum I1UlDber OfhOUl'$the Clientsbould be receiving and the option of choosing another
Employment l'rovJder.
Skookum!F.IP2P CoJ1tnlCl20Il-2012
Page 11 of IS
3. The Action Steps of the }'>athway to Employment Plan will be reviewed by !he chQsen Employment
Provider e>All'Y {; months. (sooner if need~ in order to assess if it is contInJling to mllet the lnlIivldu1l)'s
goals for their Jl<llhway to employment.
4. The Ac;tion Steps of the PathWll)'to Employment Plan will reflect that 75% of the direct service hours with
the client will be at emplo)'nlent sites m !he OUlllWuulty. The focus will be on real work experience in a
communitY setting dA-ri11gindi\'ldUlll ski1Is. ~ pteferences, strengths, support needs and
voc;ltIonlII intereStS.
5. IfcUent8 in Individual Employmentllr P~t\).Person have notobtalned paid employment within twelve
lib< (6) I110nths the ColIntY wlllllSSW'ethe fol1owlnl! steps are taken.
a. RevIeW of the progress towards employment goals;
b. Consu1tatIon with the family/client; and
c. Development of additional Sll1IIegjes with !he family/client,ooonty staff; employment support staff
and !he ease I'DaIlagef. Strategie,81l1ll)' melude provldmg teclmical assistance, changing to a new
provider. and/or providing addlt\QUIlI resources as neecIed to support the individual's pursuit of
employment. The additIonalInew sttatIlgies will be documented for eacb cllent and kept in the
cnent's flli(s).
6. It; after nine (9)111Oi1Ihs the client remains unemployed, an additional review win be canducted & the
provider willllddress the steps tlIltIined in the previous six month progress. The client may request to
participate in ColIlJIlUDitY Access ac;tivitles or the cllent can choose to remain In an employment program.
7. SUBCOJllTRACTOR will submit to the couNrY. ODD Case Management, Residentlal PnMder.
Parenf.lG1la1dianseml-AnnUal Progress Reports on each Cllent. The~CY of the report for this
cOi\ttlldllSl period will be one.~ Sut (6) months after the InItlaIplan, My through December 20 II with
the report due on JllIID8I')' 2nd of2012, tlulsecond due date will be JanoatY Ihru June 2012, due July I"
2012. The Semi-AnDuaI PrOgress Reporlsshall detnorIstratllthe ltnp~on sIl'ateg)' and bow tlul
indlvIdu1l) Is progressing on their Path'lvay to Employment; indicating tlul fulfillment of the commitments
made tlOIlCetDing tile Aelion Steps of the Patbway to Employment Plan ami it sball descn'be !he 1'e8iOl1S for
any sllorlliill concerning !he ac;tion steps and proposed stepS tor correction. These Reports will eoable Case
Management to support !he.DIled for eontinuIng to 8!11horizll PenQ1ltoPexson services ami will support the
County to validate continued tImdlng.
8. SUBCONTRACTOR sba1I schednIe a review 1lleeliDg ewry 6 months flll' all jlI"",olIu Clients. The review
meetingsbaD melude lIII a.~ew1Ull1ion of!he Action Steps of the Vocational Client.PIan lPatbway
to Employmeot Plan (gUIlIs and objecllivea). The Action Steps of !he Vocational Client Plan !Patbwayto
Employment Plan will be updated ewry 6lD0111hs for all (IrOgmln Clients.
9. SUBCONTRACTORsba1I~~ II VDCatioUlll Client PlanlPatbway to Employment Plan for clients i1I .
IndividueI Etnploymentdelineallng individual skills experiences, ptefenmces,strengths, support needs, skills
and goals and obj!lctlves, within 30 days of !he. beginning of services for the cnent in order to promote
IndividueI Employlllent. Job coschiDg and supervision of program cnents will be besed on goals established
in II vocationill Client P\a!Lellenl goals, 1raiJring provided and ~gress toward meeting goals sball be
doeuJllenled in each client record.
10. SUBc()NTRACTOR will submit Seml-Annual Progress Reports 8t; updated Action Steps on each Client to
the c()UN'I'Yfur feedback and llJIPl'OVIII. DisregardIng or lack of follow \brouglI on tJris s1ep will bold qp
monthly bfiling and continued au\llQrIzaIlon for funding.
