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Consent Agenda
Juvenile Services
Jefferson County
Board of County Commissioners
Agenda Request
From:
Board of County Commissioners
Philip Morley, County Administrator
Barbara Carr, Juvenile C u
To:
Date:
iOctober 3, 2011
Signing County Program Ag e ent #1163-33553
Consolidated Contract (Bridge)- JRA
Subject:
Statement of Issue:
The attached document is the contract with DSHS/JRA that supports supervision for
moderatelhigh risk offenders, CJAA programs, CDDA, and SSODA
AnalysIs:
This rafiects the bridge contract arrangement until such time as the block grant contract
has been negotiated between JRA and WAJCA.
Alternatives:
N/A
Fiscal Impact:
This is a contract that will provide fee for service coverage until the final biennium
contract Is applied for and finalized by JRAlDSHS.
Recommendation:
That the BOCC sign three original Consolidated Contract Program Agreements as
presented.
Reviewed by:
Philip Morley, County Administrator
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'.~ DSHS Agreement Number
COUNTY 1163-33553
PROGRAM AGREEMENT
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Consolidated Contract Continuation
This Program Agreement is by and betw~n the State of Washington Administration or DMalon
Department of Social and Health Services (DSHS) and the County identified Agreement Number
below, and is issued in conjunction with a County and DSHS Ag~ment On County Agreement Number
General Terms and Conditions, which is incorporated by reference.
OSHS ADMINISTRATION OSHS DMSION DSHS lNOEl( NUMBER DSHS CONTRACT CODE
DMslon of Communllv proorams 1223 5OOOCC-63
OSHS CONTACT NAME AND TITLE OSHS CONTACT ADDRESS
Mary Fowler 2121 South sta1e street N27-10
Buslness. Manager Tacoma, WA 98405-
DSHS CONTACT TELEPHONE I DSHS CONTACT FAX I DSHS CONTACT E-MAIL
(253\ 476-7135 Ex!: (253 593-5074 malV.fowJerCclldshs.wa.oov
COUNTY NAME COUNTY ADDRESS
JaffelSOn County pO Box 1220
. 615 Sheridan St
Port Townsend WA 98368
COUNTY FEDERAL EMPLOYER IDENTIFICATION COUNTY CONTACT NAME
NUMBER
916001322 Barbara Carr
COUNTY CONTACT TELEPHONE I COUNTY CONTACT FAX I COUNTY CONTACT E-MAIL
13601385-9190 Ex!: (360\ 385-9191 bcarrCcllco.leffelSOn.we.us
IS THE COUNTY A SUBRECIPIENT FOR PURPOSES OF THIS PROGRAM CFDA NUMBERS
AGREEMENT?
No
PROGRAM AGREEMENT START DATE I PROGRAM AGREEMENT END DATE
7/112011 12/3112011 .
EXHIBITS. When the box below Is marked with an X, the following Exhibits are attached and are incorporated into this
County Program Agreement by reference:
o Exhibits-(s .;:-:
By their signatures below, the parli~agfE!e t9the terrnsandc:qll'oiiponsof this COWll:Yf?rograrnt-greementand a1L',i
documents incorporated by referel1Cl!l.l'lq.olhfJr ynderstandil19!iorrepresentatlonli, oral or Otherwise, regarding thElstlbiElC!
matler of this Program Agreementllhallbedeemed toexistqr I?lndthe parti~. The parties signing below certil)' that they ..
are authorized to siQn this ProoramAQTeemenlL ... .... ...... ..y' < .......... ...i).<, '''./.. .... ...... . i........ .. ..........
COUNTY SIGNATURE(S) PRINTED NAME(S) AND TITLE(S) DATE(S) SIGNED
OSHS SIGNATURE PRINTED NAME AND TITLE DATE SIGNED
DelR. Hontanosas
Grants and Contract Manager
Approved. as ro :(ormfnlY:
. gp-~}-~oll
on Co. PI'o800IIWf 8
DSHS Central Contract Services
5048CF County Program Agreement HIPM (2.14.07)
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1. Definitions. The words and phrases listed below, as used in this Agreement, shall each have the
following definitions:
a. "Contractor" means the County.
b. "Deliverable" means a measureable or tangible unit of service or product that must be completed or
delivered.
c. "JRA' means the Juvenile Rehabilitation Administration.
d. "JRA Policies' means the JRA Administrative Policies, which directJRA expectations.
e. "Limited Access' means supervised access to a juvenile(s) that is the result of the person's
regularly scheduled activities or work duties.
f. "Regular Access' means unsupervised access to a juvenile(s), for more than a nominal amount of
time, that is the result of the person's regularly scheduled activities or work duties.
g. "RCW means Revised Code of Washington.
h. "WAC" means Washington Administrative Code.
Purpose. The purpose of this Agreement is to provide for the continuation of the' services under
Agreement Number: 1063-94082, hereby incorporated by reference, for the FY12 Consolidated
Agreement period. '
This Agreement will effect a continuation of services at the same reimbursement amount and rate as
allowed during FY11 until execution of the new Consolidated Agreement, expected no later than
December 31, 2011.
2. Statement of Work. The Contractor shall provide the services and staff, and otherwise do all things
necessary for or incidental to the performance of work, as set forth in the statements of work in the
Agreement referenced above.
3. Consideration. The Contractor shall be reimbursed at the rates established in the above incorporated
Agreement. Reimbursements sought under this Agreement will affect the maximum amount of
reimbursement allowed undi;lr the new Consolidated Agreement for the remainder of FY12.