SkookUm iEIP2P ~2011.201a
Page 120fU
II. SUOCONTRAcroR Willsull1tm to the COUNTY and DDD Casil Mmlagemenl Semi-AnnUal Progress
Reports on each CJienl, Inclil;lltingthe lWfl~ of theconnnitments made concerning the VotaIional
ClIent Plan and OutcolJleS. The ftequencyofthe report forthis ....""..aaaJ period wiJI be one everyslx (6)
I1IOlllhs aflet the lnitlal pl81l, JlI1ylhrouglt December 201 with the report due on JllIIUlII)' 3~ of 2012, the
second due date wt11 be JllI1UlI1YthnI JlIIt&2012, due July 1"2012-
12. suBCON'l'kACTOR Will subnIit a coPY of1he IIJllIated Ac1Ion Steps of1he Vocational CIienl PImII Pethway
to Employment Plan and progress nlJlOrIS to the ClImrt, the DDD Cll$e manager, the COUNTY Coordinator
and Residentlal SupportSIlIff', Pam1t or 0uwdIan
13. The Semi-Ann1Jal ProgreSS Reporls Will show Voc;ational Clienl goals, tralnlng provided and II written
.synopsl$sbowlng progi:O$S. toward meeting objectives or a descrfJltion of there8$llllS far any short1llll
concernittg the ouWonle8 and proposed actlons for correction.
14. SUBCONTRACTOR llhall schedule a revillw mllellng every Ii montbsfor all PIOgllUll cllena The review
meeting sb8IllncIude an assessmentfevalua1:iO!lof1he VocatlO1l~1 Client Plan's goals ll11d objectives. The
Voc:atlonal ClIent Plan Will be updated every 6mPnths for aU progran1 clients.
IS. sUBCON1'RACTOR will submit a copy of the updated Vocational Client PhmIP8thway to Employment
Plan and pI'U/lles& reports to 1he Client, the ODD Cll$e .....~er, the COUNTY Coordinator and RIlsIdentlaI
Support Staf( PlItClDl ar Ouanllan.
16. SUOCONTRACTORblUslensurethat: evr:ry C11enl1llobes a copy ofDDD Client authorization and
refOJTll\ (CSA), that a copy of the ~c;ipant's IndividlJa/ Halnlitatlon Plan (ICFIMR), Individual Service
plan, Plan of Care and/or Individual Support Plan (H~S Waivers) and/or the County
lU/thu,u.tionllnclivlduaJ semce agreement plan as applicable is 1n1he Cllenl file.
17. stJBCONTRACTOltmust ensure thllt: CIielltQoals and Objll\1liws lll'll based on a Person Centered
PIalII Acllon Steps or a Voeational Plan, that docutnellla1:lon and data collected ortralnlng reflects the
Ao:tlon Steps or 1he VocatiOnal Plan and thedlJcumenla1illnshows b(Jwl1 has identified end addressed
sUpJlOI'l needs of each pllill..-Ipant by demollSlnl1btg lIlelhodsfor PIOviding services based on IncIivldual
needs are QutIlned In a Cllen1's Person Centered PIanIAtl!on Steps or a Voca1lonal Plan and bas
dOCJnnell1ll1ion of six II1on1h )lt~...s reports; that Include CIienl GoaIsIAo:tlon Steps and a summary of
plOllI08S meeting th<lse goals and objll\1lives every 6 months.
18. SUBCONTRActOR must ensure that: aIllncldent Reports are retained In Clienl files, they have a policy
10 retain recordS atleas1 Syears, emergency<<m1/lCl and medical information (medlcatiollS, diet, all~les,
etC.} needed d1JrIngtheho1ml of~ Is available for eachparticlpanl on the IiICe sheet of the Client file,
that the WNolSeJ1QY and contact information isupda1ed yearly or when needed llDd.1ha1 services are
provided !:1l anatura1 or lntegrated environment or there is a goal 10 IWhleve that
19. SUBCONTRACfOR wt11 snppon CIienls in an employment pr"lS''''u 10 W01'k (awards B liVing wage. A
Jlvittg \Vage is the amountnoedad loanable an !:1ldi\lldUallo I1!eet or exceed his or bet livittgexpenses.
CJienls should strive 10 average 1'/ilmly (20) hours work per week or elgltty-six (86) hours per month. The
amount of service a client receives wili be based on hislhar demonstrated neodand acai1y level.
20. Worker wages $halibeCl)llllllODSlll'llle wllb the lm:aI indQSlt)' ~ norms and c>>rnply with applicable
Fede1al DepartnIenl ofl-ahor sIandlu'ds.
21. Reconunendatlonsfor program participant's termination in Indlvldua1Employmen1 or tren&fer into another
lndividuel Employment agency mUSl be authorized by the DDD ~ Manager, end will be .reviewed in
consu1h\tlnn with the COumY and otbers as appropriate. SUBCONTRACTOR will tiu:iIllaletbe
development of B transition plan and schedll1e. The lran$l1ion plarl will be developed in consulllllioD with the
SkookmnlEJP2l' 0:>- 2011-2012
1'a8e 13 of15
client, ODD ciIse ~COlJN1Y, family rnembars and other service providers as applicable and
wi1hIn.IO working clays of$UBCON'fRACT()R'S~endaliol1.
22. sOBCONTRACTOR must ensQR there b a legal requlrement and a clear delineation tOr staff
qualiftcations and prOOfof~d crinllnalltlstory clellJ1ll)Ce in accorclancewithRCW 43.43.330.845
andRCW74.IS-030 on all staff. .
23. SOBCQNTRACTORSba1IS\lblIIlta ~ 6lafIittg pJantoCOUN1'V lOr approvalordisapproval within 30
days oft1le effeclfve dale oftbls ~ setn!-<imluaIlytltereafter or when reorgani2atinn oceurs, which
u>lnImBlly Includes: (a) SUBCONTltACTOR's ~ ~etq rrainnew direct service staff; training must
inclwle all skills llsted in StaffliourslPhasCs, (-Saclion C-Number 2 I-3D), (b) SUBCONTRACTOR's
pJan to provide staff that are sJdII1ld in app1ying1:rainlng teclmlquasto enhatwet1le work-reJa1ed skills of
proe,mm cIIm1ls; (e) FTE levels, job descriplions.and org!IIlizIItIon cbartperlll.iningto progrmn staff:
SUBCONTRACTOR will pn:wlde COUNTY with IntbnnaIinn regarding sla!fquaIlflcatlons and documented
!Illlnlng's upon teqneSl .
24. stlBCONTRACTOR's $hall S\lbDIl1 a wriI!l:n plan to enl1ance staff skills lhrough pantclpatlon in at least 48
hours ofannual !Illlnlng's, in-servlces. and/or workshop opportmJitles that are relllvanl to personnel working
dlrecdy with )IlVYwA cllent$o
2S.COUNTY needs to revlewllw Training Plan fornew.&old Stafftbat inchwes all Policies &
eompetencies, referancad abo>Ie& RCW'a & WAC's re~ on page I & 2 of the County Contract
lU1der Seelion a. Obligatlo1lS. agency poUCles & procednres, how tq ~eacb ClIen1S &
dllcmnIllItatlon, (creating Client VOC8Iional goa!slobjecllves,PetllOn Centered Plans, data collec1inn,
daUy!weeldY notes & 6 montb reports), Client PIaJul for aU Program Staff and have signed documentatinn
that Stafft)'llining tank place within the titnelines listed bell!W in the StaffTralninlrlQJtallflcations LIst.