4. Notification of Increased reimbursement If at any point Contractor seeks reimbursement in an
amount higher than it received during FY11, the Contractor will notify the DSHS contact on the cover
sheet of this Agreement.
5. Background Checks and Sexual Misconduct
a. Background Check/Criminal History - In accordance with Chapters 388-700 WAC (JRA-Practices &
Procedures), 72.05 RCW (Children & Youth Services), 43.20A RCW (DSHS), and by the terms of
this Agreement, Contractor and each of its employees, subcontractors, and/or volunteers who may
or will have regular access to any clientljuvenile must be cleared through a JRA approved criminal
history and background check. In addition, Contractor, each of their employees, subcontractors,
and/or volunteers, who mayor will have limited access to any clientljuvenile, may be required to be
cleared through a JRA approved criminal history and background check.
By execution of this Agreement, Contractor affirms that Contractor, each of its employees,
subcontractors, and/or volunteers, who mayor will have regular access have not been convicted of
DSHS Central Contract Services
5048CF County Program Agreement HIPAA (2.14.07) Page 2
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any of the following:
(1) Any felony sex offense as defined in 9.94A.030 RCW (Sentencing Reform Act-Definitions) and
9A.44.130 RCW (Sex Offenses);
(2) Any crime specified in Chapter 9A.44 RCW (Sex Offenses) when the victim was a juvenile in
the custody of or under the jurisdiction of JRA; or
(3) Any violent offense as defined in 9.94A.030 RCW (Sentencing Reform Act-Definitions).
Contractor must require that current employees, volunteers, and contracted service providers who
are authorized for regular access to a juvenile(s) report any guilty plea or conviction of any of the
above offenses. The report must be made to the person's supervisor within seven (7) days of
conviction and any person who have reported a guilty plea or conviction for one or more of these
offenses must not have regular access to any offender. Contractor shall also document
background checks/criminal history clearances for monitoring purposes.
b. Sexual Misconduct - 13.40.570 RCW (Sexual misconduct by state employees, contractors) states
that when the Secretary has reasonable cause to believe that sexual intercourse or sexua.1 contact
between the employee of a contractor and an offender has occurred, the Secretary shall require
the employee of a contractor to be immediately removed from any employment position which
would permit the employee to have any access to any offender.
By execution of this Agreement, contractor affirms that contractor, each of its employees,
subcontractors, and/or volunteers are knowledgeable about the requirements of 13.40.570 RCW
(Sexual misconduct by state employees. contractors) and of the crimes included in 9A.44 RCW
(Sex Offenses).
In addition, the Secretary shall disqualify for employment with a contractor in any position with
access to an offender, any person:
(1) Who is found by the department, based on a prepOnderance of the evidence, to have had
sexual intercourse or sexual contact with the offender; or
(2) Convicted of any crime specified in chapter 9A44 RCW (Sex Offenses) when the victim was an
offender
If any actions are taken under 13.40.570 RCW, subsections (3) or (4), the Contractor must
demonstrate to the Secretary they have greatly reduced the likelihood that any of its employees,
volunteers, or subcontractors could have sexual intercourse or sexual contact with any offender.
The Agreement shall not be renewed unless the Secretary determines significant progress has
been made.
6. Subcontractor. If the Contractor utilizes subcontractors for the provision of services under this
Agreement, the Contractor must notify JRA in writing and maintain sufficient documentation to verify
that the subcontractors meet all the requirements under this Agreement. In no event shall the
existence of a subcontract release or reduce the liability of the County for any breach of performance.
The Contractor is responSible for all acts or omissions of its subcontractors.
7. Monitoring. The County shall assist the JRA to perform reviews of sites where services are delivered
at regular intervals using agreed upon forms and methods.
8. Billing and Payment
a. The contracted activities shall be paid up to the amount specified as identified in the Statements of
Work and payment shall be made upon receipt of the deliverable. JRA shall not make payment for
DSHS Central Contract services
5048CF County Program Agreement HIPAA (2.14.07) Pege 3
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any deliverable not completed to JRA's satisfaction.
b. If reports required Under this Agreement are delinquent, DSHS, JRA may stop payment to the
Contractor until such required reports are submitted to JRA.
c. Once DSHS pays the invoice completely for all authorized services provided in accordance with the
Statements of Work, the Contractor accepts the DSHS payment as the sole and complete payment
for the services provided under this Agreement.
d. The Contractor shall use these funds to supplement, not supplant, the amount of federal, state, and
local funds otherwise expended for the services provided under this Agreement.
e. Under no circumstance shall the Contractor bill twice for the same services.
f. The Contractor shall maintain backup documentation of all costs billed under this Agreement.
g. If the Contractor bills and is paid fees for services that JRA later finds were either 1) not delivered
or 2) not delivered in accordance with this Agreement, JRA shall recover fees and the Contractor
shall fully cooperate.
9. Compliance with JRA Policies and Standards.
a. In addition to the governing Federal and State laws and regulations, the Contractor shall comply
with all DSHS/JRA Policies and Rules ryvAC). .
The JRA Policies are located at: htto:llwww.dshs.wa.aovliralPOlicv.shtrnl
In case of conflict or inconsistency between the aforementioned, the higher standard of compliance
shall prevail.
b. Records created or obtained during a youth's stay and/or maintained as a part of the youth's case
files are JRA juvenile records, and subject to confidentiality established in statute, to include but not
be limited to, RCW 13.40. DSHS shall have access to all records related to a JRA upon request.
DSHS Central Contract Services
5048CF County Proaram Agreement HIPAA (2.14.07)
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