26. SUllCONTRACTORlllusUssure that neW staff are Infonned spedflcaJlyofaU IlgCIIcy pollcleslprocedllres
and have docwnentatlon that lISSlIreS all direct service staff 18 years of age or older are !rained In the
followillg ODD Policies Prior /0 Workiml with Clients: ADA IrlllnIng. APS Repmtil1g RequirellleJllS,
ClIent cont\denlia1l1;. CuJml1lnd1v1duallnslrwltlon and Action StepslVoeatlonal PI8l)S for each Client
with whontthe emplwec works, ODD Polley 4.n Working Age Adult (adult services only). ODD Polley
5.06, Client Rights. ODD Policy s.t3, ProIeetiDn from AImse: Mandatory Repm1ing, ODD Policy 12.0 I
IncldentMaoagement
27. SUOCONTRACTORm1ISt - tbat new direct.~ staffdemvu$b..tgtbe followillg C01IIpClencieil:
1) ValUllS tbatSllppOlt IMabllilles oflndlvidllllls
2) Bi1'ectlveconunuoicatllln .. The ability to elfecll"ely listan and to make ones self understood
3) Planning methods
4) CrisiS Prevention and Intervention
28. Within one _nth of tmmlQyment: SUBCONTRACTOR m1lSt ensure that direct service staff received
traloing and l!re knOWledgeable In 1M following areas: Overview of ODD Policies includlcg: POD Poliey
3.01 Service Plans. DDP Polley S.tl3 Client COII1plalnls, ODD Policy 5.17 Pbyslcallnterven1ion
Tecbnlques, DDD policy 15.03 Cotnmun1ty Protectloo Standards fur EmploymentlDay Programs and all
reportingrequirelnentS re!llled to these ODD Policies.
29. Within sir mm:1hs of fmIPloVlllent: SUBCONTRACTOR muSt ensure tbat direct service staff received
training and areknowledgeableintba followlllglQ'CllS: Program skiD devawpmenl. ODD Policy 5.02
Necessary Supplemental ACCO!'IIlIlodatlon, ODD Polley 5.14 PoSitive aebavlor Support, ODD Polley S.15
Use ofReslrictlve Procedures, ODD Polley M7 HIV and AIDS and ProgramSIdU Development.
SkooI<um tEIP2P ContillCl2011-2012
Page 14 of 15
30. Wltbln 30 days of the effective dale oftbis egreement, and semi-lIJU1Ulllly thereefter. SUBCONTRACTOR
W111 develop and submit to COUNTY an Jndivldlllll Employment program uJl<>.o1bL3 budget dellillIng the
projected eDocation of COIItr8Ctftmd:l. other SOUI'COS and emounts offtmdiJlg, program staffing expenses and
other coSt eUoca1ions.
31. SImli..annually. SUBCONTRACTOR wIl! clevelop and submit to COUNTY Individual Employment program
JiIlanclal reports refleeting the aclull\ revenues ~elved and expensestncurrecl c;ompered to the projected '
progtam budget sulnnilled.
32. The SUBCONTRACTOR wi11 on lIIl8ttlllllll besis sponsor the surveyingofpertlcipants, their fiunilies, and
their suppOrt netwolks and emp\oyeB Ieg8Tdlng CIISlOmer ORtldlw!llon. TheSUBCONTRACfOR will design
Customer/ClIent lllIl'Vey forms.
p. PerfOl'DlllDiZ Staaderds
1. SUBCONTRACTOR sheD provide 1ndMduaI EmplOyment Person to Person servlces thllt 8I'lI
referred fouerviCll by DSJW1)DD and haw beenllUliloli2edby the COUNTY.
(e) Job developnlel1t, jQb c;oacbIng, follow-along and repla<<ment services os net,.....1 for
1ndlvidual EmplOyment CIlents.
(b) PersoII-Centered Pet1lwey to Employment Plan, Action Steps 4eteDing steps, timelines
and entities l'OSpOIlSlbte for the accomplishment oflDsks Jeadingto employment.
(o) Provide the minllnum IUlIIIber of IIIOIdhly service hours In Person to Person for the
Client.
(d) Implel1lOIlt Action Steps tbet a:tlirIl17S"A. of the direct service hours with the client will
bllll1 employmem sites In the commnnity.
E. IndivIdua1 ~pIoyment t1n~ of SerYtt:e
1. 0Ile UNIT oflndivldnalEmploymentlPason-to-Person service is defined all one (1) "HOUR" ofdlrect
service or esslgned service responsibility to one eligible ClIent. An HOUR is detinedos SO minutes of
direclsermo or ASSIGNED SERVICE RESPONSmlLlTY; which Is detined all plecement,replm:ement
and followoaJong services aveiIllble to be provided In a service III01ltb.
2. 0Ile UNIT of Individual EmpIQylllClll/Perso to Person service is $60.00 and is defined os one "HOUR"
ofdirecl service l!J<!ml eligible client.
Skookum IE1P2P Con!recI2011'2012
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